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City of South Miami
Regular City Commission Minutes
January 3, 2012
5 A. SILENCE OR TURN OFF ALL CELL PHONES
6
7 The City Commission of the City of South Miami, Florida met in regular session on
8 Tuesday, January 3, 2012, beginning at 7:41 p.m., in the City Commission Chambers, 6130
9 Sunset Drive.
10
11 B. ADD-ON ITEM(S)
12 NONE
13
14 C. ROLL CALL
15
16 The following members of the City Commission were present: Mayor Philip K.
17 Stoddard, Vice Mayor Valerie Newman, and, Commissioners Velma Palmer, Brian D. Beasley
18 and Walter A. Harris.
19
20 Also in attendance were: City Attorney Thomas F. Pepe, City Clerk Maria M. Menendez
21 and City Manager Hector Mirabile.
22
23 D. MOMENT OF SILENCE
24 By Mayor Stoddard
25
26 E. PLEDGE OF ALLEGIANCE
27 The Pledge of Allegiance was recited in unison.
28
29 F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE
30 BEEN REGISTERED WITH THE CITY CLERK
31
32 G. PRESENTATIONS
33
34 Veronica Flores, Vice President of South Miami First National Bank was presented with
35 the Key to the City.
36
37 With no further presentations this session was closed.
38
39
CITY COMMISSION MINUTES
January 3, 2012
1
1 H. APPROVAL OF MINUTES
2
3 a) Minutes of December 16, 2011
4 b) Minutes of December 20, 2011
5
6 Moved by Mayor Stoddard, seconded by Commissioner Harris, the minutes of
7 December 16 and December 20, 2011 were unanimously approved by acclamation.
S
9
10 I. CITY MANAGER'S REPORT
11
12 (See attached report)
13
14 With some further comments the City Manager's Report ended.
15
16
17 J. CITY ATTORNEY'S REPORT
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.. Mr. Pepe said that he is negotiating the pool contract with Oca;
• He is working with outside counsel regarding the SEC case;
.. He announced that the executive session scheduled for tonight was cancelled.
23 K. PUBLIC REMARKS (5 minutes)
24
25 Sally Philips among other things referred to item no. 7 on the agenda saying that it did
26 not have enough background information; she spoke in support of item no. 11, and regarding
27 item no. 12 she questioned how the construction cost is determined on the fee. schedule.
28
29 Bob Welsh referred to an article on the Herald regarding our downtown and how the
30 merchants are hurting, but that is due to the economy he said.
31
32 Victor Dover referred to some good news under the City Manager's report,and also
33 spoke in favor ofthe item relating to planting one million trees in Miami.
34
35 Sharon McCain spoke about the pool contract and about the Farmers' Market.
36
37 Marice Chael thanked the CommisSion for supporting the installation of bike racks
38 downtown.
39
40 Gabriel Edmond again referred to the redistricting issue, urging the Commission to
41 speak about this issue during the upcoming Dade Days event in Tallahassee.
CITY COMMISSION MINUTES
January 3( 2012
2
1
2 John Edward Smith also spoke about the bike racks; urged the Commission to work
3 with the County regarding the need for a median on 57 Avenue; regarding the ERPB he said
4 that it needs to be renamed.
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Dick Ward spoke about the current election campaign issues.
With no further speakers the public remarks section was closed.
11 l. COMMISSION REPORTS, DISCUSSION & REMARKS
12
13 Commissioner Beasley:
14 • Announced the communication received from the Florida Department of
15 Agriculture regarding the Department's recommendation for awarding the City of
16 South Miami the certification as a Tree City USA 2011.
17
18 Commissioner Palmer:
19
20
.. Announced that she does not plan to seek re-election.
21 Commissioner Harris:
22 .. He said that nobody knows who is taking the recycled batteries collected by the
23
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25
City;
• Reminded about Movie Night for Saturday, January ih.
26 Vice Mayor Newman:
27 .. Thanked everyone who had expressed concern about her father who has been
28 hospitalized but who is presently doing better.
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30 Mayor Stoddard:
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.. Referred to the recommendation for the Tree City USA award, thanking Dr.
Zona for his efforts towards obtaining this award.
With no further comments this section was closed.
37 A. CONSENT AGENDA
38
39 01-12-13558
40 1. A Resolution authorizing the City Manager to pay USA Software Inc. $6,335.55
41 on a quarterly basis for CAD and Mobile Data file maintenance during FY
CITY COMMISSION MINUTES
January 3, 2012
3
1 2011/2012 until the SunGard/OSSI product gets installed, charged to account
2 number 001-1910-521-3450 (Contractual Services). 3/5
3 (City Manager-Police Dept.)
4
5 02-12-13559
6 2. A Resolution authorizing the city manager to purchase 14 Fujitsu ScanSnap
7 S1500 Deluxe Bundle Sheet -Fed Scanners from Amazon.com at a price of
8 $441.98 per scanner. Total expenditures associated with this project is
9 $6,187.72 from account number 001-1340-513-520S computer equipment; and
10 providing for an effective date. 3/5
11 (City Manager)
12
13 03-12-13560
14 3. A Resolution supporting Million Trees Miami, Miami-Dade County's goal to plant
15 one million trees in Miami, and its Restaurant Participation and Sponsorship
16 Program with its partner Bioplanet USA Corp. 3/5
17 (City Manager)
18
19 04-12-13561
20 4. A Resolution declaring the attached personal property listing as "surplus" by the
21 City Commission. 3/5
22 (City Manager-Central Services)
23
24 05-12-13562
25 5. A Resolution declaring the attached personal property listing as "surplus" and will
26 be sold pursuant to the City's auction process. 3/5
27 (City Manager-Central Services)
28
2 9 06-12-13563
30 6. A Resolution authorizing a transfer of $13,839.00 from account number 001-
31 1330-513-4510, Liability Insurance, to account number 001-1330-513-4090,
32 Tuition Reimbursement for $8,839.00 and to account number 001-1330-513-
33 2610, Employee Assistance for $5,000.00. 3/5
34 (City Manager-Human Resources)
35
36 07-12-13564
37
38
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7. A Resolution re-appointing Suzanne Williams
Trustees/Police Officers Retirement Trust Fund
January 2, 2014; and providing an effective date.
(Mayor Stoddard)
CITY COMMISSION MINUTES
January 3, 2012
4
to serve on the Board of
for a two-year term ending
3/5
1 Moved by Commissioner Palmer, seconded by Commissioner Harris, the motion to
2 approve the Consent Agenda passed by a 5-0 vote:
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Yea
Yea
Yea
Yea
11 B. RESOLUTIONS
12
13 08-12-13565
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8. A Resolution appointing Charles Reid Kline to the City of South Miami
Facilities Authority to serve for a three-year term ending January 2,2015.
(Mayor Stoddard)
Health
3/5
18
19
Moved by Mayor Stoddard, seconded by Commissioner Harris to approve this item.
20 Moved by Mayor Stoddard to amend the resolution by filling the blanks for a three-
21 year term ending January 2, 2015. Seconded by Commissioner Palmer, the motion to approve
22 this item as amended passed by a 5-0 vote:
23
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29
30
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
31 09-12-13566
Yea
Yea
Yea
Yea
Yea
32 9. A Resolution relating to budget; authorizing a transfer of $5,000.00 from account
33 No. 001-1310-513-9920, City Manager General Contingency, settlements to
34 account No. 001-1310-513-3450, City Manager Contractual Services. 3/5
35 (City Manager)
36
37 Moved by Commissioner Palmer, seconded by Commissioner Harris to approve this
38 item.
39
40 Mayor Stoddard pulled this item for further clarification. Mr. Riverol explained that this
41 item is just for transferring the money so that they can pay for the design, to evaluate what
42 improvements we can make to stop the water intrusion.
CITY COMMISSION MINUTES
January 3, 2012
5
1
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We some further comments, the motion to approve this item passed by a 5-0 vote:
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
10 c. RESOLUTlON(S) PUBLIC HEARING(S)
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12
Yea
Yea
Yea
Yea
Yea
13 D. ORDINANCE(S) SECOND READING PUBLIC HEARING(S)
14
15 01-12-2117
16 10. An Ordinance amending Section 20-2.3 of the Land Development Code titled
17 Definitions, in order to amend the definition of "Day Care Center", replacing day
18 care with "Child Care and Child Care Facility"; and amending of the Land
19 Development Code titled Permitted Use Schedule in order to replace the use
20 "Day Care Center" with "Child Care and Child Care Facility"; amending the
21 permitted use schedule for the LRM18, RM24 and RO from permitted use (P), to
22 special use (S); amending the permitted use schedule for the H district from not
23 permitted, to special use (S); amending Section 20-3.4 -Special use conditions;
24 providing a reference to the Florida Statute governing these uses. 3/5
25 (City Manager-Planning and Zoning)
26
27 Moved by Commissioner Palmer, seconded by Commissioner Harris to approve this
28 item.
29
30 Mr. Brimo presented this item. The purpose of this ordinance is to amend the
31 definition of daycare centers in order to comply with provisions in the Statutes and to
32 reference the State standards for the operation of these facilities.
33
34
35
36
37
38
39
40
41
The public hearing was opened and closed with no speakers.
With no further comments, the motion to approve this item passed by a 5-0 vote:
CITY COMMISSION MINUTES
January 3, 2012
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
6
Yea
Yea
Yea
Yea
1
2
3
Mayor Stoddard:
4 02-12-2118
Yea
5 11. An Ordinance amending Chapter 2 -Administration, adding Sec. 4-2.2-"State of
6 the City Address". 3/5
7 (Mayor Stoddard)
8
9 Moved by Mayor Stoddard, seconded by Commissioner Palmer to approve this item.
10
11 The Commission discussed various changes to this ordinance recommended by Mayor
12 Stoddard. In reference to subsection (c) relating to fees, he said that the intent was that no
13 one should be charged for admission.
14
15 The pUblic hearing was opened at this time.
16
17 Sharon McCain said that she did not agree with this ordinance. She added that last year
18 she did not receive an invitation for the State of the City.
19
20
21
With no further speakers the public hearing was closed.
22 Moved by Mayor Stoddard to amend lines 38 and 39 on page one of the ordinance by
23 striking the words "in association with", substituting them with "for admission to". Seconded
24 by Commissioner Beasley, the motion to approve this amendment passed by a 5-0 vote.
25
26
27
28
29
30
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Yea
Yea
Yea
Yea
32 The Commission continued discussing the proposed ordinance. Commissioner Palmer
33 said that she did not see the need for this ordinance and Vice Mayor Newman concurred with
34 that view. They said that it should be left at the discretion of the Mayorin office.
35
36 Mayor Stoddard said that since this ordinance will be codified, it will serve as a
37 . reference point for future Commissions, residents, and the public in general for them to see
38 what our practices are.
39
40 Mayor Stoddard then proposed another amendment by substituting the word "shall"
41 with the word "may" on lines 31 and 34, but the motion was voted down.
42
CITY COMMISSION MINUTES
January 3, 2012
7
1 With some further comments, the motion to approve this item as amended passed by
2 a 3-2 vote:
3
4
5
6
7
8
9
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Nay
Nay
Yea
Yea
10 12. An Ordinance amending Section 20-8.9 of the Land Development Code titled
11 Special Exceptions within the TODD district, in order to include additional criteria
12 for defining large scale developments; providing conditions for review and
13 approval; and providing for the expiration and extension of approvals. 3/5
14 (City Manager-Planning and Zoning)
15
16 Moved by Vice Mayor Newman, seconded by Commissioner Palmer to approve this
17 item.
18
19 Mr. Pepe presented the Commission with proposed amendments as recommended by
20 Commissioner Harris. He observed that the proposed changes were extensive which would
21 require a third reading of the ordinance.
22
23 In addition to the amendments presented by Mr. Pepe, he read the language of an
24 additional amendment dealing with the posting of a surety bond for the cost of demolition.
25 Mr. Pepe said that staff had expressed some concern with this language, and the Mayor asked
26 staff to provide an estimate of the cost of demolition.
27
28 Commissioner Harris said that he would like to make one additional change and that is
29 to go back to three years instead offive years.
30
31 Mayor Stoddard requested that an ordinance addressing the same changes to the
32 hometown district as the ones being proposed for the TODD district be brought before the
33 Commission at the same time that the one for the TODD comes back before them.
34
35 Mr. Brimo said that at the request of the Commission this ordinance then will go back
36 to the Planning Board for the meeting of January 24 due to the extensive changes being
37 proposed.
38
39 At this time Vice Mayor Newman withdrew her motion to defer this item since the
40 decision was to be sent back to the Planning Board.
41
CITY COMMISSION MINUTES
January 3, 2012
8
1 Moved by Commissioner Palmer, seconded by Commissioner Harris, to send this item
2 back to the Planning Board, with all of the proposed amendments. This motion was
3 withdrawn and modified.
4
5 Moved by Vice Mayor Newman to send this item back to the Planning Board, reducing
6 it to three years and with all of the other recommendations. Seconded by Mayor Stoddard,
7 the motion passed by a 4-1 vote:
8
9
10
11
12
13
14
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Nay
Yea
Yea
Yea
Yea
15 Commissioner Palmer said for clarification that she was in favor of sending the item
16 back to the Planning Board; however, she is in favor of the five years instead of three.
17
18 Sharon McCain had a question regarding the Planning Board minutes.
19
20 Jim Dorsey addressed the Commission with concern regarding the provIsion of the
21 covenant running with the land and the surety bond which in his opinion could make it harder
22 to borrow from a lender.
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24
25
Yvonne Beckman spoke in support ofthe three years.
26
27 E. ORDINANCE(S) FIRST READING
28
29 13. An Ordinance amending the City of South Miami's existing Fee Schedule,
30 Ordinance No. 04-11-207; amending Section A of the Building Department
31 Schedule of Permit Fees. 3/5
32 (City Manager-Building Dept.)
33
34
35
Moved by Mayor Stoddard, seconded by Commissioner Harris to approve this item.
36 Mayor Stoddard requested clarification as to how construction cost is estimated in
37 terms of setting the fees for permits. Building Official Mr. Figueroa said that it is usually
38 estimated either by square footage or by contract amount.
39
40 After discussing the amended fees, the City Manager read the changes for clarification
41 as follows:
CITY COMMISSION MINUTES
January 3, 2012
9
1
2 NEW CONSTRUCTION -WHICHEVER IS THE GREATER (2012)
3 AMOUNT TO THE FOLLOWING:
4 0 to 25,000 sq ft per sq ft
5 Plus for 25,001 and over per sq ft
6 Per each $1,000 of construction cost
7 Per sq ft Per each $100 of construction cost
8
9 NEW CONSTRUCTION, RESIDENTIAL ADDITIONS--
10 WHICHEVER IS THE GREATER AMOUNT TO THE FOLLOWING:
11
12
13
Per sq ft
Per sq ft Per each $100 of construction cost
14 ALTERATIONS, IMPROVEMENTS AND REPAIRS TO BUILDINGS--
IS WHICHEVER IS THE GREATER AMOUNT TO THE FOLLOWING:
16 Per sq ft
17 Per sq ft Per each $100 of construction cost
18
19 GENERAL REPAIRS AND OTHER WORK NOT SPECIFIED ABOVE--
20 WHICHEVER IS THE GREATER AMOUNT TO THE FOLLOWING:
21
22
23
Per sq ft
Per sq ft Per each $100 of construction cost
$ 0.80
0.70
10.00
2.00
$0.50
3.00
$ 0.75
3.00
$ 0.20
2.00
24 With no further comments, the motion to approve this item as amended passed by a
25 5-0 vote:
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31
32
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Yea
Yea
Yea
Yea
33 14. An Ordinance amending the land Development Code, Section 20-6.1 (C)(l)(a)
34 and (3)(b) concerning membership and powers and duties of the Environmental
35 Review and Preservation Board. 3/5
36 (Commissioner Harris)
37
38 Moved by Commissioner Harris, seconded by Vice Mayor Newman to approve this
39 item.
40
41 Commissioner Harris presented this item, explaining the proposed amendments
42 would give the Commission more control over issues that may be considered important.
CITY COMMISSION MINUTES
January 3, 2012
10
1 Mayor Stoddard pointed out that not all architects working with a firm are state
2 registered, as long as the firm has at least one registered architect. Therefore, he said that by
3 having a provision in the code requiring that all architects on the board must be licensed
4 architects does exclude highly qualified architects from the board.
5
6 After some further comments, moved by Commissioner Harris, seconded by Vice
7 Mayor Newman, the motion to defer this item passed by a 5-0 vote:
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14
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
MayorStoddard:
Yea
Yea
Yea
Yea
Yea
15 There being no further business to come before this Body, the meeting adjourned at
16 10:50 p.m.
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Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
January 3, 2012
11
Approved
Philip K. Stoddard
Mayor
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: January 3, 2012 /,/ pJ
From: Hector Mirabile, Ph.D., City ManageYfl
Re: Manager's Report
The following are the accomplishments for the period ending January 3,2012:
1. Accomp lishment.
a. New IT IDC successes:
i. Built and configured 2 laptops for Police.
ii. Rebuilt and configured 2 old laptops from inventory for Police.
iii. Total of 4 viruses cleaned from 2 laptops, 1 desktop and the Dispatch machine.
IV. IT worked closely with the both Sungard and the Pension folks to create a query for
the pension files. This process was necessary due to the format that the Pension
folks wanted to see that was not available on the current system.
v. OSS! software was installed and tested on all servers.
vi. OSSI project management was set up in MS Project in conjunction with Sungard
Project Manager.
vii. OSSI training was coordinated and set for the week of January 10th.
viii. IT will be obtaining quotes the week of January 2nd for the new Laserfiche server.
These quotes will be submitted for review and final approval.
City Manager report to Commission for January 3, 2012.
IX. There were once again issues with the Chambers audio issue. IT took the initiative
of interviewing a new vendor for the AlV system.
x. Tickets for the period of 12/16/11 through 12/30/11
A. 53 Tickets
B. 67.3 Hours total
b. Finance:
i. Conducting system reviews at each of the respective departments. In late January,
SunGard will be providing an updated version of OneSolution which will correct
certain issues that have been encountered in the implementation training phase.
The go-live date was postponed to February 12, 2012, to ensure upgrade and
parallel testing.
ii. Working with IDC to implement the OnePoint Point-of-Sale cash register. Finance
is looking to accept credit card transactions at the finance window and via online.
iii. Continue working with the auditors. The auditor's field work is scheduled to begin
early January 9, 20121 and will be onsite testing internal controls and verifying
documents.
iv. Continue working with Code Enforcement and Public Works on an official
magistrate process for all outstanding excess trash fees.
v. Continue preparing the end-of-year required tax forms to be completed and
distributed to all employees and certain contractors at the beginning of the new
calendar year.
vi. Completed the setting up of class codes in anticipation of the December 31, 20 I I
pension opt out deadline. Finance is incorporating the changes to comply with the
needed retirement benefit changes.
c. Grants and Sustainable Initiatives:
i. Time extensions granted for the following projects:
a. Community Development Block Grant, SW 64th Street Improvement, Phase I.
b. Community Development Block Grant, SW 66 th Street Improvement, Phase II
c. Community Development Block Grant, Murray Park Aquatic Center
d. Florida Department of Transportation, Sunset Drive, Phase IV
2
City Manager report to Commission for January 3,2012.
11. Finalized contract scope and budget for FY 2012 Florida Department of Law
Enforcement (FDLE) Justice Assistance Grant for laptop computers for the South
Miami Police Department in the amount $7,112.00
iii. Executed Contract Agreement for Community Development Block Grant, FY 11
SW 64'h Street Improvements Project -Phase II
d. Central Services:
i. Murray Park Community Pool: A franchise agreement was tentatively approved
between the City and Ocaquatics 2 Inc. for the operation and maintenance of
the planned Murray Park Community Pool. Final stages of the negotiations are
being handled by the City Attorney.
As a result of provisions in our Charter for franchise agreements regarding
notification and advertising requirements, the City Attorney advised that the
earliest the agreement can be submitted to the Commission is to schedule a
Special Meeting on January 19 th for the first of two public hearings. The second
public hearing can occur at the February 7th regular Commission meeting.
ii. A Street Light Audit Letter of Interest, LOI, was advertised and will close on
January 13, 2012. The LOI is soliciting for a consultant to perform an audit of
our street light energy consumption, analyze our existing utility bills to ensure
rates and discounts are applied and provide recommendations for capital
improvements.
iii. A Draft Request for Quote (RFQ) was completed for remediation and
restoration work reqUired to eliminate the presence of mold due to water
intrusion at the Sylva Martin and Central Services buildings. Interested firms will
be scheduled for an on-site walk-through of the facilities in early January; a
specific date is TBD. This will be the second phase of the required work. The
first phase is engineering and design work around the perimeter of the buildings
for the prevention of further water intrusion. Public Works Engineering
Department is coordinating the engineering portion of the remediation and
restoration work.
iv. Surplus: Two surplus resolutions were prepared. One for portable phones that
were designated surplus and will be auctioned pursuant to the City's Code of
Ordinances and disposed of by the City's contractor, Property Room.com. The
second resolution is for pagers that were designated surplus and will be sold to
the highest bidder, Mobile Source Corp. The City will realize $1,498 for the
surplus pagers. Additionally, eight surplus phones were donated to Save A Life,
an advocacy group for domestic violence, intervention and solutions.
v. A purchase order was issued to Canon Financial Services for a 36 month lease;
including maintenance, service, and selected supplies, for the City's copier
3
City Manager report to Commission for January 3,2012.
equipment. The City is piggybacking off the State of Florida Contract #600-000-
I I-I. In addition to a savings of $42,000 or 31 % over the contract term, the
City will be receiving copier equipment with more functionality than currently
deployed. Transition to the new copier equipment will begin in January 2012.
The estimated value of the 36 month contract is $94,189.
vi. The Purchasing Ordinance review is continuing with the City Attorney. The
review will verify that the necessary procedures for implementing the purchasing
ordinance are without conflict of the City's charter or Florida State Statute.
b. Police:
Uniform Patrol Division
1. Total of 19 arrests: 7 felony, 8 misdemeanors, 2 traffic arrests and served 2
warrants.
ii. Of those 19 arrests, 2 were narcotics related:
iii. On Friday, January 13 2012, the Patrol Division will conduct its first "WollPack"
operation for 2012. The first part of this operation will target the drivers who
violate the "Blocking the Box" statue. Officers will the target speeders along
South Dixie Hwy.
iv. On Friday, December 30, 2011, patrol units were dispatched to the area of 72 St
& 58 Ave in reference to three males which were acting suspiciously going in and
out of local establishments. Units arrived in the area when a second call was
received, which stated that three males fitting the description entered a store and
removed a briefcase and a cellular phone. CpJ. Hechavarria observed a male
fitting the description exiting a store in the Shops at Sunset Place and upon
confronting the subject, he fled on foot. After a brief foot pursuit, the subject was
apprehended and taken into custody. Upon further investigation, it was
determined that he was in fact one ofthe individuals who had committed the theft
and was charged with such.
Investigations Division
1. On December 27, 2011, CID personnel following-up to recent thefts at LA Fitness
were able to identifY and arrest a subject involved in thefts of I-phones. The
subject was selling the phones on Craig's list.
ii. On December 29, 20 II, CID personnel responding to request for assistance from
Golden Beach Police Department in regards to a subject Ramos, Deymus who
was being sought for burglary and other related charges. The subject is reputed to
be involved in a real estate fraud ring operating in Miami-Dade County. This
subject's activities were so widespread the Miami Dade Police Department
4
City Manager report to Commission for January 3,2012.
created a special task force to investigate his crimes. The subject was
subsequently arrested in South Miami after perpetuating another fraud within our
jurisdiction.
Training Unit
1. The Training Unit completed firearms qualifications for 100% of the department
and is in the process of completing Use of Force and Taser training which is
cun'ently at approximately 30% complete. These courses are required annually
for the accreditation process.
Parking Enforcement
1. The Parking Enforcement Unit issued a total of 1,885 citations from the time
period of December 19, 2011 thru January 1,2012. Total fme amount for these
citations: $35,808.00.
ll. There were 2 citations issued for trucks unlawfully parked or will fully
obstructing traffic.
OSSI software status:
1. Three new servers were installed with the following software and equipment:
Nine hard drives.
Operating systems (Window server 2008).
SQL engine (Software to operate OSS]).
ll. OSS! Software was installed in the new servers and was tested. Data backup
installed and tested.
ll. Preparations for internal training of staff will begin Januaryloth through 14th and
includes 7 sets of Computer Aided Dispatch documentation.
iii. Working on installing the necessary new software on 7 laptops that will be used
for the training.
Note: Estimated time table to go live is expected by the end of May 2012.
Code Enforcement
For the period of Dec 19, 2011 to Dec 30, 2011:
1. Collected and/or was instrumental in the collection of $7,783.08 in revenues as
follows:
BTR New/Renewals $5,405.01
5
City Manager report to Commission for January 3, 2012.
Fines
False Alarms
Lien Mitigation
Lien Searches
TOTAL REVENUE
$ 100.00
$ 550.00
$ 888.07
$ 840.00
$7,783.08
11. Prepared 18 Special Magistrate Massey (Intent to Lien) cases for January's
calendar.
111. Continued to work with IDC and Miami-Dade County's GIS department to
identifY the City's geographicallmapping needs.
IV. Continued to collaborate with the P & Z department to clarifY and address
possible code violations by commercial parking operations.
v. Continuing with the Annual Business licenses and certificate of use renewals,
pertinent inspections and the issuance oflate penalties/fines.
VI. During this period, the city was "hit" with three (3) new graffiti "tags" which
were promptly addressed. CE continues to collaborate with police and property
owners to promptly address this issue to try and deter this criminal activity.
vii. Thirteen (13) husiness accounts were closed and ten (10) transferred.
viii. CE reviewed, processed, and returned 6 building permits in a timely manner;
within 1 or 2 days.
IX. CE reviewed, verified, and returned 3 ERPB permits in a timely manner; within 1
or 2 days.
x. CE received and responded to 16 citizen complaints within 24 hours. Thirty-four
(34) proactive field inspections were conducted during this period.
Xl. CE issued 22 courtesy notices, removed 21 snipe/illegal signs from the City'S
right-of:ways, and successfully closed 4 cases.
xii. Continued removal of small graffiti notices from throughout downtown with
biodegradable product.
Xl11. CE continues intervention for placement of small flyers and ads on parked
cars throughout downtown.
xiv. CE continued to work in collaboration with the Public Works department
to address the handling of cases of outstanding excess garbage fees. These cases
will be scheduled for hearing in February 2012.
6
City Manager report to Commission for January 3,2012.
xv. CE received, processed, and issued 20 new Business Tax Receipts (licenses). The
new licenses are a direct result of proactive field inspections. Sixty-five (65) field
inspections were conducted during this period.
xvi. Conducted 8 new lien searches.
xvii. Continued working in co llaboration with the IDC Department on the
development of departmental outlines for: Code, Building and Planning & Zoning
Departments.
xviii. Special Events Coordination
Met with Al Agon, from Perfect Balance Martial Arts and Fitness, to review an
upcoming application for a Chinese New Year celebration event potentially being
held Downtown South Miami on January 28,2012.
Pending Tour de Cure event application from Miss Carole Williams, the Manager
for the American Diabetes Association. Event is scheduled for February 12,
2012.
Martin Luther King Jr. Event: Scheduled for a follow-up meeting with the Maliin
Luther King Committee (MLK) and Community Relations Board (CRB) Board
Members Thursday, January 5, 2012, at 3pm, to review and finalize the
preparations for the upcoming MLK events and parade.
Following are the tentative dates and events leading up to the parade:
i. Saturday, January 21,2012,9-11 :OOa.m., Prayer Breakfast, Bethel-Gibson
Community Center (MUlTay Park), 5800 SW 66 Street;
ii. Sunday, January 22, 2012, 4:00p.m., Gospel Explosion, Mt. Olive
Missionary Baptist Church, 6319 SW 59 TH Place;
iii. Friday, January 27, 2012, Kick-Off Celebration, Bethel-Gibson
Community Center (Murray Park), 5800 SW 66 Street; and
iv. Saturday, January 28, 2012, MLK Jr. Parade, 10:00 a.m.-5:00 p.m.,
beginning at SW 59 TH Place and 71st Street and ending at Murray Park,
5800 SW 66 TH Street.
Continued preparations for the 2012 State of the City Address. The event is
scheduled for January 26, 2012, at the South Miami Elks Lodge, 6403 SW 78
Street, ii'om 5:00 p.m. through 9:00 p.m.
7
City Manager report to Commission for January 3,2012.
c. Human Resources:
1. Sincere thanks to the sponsors, employees, and guest for making the South Miami
Employees' Christmas Party on Thursday, December 22, 2011, a tremendous
success.
ii. The South Miami Personnel Manual, adopted December 20, 2011, is available in
the Human Resources section of the City's website.
iii. We are actively recruiting for the South Miami Police Department's Reserve
Police Officer Program. Only certified officers are eligible for this position.
Applicants must submit the City Application with copies of all certifications to
the Human Resources Office. Recruitment will continue until further notice.
d. Public Works: See Attachment A.
e. Parks and Recreation: See Attachment B.
i. Planning and Zoning Department:
a. No report this period.
j. Commission directives or issues:
1. Pension: No change in status from last report.
ii. Parking reform: No changes in status since last report.
iii. Master Park Plan: No changes in status since last report.
iv. Welcome to South Miami signs: No change in status
v. South Miami Hospital permits. See Attachment C.
vi. Annexation: No changes since last report.
vii. Murray Park Pool Project: See remarks nnder Central Services.
END OF MEMORANDUM
8
City Manager report to Commission for January 3,2012.
Public Works Attachment A
Engineering and Construction Division
SW 66th Street Improvements Phase II: Construction is 60% completed. Drainage
structure installations are complete. ADA ramps and sidewalk are complete. The
contractor will resume normal operations beginning Today.
Manor Lane Traffic Calming Project: A design fIrm is selected to perfoi1n a study to
assess and evaluate current traffic flow conditions and characteristics to validate the
installation of 5 speed tables. This requirement was mandated by Miami-Dade County's
Public Works Department's Traffic and Signalization Division, and has authorization to
permit installation of such devices. Pursuantto an evaluative process, it was determined
that EAC Consulting, Inc. submitted a proposal that is comprehensive and cost effective
in its design approach. A resolution will be presented to the next Commission meeting
for approval.
Commerce Lane Road Resurfacing and Streetscape Project: The draft version of the
schematic plan was fInalized. Public Works and the consultant is seeking guidance from
the SMCRA director in regards to the next plan of action.
Progress Lane Drainage Improvements: The 50% percent drawings were submitted to
the SMCRA for review and comment. Public Works and the consultant is seeking
guidance from the SMCRA director in regards to the next plan of action.
Pinecrest Villas: Miami-Dade County approved the installation of 2 speed tables along
SW 59th Place and SW 79 th Street. ConcUiTence letters will be hand delivered to
residents residing on SW 79th Street between SW 59 th Place and SW 62 nd Avenue and
along SW 59 th Place between SW 74th Street and SW 80 th Street by the end of the week.
SW 62 nd Avenue Drainage Improvements: SUlmnarizing from the September 5, 2011,
City Manager's report to the Commission, the County informed the City that they are
developing a striping modifIcation plan and also relocating the "BIKE LANE ENDS"
sign assembly one block north of the intersection to remind motorists that cyclists have
the right to travel in the roadway per Florida Statutes. "Sharrow" markings along with
associated traffic signs will be installed on the travel lanes of SW 62 Avenue from the
intersection to Bird Road as soon as the County's funding and contract capacity permits.
Additionally, the County is in the fInal stages of closing out the project. Upon its
completion, the project will be delegated to the County's Public Works' Maintenance
Division for lawn and median maintenance matters.
SW 64 th Street Corridor Sidewalk Repair Project: The pre-construction meeting was
held on December 9, 2011, between the City, Miami-Dade County, and the contractor to
discuss reporting requirements. Construction is scheduled to begin on January 16, 2012.
9
City Manager report to Commission for January 3,2012.
Citywide Roadway Resurfacing Project (Phase n: In accordance with resolution 199-
11-13513, Public Works is coordinating with the contractor to resurface three additional
locations. Mobilization is expected to begin in the middle of January 2012.
Citywide Road Resurfacing Project (Phase In: Pursuant to an evaluative process, a
vendor is selected and a resolution is prepared for the next Commission meeting.
Stormwater Master Plan Update: Nine Proposals were received by the Clerk's Office
on December 2,2011. The Selection Committee is being assembled and the review of
these proposals is tentatively scheduled for the second half of January 2012.
MDC SW 57 th Drainage Improvements: The County informed the City that installation
of the drainage systems are in service.
City Hall Septic Tank Sewer Connection: Design ofthe project is 90% complete.
Plans were submitted to DERM on December 17, 2011 for review and approval.
Mango Terrace Traffic Cahning Project: A purchase order was issued and TY Lin
initiated field data collection activities that will include traffic flow volume, velocity, and
direction.
Cocoplum Terrace Traffic Calming Project: Public Works is drafting the scope of
work to lerform resurfacing and pavement markings for SW 68 th and 69 th Street between
SW 62 n Avenue and SW 62 Court. This portion of work is the final component for the
project.
Street Pavement Markings at SW 74th Street and 58th Avenue: The striping for the
intersection is complete.
Sunset Drive Median (Downtown): A purchase order was issued to Palm Engineering
to initiate the design activities for this project.
Citywide Sidewalk Repair Project Phase II (Downtown): A purchase order was issued
to NAto COlmnence with the work. Construction is scheduled to being next week.
South Miami Bike Rack Initiative (Citywide): To promote a bicycle friendly city,
Public Works is preparing to install additional bicycle racks in the downtown district.
Proposed locations were identified to ensure maximum utilization.
SW 62 Avenue ADA Handicap Ramp Upgrades: Miami-Dade County, FPL, and the
City met on December 6, 2011, to discuss sidewalk accessibility improvements for
wheelchair bound pedestrians maneuvering around electric concrete poles along the east
side ofSW 62 nd Avenue between US-l and Sunset Drive. Easement agreements between
South Miami Hospital, FDOT, and Miami-Dade County are in the early stages of
negotiation.
10
City Manager report to Commission for January 3,2012.
Alleyway Drainage Improvements in the vicinity of Sunset Drive and SW 58t11
Street: A vendor is selected to commence with the design and permitting activities of
installing a drainage system in the area to alleviate localized flooding.
Drainage Improvements for the Sylvia Martin Building: Public Works selected a
design fIrm to design, permit, and install a perimeter drainage system that will remove
stagnant water from the building. This work is performed in conjunction with the mold
remediation activities.
Public Works Attachment A
I. Candidates from the "Weed & Seed" program assisted Street and Landscape Division
crew with day-to-day maintenance activities.
ii. Swept the streets, cleaned up downtown, dump the litter cans through out the city for the
Solid Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks
downtown, and cleaned up downtown.
iii. Assisted Building Maintenance division with the installation of holiday lights on Sunset
Drive and City Hall.
IV. Mowed right of ways.
v. Delivered (8) new garbage containers to resident.
vi. Performed pick up of garbage and trash routes.
vii. Performed daily power street sweeping, please note that two sweepers were used most of
this time in order to keep up with the fallen leaves.
viii. Performed daily clean up & watered pots downtown.
IX. Pressure cleaned sidewalks downtown on Wednesday's.
x. Dumped litter cans throughout the City three times a week.
xi. Planted 4 pieces of sod at 5970 SW 85 th Street.
xii. Trained SW employee on the trash crane.
xiii. Filled crane hole at 6490 SW 73 rd Street.
XIV. Lifted twelve (12) trees on 64Street between 62 nd Avenue and 60 th Avenue.
xv. Lifted nineteen (19) trees on 59th Avenue between 64 th Street and 66th Street.
xvi. Straightened signs on 59 th Avenue and SW 85 th Street.
xvii. The following pot holes were identifIed and fIlled: 6110 SW 42"d Street (2); 6118 SW
42 nd Street (1); 60 th Place SW 42nd Street (6) and 4124 SW 60th Place (5)
xviii. Lifted one (I) tree at 58 th Place SW 64 th Street.
XIX. Picked up trash underneath Metrorail path by City Hall.
xx. Performed thorough cleanup ofthe fIsh pond and fed the fIsh at City Hall.
xxi. Serviced !repaired (19) vehicles and heavy equipment at the Motor Pool.
xxii. Troubleshoot and repaired light outage at hallway in City Hall.
xxiii. Troubleshoot AlC problem in the City Manager's offIce.
XXIV. Repaired bathroom door at the Motor Pool Assembly room women's bathroom.
xxv. Met with roof contractors for estimate on Police Department roof repair/replacement.
xxvi. Re-set tree holiday lights in front of City Hall.
xxvii. Closed AlC vent at the Finance OffIce.
XXVIII. Various miscellaneous repai.rs at the Community Center, i.e. touch up wall paint, repaired
women's bathroom faucet.
11
City Manager report to Commission for January 3, 2012.
XXIX. Started and completed repair of boys bathroom sink at Headstart.
xxx. Repaired door at the Police Department.
12
City Manager repOlt to Commission for January 3, 2012.
Parks and Recreation Attachment B
1. Increase in Winter Camp participants from 11 to 35 participants.
ll. Five (5) new members signed up under the fitness component.
111. Staff members participated in a potluck Christmas dinner.
IV. Continuous SUppOlt of the football and cheerleading program by attending varIOUS
meetings throughout the month.
v. Our senior citizens where excited for their Christmas party including raffles, music, and
food.
vi. Transported 50 families to the Christ Fellowship Church to pmticipate in a brunch and
toy donation.
vii. New television was bought for the fitness area.
viii. Parking lot lights were fixed
Park Maintenance Division
I. Tree trimming completed at Fuchs Park.
2. Tree trimming was has commenced at Dante Fascell.
3. ADA trails renovation in progress.
4. Designing phase for Marshall Williamson Park commenced.
5. Athletic field renovation for South Miami Park and Palmer Park in progress.
v. Dog Park: No change
13
City Manager report to Commission for January 3, 2012.
Building Department, Attachment C: South Miami Hospital Active Permits
South Miami as of November
Hospital . 30,2011
Permit Date Date
. Number Permit Description Issued Closed
11-1251 Fire Alarm 3rd & 5th FI 12/8/2011
11-1246 Pre Cast Panel 12/1512011
11-1234 Data 12/512011
11-1229 Outlets 12/212011
11-1219 Phone & PC system 121112011
11-1206 Shower pan 11128/2011
11-1135 Outlets 1st fl CEP 111712011 1111412011
11-1131 Outlets Radiology 1114/2011 1111412011
11-1130 Outlets Education Bldg 11/4/2011 1111412011
11-1129 Outlets CCU 1114/2011 11114/2011
11-1128 Repair raceways 11/4/2011 11/14/2011
11-1127 Outlets in waiting room 11/4/2011
11-1113 Low Voltage for 11-0382 111312011 111812011
11-1089 Main Electrical for 11-0816 10/26/2011 101272011
11-1032 Phone & PC system 10/1112011
11-1028 Phone & PC system 10/612011
11-1027 Outlets for IT 10/6/2011
11-1021 Pour 7 10/412011 1111412011
11-1007 Main Electrical for 11-0671 10/4/2011 10/1912011
11-1006 Outlets & Intercom 10/4/2011
11-1004 Beam repair 1112312011
11-0977 Pour 6 9/26/2011 11/1412011
11-0964 Special outlet 9/26/2011 10/612011
11-0944 Pour 5 911912011 11114/2011
14
City Manager report to Commission for January 3,2012.
11-0915 Pour 4 9119/2011 llI142011
11-0865 FireAlann 8/30/201 I 9/212011
11-083 I Shoring 8/26/2011
11-0829 Fire Sprinklers 91712011
11-0823 Main electrical 11-0293 8/18/201 I 8/23/2011
11-0819 Main mechanical 10-1035 10/2712011
11-0818 Med gas for 10-1035 10/27/2011
11-0816 Interior remodel for Admin. Offices 9/27/2011 10/3112011
11-0799 Main plumbing 11-0382 8119/2011 10120/2011
11-0798 Duct work 11-0382 8119/2011 1011412011
11-0796 Fire alarm 11-0382 8/12/2011
11-0774 Relocate outlets I 1-0076 8/9/2011 8/30/2011
11-0754 Main plumbing 11-0076 8/1/2011 9/12/2011
11-0739 Main electrical for 10-1035 7/25/2011
11-0696 Plumbing for 10-0818 7/1112011
11-0686 Phone and pc system 7/512011
11-0678 Mechancial for 11-0435 7/19/2011 712012011
11-0674 Main Plumbing for 10-1035 7/2112011
11-0672 Phone and pc system 7112/2011
11-0671 New Neumatic Tube Station 91712011 llII612011
11-0643 Plumbing for I 1-0435 7/1/2011 7/27/2011
11-0640 Fire Alarm 6/23/2011 9/112011
11-0639 Outlets and light fixtures 6/23/2011 7/2212011
11-0625 Sewer and water connection 6/23/2011 612912011
11-0619 Phone and pc system 6116/2011
11-0600 Interior wall and doors 7/12/2011 9/91201 I
11-0598 Fire sprinklers 6/2712011
11-0578 Fix set & rough for 11-0293 6110/2011 8/18/2011
11-0567 Crane foundation 6110/2011
11-0554 Low Voltage 11-0358 6/15/2011 6/17/2011
11-0539 Low Voltage 6th 6/1/2011
11-0536 Temp wash station 6123/2011 6/2912011
15
City Manager report to Commission for January 3,2012.
11-0535 Relocate raceways 2nd FI 61212011 71112011
11-0534 Outlet for NI CU 3 Rm 13 6/2/2011 7/112011
11-0533 Outlets for east tower 1st fl 6/2/2011 7/5/2011
11-0528 Cat 5 cables 5/31/2011 7/18/2011
11-0489 NC Diffuser 6117/2011
11-0464 Fire Swinklers for 10-818 511112011
11-0443 Master mechanical for 10-0818 5/10/2011
11-0435 Bathroom Remodel 6/1412011 8/29/2011
11-0424 Data outlets 4/29/2011 6/2312011
11-0423 ERAntenna 4129/2011 6123/2011
11-0422 Portable X-ray connection 4/29/2011 6/23/2011
11-0421 TV Monitor 4/29/2011 6/23/2011
11-0420 DataiComm 5th FI Main Pharmacy 4/28/2011
11-0419 DataiCotnlTI 1st FI Main 4/28/2011
11-0418 Data/Comm Medical Arts SurgerY 4/28/2011
11-0417 Data/Comm Labor & Delivery 4/28/2011
11-0416 Low Volt. 6th Fl Pavilion 412812011
11-0398 Irrigation system 61112011
11-0391 Steel stairs & land 5/5/2011
11-0385 Electrical main for 10-0818 4/26/2011
11-0382 New nursery 7/12/201 I
11-0340 DataiComm 7th Main 41712011
11-0339 DataiComm Out llatient Dellt. 41712011
11-0338 DataiComm Main 41712011
11-0337 DataiCOlnm Pavillion 41712011
11-0311 Mechanical main for 10-1035 4/5/2011 7/11/2011
11-0293 Remodel 1st fl restroom 6/3/2011 91212011
11-0266 DataiComm 3/15/201 I 8/23/2011
11-0249 2nd fl Fire Sprinklers 3/15/2011
11-0215 Kitchen Hood 12114/2011
11-0197 DataiComm 2/2812011 8/23/2011
11-0185 Electric door for Radiology 2/2412011
16
City Manager report to Commission for January 3, 2012.
11-0184 Rece12tacle and data outlet 2/24/2011 8/312011
11-0183 DataiComm 2nd f1 2/24/2011 812312011
11-0182 Comm/TV 2/24/2011 6/912011
11-0172 Re12airs to slab in Egui12meht 12enthouse 5/10/2011
11-0162 Rebuild sidewalk to com12ly with ADA 5/25/2011 1119/2011
11-0137 3rd & 4th f1 bridge reJ2lacement 3/22/2011
11-0014 High hats & dimmers 1112/2011
10-1192 Data/Comm 12/28/2010 619/2011
10-1178 DataiComm 12/2112010 313/2011
10-1102 Fire s12rinklers for 10-0327 1112/2011
10-1099 Intercom 12/3/2010 91312011
10-1079 TemJ20rary canopy 12/16/2010 611612011
10-1062 Shower J2an 11/10/2010 12/10/2010
10-1035 ER expansion Master 7/812011
10-0978 Storefront 1112/2010 6116/2011
10-0975 Fan 10/19/2010
10-0951 Fire sprinklers for 10-0732 10/19/2010 1111812010
10-0882 Fire Alarm for 08-1401 9/2112010
10-0864 Electrical main for 10-0264 9/2112010 6115/2011
10-0818 Elevator & eguipment room uJ2grade 4/4/2010
10-0760 Electrical main for 08-1401 8/20/2010 1112112011
10-0694 Duct Bank 8/612010 6/10/2011
10-0671 EmJ2ty raceway for microwave antenna 7/27/2010
10-0660 DataiComm 7/22/2010 8/26/2010
10-0640 3 Double wide construction trailers 515/2011
10-0608 Parking lot for 10-0327 8/10/2010 6/20/2011
10-0598 Plumbing main for 10-0327 71712010 6/20/2011
10-0591 Temporal): water closet for 10-0327 7/612010 6116/2011
East tower Cafe phone & computer
10-0589 §ystem 7/212010
10-0583 Water connection & 12iping for 10-0327 7/8/2010 6116/2011
10-0582 Med gas for 10-0327 7/812010 1219/2010
17
City Manager report to Commission for January 3,2012.
10-0535 Impact doors 10/8/2010
10-0523 Low voltage for 08-1401 6/2112010 1111512011
10-0421 Mechanical main for 08-1401 512012010 11/14/2011
10-0390 Plumbing main for 08-1401 511 0/201 0 1119/2011
10-0380 ;ipec-outlets for 09-0963 5/312010
10-0341 Electrical main for 08-1401 4/20/2010 1111412011
10-0327 Underground utilities 11130/2010 311112011
10-0264 SMH Cord Blood 71712010 6/9/2011
09-1110 Cooling tower 3117/2010
09-0963 5th fl Chemistry lab Eguiument 3/1112010
08-1401 Lab interior remodel master 4/1312010
18
City Manager report to Commission for January 3,2012.
Attachment D: Memorandum from Building Official reference Roof Permit Fee
TO;
FROM:
SUBJECT:
DATE:
City of South Miami
Building Department
MEMORANDUM
Hector Mirabile, Ph.D.
City Manager
Victor Citarella, P.E.
Director, Building Department
Review of Permit Fees for Roofing Permits
December 20, 20ll
Pursuant to your request for a review ofthe roofing pennit fees currently approved in the City of South Miami
Schedule of Fees, the following analysis was conducted:
Estimated labor man-hours and their associated costs for steps required for processing a roofing pennit were
determined, and applied to a "typical" roofing pennit for a single family residence of 2,000 square feet.
Staff involved in processing these permits include primarily a permit/plans coordinator with an average hourly wage
of$15 plus benefits or approximately $18 per hour, a plans examiner with an average hourly wage of$54 witb no
benefits; and a roofing inspector with an average hourly wage of$28 plus benefits or approximately $33 per hour.
Staff from other CSM departments is calculated at $50 per hour.
Item 1-It takes time and effort for a permit clerk/coordinator to review, accept if correctly submitted, and process
the application for the work. This includes date/stamping the documents, verifYing the qualifications, insurance and
bonding capacity of the contractor, and recording the information in the department computer system. The routing
for approval ji-om various review centers is initiated. Staff time required for processing item 1 is approximately 20
minutes by permit/plans coordinator (0.4 hrs @ $ 181hr) for an approximate average cost of $7.20.
Item 2-It takes time and effort for reviewers from the Planning/Zoning and Code Enforcement organizations to
insure that the work conforms with local City Codes, and that no other outstanding violations exist at the property
where the work is to be done. Staff time required for processing item 2 is approximately 2 hours by professional
19
City Manager report to Commission for January 3,2012.
staff from the Zoning and Code Enforcement organizations (2.5 hrs@ $50/hr) for an approximate average cost of
$125.00.
Dr. Mirabile
Page 2
Item 3-It takes time and effort for a State of Florida licensed plans examiner to review the construction documents
and confirm their concurrence with the Florida Building Code Staff time required for processing item 3 is
approximately 30 minutes by plans processor (0.5 hrs@ $541hr) for an approximate average cost of$27.00 .
. Item 4-It takes time and effort for the permit plans coordinator to inform the applicant after all mandatory reviews
have been completed that the permit can be issued upon payment of the appropriate fees to the CSM Finance
Department It takes time and effort to issue the actual permit document/card once the preceding steps have been
completed. Staff time for required processing item 4 is approximately 20 minutes by plans coordinator (0.4 hrs @
$18/hr) for an approximate average cost of$7.20.
Item 5-It takes time and effort to acknowledge notifications from the contractors regarding when field inspections
are ready to be done and to issue the appropriate routing instructions to the field inspectors. Staff time for required
processing item 5 four times is approximately 5 minutes each by plans coordinator (0.4 hrs @ $18 /hr) for an
approximate average cost of$7.20.
Item 6-It takes time and effort to conduct an average off our (4) separate on-site field inspections by a State of
Florida licensed Roofing Inspector while the roof is under construction, and when completed. Staff time for
required processing of item 6 four times is approximately 50 minutes each by field inspector (3.4 hrs $33/hr) for an
approximate average cost of $112.20
HeIR 7-Permit fee also pays for the costs to subsidize the expenses associated with office equipment and supplies
and the operation of a city vehicle, insurance and gas costs to travel to the project site. Annual budget for these
items is approximately $6,500 or approximately an average of$5.16 per permit.
Item 8-It takes time and effort to close out the permit upon completion and final inspection. All documentation
must be kept for ten (IO) years. Staff time for required processing of item 8 is approximately 15 minutes by permit
coordinator (0.4 hrs@$18/hr) for an approximate average of$7.20.
Total approximate average cost for above items is $298.21 or $0.15 per square foot for a single family residence.
The preceding value does not include cost of office equipment, vehicle insurance gas or other related expenses,
which would increase the actual total cost
It should be noted that our two closest neighbors, The Village of Pinecrest and the City of Coral Gables fees are at
$0.23 and $0.15 respectively.
In developing the above analysis, it was noticed that perhaps except for roofing fees, most of the permit fees charged
by the City of South Miami are lower than for most of the adjacent municipalities. The following table illustrates
the point on selected random items:
South Pinecrest Coral
Miami Gables
Minimum Permit Fee $100 $122.25 $114.19
Residential New $0.50/ sq ft $0.74/ sq ft $1.83 /sq ft
Construction
Alternate Fee R:l% -R:4%-nla
20
City Manager report to Commission for January 3, 2012.
Residential Alterations
Re-inspection
Dr. MIrabIle
Page 3
C:I%
$0.751 sq ft
$50
C:3%
$2.541 sq ft $3.351 sq ft
$85 $75
A review of tbe preceding table illustrates that overall, tbe cost of a building permit for new construction projects is
about one half of that for other municipalities being compared in tile chart, or 1 % oftbe construction cost at CSM
while 2% at other locations, peaking out at 7% at Key Biscayne. However, tile reality is tbat a true comparison
between municipalities is difficult given the various metbodologies used by different jurisdictions to detelmine tbese
fees.
The permit fees are established by Ordinance by the City Commission upon tile recommendation of staff. Overall
"Building Department Schedule of Permit Fees" has not been increased since 2009 Roofing pennit fees (and all
other fees) can be lowered or increased by Commission action at any time at their discretion.
If action is taken to modify fees at this time, perhaps consideration should be given to raising the new
construction building permit fee from I % to 2% to match otiler municipalities. Your direction as to how to
proceed will be appreciated.
End of Memorandum
21