12To:
From:
Date:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor and Members ofthe . y Commission
Hector Mirabile, PhD, City Mana gr February 3, 2012 Agenda Item #
South Miami
2001
/~
Subject: A Resolution authorizing the City Manager to execute a 3-year maintenance agreement
with Alfi Electronics, Inc. for the total amount not to exceed $14,400.00 to be charged
to the Police Department's Contractual Services Account, #001-1910-521-3450.
Background: The Police Department is in the process of getting State Accredited, which requires
many building improvements such as the enhancement of the security cameras systems,
which provides accountability and security throughout the Police Department and City
Hall. The Maintenance Contract is necessary for the ongoing repairs and inspection of the
CCTV systems. Alfi Electronics has proven their ability to provide above satisfactory
service on these systems and is the lowest bid compared to two (2) other vendors.
Expense: $14,400.00 ($4800.00 per year), to be charged to budgeted account #001-1910-521-
3450, Contractual Services, with a current balance of $39,103.64.
Attachments: 0 Proposed Resolution
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RESOLUTION NO. _____ _
A Resolution authorizing the City Manager to execute a 3-year maintenance
agreement with Alfi Electronics, Inc. for the total amount not to exceed $14,400.00 to
be charged to the Police Department's Contractual Services Account, #001-1910-521-
3450.
Whereas, a maintenance contract is necessary for the ongoing inspectior, maintenance and
repair of the security access and Closed Circuit Televisions (CCTV) systems in the Police Department and
City Hall; and
Whereas, Alfi Electronics, Inc has proven their ability to provide satisfactory service on these
systems; and
Whereas, this vendor provided the lowest bid for the maintenance contract compared to two
other vendors; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA THAT:
Section 1. The City Manager is authorized to execute a 3-year maintenance contract with Alfi
Electronics, Inc., which begins in March, 2012 and expires in March, 2015, in an amount not to exceed
$14,400.00.
Section 2: That the expenditure be charged to the Police Department's Contractual Services
Account #001-1910-521-3450, with a current balance in this year's budgeted account of $39,103.64.
Section 3: If any section clause, sentence, or phrase of this resolution is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of
the remaining portions of this resolution.
Section 4: This resolution shall become effective immediately upon adoption by vote of the City
Commission.
PASSED AND ADOPTED this __ day of _____ , 2012.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Liebman:
Commissioner Newman:
Commissioner Harris:
Commissioner Welsh:
TO SERVE AND PROTECT YOU BETTER!
" "".,;.
285 NE ST., SUITE #23, MIAMI, .FL. 33179
OFFICE (305) 654-8484 FAX (305) 654-9799
LICENSED AND INSURED ECA000972
YEARLY MAINTENANCE
AND TECH SUPPORT (MDI MANUFACTURE)
AGRREEMENT
Agreement between ALFI ELECTRONICS, INC., herein known as
"Company" and THE CITY OF SOUTH MIAMI. POLICE DEPARTMENT
herein known as "Subscriber". This agreement will encompass the
equipment throughout the Police Department and City Hall Building located at
6130 Sunset Drive, South Miami, Florida.
The COMPANY will provide the SUBSCRIBER maintenance service for the
Access Control System and CCTV System. The COMPANY will provide
materials and labor necessary to maintain the system. Service will be
provided within 24 HOURS of the service call, Monday thru Friday, 8:30am
thru 5:00pm. PRIORITY for EMERGENCY SERVICES will be provided. The
Company will provide a 24 Hour emergency telephone number in the event
of an emergency. Service for maintenance will include, but limited to
checking all readers, cleaning read heads where needed, checking all
electric locks and adjusting where needed. Service Schedule will be at a
frequency of at least every six months.
MAINTENANCE CHARGES: The Subscriber agrees to pay the Company
the sum of $14,400 FOR 3 years. Billing procedure: $ 1,200.00 per billed
quarter following the installation of the Access Control System and CCTV
System. ($1,200.00 x 12 quarters for the year = $14,400.00) All payments are
due by the 15 th of the first month for that quarter. For example ... (Jan. -Mar.
billing period) -payment must be received by the 15th day of January.
WARANTY: Any material and labor required to repair or replace defective
equipment only will be supplied free of charge for the term of this
agreement.
The company will provide a "CERTIFICATE OF INSURANCE" with the carrier
acceptable to The City of South Miami Police Department, providing liability
coverage of $ 1,000,000.00.
CONDITIONS AND SYSTEMS NOT COVERED BY WARRANTY: Damage
resulting from accidents, acts of God, alterations, misuse, tampering, abuse,
electrical components or other security system
Page sf>
TO SERVE AND PROTECT YOU BETTER!
components not provided by the Company under this agreement, or
unauthorized repairs, failure to the Subscriber to properly follow
operating instructions provided by the Company at the time of installation or
at a later date, trouble due to interruption of commercial power, telephone
lines or equipment, or batteries, lightning damage is specifically not covered
by this warranty.
This warranty will no longer be valid or enforceable for said equipment if
serviced by another other than the Company, or if other security system
components not provided by the Company are installed or used in
conjunction with said equipment provided under this contract.
DISCLAIMER: Company does not represent or warrant the ACCESS
CONTROL SYSTEM AND CCTV SYSTEM may not be compromised or
circumvented, or that the system will prevent any loss by burglary, hold up,
or otherwise, or that the system in all cases provided the protection for which
it is installed or intended.
The initial term of this agreement shall begin on March 2012 (per signed
agreement) and will end on March 2015. The City of South Miami Police
Department may elect to renew this agreement for an additional ONE (1)
YEAR term(s) by giving Alfi Electronics, Inc. notice of its intent to renew
within THIRTY (30) DAYS of the expiration of the then current term. Either
party may cancel this agreement at any time by giving the other party
THIRTY (30) DAYS' written notice.
Upon acceptance ofthis service agreement, Alfi Electronics, Inc. will perform
a complete inspection of all system components and parts to be covered
under this agreement at no cost to The City of South Miami Police Department.
Any components found not to meet manufacturer's specifications and/or not
functioning properly will be repaired or replaced at the expense of The City
Of South Miami Police Department. This agreement will begin only after all
repairs or replacements are complete, or the nonfunctioning equipment is
noted as such and not included with this agreement.
TO SERVE AND PROTECT YOU BETTER!
Alfi Electronics, Inc. City of South Miami
Police Department I City Hall
Signature Signature
S~"'" i!;<QN-(1j
Printed Name
eft· .
Printed Name
Title Title
O~ OW ~'J.--
Date
Page s.,b
J&D SECURITY
MAINTENANCE AGREEMENT
Agreement between J&D SECURITY and THE CITY OF SOUTH MIAMI. POLICE DEPARTMENT. This
agreement is for the equipment throughout the Police Department and City Hall Building located at
6130 Sunset Drive, South Miami, Florida.
J&D SECURITY will provide THE CITY OF SOUTH MIAMI, POLICE DEPARTMENT maintenance service
for the existing Access Control System and CCTV System. Service will include checking all readers,
cleaning read heads where needed, checking all electric locks and adjusting where needed.
MAINTENANCE CHARGES:
THE CITY OF SOUTH MIAMI. POLICE DEPARTMENT agrees to pay the sum of $6.400.00 a year. You
have a choice to pay the fee yearly I every six months I or quarterly. All payments are due by the
first month for that quarter.
We will provide a CERTIFICATE OF INSURANCE with the carrier acceptable to The City of South
Miami Police Department, providing of $ 1,000,000.00 in liability coverage.
CONDITIONS AND SYSTEMS NOT COVERED BY WARRANTY:
Damage resulting from accidents, acts of God, alterations, misuse, tampering, abuse.
This warranty will no longer be valid if serviced bvanother comoanv.
This agreement shall begin on January 2012 and will end on January 2013. This is a yearly agreement and
will come with the option to renew.
Acceptance of this agreement
J&D Security Representative / D e
Javier Castilla
City of S. Miami, Police Department
Representative / Date
-_._-----
SERVICING ALL OF MIAMI-DADE AND BROWARD COUNTY
CALL 954-638-6150
INSTAllER / SERVICE 305-300-8368
MIAMI-DADE COUNTY
Datad January lB. 2012
Agraamant for maintaining of tha Accass Entry Systam and tha Survaillanca Systam.
Proparty Location:
City of South Miami -PoAca Dapartmant
6130 Sunsat DrNa South Miami. Florida
Yaarly Contract Datad January 2012 to January 2013. Ranawabla on a yaarly basis.
S-D-J-Y TECH SYSTEMS will provida Tho City of South Miami. POlica Dapartmant service
for tha Accoss Control Systam and CCTV Systom installod. Wa will provide matarlals
and labor nacassary to maintain tho systam. Sarvica will bo within 24 HOURS of tha
sarvlca call. All sarvlcas will bo providod batwaon Monday and Friday. B:30am thru
5:00pm. Sarvlca for maintananca will includa. but Amit tha chacking of all raadars.
claanlng raad haads Whara naadod, chacking all aloctric locks and adjusting whore
naadad.
A sarvlca Schadula can ba providad at a fraquancy of at laast ono tima evary six
months.
MAINTENANCE CHARGE GOES AS FOLLOWS:
Tha sum of 86000.00 a yaar will ba billad to tha City of S. Miami, Polico Dopartmant for
tha abova mantlonod sorvlcas.
NOT COVERED BY WARUNTY: Damaga rasulting from acts of GOd. altarations. misuse.
This warranty will no longor bo valid or onforcaablo for said oguipmont if sorvicad by
anothor othor Company.
This contract will only bo cancollod with 3D day with writton agroomont.
Y TECH SYSTEMS
mEE ESTIMATES UPON REQUEST
City Of South Miami -
POLICE DEPARTMENT
Signaturo
MIAMI DAILY BUSINESS REVIEW
P1.;bI"'lIe<l Daily a"C'l?\ Satu,day. Slmday and
LejJatHolidays
Miami. Mlam,-Oade Ccool'jI, f'lo,,<la
STATEOFFLORJDA
COUNTY OF MIAMI·DAOE:
Before the undersigned aultiority pSlSonally appeared
MARiA MESA, who on oath says thaI he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily BUSiness
Aevie>. ... IMa Miami Review, a daily (e:xcept Saturday, Sunday
and Legal Holidays) newspaper, pubHshed at Miami in Miami-Dade
COUf"lty. Florida; that the attached copy of adVertisement,
ooing a legal Advertisement of Notlee in the matter of
CITY OF SOUTH MIAMI
PUBLIC HEARING· FEBRUARY 21, 2012
in the XXXX Court,
was published in said newspaper in the issues of
0211012012
Affiant further says thai the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
COunty. Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday, Sunday and legal Holidays)
and has been entered as second class mall matler at the post
cffice in Mlami in said Miami-Dade County, Flcrida, for a
period clone year next preceding the first publication 01 the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm cr Corporalkm
any discount, rebate, c . ion or refund for the purpose
cl securing' vertisement 10 ublicatlon in the said
newspa
~e<1beloremelhis
'FEBRUARY ,A.D. 2012
~/~'?n: __
7'
(SEAL)
MARIA MESA personally known to me
I (,"<e"" I'~; ,~
ChIlrylH.!.lrumeI
NG1A.r/P'JbfOCStatGOiFIci'.iIa \
Wrf CommissiOn 007\l$490
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frontage where -So_leens required: 00 property located et S4n
SW OOth Avenue, SOlith-Mlami, F1_000a, wi_thin the RS-4 zoning
district, 10 perm,'t \lie 'eoo-slniclfon' of-a:new~ona.st6ry;-lEEQ-·
{sUver) affordable single family -reside-nce wilhin __ the ClIy's,
Community ,Re<!eveklpment Area, and Providing an effectlye-, 'datil. -,,-. ---,-. ,,' -" ,
A R'e~oi~~6n -relliil~g-16'~:;~~~~;'ljt:~:~~,~~J~-:~~ti'6n(
2o-&5(E) m_the_ l.<1f\d ,Dilve.lOjime-nt Cod.,? ,t6:al!!&,50,f.afll_ of
flontage where 50 feet is required, Oil' pri)pertY-!ocareif at 5928 .
SW 66th 'S.lrl)et,' So'llth Miami; FfOrida~:wlthirf\~e'RS4' tOlling:'-
dls!iiet: 10 permit '\lie conSlructfon-_of'3'ifeiv:-cine"SlOfy,' t.EED-'
,-'{sUver)--'aff9rnab!e' 'sillgle lamily ~~;deilce'~iil'"lhe' City's --'"
·C6iimillnlty'RSdevefopmentAfea.-"-c,' "C~'}"'--': -~:_:" -:--.":,' ,-
2$$E I SUNIdAY, FEBRUARY, 'c., ..... 2,.0.,.1,,2, .. , ............ S,Ec ............................................................................. .
NEIGHBORS CAL
• CALENDAR, FROM 12SE' Second Ave" little Haiti.
305-762-3883. www.seasons.org.
a.m: Feb. 15; 10 a.m. Feb. 16; 10 a.m. CLUBS
Feb. 17, Seasons Hospice.& Palliative
Care of South Florida, 5200 NE Bingo for Charity at Eiks lodge
.CITY OF SOIlTII MiAMi
COURTESY NOTICE
#1835: Play bingo to ,benefit Aria!
Children's Hospita! near northern
Florida arid veterans' organizatiol
particularly homesless veterans.
7 p.m. Feb. IS. Etks Lodge 1835,
12495 NE Second Ave" North Mia!
. I
NOTICE IS HEREBY given that ·the City Commission of the City of South Miami, Floric
will . conduct Public Hearings at its regular City Commission meeting scheduled f'
Tuesday. February 21. 2012. beginning at 7;30 p.m., in the City Commission Chamber
6130 Sunset Drive, to consider the following items; "
AResolution authorizing the City Manager to execute a multi-year contract with Public Safety .
Corporation (PSG) for the non-exclusive license to use CryWolf a software application designed
to assist in false alarms with no capital investment required.
A Resolution authorizing the City Manager to enter into an agreement with Paychex, Inc to
provide payroll services integrated softwa,e solution. . .
(
A Resolution authorizing ·the City Manager to execute a 3-year maintenance agreement With)
Alfi Electronics, Inc. for the total amount not to exceed $14,400.00 to be charged to the Police
Department's Contractual Servic?s Account, #001-191 0-521-3450. . .
A Resolution authorizing the City. Manager to enter into a five-year Performance Based Audit
Contract with Advaion to perform performance based audits of City departments pursuant to
Section 4(F) of the City Charter.
A Resolution relating to the review and approval of a Unity of TItle request by Larkin Hospital,
pursuant to Section 20-5.16 of the Land Development Code, to permit the licensure and
operation of a nurses training facility located at 6140 SW 70 Street, that is incidental and
subordinate to the main hospital operations.
A 'Resolution of the Mayor and City Commission, relating to a request for a variance from
Section 20-3.5(E) of the Land Development Code, to allow 54 feet of frontage where 60 feet is
required, on property located at 6487 SW 60th Avenue, South Miami, Florida, within the RS-4
zoning district; to permit the construction of a new one-story, LEED (silver) affordable single
_family residence within the City's Community Redevelopment Area.
A Resolution relating to a requestfor a variance fro~ Section 20:3.5(E) of the Land Development
Code, to allow tne lot size of the building site to be 5,875 square feet, where a minimum lot
size of 6,000 square feet is required; and to allow 50 feet of frontage where 60 feet is required;
on property. located at 6477 SW 60th Avenue, South. Miami, Florida; within the RS-4 zoning
district, to-permit the construction of a ne", one-story, LEED (silver) affordable single family
residence within the City's community Redevelopment Area, and providing an effective date ..
A Resolution .relating to a request for a variance from Section 20-3.5(E) of the Land
Development Code, to allow 50 feet of frontage where 60 feetis required, on property located at
5928 SW 66th Street, South Miami, Florida, within the RS-4 zohing district; to permit the
construction of a new dne-story, LEED (silver) affordable single family residence within the
City's Community Redevelopment Area. . . .
A Resolution authdrizilig the City Manager to enter into a three-year agreement with FPL
FiberNet, LLC to provide internet service and to replace existing network connections at Parks
and Recreation, Public Works and pty Hall.
ALL interested parties are invited to attend and will be heard.
For further information, please contact the City Clerk's Office at: 305-663-6340 .
. MariaM. Menendez, CMC
City Clerk
Pursuant to Florida Statutes 286.0105, the City hereby advises the public that if a 'person decides to appea! any decision rna(
by this Board, Agency or Commission with respect to any matter Considered at its meeting or hearing, he or s~e wilt nOI
a record of the proceedings" and that for such plJrpose, aff9cted person may ~eed to ensure that a verbatim record of-11
proGe~dings is made which record includes the testimony fmd evidence upon which the appeal is to be based.
~-