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City of South Miami
Regular City Commission Minutes
A. SILENCE OR TURN OFF ALL CELL PHONES
The City Commission of the City of South Miami, Florida met in regular session on
Tuesday, December 20, 2011, beginning at 7:20 p.m., in the City Commission Chambers, 6130
Sunset Drive.
1 •
C. ROLL CALL
The following members of the City
Stoddard, and, Commissioners Velma Palmer,
Mayor Valerie Newman was absent.
Commission were present: Mayor Philip K.
Brian D. Beasley and Walter A. Harris. Vice
Also in attendance were: City Attorney Thomas F. Pepe, City Clerk Maria M. Menendez
and City Manager Hector Mirabile.
D. MOMENT OF SILENCE
By Mayor Stoddard
E. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited in unison.
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE
BEEN REGISTERED WITH THE CITY CLERK
G. PRESENTATIONS
Former ERPB Member, David Trautman was presented with a plaque in recognition of
his many years of service on the ERPB Board.
The Employee of the Month Award was presented to Dawnn Kinsey, Communications
Officer with the Police Department.
CITY COMMISSION MINUTES
December 20, 201).
0
BT 9
1 With no further presentations this session was closed.
2
3
4 H. APPROVAL OF MINUTES
5
6 a) Minutes of November 22, 2011
7 b) Minutes of December 6, 2011
8
9 Moved by Mayor Stoddard, seconded by Commissioners Palmer and Harris, the motion
10 to approve the minutes of November 22 and December 6, 2011 passed by a 4 -0 vote:
11
12 Commissioner Palmer: Yea
13 Vice Mayor Newman: Absent
14 Commissioner Beasley: Yea
15 Commissioner Harris: Yea
16 Mayor Stoddard: Yea
17
18
19 I. CITY MANAGER'S REPORT
20
21 (See attached report)
22
23 With some further comments the City Manager's Report ended.
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26 J. CITY ATTORNEY'S REPORT
27
28 • Mr. Pepe requested an executive session with the Commission for January 3`d
29 relating to the SEC issues;
30 e Also reported on the status of the Health Facilities Authority membership;
31 a Recommended an amendment to the item on the agenda relating to the
32 SMCRA.
33
34 K. PUBLIC REMARKS (5 minutes)
35
36 A representative of the Rotary Club of South Miami addressed the Commission in
37 support of the items on the agenda relating to the arts festival.
38
39 Mr. Quarry addressed the Commission with a complaint against the Fire Department,
40 saying that the officers did not provide his 79 year -old mother with the proper medical
41 attention that she needed when he called them.
CITY COMMISSION MINUTES 2
December 20, 2011
Dq� iii;,
1
2 Bob Welsh spoke about the annexation issue and about the results of his extensive
3 research.
4
5 Janet Launcelott also referred to the annexation project, referring to prior efforts on
6 the part of the City towards annexation.
7
8 The following speakers also referred to the annexation project: Deltravis Williams,
9 Daniel Montana and Antoinette Fischer.
10
11 Kemy Joseph representing URAwsome said that the purpose of his organization is
12 bringing kindness to all people.
13
14 Sharon McCain reminded the Commission about the passing of Alex Abril who owned a
15 business downtown and also served on the Parking Board; she also referred to annexation
16 saying that a survey is needed.
17
18 John Edward Smith commended the Police Department for the DUI checkpoint
19 conducted earlier this month; he also referred to annexation, saying that the first thing that
20 should be taken into consideration is making our boundaries contiguous; looking at the
21 economics and efficiency of annexation; and, further recommending the area of High Pines
22 which in his opinion should be a priority in the annexation project.
23
24 With no further speakers the public remarks section was closed.
25
26
27 L. COMMISSION REPORTS, DISCUSSION & REMARKS
28
29 Commissioner Beasley:
30 ® Invited Kemy Joseph to address the Commission because he thought that it would
31 be a positive thing for everyone;
32 ® About the annexation project he said that a lot of people want to keep the small
33 community atmosphere and they also want to have a survey done;
34 ® He said to agree with not holding Commission meetings on Hanukah.
35
36 Commissioner Palmer:
37 ® Said that she has gotten a lot of correspondence against annexation and that she is
38 also looking forward to having a survey done;
39 m Said that she favors holding the State of the City Address at the Hospital as
40 traditionally done.
41
CITY COMMISSION MINUTES 3
December 20, 2011
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Commissioner Harris:
• About annexation he said that we should go forward with the effort after
conducting workshops;
• He said that nobody knows who is taking the recycled batteries collected by the
City;
• Movie Night has been moved to January 7th due to the end of the year holiday.
Mayor Stoddard:
• Referred to a resolution adopted by the Commission some time ago
directing the City Manager to begin investigating the feasibility of the City
of South Miami initiating annexation procedure; he added that he also
heard from many residents and they were all against a $45,000 contract for
the annexation effort.
With no further comments this section was closed.
M. ORDINANCE(S) FIRST READING
1. An Ordinance amending Section 20 -8.9 of the Land Development Code titled
Special Exceptions within the TODD district, in order to include additional criteria
for defining large scale developments; providing conditions for review and
approval; and providing for the expiration and extension of approvals. 3/5
(City Manager - Planning and Zoning)
Moved by Commissioner Palmer, seconded by Commissioner Harris to approve this
item.
The Commission discussed the proposed ordinance and proposed various
amendments:
Moved by Mayor Stoddard to amend the ordinance by removing the 40,000 sq ft floor
area for large scale projects, and replace it with the request of bonus floors. Seconded by
Commissioner Palmer, the motion passed by a 4 -0 vote:
CITY COMMISSION MINUTES
December 20, 2011
Commissioner Palmer:
Yea
Vice Mayor Newman:
Absent
Commissioner Beasley:
Yea
Commissioner Harris:
Yea
Mayor Stoddard:
Yea
0
D 29
1
Moved by Mayor Stoddard to amend the ordinance by eliminating the minimum floor
2
area requirement of 5,000 ft for specific approved uses.
Seconded by Commissioner Harris, the
3
motion passed by a 4 -0 vote:
4
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Commissioner Palmer:
Yea
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Vice Mayor Newman:
Absent
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Commissioner Beasley:
Yea
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Commissioner Harris:
Yea
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Mayor Stoddard:
Yea
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Moved by Mayor Stoddard to amend the ordinance
by including language codifying the
12
understanding that a project will be approved with conditions
for remediation and that those
13
conditions are not ground for denial of the project. Seconded by Commissioner Palmer, the
14
motion passed by a 4 -0 vote:
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Commissioner Palmer:
Yea
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Vice Mayor Newman:
Absent
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Commissioner Beasley:
Yea
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Commissioner Harris:
Yea
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Mayor Stoddard:
Yea
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Moved by Mayor Stoddard to amend the ordinance
by providing that the five -year
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development completion time be maintained. Seconded by Commissioner Palmer, the motion
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passed by a 4 -0 vote:
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Commissioner Palmer:
Yea
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Vice Mayor Newman:
Absent
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Commissioner Beasley:
Nay
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Commissioner Harris:
Yea
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Mayor Stoddard:
Yea
31
32
With no further comments the motion to approve this item as amended passed by a 4-
33
0 vote:
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Commissioner Palmer:
Yea
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Vice Mayor Newman:
Absent
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Commissioner Beasley:
Yea
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Commissioner Harris:
Yea
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Mayor Stoddard:
Yea
40
41
2. An Ordinance amending Section 20 -2.3 of the
Land Development Code titled
42
Definitions, in order to amend the definition of
"Day Care Center ", replacing day
CITY COMMISSION MINUTES 5
December 20, 2011
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MTEU
care with "Child Care and Child Care Facility "; and amending of the Land
Development Code titled Permitted Use Schedule in order to replace the use
"Day Care Center" with "Child Care and Child Care Facility'; amending the
permitted use schedule for the LRM18, RM24 and RO from permitted use (P), to
special use (S); amending the permitted use schedule for the H district from not
permitted, to special use (S); amending Section 20 -3.4 - Special use conditions;
providing a reference to the Florida Statute governing these uses. 3/5
(City Manager - Planning and Zoning)
Moved by Mayor Stoddard, seconded by Commissioner Harris to approve this item.
With no further comments, the motion to approve this item passed by a 4 -0 vote:
Commissioner Palmer:
Yea
Vice Mayor Newman:
Absent
Commissioner Beasley:
Yea
Commissioner Harris:
Yea
Mayor Stoddard:
Yea
3. An Ordinance amending Chapter 5 of the City Code prohibiting the taking of
peafowl to protect peafowl and their eggs; providing definitions; providing for
enforcement and penalties. 3/5
(City Manager)
Moved by Commissioner Harris, seconded by Commissioner Palmer to approve this
item.
Mayor Stoddard presented this item by saying that for over thirty years he has been a
consultant for nuisance wild life problems. He referred to the numerous peafowl around his
neighborhood; he said that they are beautiful but they can also be a nuisance. He then
referred to our code which states that the City has been declared bird sanctuary; furthermore,
he referred to Florida Statutes which provides for protection of these or any animal; therefore,
he said that he saw no need to pass this ordinance.
With some further comments, the motion to approve this item failed by a 0 -4 vote:
CITY COMMISSION MINUTES
December 20, 2011
Commissioner Palmer:
Nay
Vice Mayor Newman:
Absent
Commissioner Beasley:
Nay
Commissioner Harris:
Nay
Mayor Stoddard:
Nay
1
DT @9
1 At this time item no. 21 was pulled from the Consent (now item no. 22)
2
3 N. CONSENT AGENDA
4
5 223 -11 -13537
6 4. A Resolution relating to budget; authorizing a transfer of $700.00 from account
7 No. 001 - 1320 -513 -5210 Central Services Supplies Account to account No. 001-
8 1320 -513 -3450 Central Services Contractual Services Account. 3/5
9 (City Manager - Central Services)
10
11 224 -11 -13538
12 5. A Resolution authorizing the City Manager to enter into a Mutual Aid Agreement
13 with the City of Florida City Police Department for general and specific law
14 enforcement duties on behalf of the City of South Miami Police Department
15 pursuant to Chapter 23, Florida State Statutes, Florida Mutual Aid Act. 3/5
16 (City Manager - Police Dept.)
17
18 225 -11 -13539
19 6. A Resolution authorizing the City Manager to accept a donation of $500 from
20 First National Bank of South Miami, $300 from Larkin Community Hospital and
21 $300 from Mr. and Mrs. H.G. Lawson, increasing the expenditure line item 001-
22 1910 -521 -5210, Police Supplies. 3/5
23 (City Manager - Police Dept.)
24
25 226 -11 -13540
26 7, A Resolution concerning an application pursuant to Land Development Code
27 Section 20- 4.3(N), requesting approval to permit the installation of a banner over
28 the public right -of -way at 5880 Sunset Drive to promote an event titled "The 6th
29 Annual Chocolate Festival," held by the Fairchild Tropical Botanic Gardens on
30 January 20 through January 22, 2012. 3/5
31 (City Manager - Planning & Zoning Dept.)
32
33 227 -11 -13541
34 8. A Resolution concerning an application pursuant to Land Development Code
35 Section 20- 4.3(N), requesting approval to permit the installation of a banner
36 over the public right -of -way at 5880 Sunset Drive; and the installation of three
37 pole banners along Sunset Drive from Red Road (SW 57th Avenue) to US -1; two
38 pole banners along SW 73`d Street, from Red Road to US -1; and two pole banners
39 along Red Road, from SW 74th Street to US -1, to promote the "The South Miami
40 Rotary Art Festival," an event held by the Rotary Foundation of South Miami on
41 February 25 through February 26, 2012. 3/5
42 (City Manager - Planning & Zoning Dept.)
CITY COMMISSION MINUTES 7
December 20, 2011
MT 19
2 228 -11 -13542
3 9. A Resolution concerning an application pursuant to Land Development Code
4 Section 20- 4.3(N), requesting approval to permit the installation of a banner
5 over the public right -of -way at 5800 Sunset Drive to promote an event titled
6 "The 60th Annual Beaux Arts Festival of Art," held by the Lowe Art Museum on
7 January 7 through January 8, 2012. 3/5
8 (City Manager - Planning & Zoning Dept.)
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10 229 -11 -13543
11 10. A Resolution authorizing the City Manager to permit South Miami Rotary, a non -
12 profit organization to hold its 28th Annual South Miami Rotary Art Festival on
13 February 25 & 26, 2012, in the downtown South Miami area on Sunset Drive.3 /5
14 (City Manager -Parks & Recreation Dept.)
I
17 230 -11 -13544
18 11. A Resolution authorizing the City Manager to amend the fiscal year 2009
19 Community Development Block Grant agreement with Miami -Dade County's
20 Department of Public Housing and Community Development (PHCD) to extend
21 the expiration date from December 31, 2011 to September 30, 2012 for the SW
22 66th Street Improvements Project — Phase Il in the amount of $395,000. 3/5
23 (City Manager)
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25 231 -11 -13545
26 12. A Resolution authorizing the City Manager to amend fiscal year 2010 Community
27 Development Block Grant agreement with Miami -Dade County's Department of
28 Public Housing and Community Development (PHCD) to extend the expiration
29 date from September 30, 2011 to September 30, 2012 for the SW 64th Street
30 Corridor Improvements Project — Phase I in the amount of $50,000. 3/5
31 (City Manager)
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33 232 -11 -13546
34 13. A Resolution authorizing the City Manager to amend the Combined FY 2008,
35 2009, and 2010 Community Block Grant agreement with Miami -Dade County's
36 Department of Public Housing and Community Development (PHCD) to extend
37 the expiration date from December 31, 2011 to December 31, 2012 for the
38 Murray Park Aquatic Center — Construction Phase I in the amount of $1,207,374.
39 (City Manager) 3/5
40
41 233 -11 -13547
CITY COMMISSION MINUTES 8
December 20, 2011
BT 9
1 14. A Resolution authorizing the City Manager to execute a fiscal year 2011
2 Community Development Block Grant agreement with Miami -Dade County
3 Public Housing and Community Development (PHCD) for the SW 64th Street.
4 Improvements Project, Phase II in the amount of $177,000. 3/5
5 (City Manager)
6
7 234 -11 -13548
8 15. A Resolution relating to soliciting request for quotations for GIS services for the
9 City of South Miami; authorizing the City Manager to enter into a one (1) year
10 agreement for professional services with Immersive Solution Corporation. 3/5
11 (City Manager)
12
13 235 -11 -13549
14 16. A Resolution urging the Florida Legislature to reject any and all expansions of
15 gambling in Florida. 3/5
16 (Commissioner Harris)
IVA
Or."
19 236 -11 -13550
20 17. A Resolution relating to budget; authorizing a transfer of $24,000 from account
21 No. 001 - 1790 -519 -1210, Public Works Regular Salaries Full -Time, settlements to
22 account No. 001 - 1790 -519 -3450, Public Works Contractual Services. 3/5
23 (City Manager - Public Works Dept.)
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25 237 -11 -13551
26 18. A Resolution authorizing the City Manager to execute a construction work order
27 with Florida Engineering Development Corp. in the amount of $15,112.61 for
28 Sunset Drive Phase IV Curb & Gutter Repair to be charged to FDOT ARRA,
29 account number 124- 1730 -541 -6490. 3/5
30 (City Manager - Public Works Dept.)
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32 238 -11 -13552
33 19. A Resolution appointing Deltravis Lamont Williams to serve on the South Miami
34 Community Redevelopment Agency (SMCRA) Board for an unexpired term
35 ending August 16, 2012; and providing an effective date. 3/5
36 (Mayor Stoddard)
37
38 239 -11 -13553
39 20. A Resolution approving the Tree City USA Application in an effort to be recognized
40 and designated as a Tree City USA. 3/5
41 (Mayor Stoddard)
42
CITY COMMISSION MINUTES 9
December 20, 2011
BT 9
1 240 -11 -13554
2 21. A Resolution approving and adopting the amended South Miami Personnel
3 Manual. 3/5
4 (Human Resources Dept.)
5
6 Moved by Commissioner Harris, seconded by Commissioner Palmer, the motion to
7 approve the Consent Agenda passed by a 4 -0 vote:
8
9 Commissioner Palmer: Yea
10 Vice Mayor Newman: Absent
11 Commissioner Beasley: Yea
12 Commissioner Harris: Yea
13 Mayor Stoddard: Yea
14
15
16 O. RESOLUTIONS
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18 241 -11 -13555
19 22. A Resolution relating to a waiver of Planning & Zoning Department application
20 fees for a South Miami Community Redevelopment Agency sponsored L.E.E.D.
2.1 certified affordable housing development project; authorizing a waiver of
22 application fees in the approximate amount of $25,879 for thirteen (13) lot
23 development variances required to construct six (6) new single - family affordable
24 homes on SMCRA conveyed properties identified as Folio Numbers 09- 4025 -010-
25 0060; 09- 4025- 010 -0070; 09- 4025- 010 -0080; 09- 4025- 010 -0090; 09- 4025 -028-
26 0200; and 09- 4025- 009 -0240. 3/5
27 (Commissioner Palmer)
28
29 Moved by Commissioner Beasley, seconded by Commissioner Palmer to approve this
30 item.
31
32 At this time Mr. Pepe recommended the following amendments to the resolution: on
33 page 2, line 3, strike the word "variance "; on line 4, strike the word "application "; still on line
34 4, after the word "variances ", add, "permits and other City fees ". Moved by Commissioner
35 Beasley, seconded by Mayor Stoddard, the motion to approve this item as amended passed
36 by a 4 -0 vote:
37
38 Commissioner Palmer: Yea
39 Vice Mayor Newman: Absent
40 Commissioner Beasley: Yea
41 Commissioner Harris: Yea
42 Mayor Stoddard: Yea
CITY COMMISSION MINUTES 10
December 20, 2011
BTgq�l
1
2
3 (This item was withdrawn)
4 23. A Resolution relating to proposed annexation; authorizing the City Manager to
5 execute a letter agreement with the law firm Genovese Joblove & Battista, P.A.
6 to represent the city for the proposed annexation application of land in
7 unincorporated Miami -Dade County. The expenditures not to exceed $45,000
8 associated with this project will be charged to account No. 001 - 1310 -513 -3450.
9 (City Manager) (Deferred 22106111) 3/5
10
11 242 -11 -13556
12 24. A Resolution appointing Lorie Yanoshik, Bradley Cassel, . Barbara Acker,
13 and to serve on the Health Facilities
14 Authority for a two -year term ending December 5, 2013. 3/5
15 (City Commission)
16
17 Moved by Commissioner Beasley, seconded by Commissioner Harris to approve this
18 item.
19
20 Commissioner Harris appointed Lorie Yanoshik; Commissioner Beasley appointed
21 Bradley Cassel, and Commissioner Palmer appointed Barbara Acker.
22
23 Mayor Stoddard had chosen Javier Banos, however, he was informed that Mr. Banos
24 has recently moved out of the City; therefore, he said that he would like to appoint an
25 attorney or a CPA to this board.
26
27 With some further comments, the motion to approve this item as amended passed by
28 a 4 -0 vote:
29
30 Commissioner Palmer: Yea
31 Vice Mayor Newman: Absent
32 Commissioner Beasley: Yea
33 Commissioner Harris: Yea
34 Mayor Stoddard: Yea
35
36
37 P. RESOLUTION(S) PUBLIC HEARING(S)
38
39 243 -11 -13557
40 25. A Resolution to execute a 36 month lease agreement with Oce' North America,
41 through the State of Florida Contract #600 - 000 -11 -1, for Canon copier
42 equipment, service, and selected supplies for the "City of South Miami." 3/5
CITY COMMISSION MINUTES ]_].
December 20, 2011
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BTMN
(City Manager - Central Services)
Moved by Commissioner Beasley, seconded by Mayor Stoddard to approve this item.
At this time the public hearing was opened and a representative from Oce North
America addressed the Commission.
With no further speakers the public hearing was closed.
With no further comments, the motion to approve this item passed by a 4 -0 vote:
Commissioner Palmer:
Yea
Vice Mayor Newman:
Absent
Commissioner Beasley:
Yea
Commissioner Harris:
Yea
Mayor Stoddard:
Yea
Q. ORDINANCE(S) SECOND READING PUBLIC HEARING(S)
43 -11 -2116
26. An Ordinance authorizing the City Manager to enter into a franchise contract
with Earth Learning, Inc. for the operation of a Farmers' Market on City of South
Miami property. 4/5
(City Manager)
Moved by Mayor Stoddard, seconded by Commissioner Beasley to approve this item.
At this time the public hearing was opened.
Sharon McCain said that this is not a farmers' market and that the person in charge is
never present; she said that this market doesn't draw a lot of people in comparison with the
one at Pinecrest.
Annick Sternberg said that there are some residents that are just against this market.
With no further speakers the public hearing was closed.
Mayor Stoddard said that next year they should begin the contract revision earlier in
the season, and that they should involve the Farmers' Market Committee with this.
With some further comments, the motion to approve this item passed by a 4 -0 vote:
CITY COMMISSION MINUTES
December 20, 2011
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Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
R. ORDINANCE(S) FIRST READING (CONTD)
BTE9i'
Yea
Absent
Yea
Yea
Yea
27. An Ordinance amending Chapter 2 — Administration, adding Sec. 4- 2.2- "State of
the City Address ". 3/5
item.
(Mayor Stoddard)
Moved by Commissioner Beasley, seconded by Commissioner Palmer to approve this
With no further comments, the motion to approve this item passed by a 4 -0 vote:
Commissioner Palmer:
Yea
Vice Mayor Newman:
Absent
Commissioner Beasley:
Yea
Commissioner Harris:
Yea
Mayor Stoddard:
Yea
There being no further business to come before this Body, the meeting adjourned at
10:45 p.m.
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
December 20, 2011
13
Approved
Philip K. Stoddard
Mayor
�V
f
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: December 20, 2011
From: Hector Mirabile, Ph.D., City Manager
Re: Manager's Report
The following are the accomplishments for the period ending December 20, 2011:
A tentative contract in principle was agreed upon between the City and Ocaquatics 2 Inc. for the
pool operation and maintenance of the planned Murray Park Community Pool. Final details are
being negotiated between the two parties. However, there seems to be no major issues to
finalizing an agreement and presenting to the Commission for first reading on January 3, 2011.
The contract, a franchise agreement between Ocaquatics 2 Inc. and the City, will include a term
of 10- years. The contract will meet the primary desire of the City by not incurring any costs for
the maintenance and operation of the pool. Ocaquatics 2 Inc. will bear all costs through the life
of the 10 -year franchise agreement.
Another key point of the franchise agreement is the operator will have input to the overall design
of the pool, and throughout the construction process. This potentially ensures the design and
facility will be a viable and profitable operation providing an adequate return for the pool
operator. With the pool operator bearing all operational and maintenance costs, this provision
provides a level of confidence and financial certainty for the pool operator ensuring their support
over the 10 -year term.
There will be some level of protection for the City should the pool operator default or cancel the
agreement prior to the termination date. A performance bond or interest bearing escrow account
will cover operating expenses for approximately 6- months until a successor company can be
located.
Phase II of the project is the selection of a design build company. Two companies were
previously selected through a competitive process. A final award however was not issued. Both
companies expressed a continued interest in the project. Therefore, upon approval of the pool
City Manager's Report to the Commission for December 20, 2011
operator franchise agreement, Ocaquatics 2 Inc. will provide a scope and concept design for the
pool to both companies. Each company will have an opportunity to provide a conceptual design
and estimated cost ensuring a fair and transparent competitive process. Based on that timeline,
the city expects design -build conceptual proposals by March 1, 2012; with contract approval and
award within 30 -days from receipt of proposals.
To ensure the grant funds for the construction of the pool are not jeopardized, construction needs
to begin no later than June 1, 2012. Grant funds expire December 31, 2012 however; pool
construction needs to display substantial progress prior to the grant funds expiration date in order
for the County to issue an extension. Staff is confident, as long as construction and substantial
progress is underway by June 1, 2012, the County will issue another extension.
As you are aware, the Commission directed the City Manager to reject the proposal received
from USA Pools at the November 15, 2011 Commission meeting and to contact Ocaquatics 2,
Inc. to determine if there was an interest as the pool operator. Ocaquatics 2, Inc. had negotiated
with the City in the past for similar services.
In summary, the City received four submittals in response to an initial Request for Proposal and
later a Request for Letters of Interest, to operate the planned Murray Park Community Pool.
Ocaquatics 2 Inc. was the only responsive and responsible entity who meets the City's request
with reference to no cost for the regular maintenance expenses.
At the last Commission meeting a group of citizens from a condominium complex within South
Miami expressed concern over the $0.25 per square foot charge for a roof permit considering that
neighboring municipalities and Miami Dade County charged considerably less. The City
Manager agreed to conduct an analysis of the fees charged by the Building Department. An
analysis was conducted by Mr. Citarella using the prescribed methodology of Florida Statute
553. Mr. Citarella's analysis makes the recommendation of reducing the roofing permit fee to
$0.14 /square foot while at the same time recommending an increase in the new construction
building permit fee from 1 % to 2% which from his review of other municipalities of comparable
size, the increase would be appropriate for our municipality.
Lastly, I would like to wish the Commission, staff, our citizens, and businesses a Happy
Holidays and New Year.
Accomplishment.
a. New IT IDC successes:
Built and configured 2 desktop systems and 3 laptops for Police. Installed 2
systems. Cleaned 3 viruses.
ii. There were continued issues with reports with USA Software
City Manager's Report to the Commission for December 20, 2011
iii. There were 2 issues with the Chamber Audio System. This was resolved.
Continued issues with AT &T dedicated DSL with open ticket.
iv. There were 0 issues with the AS -400
v. Corrected 5 login and access issues with users on AS -400
vi. SMS messaging was completed with the exception of installing a link on the desktop
and writing up instructions. This will be completed this week.
vii. IT continued with aircards ( 5 ) activation and de- activations. Verizon has no
explanation but has given IT direct access to correct issues. In process of verifying
all aireards.
viii. The SMPD /FDLE server required 3 restarts including during the DUI Checkpoint
ix. Built two new servers for OSSI and configured in preparation for arrival of OSSI
engineer for the week of December 19`x'
x. Rebuilt server for Remote Terminal Services. The server will be used by Code
Enforcement for secure connection to network resources.
xi. Working on iPad access for Code Enforcement for verifying various permits and
records.
xii. L7600 Printer in LT. Corbin's Office was replaced
xiii. IT worked with OneSolution to get the specifications required for the GovNow
server and has given the specs to Finance for approval. Quotes will be obtained and
provided for ordering.
xiv. IT tested the scanner for the LaserFiche project. This information will be provided
to purchasing so that quotes can be obtained.
xv. Initialized and tested Granicus Training site
xvi. Recorded OneSolution training video. Work in process for editing and posting on
Granicus Training site.
xvii. Assisted SMPD with numerous photos including aerial and on -site photos of DUI
Checkpoint
xviii. Updated operating system software on FDLE computer in dispatch in preparation for
application upgrade.
Tickets for the period of I1/18/11 through 12/02/11
City Manager's Report to the Commission for December 20, 2011
A. 78 Tickets
B. 93.3 Hours total
b. Finance:
Finance continues working with SunGard on the setup of the OneSolution finance
software. We are now in the process of conducting system reviews at each of the
respective departments. In late January, SunGard will be providing an updated
version of OneSolution which will correct certain issues that were encountered in
the implementation training phase. The go -live date is February 12, 2012.
ii. Working with IDC to implement the OnePoint Point -of -Sale cash register. Finance
is looking to accept credit card transactions at the finance window and via online.
iii. Preparing reports and financial statements for the auditors, in addition to providing
all requested documents and obtaining the needed confirmations. Field work is
scheduled to begin early January
iv. In conjunction with Police & Code Enforcement, completed the first False Alarm
hearing process. We sent 97 false alarm accounts to the National Recovery
Collections Agency.
V. Invoiced South Miami Hospital for a total amount of $150,000 representing the
hospital's Payments in Lieu of Taxes annual contribution.
vi. Invoiced Community Action Agency (CAA) for the yearly lease amount of $27,000.
The CAA leases the building located at 6121 SW 68 Street.
vii. Invoiced Miami -Dade County Public Schools for a total amount of $20,256.56. This
amount represents the rental of South Miami Park for South Miami Middle School's
use for the 2011-2012 school year.
viii. Working with Code Enforcement and Public Works on an official magistrate
process for all outstanding excess trash fees.
ix. Completed the monthly report for November 2011 which is posted on the City's
website.
X Began preparing the end -of -year required tax forms to be completed and
distributed to all employees and certain contractors at the beginning of the new
calendar year.
A. Began setting up certain class codes in anticipation of the December 31, 2011
pension opt out deadline. Finance will be required to make the changes quickly in
an effort to comply with the needed retirement benefit changes.
City Manager's Report to the Commission for December 20, 2011
c. Grants and Sustainable Initiatives:
i. Coordinated with Miami -Dade County to hold a Horne Energy Savings Workshop at
the City of South Miami City Hall on Wednesday, January 25, 2012 from 6:30 —
8:00pm.
ii. Requested time extensions for the following projects:
1.Florida Department of Transportation, Sunset Drive Improvement, Phase IV
2.Community Development Block Grant, SW 64th Street Improvement, Phase I
3.Community Development Block Grant, SW 66th Street Improvement, Phase II
4.Community Development Block Grant, Murray Park Aquatic Center
iii. Collaborated with Public Works, the SMCRA, and Florida Power & Light to move
forward on the CRA Street Lighting Project funded by the Community Development
Block Grant.
iv. Coordinated efforts with the Department of Finance and Public Works to assist the
City Attorney to resolve on -going legal issues with the contractor (M. Vila) for
Sunset Drive, Phase IV project funded by the Florida Department of Transportation.
v. Asa result of performing a fiscal audit on the After School and Summer Camp grant,
the Grants Department requested the Children Trust to reissue reimbursement check
in the amount of $7,530.82 because it was never received.
d. Central Services:
i. Copier Program: Market research was conducted of the State of Florida and other
government entity contracts for multifunction copier equipment. The City's
current contract expires February I, 2012. As a result of that research Oce' North
America, supplying Canon equipment, is recommended for the 36 -month lease.
The City will be piggybacking off the State of Florida Contract #600-000-11 - 1. In
addition to a savings of $42,000 or 31% over the contract term, the City will be
receiving copier equipment with more functionality than current. Once the award
is approved by the commission, transition to the new equipment will begin in
January.
ii. Bus Bench RFP: Opened December 9. The City received one valid proposal, Insite
Martin Outdoor. Previously, six vendors attended a pre -bid meeting held
November 30 2011. Over the 5 -year term of the agreement, Insite Martin
Outdoor will pay a fee to the City totaling $78,396 for bus bench advertising
revenue generated by the vendor. In addition to advertising revenue, the vendor
will maintain existing bus benches located within the City.
City Manager's Report to the Commission for December 20, 2011
iii. Professional Engineering Services, Request for Qualification, (RFQ): Opened on
December 9. Thirty -two proposals were received and are being reviewed by Public
Works. When finalized, the contract will establish a pool of pre - qualified
companies to compete for future requests that require professional general
engineering and management services as projects arise.
iv. Stormwater Management Plan RFP: Opened on December 9. Nine proposals were
received and are being reviewed. The awarded firm will update and prepare the
City's stormwater management plan.
v. Performance Based Audit RFP: A pre -bid meeting was held on December I4`h
Two firms attended. The awarded contract will ensure the City is in compliance
with the City Charter, Section 4 (F), (as amended in 2000), stating the City of
South Miami and certain divisions will conduct a performance based audit of each
City department at least once every five years. The RFP will close on January 6,
2011.
vi. Three draft RFP's were completed. Street Light Audit Services, Consultant
Services for Impact Fee Studies, and Lobbying Services. The Street Light Audit RFP
is soliciting for a consultant to perform an audit of our street light energy
consumption, analyze our existing utility bills to ensure rates and discounts are
applied and provide recommendations for capital improvements. The Impact Fee
Study RFP will assist the Planning Department in determining the correct fees to
charge new construction and development in relation to the police, parks and utility
service impact. The Lobbying Services RFP will award a contract to a qualified
individual or firm to assist the City with legislative matters mainly at the state level.
vii. The Purchasing Ordinance review is continuing with the City Attorney. The review
will verify that the necessary procedures for implementing the purchasing ordinance
are without conflict of the City's charter or Florida State Statute.
e. Police:
Uniform Patrol Division
i. Total of 49 arrests: 1 felony, 10 misdemeanors, 34 traffic arrests and served 4 search
warrants.
ii. Of those 49 arrests, 4 were narcotics related.
iii. On Friday, December 9`h, the police department conducted its fourth DUI
Checkpoint for 2011, Operation "Santa's DUI Checkpoint ". This operation was
the largest of its kind in the history for the City. It consisted of working both the
north and south bound traffic at the 6300 block of South Dixie Hwy. There were
over 120 officers from 17 different police agencies that participated in the event
which turned out to be a great success. The operation resulted in a total of 33 arrests,
17 of which were for DUI and a total of 495 traffic citations were issued.
City Manager's Report to the Commission for December 20, 2011
iv. On Friday, December 16°i, patrol units were dispatched to a just occurred residential
burglary. The victim stated that a male subject entered his property and tried to take
his kayak. The victim confronted the subject, at which point he was battered and the
subject fled the area on foot with two accomplices. Patrol units quickly responded
and upon conducting an area canvass, the subject was located, positively identified,
and arrested.
Training Unit
The Training Unit completed their annual firearms qualifications for 2011. Additionally, five
(5) officers were taser - certified.
CID Report from December 5, 2011 - December 18, 2011
On December 9, 2011, CID personnel assisted and participated in the organization of the
largest DUI checkpoint conducted in the history of the City of South Miami. GIU and
SIU personnel participated in operational needs and investigations regarding narcotics
violations.
ii. On December 14, 2011, Kerryn Gonsalves of 6870 SW 45 LN #1 was taken into custody
by CID personnel in regards to a home invasion/armed burglary case being investigated
at 6600 SW 64 Ct. Probable cause was established during the investigation and the
subject was taken into custody at his residence. A search warrant was executed of his
residence subsequent to the arrest but no items were located regarding the crime. In the
subject's residence, we impounded $4,000 in US currency and 39 Grams of marijuana.
Subject's residence was also in the process of being converted into a marijuana grow
house with lamps, fertilizer, pots, exhaust fans, etc., located at the house on the second
floor.
iii. On December 16, 2011, SIU personnel assigned to DEA HIDTA Task Force served a
federal search warrant in the Palm Beach area and recovered 75 pounds of marijuana,
with a street value of $300,000 and one stolen gun.
Accreditation
i. Conversion of General Orders Manual to single PDF document, searchable with
hyperlinks begun.
ii. Re- formatted Conversion of General Orders Manual begun.
iii. Printing of Hard copy of General Orders Manual begun.
iv. Accreditation at 60% compliant.
V. Expected Compliance at 75% with the completion of Annual Training and Annual Audits
vi. Change of Property Custodian Audits to be completed by 01/15/2011
vii. Annual and Quarterly Audits to be completed by 01/15/2011
City Manager's Report to the Commission for December 20, 2011
viii. Training Status: annual training to be completed by 12/31/2011
a. Annual Firearms Training Qualification
b. Annual Dart Firing Stun Gun Training
c. Annual ICS Training
d. Annual Bloodborne Pathogen Training
e. Annual Infectious Disease Training
f. Annual Fire Suppression Training
g. Annual Jail Area Training (with panic button)
h. Annual Use of Force Training
i. At assignment photo /video Training for CID Personnel
j. At assignment Annual Evaluation Training
Code Enforcement
For the period of Nov n, eon to Dec i, 2ou:
For the period of Dec 2, 2011 to Dec 16, 2011:
i. During this period, this division collected and /or was instrumental in the collection
of $32,984.20 in revenues as follows:
-
Off Street Parking Fees $12,891.50 - - -
False Alarms $350.00
Lien Mitigation $473.26
Lien Searches $ 2,745.00
BTR New /Renewals $16,524.44
TOTAL REVENUE $32,984.20
ii. Working in collaboration with IDC and Miami -Dade County's GIS department to
identify the City's geographical/mapping needs.
iii. Continued to collaborate with the P & Z department to clarify and address
possible code violations by commercial parking operations.
iv. Continuing with the annual business licenses and certificate of use renewals,
pertinent inspections and the issuance of late penalties /fines.
V. During this period, the city was "hit" with seventeen (18) new graffiti "tags"
which were promptly addressed. CE continues to collaborate with police and
property owners to promptly address this issue to try and deter this criminal
activity.
vi. Seventeen (17) business accounts were closed and ten (10) transferred.
City Manager's Report to the Commission for December 20, 2011
vii. CE reviewed, processed, and returned 39 building permits in a timely manner;
within I or 2 days.
viii. CE reviewed, verified, and returned 3 Historical Planning Board and 11 ERPB
permits in a timely manner; within 1 or 2 days.
ix. CE received and responded to 25 citizen complaints within 24 hours. Forty -five
(85) proactive field inspections were conducted during this period.
X. CE issued 27 courtesy notices, 5 notices of violation with fines, removed 31
snipe /illegal signs from the City's right -of -ways, and successfully closed 12 cases.
xi. Continued removal of small graffiti notices from throughout downtown with
biodegradable product.
xii. CE continues intervention for placement of small flyers and ads on parked cars
throughout downtown.
xiii. CE continued to work in collaboration with the Public Works department to
address the handling of cases of outstanding excess garbage fees. These cases
will scheduled for hearing in January 2012.
xiv. CE received, processed, and issued 42 new Business Tax Receipts (licenses). In
addition, 595 BTR late renewal notices were sent to delinquent business. The 42
new licenses are a direct result of proactive field inspections. Seventy -five (75)
field inspections were conducted during this period.
xv. Conducted 27 new lien searches.
xvi. Received and reviewed an Outside Seating permit for Fox's Lounge. The permit
was reviewed by a permit committee comprised of staff from Code, Planning &
Zoning, and Police. The pen-nit was approved with restrictions.
xvii. Continued to working in collaboration with the IDC Department on the
development of departmental outlines for: Code, Building and Planning & Zoning
Departments.
xviii. Special Events Coordination
a. Prepared and submitted a resolution for the South Miami Rotary Arts Festival for
BCC consideration on December 20, 2011.
b. Prepared and submitted reimbursement requests for: Lucky Liquors -
Bougainvillea's Thanksgiving Block Party, and Parks Foundation — South Miami Talk of
the Town.
City Manager's Report to the Commission for December 20, 2011
C. Met with Miss Carole Williams, the Manager for the American Diabetes
Association regarding the Tour de Cure event to be held on February 12, 2012.
d. Martin Luther King. Jr. Event: Coordinated and conducted meeting with the
Martin Luther King Committee (MLK) and Community Relations Board (CRB) Board
Members. Reviewed preparations for the upcoming MLK events and parade.
Following are the tentative dates and events leading up to the parade:
1. Saturday, January 21, 2012, 9- 11:OOa.m., Prayer Breakfast, Bethel- Gibson
Community Center (Murray Park), 5800 SW 66 Street;
2. Sunday, January 22, 2012, 4:OOp.m., Gospel Explosion, Mt. Olive Missionary
Baptist Church, 6319 SW 59TH Place;
3. Friday, January 27, 2012, Kick -Off Celebration, Bethel- Gibson Community
Center (Murray Park), 5800 SW 66 Street; and
4. Saturday, January 28, 2012, MLK Jr. Parade, 10:00 a.m. -5:00 p.m., beginning at
SW 59TH Place and 71st Street and ending at Murray Park, 5800 SW 66TH Street.
Began preparations for the 2012 State of the City Address. The event is scheduled for
January 26, 2012, at the South Miami Elks Lodge, 6403 SW 78 Street, from 5:00 p.m.
through 9:00 p.m.
f. Human Resources:
i. We cordially invite all South Miami elected officials, employees, and guests to the
South Miami Employees' Christmas Party on Thursday, December 22, 2011, in the PBA
Hall. Our sincerest appreciation to this year's sponsors: The South Miami Mayor and
City Commission; the PBA, IDC, Thomas Pepe, Esq., Casa Larios, and Sapoznik
Insurance.
ii. Completed a 5 months review of the 2009 Personnel Manual and is coming before the
commission for their review and approval.
iii. We are currently reviewing the applications submitted for the Director of Parks &
Recreation. Interviews by the empanelled committee will begin shortly.
iv. We are actively recruiting for the South Miami Police Department's Reserve Police
Officer Program. Only certified officers are eligible for this position. Applicants must
submit the City Application with copies of all certifications to the Human Resources
Office. Recruitment will continue until further notice.
City Manager's Report to the Commission for December 20, 2011
v. The Human Resources Department is open daily from 7:00 a.m. to 6:00 p.m. and every
Wednesday from 6:00 a.m. to 10:30 p.m. All employees are encouraged to come by for
assistance.
g. Public Works: See Attachment A.
h. Parks and Recreation: See Attachment B.
i. Planning and Zoning Department:
a. The Department continues its review of the Land Development Code, working in
conjunction with the Planning Board and the City Attorney to provide
recommended updates. The following proposed amendments will be heard at
tonight's meeting.
i. An ordinance amending the land development code to update the definition of
child care facilities and provide for additional review requirements.
ii. An ordinance amending the land development code to provide additional
definitions of what constitutes a large scale development, and providing
additional site plan review criteria for these developments.
b. The Miami Dade Affordable Housing Foundation submitted applications for the
development of several properties in the CRA. The properties, donated by the CRA
to the Foundation for the construction of Silver LEED affordable homes, are all
nonconforming lots of record and will require variances prior to construction. These
properties are scheduled to go before the Planning Board on January 10, 2012, prior
to coming before the City Commission and then the ERPB.
c. Additional nonconforming lots of record exist through the City, and in particular
in the CRA. Staff will be reviewing grandfathering policies and regulations, and
proposing land development code changes to the Planning Board and City
Commission to address these properties.
d. The Department continues working with the Building, Code Enforcement, and the
IT Departments in developing a standard operating procedures manual and a
submittal process manual to streamline the submittal, review, and approval process.
e. The Finance Director is presenting a report to the ERPB on December 20, 2011, on
the company selected to provide bus bench services to the City. There are currently
City Manager's Report to the Commission for December 20, 2011
approximately 80 bus stops located within the City's boundaries; approximately
47 of those bus stops have advertising.
f. The South Miami Hospital Linear Park was submitted for re- review at the ERPB
meeting on December 20, 2011. The submittal was revised to address the
comments from the November 29, 2011 meeting with the neighborhood residents.
j. Commission directives or issues:
i. Pension: No change in status from last report.
ii. Parking reform: No changes in status since last report.
iii. Master Park Plan: No changes in status since last report.
iv. Welcome to South Miami signs: No change in status
v. South Miami hospital permits. See Attachment C.
vi. Annexation: Staff is requesting that the resolution coming before the
Commission for the selection of a law firm to assist with the annexation be pulled
until management has the appropriate financial analysis present to the
Commission and obtain further direction.
vii. Murray Park Pool Project: See opening paragraph of this report.
END OF MEMORANDUM
City Manager's Report to the Commission for December 20, 2011
Public Works Attachment A
Engineering and Construction Division
SW 66tt' Street Improvements Phase IL• Construction is 40% complete. New
sidewalks and curbs were installed on the north and south side of the street. New ADA
ramps were installed at the intersection of SW 59"' Place, SW 60th Avenue and SW
61St Court. Preliminary clean -up work will be initiated on Thursdays to accommodate
weekend festivities. Work shall resume the following week.
Manor Lane Traffic Calming Project: Fee proposals were received from numerous
design firms. Public Works is reviewing each proposal to determine the most
comprehensive and cost effective design approach for this project. The findings will be
presented as an update to the City Manager's progress report.
Commerce Lane Road Resurfacing and Streetscape Project: A rendering of the
proposed project was submitted to SMCRA for review and approval.
Progress Lane Drainage Improvements: Survey and geotechnical field activities
were completed ahead of schedule. The design plans will be completed and submitted
to the City by the end of the week.
Pinecrest Villas: A field site meeting was conducted on SW 79tt' street on Thursday
December 15, 2011. Public Works representatives met with residents to discuss
potential areas for the placement of two speed tables previously approved by the
County.
SW 64h Street Corridor Sidewalk Repair Project:
The pre - construction meeting was conducted on December 9, 2011. Miami -Dade
County's Department of Housing and Community Development discussed Section 3
and Community Development reporting requirements to the Contractor. Construction
is scheduled for January 16, 2012.
Citywide Roadway Resurfacing Project (Phase I): Construction for the additional
work approved under resolution 199 -11 -13513 is scheduled for January 16, 2012. The
additional areas are:
• SW 42 Street from SW 61 Avenue to SW 62 Avenue;
• SW 54 Street from SW 64 Court to SW 65 Avenue;
• SW 63 Court from SW 64 Street to SW 66 Street.
Citywide Road Resurfacing Project (Phase In: Bids were received on December 2,
2011 and are currently under review. A resolution document will be prepared and
presented to the next available Commission meeting.
City Manager's Report to the Commission for December 20, 2011
Stormwater Master Plan Update: Proposals are currently under review. Candidate
recommendations for the selection committee were submitted to Central Services and
the Finance Department for approval.
MDC SW 57th Drainage Improvements: The County informed the City that
construction activities are proceeding as scheduled.
City Hall Septic Tank Sewer Connection: Design drawings of the Septic Tank
abandonment and Sewer Connection were submitted to DERM for permit processing.
Mango Terrace Traffic Calming Project: A Notice to Proceed was issued to the
design firm on Friday, December 16, 2011, to commence with the work. Due to the
holiday season, traffic, and field analysis commencement of work is scheduled for
January 16, 2012.
Coeoplum Terrace Traffic Calming Project: Information on the scope of work to
perform resurfacing and pavement markings for SW 68`h and 69th Street between SW
62nd Avenue and SW 62 Court was sent to interested vendors. Public Works anticipate
proposals to be submitted before New Year's Day.
Street Pavement Markings at SW 74th Street and 58th Avenue: Coordinating
activities with High Tech Striping were finalized and work is expected to begin this
week.
Sunset Drive Median — Downtown: A Notice to Proceed was issued to the design
firm to commence with the design and permitting phase of the project.
Citywide Sidewalk Repair Project Phase II (Downtown): A pre - construction
meeting was conducted with JVA Engineering Contractor. A list summarizing repair
quantities and locations was provided and the tentative start date is scheduled for
January 16, 2012.
South Miami Bike Rack Initiative (Citywide): No changes since the last report.
SW 62 Avenue ADA Handicap Ramp Upgrades: On December 6, 2011,
representatives from FPL, South Miami Hospital, Miami -Dade County (MDT and
Public Works) and South Miami's Public Works met on site to develop an action plan
to install ADA compliant sidewalks around FPL poles along the east side of the road.
Easement Agreements between the County and South Miami Hospital are expected to
be signed before any work can commence.
Public Works Attachment A
For several weeks, the City requested assistance from Miami -Dade County Public
Works to repair a depression at the intersection of SW 67th Avenue and SW 64"' Street.
Due to the lack of funding, the County was willing to repair and replace the defective
City Manager's Report to the Commission for December 20, 2011
area with asphalt. The City rejected this proposal as a sub - standard alternative and
initiated the repair work with available resources. From the time of this report,
mobilization for the paver repair work is underway. The afore- mentioned roads are
County roads.
ii. Candidates from the "Weed & Seed" program assisted Street and Landscape Division
crew with day -to -day maintenance activities.
iii. Swept the streets, cleaned up downtown, dump the litter cans through out the city for
the Solid Waste Division, mowed City Hall and right of ways, pressure cleaned
sidewalks downtown, and cleaned up downtown.
iv. Assisted Building Maintenance division with the installation of holiday lights on
Sunset Drive and City Hall.
V. Mowed right of ways.
vi. Delivered (14) new garbage containers to resident.
vii. Performed pick up of garbage and trash routes.
viii. Performed daily power street sweeping, please note that two sweepers were used most
of this time in order to keep up with the fallen leaves.
ix. Performed daily clean up & watered pots downtown.
X. Pressure cleaned sidewalks downtown on Wednesday's.
xi. Dumped litter cans throughout the City three times a week.
xii. Filled 19 crane holes.
xiii. Pruned three (3) trees that were blocking "No Left Turn" sign at SW 72nd Street and
US1.
xiv. Repaired one (1) crossing sign at 64th Street SW 59"' Place.
xv. Pruned twenty (20) trees in two different locations.
xvi. The following pot holes were identified and filled in: 6061 SW 63'd Street, one (1) on
12/1/11; 6011 SW 82nd Street (4) on 12/6/11; 58th Avenue b/w 71St and 72nd Street,
twelve (12) on 12/7/11; 62nd Avenue b/w 76' and 78 " Street, two (2) on 12/9/11.
xvii. Pruned seven (7) trees on SW 60 Street b /w/ 57th Court and 57 "' Avenue.
xviii. Pruned six (6) trees on SW 64th Street b/w 59th Place and 601h Avenue.
xix. Pruned trees on SW 64th Street b/w 59th Place and 60th Avenue.
xx. De- weeded planters on SW 66th Street from SW 57th Court to SW 59th Place and 74"
Street SW 59th Avenue.
xxi. Grinded down lifted sidewalk in front of the Police Department at City Hall.
xxii. Purchased tree for City Hall.
xxiii. Pruned trees on SW 60 Street b/w 57th Place and 57th Court.
xxiv. Replace damaged sod at 5550 SW 67t" Avenue.
xxv. Cut low hanging tree limbs from traffic circle at 69" Street SW 62nd Court.
xxvi. Trained STS employee on the street sweeper.
xxvii. Trained SW employee on the trash crane.
xxviii. Assembled 59 new garbage containers.
xxix. Repaired two (2) pot holes at 62nd Avenue SW 77t" Street.
xxx. Pruned seven (7) trees on SW 64t" Street b/w 58 " Place and 57th Place.
xxxi. Lifted one (1) tree at 67 "' Avenue SW 61st Street
xxxii. Performed thorough cleanup of the fish pond and fed the fish at City Hall.
xxxiii. Serviced /repaired (23) vehicles and heavy equipment at the Motor Pool.
xxxiv. Met with Parking contractor to coordinate installation of pay stations in Downtown.
City Manager's Report to the Commission for December 20, 2011
xxxv. Installation of holiday tree in City Hall.
xxxvi. Picked -up filing cabinets from Code Enforcement.
xxxvii. Troubleshoot water leak from boy's bathroom in Headstart.
xxxviii. Made two concrete slabs for the parking pay stations at Downtown.
xxxix. Picked up paint from Sherwin Williams for Boys Scout project.
A Began light replacement project at the Community Center gym.
xli. Troubleshoot main doors at City Hall.
xlii. Met with roofing contractors for roof repair at Police Department.
xliii. Checked and replaced GF5 outlets in the downtown holiday lights.
City Manager's Report to the Commission for December 20, 2011
Parks and Recreation Attachment B
i. Increase in student population from 87 to 94 participants for the Afterschool House
program.
ii. Last year's Winter Camp had only 11 participants, this year we increased to 23
participants.
iii. Staff providing transportation from local schools to the Gibson - Bethel Community
Center for participants in the Afterschool House program; approximately 76 children are
transported.
iv. Re- established collaboration with Strong Women Strong Girls a mentoring program, to
increase self - esteem in young girls. They meet on a weekly basis with participants of the
Afterschool House program.
v. Collaboration with the University of Miami through the sorority of Kappa Kappa Gamma
providing students to assist in the Afterschool House program through tutoring.
vi. Nine (9) new members signed up under the Fitness component.
vii. Continuous support of the football and cheerleading program by attending various
meetings throughout the month.
viii. Our partnership with First National Bank of South Miami, Chamber South and
Footworks led to exceptional outcome for our Santa's Elves Parade.
ix. Thanks to the collaboration with Mcycle & Interval International we surpass last years
numbers of toys collected from 342 to 500 toys.
x. Our Senior Citizens where excited to showcase the center to their families in their first
Family Day full of music, and special paella chef.
xi. University of Miami invited 10 of our honor roll students to participate in a $95.00 free
shopping spree in their Canes store.
xii. A Christmas tree was donated by Omar Diaz, one of our South Miami vendors to be
placed in our lobby area.
xiii. Hydraulic lift was rented to clean the ceiling and all vents of our gymnasium.
Thank to the Public Works Department.
v. Dog Park: No change
City Manager's Report to the Commission for December 20, 2011
Building Department, Attachment C: South Miami Hospital Active Permits
South Miami
Hospital
Permit
Number
11 -1251
11 -1246
11 -1234
11 -1229
11 -1219
11 -1206
11 -1135
I1 -1131
11 -113
11 -1129
11 -1128
11 -1127
11 -1113
11 -1089
I1 -1032
11 -1028
11 -1027
11 -1021
11 -1007
I1 -1006
11 -1004
11 -0977
11 -0964
11 -0944
I1 -0915
Permit Description
Fire Alarm 3rd & 5th FI
Pre Cast Panel
Data
Outlets
Phone & PCs stem
Shower pan
Outlets 1 st fl CEP
Outlets Radiology
Outlets Education Bldg
Outlets CCU
Repair raceways
Outlets in waiting room
Low Voltage for 11 -0382
Main Electrical for 11 -0816
Phone & PC s, sY tem
Phone & PC system
Outlets for IT
Pour 7
Main Electrical for 11 -0671
Outlets & Intercom
Beam repair
Pour 6
Special outlet
Pour 5
Pour 4
Issued
12/8/2011
12/15/2011
12/5/2011
12/2/2011
12/1/2011
11/28/2011
11/7/2011
11/4/2011
11/4/2011
11/4/2011
11/4/2011
11/4/2011
as of November
30, 2011
Date
Closed
11/14/2011
11/14/2011
11/14/2011
11/14/2011
11/14/2011
11/3/2011 11/8/2011
10/26/2011 10/272011
10/11/2011
10/6/2011
10/6/2011
10/4/2011
10/4/2011
10/4/2011
11/23/2011
9/26/2011
9/26/2011
9/19/2011
9/19/2011
11/14/2011
10/19/2011
11/14/2011
10/6/2011
11/14/2011
11/142011
City Manager's Report to the Commission for December 20, 2011
11 -0865
Fire Alarm
8/30/2011
9/2/2011
11 -0831
Shoring
8/26/2011
11 -0829
Fire Sprinklers
9/7/2011
11 -0823
Main electrical 11 -0293
8/18/2011
8/23/2011
11 -0819
Main mechanical 10 -1035
10/27/2011
11 -0818
Med aas for 10 -1035
10/27/2011
11 -0816
Interior remodel for Admire. Offices
9/27/2011
10/31/2011
11 -0799
Main plumbing 11 -0382
8/19/2011
10/20/2011
11 -0798
Duct work 11 -0382
8/19/2011
10/14/2011
11 -0796
Fire alarm I1 -0382
8/12/2011
11 -0774
Relocate outlets 11 -0076
8/9/2011
8/30/2011
11 -0754
Main plumbing I 1 -0076
8/1/2011
9/12/2011
11 -0739
Main electrical for 10 -1035
7/25/2011
11 -0696
Plumbine for 10 -0818
7/11/2011
11 -0686
Phone and pe system
7/5/2011
11 -0678
Mechancial for 11 -0435
7/19/2011
7/20/2011
11 -0674
Main Plumbing for 10 -1035
7/21/2011
11 -0672
Phone and pc system
7/12/2011
11 -0671
New Neumatie Tube Station
9/7/2011
11/16/2011
11 -0643
Plumbing for 11 -0435
7/1/2011
7/27/2011
11 -0640
Fire Alarm
6/23/2011
9/1/2011
11 -0639
Outlets and light fixtures
6/23/2011
7/22/2011
11 -0625
Sewer and water connection
6/23/2011
6/29/2011
11 -0619
Phone and pc s, sy tem
6/16/2011
11 -0600
Interior wall and doors
7/12/2011
9/9/2011
11-0598
Fire sprinklers
6/27/2011
11 -0578
Fix set & rough for 11 -0293
6/10/2011
8/18/2011
11 -0567
Crane foundation
6/10/2011
11 -0554
Low Voltage 11 -0358
6/15/2011
6/17/2011
11 -0539
Low Voltage 6th
6/1/2011
11 -0536
Temp wash station
6/23/2011
6/29/2011
11 -0535
Relocate raceways 2nd Fl
6/2/2011
7/1/2011
City Manager's Report to the Commission for December 20, 2011
11 -0534
Outlet for NICU 3 Rm 13
6/2/2011
7/1/2011
11 -0533
Outlets for east tower 1st fl
6/2/2011
7/5/2011
11 -0528
Cat 5 cables
5/31/2011
7/18/2011
11 -0489
A/C Diffuser
6/17/2011
I1 -0464
Fire Sprinklers for 10 -818
5/11/2011
11-0443
Master mechanical for 10 -0818
5/10/2011
11 -0435
Bathroom Remodel
6/14/2011
8/29/2011
11 -0424
Data outlets
4/29/2011
6/23/2011
11 -0423
ER Antenna
4/29/2011
6/23/2011
11 -0422
Portable X -ray connection
4/29/2011
6/23/2011
11 -0421
TV Monitor
4/29/2011
6/23/2011
11 -0420
Data/Comm 5th Fl Main Pharmacy
4/28/2011
11 -0419
Data/Comm 1 st Fl Main
4/28/2011
11 -0418
Data/Comm Medical Arts Surgery
4/28/2011
11 -0417
Data/Comm Labor & Delivery
4/28/2011
11 -0416
Low Volt. 6th Fl Pavilion
4/28/2011
11 -0398
Irrigation s stem
6/1/2011
11 -0391
Steel stairs & land
5/5/2011
11 -0385
Electrical main for 10 -0818
4/26/2011
11 -0382
New nursery
7/12/2011
11 -0340
Data/Comm 7th Main
4/7/2011
11 -0339
Data/Comm Out patient Dept
4/7/2011
11 -0338
Data/Comm Main
4/7/2011
11 -0337
Data/Comm Pavillion
4/7/2011
11 -0311
Mechanical main for 10 -1035
4/5/2011
7/11/2011
11 -0293
Remodel 1st fl restroom
6/3/2011
9/2/2011
11 -0266
Data/Comm
3/15/2011
8/23/2011
11 -0249
2nd fl Fire Sprinklers
3/15/2011
11 -0215
Kitchen Hood
12/14/2011
11 -0197
Data/Comm
2/28/2011
8/23/2011
11 -0185
Electric door for Radiology
2/24/2011
11 -0184
Receptacle and data outlet
2/24/2011
8/3/2011
City Manager's Report to the Commission for December 20, 2011
11 -0183
Data/Coimn2nd fl
2/24/2011
8/23/2011
11 -0182
Comm/TV
2/24/2011
6/9/2011
11 -0172
Repairs to slab in Equipment penthouse
5/10/2011
11 -0162
Rebuild sidewalk to comply with ADA
5/25/2011
11/9/2011
11 -0137
3rd & 4th fl bridge replacement
3/22/2011
11 -0014
High hats & dimmers
1/12/2011
10 -1192
Data/Comm
12/28/2010
6/9/2011
10 -1178
Data/Comm
12/21/2010
3/3/2011
10 -1102
Fire sprinklers for 10 -0327
1/12/2011
10 -1099
Intercom
12/3/2010
6/3/2011
10 -1079
Temporary, canopy
12/16/2010
6/16/2011
10 -1062
Shower pan
11/10/2010
12/10/2010
10 -1035
ER expansion Master
7/8/2011
10 -0978
Storefront
11/2/2010
6/16/2011
10 -0975
Fan
10/19/2010
10 -0951
Fire sprinklers for 10 -0732
10/19/2010
11/18/2010
10 -0882
Fine Alarm for 08 -1401
9/21/2010
10 -0864
Electrical main for 10 -0264
9/21/2010
6/15/2011
10 -0818
Elevator & equipment room upg ade
4/4/2010
10 -0760
Electrical main for 08 -1401
8/20/2010
11/21/2011
10 -0694
Duct Bank
8/6/2010
6/10/2011
10 -0671
Empty raceway for microwave antenna
7/27/2010
10 -0660
Data/Comm
7/22/2010
8/26/2010
10 -0640
3 Double wide construction trailers
5/5/2011
10 -0608
Parking lot for 10 -0327
8/10/2010
6/20/2011
10 -0598
Plumbing main for 10 -0327
7/7/2010
6/20/2011
10 -0591
Temporary water closet for 10 -0327
7/6/2010
6/16/2011
East tower Cafe phone &computer
10 -0589
system
7/2/2010
10 -0583
Water connection & piping for 10 -0327
7/8/2010
6/16/2011
10 -0582
Med gas for 10 -0327
7/8/2010
12/9/2010
10 -0535
Impact doors
10/8/2010
City Manager's Report to the Commission for December 20, 2011
10 -0523
Low voltage for 08 -1401
10 -0421
Mechanical main for 08 -1401
10 -0390
Plumbing main for 08 -1401
10 -0380
Spec- outlets for 09 -0963
10 -0341
Electrical main for 08 -1401
10 -0327
Underground utilities
10 -0264
SMH Cord Blood
09 -1110
ower
Cooling tow
09 -0963
5th fl Chemistry lab Equipment
08 -1401
Lab interior remodel master
6/21 /2010
5/20/2010
5/10/2010
5/3/2010
4/20/2010
11/30/2010
7/7/2010
3/17/2010
3/11/2010
4/13/2010
11/15/2011
11/14/2011
11/9/2011
11/14/2011
3/11/2011
6/9/2011
City Manager's Report to the Commission for December 20, 2011
Attachment D: Memorandum from Building Official reference Roof Permit Fee
City of South Miami
Building Department
TO; Hector Mirabile, Ph.D.
City Manager
FROM: Victor Citarella, P.E.
Director, Building Department
SUBJECT: Review of Permit Fees for Roofmg Permits
DATE: December 20, 2011
Pursuant to your request for a review of the roofing permit fees currently approved in the City of South Miami
Schedule of Fees, the following analysis was conducted:
Estimated labor man-hours and their associated costs for steps required for processing a roofing permit were
determined, and applied to a "typical" roofing permit for a single family residence of 2,000 square feet.
Staff involved in processing these permits include primarily a permit/plans coordinator with an average hourly wage
of $15 plus benefits or approximately $18 per hour, a plans examiner with an average hourly wage of $54 with no
benefits; and a roofing inspector with an average hourly wage of $28 plus benefits or approximately $33 per hour.
Staff from other CSM departments is calculated at $50 per hour.
Renal- It takes time and effort for a permit clerk/coordinator to review, accept if correctly submitted, and process
the application for the work. This includes date /stamping the documents, verifying the qualifications, insurance and
bonding capacity of the contractor, and recording the information in the department computer system. The routing
for approval from various review centers is initiated. Staff time required for processing item 1 is approximately 20
minutes by permit /plans coordinator (0.4 hrs @ $184ir) for an approximate average cost of $7.20.
Item 2- It takes time and effort for reviewers from the Planning /Zoning and Code Enforcement organizations to
insure that the work conforms with local City Codes, and that no other outstanding violations exist at the property
where the work is to be done. Staff time required for processing item 2 is approximately 2 horns by professional
staff from the Zoning and Code Enforcement organizations (2.5 hrs @ $50/lu) for an approximate average cost of
$125.00.
City Manager's Report to the Commission for December 20, 2011
Dr. Mirabile
Page 2
Item 3- It takes time and effort for a State of Florida licensed plans examiner to review the construction documents
and confirm their concurrence with the Florida Building Code Staff time required for processing item 3 is
approximately 30 minutes by plans processor (0.5 hrs@ $54/hr) for an approximate average cost of $27.00.
Item 4- It takes time and effort for the permit plans coordinator to inform the applicant after all mandatory reviews
have been completed that the permit can be issued upon payment of the appropriate fees to the CSM Finance
Department It takes time and effort to issue the actual permit document/card once the preceding steps have been
completed. Staff time for required processing item 4 is approximately 20 minutes by plans coordinator (0.4 hrs @
$18/hr) for an approximate average cost of $7.20.
Item 5- It takes time and effort to acknowledge notifications from the contractors regarding when field inspections
are ready to be done and to issue the appropriate routing instructions to the field inspectors. Staff time for required
processing item 5 four times is approximately 5 minutes each by plans coordinator (0.4 hrs @ $18 /hr) for an
approximate average cost of $7.20.
Item 6- It takes time and effort to conduct an average of four (4) separate on -site field inspections by a State of
Florida licensed Roofing Inspector while the roof is under construction, and when completed. Staff time for
required processing of item 6 four times is approximately 50 minutes each by field inspector (3.4 hrs $33/hr) for an
approximate average cost of $112.20
Item 7- Permit fee also pays for the costs to subsidize the expenses associated with office equipment and supplies
and the operation of a city vehicle, insurance and gas costs to travel to the project site. Annual budget for these
items is approximately $6,500 or approximately an average of $5.16 per permit.
Item 8- It takes time and effort to close out the permit upon completion and final inspection. All documentation
must be kept for ten (10) years. Staff time for required processing of item 8 is approximately 15 minutes by permit
coordinator (0.4 hrs @ $18/hr) for an approximate average of $7.20.
Total approximate average cost for above items is $298.21 or $0.15 per square foot for a single family residence.
The preceding value does not include cost of office equipment, vehicle insurance gas or other related expenses,
which would increase the actual total cost
It should be noted that our two closest neighbors, The Village of Pinecrest and the City of Coral Gables fees are at
$0.23 and $0.15 respectively.
In developing the above analysis, it was noticed that perhaps except for roofing fees, most of the permit fees charged
by the City of South Miami are lower than for most of the adjacent municipalities. The following table illustrates
the point on selected random items:
South
Miami
Pinecrest
Coral
Gables
Minimum Permit Fee
$100
$122.25
$114.19
Residential New
Construction
$0.50 / sq ft
$0.74 / sq ft
$1.83 / sq ft
Alternate Fee
R:l% -
C:1%
R:4% -
C:3%
n/a
Residential Alterations
$0.75 / sq ft
$2.54 / sq ft
$3.35 / sq ft
Re-inspection
$50
$85
$75
City Manager's Report to the Commission for December 20, 2011
Dr. Mirabile
Page 3
A review of the preceding table illustrates that overall, the cost of a building permit for new construction projects is
about one half of that for other municipalities being compared in the chart, or 1% of the construction cost at CSM
while 2% at other locations, peaking out at 7% at Key Biscayne. However, the reality is that a true comparison
between municipalities is difficult given the various methodologies used by different jurisdictions to determine these
fees.
The permit fees are established by Ordinance by the City Commission upon the recommendation of staff. Overall
"Building Department Schedule of Permit Fees" has not been increased since 2009 Roofing permit fees (and all
other fees) can be lowered or increased by Commission action at any time at their discretion.
If action is taken to modify fees at this time, perhaps consideration should be given to raising the new
construction building permit fee from t% to 2% to match other municipalities. Your direction as to how to
proceed will be appreciated.
End of Memorandum