10To:
From:
Date:
Subject:
Background:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members of the City Commission
Hector Mirabile, PhD, City Manager /-(
10,2012
2001
/~
A Resolution authorizing the City Manager to purchase
infrastructure cabling required for a planned IP telephone
network so the City can establish a multi-site data network.
The City continuously has issues with the existing phone system. The City's
existing Nortel telephone system is extremely outdated and parts for the existing
system were discontinued by the manufacture. In the event that the City is in
need of parts, the city is required to purchase refurbished parts, and even then,
they are expensive. Moreover, current discussions with the City's telephone
consultant indicated that obtaining refurbished parts will become more difficult in
the very near future. Lastly, the exiting Nortel telephone system infrastructure is
not covered by any warranty or maintenance agreement, obtaining such warranty
would be too costly, if possible at all.
The City has future plans to purchase a Yo ice Over IP telephone network. A
YOIP system delivers voice communications and multimedia sessions over
internet protocol networks (IP) such as the internet. Prior to installing the YOIP,
a fiber optic network and associated connectivity requirements needs to be
established for all City facilities. The YOIP telephone system is anticipated to
cost approximately $80,000 in addition to the required cabling expense of
$19,495.
A market research exercise was completed for a YOIP system and it appears the
City's most cost effective option is to piggyback off an existing contract with the
City of Pompano Beach. The City of Pompano Beach negotiated a YOIP system
with Teleswitch for an estimated cost of $496,609. The City's future system is
expected to be much smaller but will take advantage of pricing discounts
negotiated for a much larger system. Enclosed is the City of Pompano Beach
Resolution #20 I 1-5 authorizing the execution of a master sales agreement with
T eleSwitch for your review.
Expense
Attachments:
Three vendors were solicited and on-site inspections of City facilities were
scheduled so each vendor could provide a representative quotation. The low
bidder, Teleswitch, is recommended for the award. The quotations are
summarized below:
VENDOR QUOTE
Teleswitch $19,495
Tri-County Communications, Inc. $19,773
ASE, Inc. $27,675
Contracting with TeleSwitch for cabling provides the City with an additional
benefit. TeleSwitch will act as a single point of contact who will be accountable
for not only cabling but for the entire planned VOIP system. This eliminates
multiple contractors who can deflect responsibility when service issues arise.
$19,495
Resolution
Cabling Quotations
City of Pompano Beach Resolution #20 I 1-5
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RESOLUTION NO. _____ _
A Resolution authorizing the City Manager to enter into a contract with
Teleswitch Technologies for the purchase infrastructure cabling
required for a planned IP telephone network
WHEREAS, the City wishes to establish a Voice Over IP (VOIP) telephone network
for all City facilities and departments so the City can establish a multi-site data network.;
and
WHEREAS, infrastructure fiber optic cable and associated accessories are
required to be installed prior to the purchase an installation of a VOIP network; and
WHEREAS, the City has obtained three (3) quotes and Teleswtich Technologies
was the lowest, most responsible and responsive bidder for the work; and
NOW THEREFORE BE IT RESOlVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. The City Manager is hereby authorized to enter into a contract
with Teleswtich Technologies for the installation ofthe infrastructure cabling for a VOIP
system in an amount not to exceed $19,495, to be charged to Account #001-1320-513-
4125, with a current balance of $62,670.49. A copy of the contract is attached.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this _ day of ___ --', 2012.
ATIEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGAILTY AND EXECUTION
EXECUTION THEREOF
CITY ATIORNEY
Page 1 of 1
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
TeleSwitch
Date: October 25, 2011
Job Name:
Attn:
Sales Rep
Prepared By:
Surveyed:
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Dennis Deblois
Robert Plessett
Douglas Landau
Douglas Landau
Scope of Work
Overview:
Voice & Data Drops Per Walk Through:
Provide a complete certified IP voice infrastructure utilizing Plenum and PVC Category 5e cable
for all new IP telephones. Count is per walk through on 9/22/2011.
Below is a detailed count of required cable drops.
The total I P Telephone Cat5e drop count: 153
Main Building:
System and Server will be located in upstairs server room. System switches will go on supplied
wall rack where new patch panels will be installed for new second floor cables. There are 40
cables on the second floor. A fiber cable will need to be run in the existing 2" EMT conduit that
runs between the 1st floor and the 2 nd floor. The first floor cable will be run to the south end of
the hallway and placed in the existing racks -plenty of space as the switches for the first floor
will be installed at that location as well. There are 50 cables on the 1st floor. The closet where
the SL 1 currently resides cannot be used as they want the two systems up simultaneously and
the existing closet has no room to put up any new cabling. All existing voice cables are to
remain and all plates will be switched for a one port upgrade all existing jacks will be utilized.
Central Services & Planning:
These offices share a wall. Central services currently is run with direct cables from the 1 st floor
server room in the main building. Planning has their own IDF and the network and is being fed
by fiber from the first floor server room. There are only two strands of multimode fiber to this
IDF. The recommendation is to create a V-Lan with the existing fiber as to save cost -no
additional fiber will be run. We will run central services and planning from this IDF and all new
cable will terminate at the IDF. There are 18 locations between these building and all cable is
surface mounted as this is a historic building. It has been OK'd by the client that all cables will
be white and strapped to the wall near the existing cables -NOT in wire mold.
Teleswitch Technologies 2920 N.W. 109 'h Ave. Miami, F133172 -Phone (305) 593-9292-
Fax (305) 593-9220 www.teleswitch.com
TeleSwitch
Technologies that make sense
Parks and Recreation:
There is an equipment rack that will hold all new cable requirements, All cables on the 1 st floor
run to the 2nd floor. There are 20 locations in this building,
Sanitation:
They have plenty of rack space and a battery backup, The motor pool about 400 plus feet
away there are currently 3 Norte! phones, Cables to these phones are strapped to the wall -
outside, What is recommended that these phones be replace with ANALOG phones off the
ShoreteL To run new cable and protect it will be cost prohibitive, Also the distance is greater
than 325', There are 15 locations in this building,
Labeling & Certification:
All cables shall be labeled with cable number, patch panel number, and rack number at both the
. MDF location and the seat location, All cables shall be certified to category 5e data speed
standards as well as a CD containing all results will be delivered to the customer upon
completion of the project
General Conditions:
Teleswitch will provide a project manager who will oversee all labor and provide project
management reports,
Work Outline:
Above is a complete schedule of all labor and materials to complete entire scope of work per
request for proposal date 9/29/2011,
Special Considerations:
This proposal has been prepared assuming all core drills and sleeves will be provided by others,
This proposal does not include mounting, cross-connection or programming of customer
provided equipment
This proposal has been prepared assuming that the building's maintenance department will
provide access to the riser for feeder cable,
Warranty
Teleswitch provides a five-year warranty on workmanship, The component manufacturer
provides the hardware warranty for faceplates and inserts, Teleswitch will assist in processing
warranty claim if requested,
Teleswitch Technologies 2920 N,W, 109'h Ave, Miami, F133172 -Phone (305) 593-9292-
Fax (305) 593-9220 www,teleswitch,com
Technologies that make sense
Payment Terms:
Payment shall be made upon receipt of invoices which shall be submitted every 30 days of
progress and upon completion of each phase. Unless otherwise stated, any charges made on
open account are due in full within thirty (30) days. No open account shall be claimed unless the
City Manager signs a copy of the proposed change order or proposal for extra work.
This agreement contains the entire agreement of the parties and no modification or amendment
of any terms or provisions of this agreement shall be valid or binding unless it complies with this
paragraph. This agreement in general, and this paragraph in particular, shall not be modified,
amended or waived by any act or omission and may only be amended in writing signed by both
parties. The waiver of any breach or default of any of the terms of this Agreement shall not act
as a waiver of any subsequent breach or default.
Upon acceptance of this work order by the customer or its agent, as evidenced from his/her
signature herein, the customer acknowledges these terms of service. In the event litigation
becomes necessary in regard to collection or any other dispute that may arise as result of this
agreement, Miami-Dade County Florida will be the proper venue for such legal action.
Project Schedule:
Teleswitch will commit to full adherence to your project schedule. Your project can commence
within ten days from execution of this agreement. Execution of this agreement requires that the last
page of this Scope of Work be signed by an authorized employee/officer/agent of City of South
Miami and that a copy of the signature page has been received by Teleswitch. The work shall be
completed by __________ _
Arbitration:
All claims, disputes and other matters in question between the parties to this Agreement arising
out of or relating to this Agreement or the breach thereof, shall be decided by mandatory and
binding arbitration. The rules of discovery in civil matters shall apply and the arbitrator is not
empowered or authorized to look beyond the terms of this agreement, or any amendments
thereto, or to modify its terms in any way and he shall be required, as part of his or her powers
and authority, to follow Florida law. .
Indemnity:
Teleswitch shall indemnify and hold City of South Miami, and its officers, directors, agents and
employees, harmless from, and against any and all claims and liabilities, including, without
limitation, contractual liabilities, damages, losses and expenses, including but not limited to,
attorneys' fees, ariSing out of, resulting from, or related to the work by Teleswitch, or any of its
employees, subcontractors and agents.
Insurance:
Teleswitch agrees to purchase and maintain, at all times during the effectiveness of this
Agreement, comprehensive general liability insurance, employer's liability, worker's
compensation insurance and property damage insurance consistent with the insurance
requirements of the City of South Miami, with the exception that the umbrella coverage need not
exceed two (2) million dollars.
Teleswitch Technologies 2920 N.w. 109'h Ave. Miami, F133172 -Phone (305) 593-9292-
Fax (305) 593-9220 w",-w.teleswitch.co1TI
TeleSwitch
Technologies that make sense
Total Investment:
The total investment for your cabling system, as described in this Scope of Work and as
delineated on the attached pricing schedule will be $19,495.00 and is inclusive of all labor, and
materials.
TeleSwitch Technologies
Authorized Signature
Acceptance:
Authorized Signature
City Manager
Attestation
By: ________________ __
City Clerk
Read and Approved as to Form,
Date
Date
Language, Legality and Execution Thereof:
By: =-:-________ _
City Attorney
Name
Name
Teleswitch Technologies 2920 NW. 109'h Ave. Miami, F133172 -Phone (305) 593-9292-
LABOR AND MATERIALS BREAKDOWN
PREPARED FOR
TOWN OF SOUTH MIAMI
Structured Cabling Infrastructure
sense
(90) IP Telephone -(1) Category Se Cable run -Plenum rated cable -Terminated on Leviton Category
Se Data grade inserts installed in modular furniture or wall plate. Number of ports to be site determined.
Color of wall plates and jacks to be customer specified. All cable includes, termination at location and
IDF/MDF, All materials including jacks, cables and faceplates and all required labor. All cables to be
tested and certified to category Se standards.
(63) IP Telephone -(1) Category Se Cable run -PVC rated cable -Terminated on Leviton Category
Se Data grade inserts installed in modular furniture or wall plate. Number of ports to be site determined.
Color of wall plates and jacks to be customer specified. All cable includes, termination at location and
IDFjMDF, All materials including jacks, cables and faceplates and all required labor. All cables to be
tested and certified to category Se standards.
Fiber Cable -Main Building 1" floor to 2'd floor
6 Strand multimode 62.5 micron fiber cable run between 1" floor MDF and second floor IDF. Cable to be
Run in existing 2" EMT conduit.
MDF & IDF Equipment -All equipment is to be UL Listed
(2) Leviton Category Se 48 Port Data Grade Patch Panels -Installed
(4) Leviton Category 5e 24 Port Data Grade Patch Panel -Installed
(1) Quest Swing Out Wall Rack -16 RMU -18.75" Depth -Standard 19" -Installed on wall in server
Room specified location
(5) Panduit -2U Double Sided Horizontal Cable Management -installed in rack
Misc & Permit Fees
Low voltage permit fees and labor to pull permit & inspector coordination
All misc Materials -Including but not limited to -Blocks, Brackets, Plenum Tie Wraps, Shots, hangers, etc.
Teleswitch Technologies 2920 N. W. 109th Ave. Miami, Fl 33172 -Phone (305) 593-9292 -
Fax (305) 593-9220 www.teleswitch.com
APPUCA1JON
i~'~~~ \i~rr~~~ 5e potm panels are ~igned fur use 00
sta~~ijrd 19" tads at,d .t3birnt.s, 1h= pilt~, pa,"l-=~ ~.dude ~b:),. .. '~ patented,"R#itr.:m ~.T~~;d0ir~~ p;om~ cCo,s~~nt pe.fifinanee o~a ilie me _~ me S)$n. leviimTs ~que, ec.migura,b:e P&~,t ,~e:jS't aJ':avs f_OT quick smgk;;:iraJit
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fEATURES
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U'"k'Versa! T%BAand is,GSB \\irmg!;b$ For
ll~e IPC terminilt.,ons,~
III
WARRANTY INFORMATION
Part "uml><!rs
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fuirrl:\\nte on labeling <Ires. Fer, ~ C;C,P; ~f le;Mo~ ~u:t ,~i3mlrl1lesf bg on in
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O)T11r.X:flents ceriir.t:td perc.Ulcs, <Ira. N:.A require.i1ems,
PHYSICAL SPECIFlCA1JONS
oJ;;i~s: 24-port 1.7S»H x_ 19'\V X 3SD
413-P?rt=3.?~,x 19 1V/x3.5"O
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DESIGN CONSIDERJmONS
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Teleswitch Technologies 2920 N,W, 109'h Ave. Miami, F133172 • Phone (305) 593·9292
Fax (305) 593·9220 www.teleswitch.com
eleSwitch
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11111
CigaMax™ 5e+ Connector
APPUCIIlION
~ri:s~M?X'-" ~ Co.-:r~r E tiesigna:lto. ba trEed \~m all
LeViton QJidPp:~ ccmp<rtib!e, ~udi. rote ro~ Ir4Jde l~ds,_ ~Ed","R¢E~~ ~ Tearokg(, (RFi) ,,\\tJkh ""'""""~ pe.~-",_ the. fir;; cI 1M ~ ~",L#es ,Ul)lque t=e'r ~ra~ ,lp'~~"S, alb/!lrtS, for quit;kE1 ilOO
~ja. ,~Enl1;(t1a~ The ~oTInedor .is, configJ~, in, <I 1 BCf Wrl'~ .ruciJ milt the purm fEld ;,; in Ihe M a'Itmlng!e<
rear h;!m'inaron.
FEATURES
't~cl~ "Rirlarilion fOO:e 'iEthr1olt€t
~,-eiSa! TS~8A and T5G8B\"rk~ bbels fo! 110-&(£ iDe
te:.1Tllnctbns. ~\<tJ.iJl:ie in' 13 different TWBA ,~qG-A _o:)ffip~b!e mors.
1 00·, co;i~ratiD,n cr\O\if.~,g, fcl! rear temiinalion.
~ue pifr sep,arrlt1,'ln ~'ers d:!Signed to mi:imile
LtM\i5ting "rid to speed i'nstiJ['alion.
STAtlD!lRDSCOMPUIU!~E
a:1glIT\'.ax ~ Sy:stetrl i:cni;«.ents meet Cf exr~ the Grlegoiy
?e t_EqulrementS fon:nanneVccmponFJ1t le'JIel ,~rfoonaoce per
TII>,iEJA,568-B a.od I5O/lEC l1Sn1. eom"""rrls <emf""; per
cULuS and N:.A reqwements.
PHYSICAL SPECIFICIIlIONS
Dime~s':
MatErialS:
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p&.t;: .. iated Ul 94V.{). 5;>ring """ CO"""
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microini:he:<Of nkh:i ~r,~, e~
O::otad resislllnce end maximum life
DESIGN tONSlDEMIlONS
U,ie, i;l any ~id:Pcrl. hri_UiTn:s to SJ.JPP:lrt ,GigaMai 5e+ UlP
corm~ in surfai:e _ mo~nt,. flU5h tIloont. or modular
Mmtli1e ~trt!Ets aop field cOOf@J~1k panels.
Can, be, iEed in, m1wndfu,n, \mh I:rthet, Qu'dPtlrt SMap-b
mOduleS fer'l.I:ioi!Idilt:i and .. fdeo <lpptGlinns over UTP,. COilN:
and ffi;Er.
lei identify r:crtS: use dlfferent cdored modules for earn
ap~on(13 cnlorSiIlo';!i!i£:le).
WARRANTY INFORMAl10N
R:I:ta 00'/1/ ciLeo.tb::r."1 prCxl,udwam!!1IieS, log 00 to
'MvN..~n'lClrt!da1acom)Wa1:anty.
For B£CTROOIC TYf~ad Spac5 soo (..lXl) file ro dlsl:.
TYPICAL SPECIFlCllllON
ni'~ <m[le:±C€ ~ in~t '~, ~ the tei:jtfrerriei1B fOf
0rlegi:Iry ,5e desdi~ in 11A/Eb\-5£.8..a as ~ti ,~ the ,<;I~ E re:qiJirem~,t; c6cribeq in (SO)JEC 11801. w.e ~cn.~ Shill!
be 100' oonfigUfa1ion such that the punch ..fi,eklls in tne bac~
aJlO';\ing fur ISIr l:erJR.1atiqn ~e.:JT ~rmi~b:~ fi~, sh~_ mude
~"1,1ErllX1ir ~tbn in,WEtS 1+1:, prDlr.ote ~ insti!iSlioo. All p~iici, used in CDnsW.!>.."fun of the, a:innedci occ~ shaU be fire-
~~rdai:rl:with ,a u~ fuim~bJtiy rirtmgofQ4\t{l TerrrJjn~ ofaG
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(l0C). The <Dn"""" shall. p~;;, a or!)tin~ lEd!." directlt
adj:l,cent _to ihe 11~e JDeS ~jnst Which th,e'lAres ,CaIn be
dc-edlY 1emlnatsd ,and _art in one actiol1. COrine:ct:lr yJirlttg shan
be u~,XIl and tlcCtlITllnoo:rle both 15£BA and rna vlinns
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Teleswitch Technologies 2920 N.W.I09'h Ave. Miami, F133172 -Phone (305) 593-9292
Fax (305) 593-9220 www.teleswitch,com
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UNIVERSAL HORIZONTAL CABLE MANAGER
P~dt!s_an attre,clive,end rugtllyfunclioosl homontal pathway
far patch CDroS EaJd ~tiJ:l)edia applic.!loons using coax, COppet
and fiber'DIII)!: c;eWes. Patch cD!tls maY' alsD be fda tDtha
beck of tIt.£!,rackthrotrg~ tile fla-n!l,ed pass-tlJrongh: s.lat After
fOlr1IfIlJ t1\e I!sWas ,or c,ord's, :si:m~S1lap·on tile fitJ!f£!d cover f01
a cle:'<m. piMl!soonal eppearance.
a Single-sided d~gns ,~nage ~att;h cords.
~OOI~.silfelfdesigns mana!le pat&h-cordssna prsnm:e
cables.
Ii Use WitJJ.cP~'s-VertIcal, ~ab"fuig sections to creat!! a complete
cable ~anQ!lemE<.!lt sYsteJ:ll.
11 fat~nted cable gufd!!' fingers ensure proper «IMs bao:i and
withstand weSt.
11 Snap-ri1I. hinged covers create a promssiooBl !\:1Ift.
l:!i] CHAUllIIDm PIlIIDUcn, IIIC.
Tele.witch Technologies 2920 N.W.I09'h Ave. Miami, F133172 -Phone (305) 593-9292
Fax (305) 593-9220 www.teleswitch.com
eleSwitch
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"IdQo!ntil'lfl bt;'d<¢''''eJdnJlied 6003 til. l>I\imi"'''m·· ................. .
~ 1>!oe!$"'$~~£1"'3100 standard$.
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Teleswitch Technologies 2920 N.W.I09th Ave. Miami, F133172 • Phone (305) 593·9292 •
Fax (305) 593·9220 www.teleswitch.com
ASE INC.
TELECOM & DATA
Structured Cabling Systems
City of South Miami
Attention John Webster
6130 Sunset Drive
South Miami, Florida 33143
Date: 12/15/2011
ASE Telecom & Data Inc.
Jorge Alvarez
'ASE INC
TELECOM & DATA
Structured Cabling Systerns
PROPOSAL-City of South Miami
6130 Sunset Drive
South Miami, FI33143
RE: Structured Cabling for VOIP
Job No. 41349
Date 12115/2011
Rev I
Introduction-ASE Telecom & Data Inc. (ASE) would like to thank the City of South Miami for
the opportunity to provide this proposal for the installation of the cabling needed for the Category
3 structured cabling for VOIP system within the South Miami facility located at 6130 Sunset Drive
in South Miami, Florida. The purpose of this proposal is to detail the necessary scope of work and
associated labor and materials needed for this job.
Scope of Work -Installation ofa total of one hundred eleven (III) Category 5e cables.
• ASE will furnish and install thirty six (36) Category 5e cables within the City Hall
I st and 2nd floor.
o ASE will fumish and install thirty seven (37) Category 5e cables within the Police
Department I sl and 2nd floor.
o ASE will furnish and install three (3) Category 5e cables within the Central
Services facility.
• ASE will furnish and install ten (10) Category 5e cables within the Sylvester
building.
• ASE will furnish and install eleven (II) Category 5e cables within Public Works
building.
sASE will furnish and install fourteen (14) Category 5e cables within Parks &
Recreation department's 1st and 2nd floors.
Fiber Optic-Installation of four (4) 6 strand multimode 62.5um fiber optic and terminated each
strand utilizing SC connectors.
• ASE will furnish, install, terminate and test one (I) 6 strand fiber optic between the
City Hall Building I sl floor closet and the Sylvester's lDF.
• ASE will furnish, install, terminate and test one (I) 6 strand fiber optic between the
City Hall Building I sl floor closet and the Police Dept's 2nd floor. This cable will be
terminated within an ASE provided LUI mounted onto to ASE provided wall mount
rack.
• ASE will furnish, install, terminate and test one (I) 6 strand fiber optic between the
Admin existing rack and Motor Pool's ASE provided wall mount LIU.
Voice' Data· Fiber Optic
8545 Northwest 29 th Street Doral, Florida 33122 . Tel. (305) 471-9888 . Fax: (305) 470-9666 . www.asetelecom.com
ASE INC.
TELECOM & DATA
Structured Cabling Systems
Workmanship -All components of this installation will be installed in a professional, neat,
workmanlike manner. Furthermore, all facets of this installation will be completely compliant
with City of South Miami standards, and guidelines:
PROJECT ASSUMPTIONS:
I. Modular furniture will have adequately sized communications poles, raceways, and knock-outs
to accommodate cable routing and faceplate installation/termination.
2. ASE assumes that the cubicles will be fed via power/communications poles. Prior to the cable
installation ASE will require drawings detailing exact pole locations.
3. ASE will not be responsible for short cables should initial communications pole locations be
relocated after cable rough-in.
4. ASE will not be responsible for low voltage inspection issues if they arise due to the
installation of customer specified/supplied products that are not UL listed. The customer will
be responsible for any/all additional material, labor, and/or freight charges associated with the
replacement of items in question.
5. All floor poke-through fittings supplied by others must be adequately equipped to allow for
cable passage or termination of chosen manufacturer's jacks.
6. Unless otherwise noted, ASE will not be responsible for extending the LEC (BellSouthi AT&T)
demarcation point from the building entrance to the customer's telecommunications room.
7. This project has been bid using regular time hours (Monday through Friday, 7:30 a.m. -4:30
p.m.) unless otherwise specified.
8. This proposal does not include union labor.
9. TRs will be ready (tile, drywall. backboards, lighting, ventilation, paint, dust-free environment,
etc.) for ASE to perform its rack installation, cable tenninations and testing three (3) weeks in
advance of the project turn-over date. ASE will require adequate, unencumbered space to
work within the TRs.
10. ASE will not be responsible for delays in completion if said delays are caused by other factors
(change in scope of work, construction, furniture delivery delays or acts of nature (hurricanes,
floods, etc.).
II. If ASE is delayed by others, overtime labor may be required to get back on schedule.
12. ASE will not be responsible for material or labor unless it is mentioned within the scope of
work provided within this proposal. Additional materials / labor required because of a change
in the scope of work will constitute possible change orders resulting in potential additional
costs to the customer.
13. ASE will not be responsible for the removal or disposal of any existing cabling, unless
otherwise specified within this proposal.
14. All changes to this proposal must be agreed upon in writing and signed by both parties.
Customer must provide either a purchase order or a signed change order prior to
implementation of agreed upon changes. Depending on the extent and quantity of change
orders, additional time may be required within the project schedule to complete the work.
Voice· Data' Fiber Optic
8545 Northwest 29th Street Doral, Florida 33122' Tel. (305) 471-9888' Fax: (305) 470-9666' www.asetelecom.com
ASEINC
TELECOM & DATA
Structured Cabling Systems
IS. Unless specified within this proposal, ABE will not be responsible for installing blank plates on
any outlet box designated for voice and/or data cable that is not being utilized.
16. All conduit supplied by others will be provided with a pull string and be free of obstruction.
17. The proposal is based on the assumption that ABE will have adequate time prior to ceiling grid
and ceiling tile installation to install and properly support all cabling.
18. Pricing is valid for a period of 30 days. Due to the cost fluctuations in copper and polymers
used in the manufacturing of communications cable, ASE cannot guarantee pricing for longer
periods of time.
19. Portions of this proposal are based upon quantities provided by the customer within the RFP or
Floor Plan document(s). If awarded this project, ASE will meet with the customer, prior to
commencement, to discuss the scope of work, verify accuracy of the blueprints, and confinn all
quantities, room layouts, colors, etc. Changes, if any, could result in a fluctuation of cost.
20. Cable support systems will be installed with powder actuated tools during normal working
hours.
21. ABE will not be held responsible for spray-on insulation should it become dislodged while
support pins are shot into the concrete floor I roof above. ABE will use due care to minimize
the amount of support pins required. ASE advises that this insulation be sprayed on after
ceiling supports are installed.
22. The MTER and each TR will have a grounding bus bar installed with a good electrical ground.
Each TR must be bonded to one another with a properly sized ground conductor, provided by
the customer's electrician.
23. Prices are based on the unbroken continuity of Work at site. All crew rates established in
advance of work are for a specific complement of workers and equipment and are subject to
revision when a change order requires an expansion or reduction of crew size.
CUSTOMER RESPONSIBILITIES:
I. Unless specified, this proposal does not include costs associated with obtaining and
providing bid and/or perfonnance bonds.
2. Customer will provide a representative who will interface with ABE on all project issues.
3. Customer will provide detailed drawings, which will include exact termination locations
for all stations.
4. Customer will provide complete access to all areas of the building to complete this project
in a timely fashion. The Customer will be responsible for providing security, at no cost to
ASE on the project site if required.
5. Customer will provide a locked room for storage of materials and tools. ABE will not be
responsible for materials stolen;damaged, or vandalized on the Customer's work site.
6. Customer will provide adequate vertical passage with sleeves between all floors within the
TRs and open office poke-throughs.
Voice' Data' Fiber Optic
8545 Northwest 29 th Street Doral, Florida 33122 . Tel. (305) 471-9888 . Fax: (305) 470-9666 . www.asetelecom.com
ASE INC.
TELECOM & DATA
Structured Cabling Systems
7. Customer will be responsible for the installation of all pathways to and from the proposed
MTERJTR to the locations as per the drawings for this project.
8. Unless otherwise noted, the Customer will be responsible for plugging in all the patch
cords at the MTERJTRs and workstation side. *Upon request a proposal to perform this
task may be obtained.
9. Unless otherwise noted, the Customer will be responsible for installing networking
hardware within the equipment racks. ASE shall not be responsible for installing any
electronics (hubs, file servers) and/or UPS systems. These items shall be furnished by the
Property owner or the customer. This will include all software and start-up of systems.
*Upon request a proposal to mount any Networking hardware may be obtained.
10. Unless otherwise noted, the Customer will be responsible for cross-connecting the
telephone extensions from the PBX to the horizontal voice station cables.
11. Unless otherwise noted, the customer will be responsible for installing %" painted, fire-
rated plywood backboard(s) within the Telecommunications Room(s).
12. At all outlet locations, Customer will provide (at a minimum) one (1) %" conduit stub with
an electrical box. Larger or mUltiple conduits may be required if the cable quantities and
diameters dictate.
13. Customer will be responsible for providing a suitable pathway, such as a conduit / sleeve or
covered trough, across all hard ceiling areas and through any sound / fire-rated walls.
14. In rooms or areas that have hard ceilings, the Customer will be responsible for providing
conduit "stub-ups" routed to an accessible area.
15. The customer will be responsible for notifying ASE of any potential safety or health
hazards that may exist at the site, such as asbestos or other toxic materials. In the event that
potential hazards are found to exist during the progress of the project, ASE will stop work
and inform the Customer of such potential hazards. It will be the Customer's sole
responsibility to rectify such hazardous conditions until all applicable industry standards
are met.
16. Parking fees to park company vehicles while performing work at the customer's job site are
not included in this proposal and, if required, will constitute an additional pass through
charge to the customer.
Voice' Data' Fiber Optic
8545 Northwest 29 th Street DoraI, Florida 33122 . Tel. (305) 471-9888 . Fax: (305) 470-9666 . www.asetelecom.com
ASE INC.
TELECOM & DATA
Structured Cabling Systems
PRICING SUMMARY:
Total Labor & Material $27,675.10
Payments of the Contract Price shall be paid in the manner following:
30% Deposit due upon execution of contract.
30% Due upon Rough Inspection.
30% Due upon Closet Termination & Setup.
10% Due upon Final Inspection.
ACCEPTANCE:
City of South Miami ASE Telecom & Data, Inc.
Printed Name & Title Printed Name & Title
Signature Signature
Date Date
Voice' Data' Fiber Optic
8545 Northwest 29'h Street Doral, Florida 33122 . Tel. (305) 471-9888 . Fax: (305) 470-9666 . www.asete1ecom.com
T.C.C.!.
Tri County Communications Inc.
35 S.E. 9th Ave
DeerfieldBeach Fl. 33441
954-427-4040 Fax 954-725-5600
NAME/ADDRESS
City of South Miami
6130 Sunset Drive
South Miami PI 33143
ITEM DESCRIPTION
City Hall Cabling
Cat5E Provide and install (24) Cat5E Voice Outlets on 1st floor
for VOIP System as per Plan. Cabling will Terminate to
1 st floor Closet.
Cat5E Provide and install (12) Cat5E Voice Outlets on 2nd floor
for VOIP System as per Plan. Cabling will Tenninate to
1 st floor Closet.
48 Port Patch Panel Provide and Install (I) 48 Port Cat5E Patch Panel.
Wiremold Provide Wiremold for all Voice Drops Approx. (220
Feet.)
6 Strand Fiber Provide and install Approx. (250) feet of 50 Micron
Annored Multi Mode Fiber Optic, @ $2.95 Per Foot.
Fiber will be Installed from 2nd Floor Computer Room to
1st floor IDF.
6 Strand Fiber Provide and install Approx. (300) feet of 50 Micron
Multi Mode Indoor Outdoor Fiber Optic, @ $3.25 Per
Foot. Fiber will be Installed from 1st floor IDF City Hall
to the Sylvia Martin building, Providing Conduits are free
and Clear of any Defects (Broken).
Terminate Fiber Terminate Fiber@$35.00 Per Connecter:
Fiber Optic Panel Provide (3) Rackmountable Fiber Boxes.
Six Packs Provide (4) SC Style Six Packs.
Fiber Patch Cords Provide (4) 2 Meter Fiber Patch Cords.
Police Department Cabling
Cat5E Provide and install (8) CatSE Voice Outlets on 1 st floor
for VOIP System as per Plan. Cabling will Tenninate to
2nd floor Computer Room.
Cat5E Provide and install (12) CatSE Voice Outlets on 2nd floor
for VOIP System as per Plan. Cabling will Terminate to
2nd floor Computer Room.
48 Port Patch Panel Provide and Install (1) 48 Port Patch Panel.
Wall Rack Provide and Install (I) Open Wall Mountable Rack.
BACKBOARD Install (I) 4x4 Plywood Backboard for wall Rack
Coring of Floors Penetrate'Computer Room floor (2" Conduit)
Page 1
Estimate
DATE ESTIMATE NO.
11/8/2011 2644
PROJECT
QTY COST TOTAL
24 95.00 2,280.00
12 95.00 1,140.00
I 325.00 325.00
220 2.50 550.00
250 2.95 737.50
300 3.25 975.00
24 35.00 840.00
3 250.00 750.00
4 35.00 140.00
4 38.00 152.00
8 95.00 760.00
12 95.00 1,140.00
I 325.00 325.00
I 275.00 275.00
I 40.00 40.00
I 275.00 275.00
TOTAL
T.C.C.1.
Tri County Communications Inc.
35 S.E. 9th Ave
DeerfieldBeach Fl. 33441
954-427-4040 Fax 954-725-5600
NAME I ADDRESS
City of South Miami
6130 Sunset Drive
South Miami Fl33143
ITEM DESCRIPTION
Central Service's and Sylvia Martin Cabling
Cat5E Provide and install (3) Cat5E Voice Outlets in Central
Service's for VOIP System as per Plan. Cabling will
Tenninate to rack in the Sylvia Martin Building.
Cat5E Provide and install (10) Cat5E Voice Outlets in Sylvia
Martin Building for VOIP System as per Plan. Cabling
will Terminate to rack in the Sylvia martin Building.
24 Port Patch Panel Provide and install (1) 24 Port Patch Panel.
Wiremold Provide and Install Wiremold for the Ceiling area in
Sylvia Martin Building.
Wiremold Provide and Install Wiremold for Work Stations.
Parks and Recreation and Public Works
Cabling
Cat5E Provide and Install (5) Cat5E Voice Outlets in Parks and
Rec. Office'sl as per Plan.
Cat5E Provide and install (3) CatSE Voice Outlets in Public
Works Garage for VOIP System as per Plan.
6 Strand Fiber Provide and install Approx, (300) feet ofIndoor Outdoor
50 Micron Multi Mode Fiber Optic, @ $3.25 Per Foot.
Fiber Optic Panel Provide (1) Rackmountable Fiber Box. Fiber Box will be
Install in Park and Rec. Data Rack.
Fiber Optic Panel Provide (1) Wall Mount Fiber Box, Fiber Box will be
Installed in Public Works Garage.
SIX PACK Provide (2) SC style Six Packs.
Terminate Fiber Terminate Fiber@$3S.00 Per Connecter.
Fiber Patch Cords Provide (2) 2 Meter Fiber Patch Cords.
Wiremold Provide and Install Wiremold for Work Stations.
12 Port Patch Panel Provide and Install (1) 12 Port patch panel for Garage
Cabling,
12 Port Patch Panel Provide and install (1) Rackmountable Patch Panel for
Parks and Rec. Rack.
Lift Rental Provide Lift for (1) Day for Garage Cabling.
Community Center Cabling
Page 2
QTY
Estimate
DATE ESTIMATE NO.
1l!8/2011 2644
PROJECT
COST TOTAL
3 110.00 330,00
10 125.00 1,250.00
1 175.00 175.00
ISO 3.50 525.00
100 2.50 250,00
5 95.00 475.00
3 95.00 285.00
300 3.25 975.00
1 250.00 250.00
1 250.00 250,00
2 35.00 70.00
12 35.00 420.00
2 38.00 76.00
75 2.50 187.50
1 125.00 125.00
1 125,00 125.00
1 425.00 425.00
TOTAL·
T.C.C.I.
Tri County Communications Inc.
35 S.E. 9th Ave
DeerfieldBeach Fl. 33441
954-427-4040 Fax 954-725-5600
NAME I ADDRESS
City of South Miami
6130 Sunset Drive
South Miami FI33143
ITEM DESCRIPTION
Cat5E Provide and install (9) CatSE Voice Outlets on 1st Floor
for VOIP System, Cabling will Tenninate to Cabinet on
2nd Floor.
Cat5E Provide and install (5) CatSE Voice Outlets on 2nd Floor
for VOIP System, Cabling will Terminate to 2nd Floor
Cabinet.
24 Port Patch Panel Provide and install (I) 24Port Patch Panel.
Coring of Floors Coring of Floors 1st to 2nd Floor and Concrete Wall (2"
Conduit)
FIRE STOP Fire Stop all Penetrations
Certify Drops TCCI Will CertifY Data Drops with Fluke DTX 1800
Cable Tester.
Code Violations TeCI will not be responsible for any Existing Code
Violations.
Deposit 50% Deposit Due Upon Signing
Warranty-Leviton TCCl will Warranty all Leviton Products for a Period of
10 Years.
Sales Tax
Page 3
Estimate
DATE ESTIMATE NO.
111812011 2644
PROJECT
QTY COST TOTAL
9 175.00 1,575.00
5 IS0.00 7S0.00
I 17S.00 175.00
I 27S.00 27S.00
I 100.00 100.00
O.OOT
0.00 O.OOT
0.00 O.OOT
0.00 o.oOT
6.00% 0.00
TOTAL $19,773.00
CITY COMMISSION MEETING -OCTOBER 12,2010 -AGENDA NO. 2011-01
REGULAR AGENDA -CONTINUED
APPROVED FIRST READING
17. P.H. 2011-06; ORD. NO. 2011-..• : (PUBLIC HEARING ISTUEADING)
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF POMPANO
BEACH, FLORIDA, ADOPTING A COMPREHENSIVE PLAN MAP AMENDMENT
FOR THE ISLE OF CAPRI RACINO AT 1800 SW 3 RD STREET; PROVIDING FOR A
DETERMINATION THAT A LOCAL PLANNING AGENCY HEARING WAS HELD
ON MARCH 24, 2010; PROVIDING THAT A TRANSMITTAL AND ADOPTION'
PUBLIC HEARING WILL BE HELD; PROVIDING FOR SEVERABILITY;
PROVIDING POR CONFLICTS; AND PROVI DING AN EFFECTIVE DATE.
Note: PUBLIC HEARING SECOND READING DATE WILL BE DETEUMINED
IN 2011.
(Staff Contact: Robin M. Bird)
APPROVED FIRST READING
18. 1'.H. 20Jl-07; OIW. NO. 2011-.•. : (PUBLIC HEARING I ST READING)
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF POMPANO
BEACH, FLORIDA, ADOPTING A COMPREHENSIVE PLAN, FUTURE LAND USE
ELEMENT TEXT AMENDMENT TO AMEND THE LlSTED USES FOR THE
ARVlDA REGIONAL ACTIVITY CENTER AND TO ADD USES FOR THE
REGIONAL ACTIVITY CENTER POR THE ISLE OF CAPRI RACINO AT 1800 SW
3 RD STREET; PROVIDING FOR A DETERMINATION THAT A LOCAL PLANNING
AGENCY HEARING WAS HELD ON MARCH 24, 2010; PROVIDING THAT A
TRANSMITTAL AND ADOPTION PUBLIC HEARING WILL BE HELD;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND
PROVIDING AN EFFECTIVE DATE.
Note: PUBLIC HEARING SECOND READING DATE WILL BE DETERMINED
IN 2011.
(Staff Contact: Robin M. Bird)
APPROVED FIRST READING
19. P.H. 2011-09; ORO. NO. 2011-... : (PUBLIC HEARING )Sl'READING)
AN ORDINANCE OF THE CITY COMMISSION OF THE CJTY OF POMPANO
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE PROPER CITY
OFFICIALS TO EXECUTE AN AGREEMENT FOR CODE COMPLIANCE
SERVICES BETWEEN THE CITY OF POMPANO BEACH AND CALVIN,
GIORDANO & ASSOCIATES, INC.; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE.
!
(StaffColltact: Brian Donovan)
ADOPTED
RES. NO. 20) 1-5: A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF POMPANO BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
PROPER CITY OFFICIALS TO EXECUTE A MASTER SALES, SOFTWARE
LICENSE AND SUPPORT AGREEMENT BETWEEN THE CITY OF POMPANO
BEACH AND SWITCH TECH INTERNATIONAL, INC. D/B/A TELESWITCH;
PROVIDING AN EFFECTIVE DATE. (City Cost: $496,609.32)
(Staff Contact: Gcne Zallloski)
6