2To:
From:
Date:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
South Miami
2001
The Honorable Mayor and Members of the City Commission
Hector Mirabile, PhD, City Manager (I f
January 13, 2012 Agenda Item # _..II~IM!:.---':~_
Subject: A Resolution authorizing the City Manager to purchase Spacesaver Evidence Lockers
from Patterson Pope, Inc., who was awarded the Florida State Contract #420-420-10-1,
using account #61S-1910-521-5210 (Federal Forfeiture Operating Supplies) in the
amount of $19,183.41.
Background: The Police Department is in the process of meeting State Accreditation standards,
which requires greater accountability and many building improvements such as the
Property and Evidence Section. The current configuration of the Property & Evidence
Room is antiquated and needs to be upgraded in its security and accountability. Pope
Patterson Inc has been awarded the State Contract and the City of South Miami wishes to
piggyback this bid as authorized by the City Charter, A.rticle III, Sec. 5 (H).
The Property and Evidence Room needs to be outfitted with new Spacesaver evidence
lockers in order to meet State Accreditation standards and in order to preserve and
protect the chain of custody.
These proposed expenditures for new equipment are permissible under Section VIII, A, 1,
(d) of the Department of Justice publication titled: "Guide to Equitable Sharing for State
and Local Law Enforcement Agencies".
Expense: $19,183.41 with a current balance of $60,800.00
Attachments: 0 Proposed Resolution
o Pope Patterson, Inc. Quote
o Certification of State Contract
I RESOLUTION NO. _____ _
2
3 A Resolution authorizing the City Manager to purchase Spacesaver Evidence
4 Lockers from Patterson Pope, Inc., who was awarded the Florida State Contract
5 #420-420-10-1, using account #61S-1910-S21-S210 (Federal Forfeiture
6 Operating Supplies) in the amount of $19,183.41.
7
8 Whereas, the Commission of Florida Accreditation (CFA) requires increased
9 accountability and security for certain types of property, including bicycles, guns, drugs, cash,
10 jewelry and other types of property; and
11
12 Whereas, the Property and Evidence Section under the Services Division is using
13 outdated equipment for storage, impoundment and documentation of property and evidence,
14 crucial for the successful outcome of criminal prosecutions; in order to meet State
15 Accreditation standards and in order to preserve and protect the chain of custody; and
16
17 Whereas, the Property and Evidence room needs to be outfitted with new Spacesaver
18 evidence lockers; and
19
20 Whereas, the City of South Miami wishes to piggyback this bid as authorized by the City
21 Charter, Article III, Sec. 5 (H) onto the Florida State Contract #420-590-02-1 awarded to Pope
22 Patterson Inc.; and
23
24 Whereas, the funds intended to be used to purchase the Spacesaver evidence lockers
25 are Federal Forfeiture funds and the purchase of this equipment with such funds is permissible
26 under the "Guidelines of Equitable Sharing for State and Local Law Enforcement Agencies" and
27 will enhance the operation of the Police Department.
28
29 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
30 CITY OF SOUTH MIAMI, FLORIDA THAT:
31 Section 1. The City Manager is authorized to purchase Spacesaver Evidence Lockers for
32 the Property & Evidence Room, from Pope Patterson Inc., using account #615-1910-521-5210
33 (Federal Forfeiture Operating Supplies), for an amount not to exceed $19,183.41, with a current
34 balance of $60,800.00.
35
36 Section 2: If any section clause, sentence, or phrase of this resolution is for any reason
37 held invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect
38 the validity of the remaining portions of this resolution.
39
40 Section 3: This resolution shall become effective immediately upon adoption by vote of
41 the City Commission.
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PASSED AND ADOPTED this __ day of _____ , 2012.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGAlITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Palmer:
Commissioner Harris:
· .... patterson. pope
, :<
SPACE MADE SIMPLE.
DATE: October 27, 2011
TO: City of South Miami Police Department
Property & Evidence
Att: Lt Ruben D. Rodriguez
6130 S.W. 72nd Street
Davie, FI. 33143
QUOTATION NUMBER: MI1-03-121576
ACCOUNT REFERENCE: 305663-6301
Gentlemen: We propose to furnish the material specified at prices quoted below and
under the conditions stated below.
ITEM: Spacesaver Non-Pass Through Evidence Lockers
QUANTITY: One Lot per Attach~
DESCRIPTJON:
Spacesaver S2" EVidence Lockers -All Pass Through
#ED3NlOMS 36" wide Unit with 4 E openings -I with slot for
fmgerprint cards S F openings . • Mail slot in top right openings (#10)
#ED3NI2 24" wide Unit -24" wide ~ (#12)
#ED3NlSF4 IS" wide Unit -2 D openings -1 opening
with RSD4-4 Refrigerator -(#IS)
Units are currently non-contract items.
State of Florida State Contract
Contract #420-590-02-1
Price List -Spacesaver Corporation SC-0004 3-00
Contractor: Spacesaver Corporation / The Spacesaver Group
CONTRACT NO: GS-2SF-1003C GSA Modification #16 9-15-2000
PERIOD: April 15, 2010 through February 20, 2013
List Price -all Units -
NET Discounted (48.15%) Lot total price:
OPTIONAL ITEM #495-8 INSTALLATION,
PLANNING & ENGINEERING
Freight to South Florida
Local receiving & delivery
Total:
10340 USA Today way 954.392.7874
Miramar, F'L 33025 www.pattersonpope.com
$32,492.69
$16,84741
$ 321.00
$ 1,648.00
$ 367.00
$19,183.41
Order Address:
Payment Address:
Patterson Pope
Att: Dan Smith 305 #621-8932
10340 USA Today Way
Miramar, FL. 33025
Patterson Pope
2729 Hansrob Road Unit B
Orlando, FI. 32804
Subject to our credit department approval, this quotation is made for immediate
acceptance and is subject to change without notice. Catalog items are made to
order and entirely special orders are not subject to return. Deliveries are subject to
delays from fires, strikes, and other causes beyond our control. We reserve the
right to correct clerical errors.
By: Dan A Smith Patterson Pope
10340 USA Today Way
Miramar, Fl. 33025
Accepted by: Date: ______ _
End User Quote
Distributor Info End User
Project Name:
Contact Name:
South Miami PD (Evidence Units)
Contact Phone: Name: Spacesftver Corporation
Sale'Poeroon: D. Smith
Distrtbutor PO#: 121576
Project #: 121576 Al
Date Prioted: 10126/2011
Filename: C:IUsers\J)ANlAppDataIRoaminglemanage\Doc.ments\121576 AI.om
Storage Products
1 BA BD3N10MS 'IBD Std Bvidence Locker (Non Pass
Thru) mail slot
1 BA BD3N12 TBD Std Bvidence Locker (Non Pass
EA
Tbru)
BD3N18F4 TBD SId evidence locker (Non pass-tbru)
fridge
SURCHARGE380 EDL Surchar~e (7.0%)
Non sse Items
"" Spacesaver'
S t 0 f 0 It e Sol v e d~
515.00 515.00 $13,089.00
305.00 305.00 $6,429.00
350.00 350.00 $10,849.00
0.00 0.00 $2,125.69
Total Storage Products List Price
Discount of 0.0 %
Total Storage Products Net
Total Storage Products Weight
Installation
Freight
Grand Total List Price
Grand Total Discount of 0.0 %
Grand Total Net Price
Grand Total Weight
$13,089.00
$6,429.00
$10,849.00
$2,125.69
$32,492.69
$0.00
$32,492.69
1,170.00
$0.00
$0.00
$32,492.69
$0.00
$32,492.69
1,170.00
1
File: C:\Users\cronena\Desktop\P2 Projects in Progress\l21S76 AI.om
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II ProjeclName: South Miami PD (Evidence Units) Projecl#: APPROVAL
121576A1 This drawing Approved By:
Drawn by:
patterson.pope Salesperson: Scale Rev level: E.Rohena
D. Smith 3/S" = l' Date Printed: S"'ACE MADE SIMPLE. 10/2612011 Dated
Copyright <9 2004Spa~aver CorpomttOIL This material is proprietaty and confidential, and the disclosure reproduction by photography, filnl, bluqnint or otberwiae or incmporation into nny infunns:rion retrieval system without first receivingwrltten approval from
Spaeesaver Corporation is oxprcssly prolubited by law. .
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PAf!.TMENT <<!IF M,ANAGEME./\iT
rVICeS
Gover·no!' Chadie Crist
CERTIFICATION OF CONTRACT
Division of State Pun:hasir'<tt
A050 ,Esplanade Vvay. Sl,Jftc' 360"
TaH;ihassee, Ffe>dda 32399,0950
T.I: 850.4$8.8440
Fa.x: 850,414-6122
wWN.dtYls,MyFJorida.com
TITLE: Educational/Institutional Furniture
CONTRACT NO.: 420-420-10-1
ITB NO.: 14-420.420·M
EFFECTIVE: 06/01/2010 through 0$/31/2014
S.UPERSEDES: 42Q-420-07-1 '_ ___ --
CONTRACTOR(S): See attached listing
A) AUTHORITY-Up(jn affirmativeac\ion taken by the St<iteof Florida Departmentof
Management Services, a contract has been executed between the Stale of FloridOl and the
deSignated ~ohtrOlctors.
B) EFFECT -Thl~ contract WOlS .entered Into to provide economies in.the. purchOlse Of
Educationai/lnstitutionOlI Fumiture by all State of Florida agencies and institlllions.Therefore,
in compliance with Section 287;042,. Flori.da St~tutes, Olll purchases of these commodities
shall be made under the terms, prlces,and. conditionsofthis contract and with the suppliers
specified. .
C) ORDERING INSTRUCTIONS ,All purchase orde~shall b~ issued in aCco~danclO with the
Olttachedordering instrlJctions. PurchOlser.sh<lIl. order at the prices indicated, exclusive of all
Federal, Stateaod local taxas.
D)
All contr;lct purChase ordars shalls.howthe State PlJrchasingcontract number, product
number. quantity, descr.iptionofitem, with Unit prices exteod~d and purchase Ordertotaled.
(This requirement may be waived when purchase is made by a bl<lnket purchase order.)
CONTRACTOR PERFORMANCE-Agen¢ie.sshall report any v~mdorfanure. toperforrn
according to the requiremeotsof .this. c()ntracton. complaillt to Velldor, f()rm. PUR 701.7.
Should. th.e vendor fail to correct the problem within <I. Prescribed period of time, then form
PUR 7029, Request for Assi!ltance, is 10 be filed with this office.
E) SPECIAL AND GENERAL CONDITIONS -Special and general conditions are encloseq for
your information. Any restrictions accepted from the supplier are noted on the ordering
instructions.
Authorized Signature
DSP/mb .
(date)
Attachments
2
COi)tractors Awarded:
I\BCO Office Furniture (A)
Adden Furniture, Inc. (A)
Allied .plastics CO., Inc. (A)
American Seating Company (A)
iVcadia. Chair Company (A)
August InCQrpQrated (A)
Bi()Fil Engineered Products (A)
ElIQc~hQuse Co., Inc. (A)
Buckstaft (A)
Built Rite Office Furniture (A)
Clarin seating (A)
C()lufY1biarylfg. Inc. (A)
Contemporary Interiors, Inc. (A)
CQrilam Fabricatin~ Co., Inc. (A)
erestCabinet Manufacturing Co. (A)
DCI,lnc.(A)
Ecjucational Specially Furnishings, Inc. (A)
Egan Visual International, Inc. (A)
Electronic ClassrQom Furniture (A)
ERG International (A)
Ergo Genesis LLC (A)
.FiXtures Furniture (A)
FIEletwoodGroup, Inc .. (A)
!;,oliot Furniture, Inc. (A)
GI()bal industries, I nco (A)
Greene Manufacturing, Inc. (A)
Han!:)1 Storage $ystems (A)
Herman Miller, Inc. (A)
Hussey seating Company (A)
Interior Concepts Corporation (A)
ISE,lnc .• (A)
,John Savoy and Son, Inc. (A)
KeUhauer (A)
Keystone Ridge Designs, Inc. (A)
Krueger International, Inc. (A)
Krug, Inc. (A)
LegaCY Furniture Group, Inc. (A)
LesrolndustriEls, Inc. (A)
ryI()duform, Inc. (A)
MOQrElCo, Inc:. (A)
National. Public Seating (A)
Neocase (A)
Nevins Ltd (A)
NElWErigland Woodcraft, Inc. (A)
Nightingale Corp (A)
Norix Group, Inc. (A)
001 Colltract (A)
Palmer Hamilton, LLC (A)
Palmer Snyder Furniture Company (A)
3
Palmieri Furniture (A)
Peter Pepper Products, Inc. (R)
Recycled Plastic Factory (M)
RT London (A)
Sauder Manufacturing C() .. (A)
S(:holar Craft Products (A)
SediaSystems, Inc. (A)
ShuttieSyslem,LLC (A)
$Ico America, Inc. (A)
Sis-USA, Inc. (A)
Sitmiltic (A)
Smith System (Al
SbuthCo. Inc. tAl
Southwest Contract (Al
Spacesaver Storage Syst",ms, Inc. (A)
Surface Technologies, Inc. (Al
Toledo Furniture, Inc. (Al
USA capitol, Inc. (Al
VanerumStelter (A)
VIA, Inc .. (A)
VS America, Inc. (A)
4
CONTRACT MANAGER
MINA aAREKAT
PHONE: 850.488~1~85
E-MAIL:.mina.barekat@dms.mytlorida.com
[Tile remainder of th.is page is intentionally left .blank (other tha." footer information).]
5
ITB No. 14-42Q.420-M; EducationaUlnstilutional Furniture ORDERING INSTRUCTIONS FORM
/RESPCINDI=NT NAME: Slorage Systems Inc
Servicing Dealer Lis!
Page 1 of 1
Section A. ~ GSA Price Sheet
.IS,qtiiOnA Notes:
Quantity Discount Tiers: Enter Bs! the quantity cHsi.';ount tiers as approved in your GSA contract.
including !ndustrial Funding Fee. are examples and can be
'(##.m,.">Io): Enter the Stete of Florida Discount offered I·j (Fixed Discount). Section 3.9.2 Price
each Discount Tier, enter the; Slate of F!,orida D!scount offered (inCluding Transaction Fee). Ti,e dIscount must be no lass
GSiADiSiCouni including Industrial FundIng Fee. Complisryce ! Ncn*Compliance statvs will be ~utomatlcally calculated and displayed. Sse
loU
O)lf products are available on Florida State Contract and GSA Federal
Supply Schedule,
Florida State Contract Number.420-420-10-1 (Effective dates: O(j/01/2010-05/3112(114)
GSA Contract: High Density M\>bile Shelving
C\>ntractNumlJer:.GS-28F-1003C
(Contract Period: November 1,2008 ~ October 31, 2013
GSA Contract: /IIon.P"wered ROtary Files
Contract Number: . GS,25F·0030L
contract Period: May 16,2006· May 16, 2011
US COmm~nities
Contract Number: R,Q07·878957.20E
Providing irtfonnation and Material Management Solutions throughout
Florida since 1968.
Your local representative:
Dan Smith
P&tterson Pope, Inc
10340 USA TodayWilY
Miramar, Florida 33025
Local'Telephone # 954.391·7874 #5013
FI\X '# 954·392,7876
dsmith@pattersoupope.com
Key ProiectPersonnel: .
Ron Nienhnis.,..--G¢neral Manager
Mike Hisman,-Designer & Estimator
Ed Rohena-Jjesigner & Estimator
Mark Lucas..-...certified Lead Installer
Jeff MeIlefee..-...certified Lead Installer
FloridaHeadguarlers Address:
PattersonPope,Inc.
4180 SI. .Jolms !"lU'kway, Suite #1004
San,ford, Florida 32771
Local Telephone #407.328·0688
Toll '# 1,800-432·6230
Fax # 4{j7~328·8188
salesfl@pattersonpope.com
Greg Ganas...-'{)pl"rations Manager
Beth Garber-•. Designer & Estimator
Mike Sparks..-...cemfied Lead Installer
ATTACHMENT B
FLORIDA BRANCH LOCATIONS
Main Office
Patterson Pope, Inc.
41110 St J~lths Parkway "Suite 1004
Sanfor~, Florida 32771
407c328"0688 #15
Toll'll l "800432-6230
Bonuie Nienhuis
bnienhuis@pattersonpope.com
Greg Ganas
. gganas@pattersonpope.com
Patterson Pope, Inc.
19637 Woodfield Circle
North ft Myers,Borida 33917
239'567-2587
LesBeecham
lbeecl1am@pattersonpope.com
Greg Ganas
gganas@pattersonpope.cori1
Patterson Pope, .Inc.
10340 USA T()day Way
Miramar, florida 33025
954-392-7874
Dan Sruith
dsmith@pattersonpope.com
Ross Brannon
rbrannon@pattersonpope.com
Greg Ganas .
gganas@pattersonpope.com
PatterSO!l Pope, lnc
3620 Greenfield Drive
Marlanna,Florida 32446
850482~8360
Bruce Chase
bchase@pattersonpope.com
Greg Ganas
gganas@pattersonpope.com
Patterson Pope, Inc.
4720 SaUsburyRoad -Suite 216
JackSonville, Fl"nda322S8
904~3964700 #26
Bernie Decelles
bdeceJles@pattersonpope,com
Greg Ganas
gganas@oattersonpope.com
Patterson Pope, Inc.
407 Circle East
JllPilllr, Flori!i;l3345$
561-315-8886
Chip Didden
cdidden@pattersonpope.com
Greg Ganas
gganas@pattersonpope.com
Patterso~ Pope, Inc.
14502 North Dale Mabry
Suite #200
Tampa, Florida 33618
TomJ{elly
tkellyS2pattersonpQpe.Q.i<m
813,9604830
Joel Kock
jkock@pattersonpope.com
813~960,8181
Greg Ganas
ggan'~s@pattersonpope.com
** We also .have o.f.fkes in:Chorlotte,Nortk Carolina, Greensboro, Norlh Carolina, Raleigh,
North carolina, Charleston, .South Carolina, Greellville, South Carolina, amI Roanoke,
Virginia. .