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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of th; ,C;; Commission
Hector Mirabile, PhD, City Manager Ir
2001
Kelly Barket Jr., Chief Superintendent of Public Works t1
January 27, 2012 Agenda Item No.:+
To provide service and repair to the Solid Waste Garbage Truck No.
2141 of major engine failure. Repair includes internal engine failure and
loss of power throughout the mechanical system of the truck.
A Resolution authorizing the City Manager to expend for emergency
repairs of Garbage Truck No. 2141 to Expert Diesel in the amount not to
exceed $6,797.33; charging Account No. 001-1760-519-4680;
The City is piggybacking off Miami Dade County Contract No. 5380-6/14-
3, for services on parts and repairs from a qualified vendor. The amount
provides for major engine repairs, parts, labor and troubleshooting of the
engine for loss of power. The emergency Purchase Order for Expert
Diesel was necessary at the time because the Solid Waste Division was
down two garbage trucks out of the four that they operate. If another
garbage truck were to break down Solid Waste would not have sufficient
trucks to serve as backups and the routes would not be completed in a
timely manner.
$6,797.33
Maintenance and Repair Outside Services 001-1760-519-4680 with a
current balance of $53,871.40 prior to request.
-Expert Diesel Estimate
-Emergency Purchase Order
-Miami-Dade County Contract Award Sheet identifying vendor.
-Note for Emergency Purchase Order request.
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RESOLUTION NO. ______ _
A Resolutiou authorizing the City Manager to expend for emergency
repairs of Garbage Truck No. 2141 to Expert Diesel in the amount not to
exceed $6,797.33; charging Account No. 001-1760-519-4680;
WHEREAS, the City Manager desires to approve the payment of $6,797.33 to Expert
Diesel for the services provided; and
WHEREAS, Expert Diesel expedited the troubleshooting analysis in conjunctioll with a
sole source vendor for parts, and completed the emergency repairs that were urgently
needed for TlUck No. 2141.
WHEREAS, the City is piggybacking off Miami Dade County Contract No. 5380-6114-3,
for services on parts and repairs from a qualified vendor.
WHEREAS, the funds for the services provided are being allocated from the Public
Works Department, Motor Pool Division under Account No. 001-1760-519-4680 in the
amount of $6,797.33.; and with a cun'ent balance 0[$53,871.40 priOlo to request.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section L The City Manager is hereby authorizing the payment of $6,797.33 to Expert
Diesel, to be paid for by Account No. 001-1760-519-4680.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this __ day of ____ " 2012
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY AND EXECUTED
THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Palmer:
Commissioner Harris:
c.
CUSTOMER
CITY OF SOUTH MIAMI
Labor:
Expert Diesel
4700 Oakes Road
Fort Lauderdale, FL 33314
Phone: 954-583-2400 • Fax: 954-583-2085
DATE January 25,2012
2003 AUTOCAR EXPEDITOR UNIT#2141
···TROUBLESHOOT ENGINE FOR LOW POWER'"
Amount
REMOVE AND REPLACE FAULTY CAPS FUEL PUMP. REMOVE AND UPDATE
SURPRESSOR. REMOVE AND REPLACE ECM DUE TO INTERNAL FAILURE,
CALIBRATE UPDATE FUEL TRANSFER PUMP AND REPLACE SEALING WASHERS.
$1,700.00
Parts:
Parts: $5,072.33
Mise SHOP SUPPLIES AND ENVIRONMENTAL FEE IE. SOLVENT RAGS DIAPERS $25.00
Tax:
rotal: $6,797.33
An express mechanics lien is acknowledged on the above vehicle to secure the amount of repairs
there to, until such time as cash payment has been made in full. I! is understood that you will not be held
responsible for loss or damage to cars or articles left in cars in case offire,theft or any other cause beyond your
control.
DISCLAIMER OF WARRANTIES: the only warranties on the products sold hereby are those offered by the
manufacturer. The seller hereby expressly disclaims all warranties, either expressed or implied, imcluding any
implied warranties or merchantability or fitness for a particular purpose and neither assures nor authorizes any
other person to assume for it any liability in connection with the sale of said products. Buyer shall not be entitled to
recover from the seller any consequential damages to property, damages for loss of use, loss of time, loss of
profits or income or incidental damages.
Si nature: Date:
EMERGENCY PURCHASE ORDER Page: 1 1
CITY OF SOUTH MIAMI, FLORIDA
FINANCE DEPARTMENT
DIVISION OF PURCHASING
E. P.O. SK012512
..
6130 SUNSET DRlVE
SOUTH MIAMI, FLORIDA 33143
PHONE: 305-663-6339 fax: 305-667-7806
purchasing@cityofsouthmiami.net
No.:
Date: 01/25/2012
TO: Expert Diesel
4700 Oakes Road
Davie, FL 33314
BILL & SHIP TO: CITY OF SOUTH MIAMI
PUBLIC WORKS
1
Florida Tax Exemption No. 23-19-324-896-54C
Federal ID Number 59-6000-431
LABOR &PARTS:
EA. Troubleshoot engine for low power. Remove and replace
faulty caps fuel pump. Remove and update suppressor.
Remove and replace ECM due to internal failure, calibrate
update fuel transfer pump and replace sealing washers.
CHECK APPROVED BY -~~dr~;i'E'ffiw~:-""""'=-
P.O.APPROV AL
VENDOR COPY
4795 SW 75 AVENUE
SOUTH MIAMI, FL 33155
Payment TenllS in accordance with
FL State Statute # 218.73
$6,797.33 $6,797.33
CITY MANAGER
CONTRACT AWARD SHEET
DEPARTMENT OF PROCUREMENT MANAGEMENT
Contract No.: 5380-6/14-3 TITLE: Mobile Equipment Manufacturer (OEM) Replacement Parts and Services
F.E.I.N.: 591692614 F.E.I.N.:
VENDOR: Hydraulic Sales & Service, Inc. VENDOR:
STREET: 3700 NW South River Drive STREET:
CITY/STATEIZIP: Miami, FL 33142 CITY/STATEIZIP:
F.O.B. TERMS: Destination Point F.O.B. TERMS:
PAYMENT TERMS: Net 30 Days PAYMENT TERMS:
DELIVERY: As required DELIVERY:
TOLL FREE PHONE # TOLL FREE PHONE #
PHONE:
FAX:
E-MAIL:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
TOLL FREE PHONE #
PHONE:
FAX:
E·MAIL:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/S, ATE/ZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
TOLL FREE PHONE #
PHONE:
FAX:
E-MAIL:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATEIZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
TOLL FREE PHONE #
PHONE:
FAX:
E-MAIL:
CONTACT PERSON:
305-633-4677
305·638·5284
fredo@hydraulicsales.com
Fred Orig
590197630
Kelly Tractor Co.
8255 NW 58'h Street
Miami, FL 33166
Destination Point
Net 45 days
As required
305·592·5360
305-477·2024
ktccat@kelll!:tractor.com
Ken Chaiser
202020601
Knapheide Truck Equipment
Company Southeast
2900 NW 73'd Street
Miami, FL 33773
Destination Point
Net 30 Days
As required
PHONE:
FAX:.
E·MAIL:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATEIZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
TOLL FREE PHONE #
PHONE:
FAX:
E-MAIL:
CONTACT PERSON:
F.E.I.N.:
VENDOR:
STREET:
CITY/STATEIZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
TOLL FREE NO.
305-691·9280 PHONE:
305·693·8267 FAX:
aluciano@knaQheidesoulheastcom E·MAIL:
asanchez@knapheidesoulheasLcor
Armando Luciano or Alex CONTACT PERSON:
Sanchez
650088563
KVP Enterprises Inc Expert
Diesel
4700 Oakes Road
Ft. Lauderdale, FL 33314
Destination Point
1 %/1 0 Net 30 days
As required
800-940·5200
954·583·2400
954·583·2085
kp@cumminsexpert.com
Karen Putter
6
F.E.I.N.:
VENDOR:
STREET:
CITY/STATEIZIP:
F.O.B. TERMS:
PAYMENT TERMS:
DELIVERY:
TOLL FREE PHONE #
PHONE:
FAX:
E·MAIL:
CONTACT PERSON:
650128207
Hydraulic Technician Inc.
3735 NW 78'h Street, Suite B
Miami, FL 33147
Destination Point
Net 30 days
As required
305·836·4060
305·836·1975
H)!draulic836@msn.com
Asriel Sebastian
941554388
Horizon Distributors
109 Northpark Blvd, 4'h Floor
Covington, LA 70433
Destination Point
Net 30 Days
As required
561·533·1450
. 561·533-1500
smillea@kilQalrickco.com
Shea Millea
043769717
Pat's Pump and Blower, LLC
630 West Church Street
Orlando, FL 32805
Destination Point
Net 45 Days
As required
800·359·7867
407·841·7867
407·648·2096
bjohnwick@patspump.com
Bob Johnwick
208943305
L&S Automotive Repair, Inc.
8803 SW 131" Street
Miami, FL
Destination Point
Net 30 Days
As required
305·252·8975
305·252·8976
aamcogul!:mia@bellsouth.net
Sergio Salazar
Reason for Emergency P.O. for Expert Diesel .
. The emergency P.O. for Expert Diesel is necessary at this time because the Solid Waste Division
is currently down two garbage trucks out of the four that they operate. If another garbage truck
were to break down we won't have sufficient trucks to serve as backups and the routes will not
be completed on time. The amount of the repair is $6,797.33 which exceeds $5,000.00 and
therefore would have to be approved by the City Commission. Time is of the essence and we
cannot wait for the approval to get the repairs started on this garbage truck. The estimated
time of repair is about a week. Waiting for Commission approvaL would push the estimated
time to two weeks.