_hb1 City of South Miami
2 Regular City Commission Minutes
3 December 6, 2011
4
5 A. SILENCE OR TURN OFF All CEll PHONES
6
7 The City Commission of the City of South Miami, Florida met in regular session on
8 Tuesday, December 6, 2011, beginning at 7:26 p.m., in the City Commission Chambers, 6130
9 Sunset Drive.
10
11 B. ADD-ON ITEM(S)
12 NONE
13
14 C. ROLL CALL
15
16 The following members of the City Commission were present: Mayor Philip K.
17 Stoddard, and, Commissioners Velma Palmer, Brian D. Beasley and Walter A. Harris. Vice
18 Mayor Valerie Newman was absent.
19
20 Also in attendance were: City Attorney Thomas F. Pepe, City Clerk Maria M. Menendez
21 and City Manager Hector Mirabile.
22
23 D. MOMENT OF SILENCE
24 By Mayor Stoddard
25
26 E. PLEDGE OF ALLEGIANCE
27 The Pledge of Allegiance was recited in unison.
28
29 F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
30 REGISTERED WITH THE CITY CLERK
31
32 G. PRESENTATIONS
33
34
35
36
37
38
39
Major Baixauli accepted a proclamation on behalf of Chief Martinez de Castro in
recognition of his significant achievements.
Proclamation for Barbara Acker for her 21 years as the Santa's Parade of the Elves
organizer -Ms. Acker was present to accept her proclamation.
CITY COMMISSION MINUTES
December 6, 2011
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South Miami Grey Ghosts Football and Cheerieading Teams and the Afterschool House
Program Honor Roll recipients -These groups were also present at the meeting to
receive their awards.
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6
With no further presentations this session was closed.
7 H. APPROVAL OF MINUTES
8
9
10
Minutes of November 15. 2011
11 Moved by Commissioner Beasley, seconded by Mayor Stoddard, the motion to
12 approve the minutes of November 15, 2011 passed by a 4-0 vote:
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
21 I. CITY MANAGER'S REPORT
22
23 (See attached report)
24
Yea
Absent
Yea
Yea
Yea
25
26
With some further comments the City Manager's Report ended.
27
28 J. CITY ATTORNEY'S REPORT
29
30 Mr. Pepe reported on the follow up with the YMCA.
31
32
33 K. RESOLUTION(S) PUBLIC HEARING(S)
34
35 1. A Resolution to place a non-binding referendum question on the February 14,
36 2012 election ballot to allow voters to express their approval or disapproval of a
37 City pool to be constructed, maintained and operated by the City. 3/5
38 (Vice Mayor Newman)
39
40 Moved by Commissioner Harris, seconded by Commissioner Palmer to approve this
41 item.
CITY COMMISSION MINUTES
December 6/ 2011
2
1 This item was moved out of order. Mayor Stoddard said to have a concern with this
2 resolution since he finds that it is contrary to the Commission's desire. The rest of the
3 Commission present concurred with the Mayor.
4
5 The public hearing was opened at this time and the following persons spoke in
6 opposition to the resolution: Dick Ward, Reverend James, Pat Shields and Dr. Joyce Price. Bob
7 Welsh presented the sketch of a pool designed by him which he believes would be safe for
8 swimmers. Sharon McCain spoke in favor of the resolution.
9
10 With no further speakers the public hearing was closed.
11
12 The Commission discussed the pool issue further, directing the City Manager to start
13 the design-build negotiations as soon as possible.
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With some further comments, the motion to approve this item failed by a 0-4 vote:
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Nay
Absent
Nay
Nay
Nay
24 l. ORDINANCE(S) SECOND READING PUBLIC HEARING(S)
25
26 41-11-2114
27 2. An Ordfnance prohibiting the sale of tobacco products that contain additives
28 that mask the natural characteristics of tobacco. 3/5
29 (Mayor Stoddard)
30
31 Moved by Commissioner Beasley, seconded by Commissioner Harris to approve this
32 item, which was also moved out of order.
33
34 The Commission began to discuss the length of the effective date, and whether it
35 should be less than three months as it was previously recommended on first reading of this
36 item. Mr. Pepe agreed to conduct a research to look at what other cities would have done.
37 Therefore, the Mayor recommended tabling this item in order to allow Mr. Pepe to finish his
38 research.
39
40 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to table this
41 item passed unanimously.
42
CITY COMMISSION MINUTES
December 6, 2011
3
1 Moved by Mayor Stoddard, seconded by Commissioner Beasley the motion to take the
2 item back from the table passed unanimously.
3
4 The conclusion of Mr. Pepe's research was that three months would be the appropriate
5 time for the effective date.
6
7 As the public hearing was opened, Donna Shelly addressed the Commission thanking
8 them for advancing this ordinance. With no further speakers the public hearing was closed.
9
10
11
With some further comments, the motion to approve this item passed by a 4-0 vote:
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15
16
17
18
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
19 M. PUBLIC REMARKS (5 minutes)
20
Yea
Absent
Yea
Yea
Yea
21 Bob Welsh addressed the Commission urging them to pull item no. 10 from the
22 Consent Agenda relating to proposed annexation.
23
24 Henry Courtney asked for help with fixing the potholes behind his property.
25
26 Gabriel Edmond urged the Commission to keep the City in one Congressional district
27 instead of being divided into two separate districts.
28
29
30
Deltravis Williams spoke in favor of the construction of the pool.
31 Sharon McCain referred to the schedule of fees; she said that her building will have to
32 pay over $7,000 for a roof replacement permit. She urged the Commission to adjust the fees
33 and to revisit the schedule of fees.
34
35 Shawn Cruz said that South Miami Hometown, Inc., along with several other
36 organizations such as the Red Sunset Merchants, Chamber South and others are looking
37 forward to hosting a candidates' forum in the Commission Chambers.
38
39 James Campo spoke about the issues with the halfway houses and the negative impact
40 in the surrounding neighborhood.
41
CITY COMMISSION MINUTES
December 6, 2011
4
1 John Edward Smith referred to the item on the agenda relating to annexation, saying
2 that he is not sure about what the Commission's intent is; he said that we need to have
3 contiguous borders and that he would like to know what the intentions of this firm are.
4
5 Donna Shelley referred to the item on the agenda relating to historic preservation,
6 urging the Commission to keep the Secretary of Interior's Standards in the books.
7
8
9
Dick Ward spoke about annexation issues.
10 With no further speakers this session was closed, and the Mayor announced as-minute
11 break.
12
13
14 N. COMMISSION REPORTS, DISCUSSION & REMARKS
15
16 Commissioner Harris:
17 • Said that there will be no movie night this month because of the end of the year
18 holidays;
19 • Said that a lot of merchants are hurting and suggested providing free parking for
20 about a week in order to help them with their businesses;
21 • About the concept of closing Sunset Drive downtown during the weekends for the
22 purpose of turning them into a mall, he said that they have done that on Broadway in
23 the City of New York.
24
25 Commissioner Palmer:
26 • Thanked everyone that had to do with organizing the Parade of the Elves which she
27 enjoyed very much; she said that the proclamation for Ms. Acker was well deserved
28 for her many years of service organizing the Parade;
29 • She said that we definitely need to do something in order to help the merchants;
30 • And, that we need a supermarket that we can afford in the City.
31
32 Commissioner Beasley:
33 • Also thanked Ms. Acker for her many years organizing the Parade; he said that he was
34 very pleased to see that people attending the Parade were stopping in the stores and
35 cafes and that is a positive thing for the City;
36 • He thanked the City Manager and Public Works for the lights downtown which are so
37 important to have during the holidays.
38
39 Mayor Stoddard:
CITY COMMISSION MINUTEs
December 6, 2011
5
1 • Thanked the people that helped having the Parade become a reality this year, such as
2 Veronica Flores, Mary Scott Russell, John Edward Smith, Rooney Broody and Christine
3 Smith, our Police Department, the City Manager and Maria Stout-Tate;
4 • Regarding having a supermarket, he said that it will take land and incentives, and
5 engaging the business community; he then said that he will be willing to empower the
6 City Manager to have staff explore all possibilities in order to make this happen-the
7 rest of the Commission concurred with the Mayor.
8
9
10
With some further comments this section was closed.
11 As the meeting reconvened, items 8 and 10 were pulled from the Consent Agenda (now
12 nos. 11 and 12)
13
14 O. CONSENT AGENDA
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16 212-11-13526
17 3. A Resolution relating to parking pavement markings; approving Flint Trading Inc.
18 in the amount of $6,852.42; for the number markings; charging account No.
19 001-1910-521-3459, Contractual Services-Parking. 3/5
20 (City Manager-PoliceDept;)
21
22 213-11-13527
23 4. A Resolution authorizing the City Manager to execute a fiscal year 2012 grant
24 agreement with Miami-Dade County Office of Grant Coordination for the South
25 Miami Senior Meals grant in the amount of $18,400. 3/5
26 (City Manager-Parks & Recreation)
27
28 214-11-13528
29 5. A Resolution authorizing the City Manager to expend $18,400 with Construction
30 Catering, Inc., for the provision of weekend meals delivery to South Miami
31 Senior Center for seniors and to be charged to the Senior Meals Program
32 funded through Miami-Dade County Department of Human Services. 3/5
33 (City Manager-Parks & Recreation)
34
35 215-11-13529
36 6. A Resolution authorizing the City Manager to execute a fiscal year 2012 grant
37 agreement with Miami-Dade County Office of Grant Coordination for the After
38 School House (Tutoring) grant in the amount of $26,775. 3/5
39 (City Manager-Parks & Recreation)
40
41
CITY COMMISSION MINUTES
December 6, 2011
216-11-13530
6
1 7. A Resolution appointing Officer Jose Lopez to serve on the Board of
2 Trustees/Police Officers Retirement Trust Fund for a two-year term ending
3 December 5, 2013. 3/5
4 (City Commission)
5
6 217-11-13531
7 8. A Resolution appointing Officer Richard Munoz to serve on the Board of
8 Trustees/Police Officers Retirement Trust Fund for a two-year term ending
9 December 5, 2013. 3/5
10 (City Commission)
11
12 218-11-13532
13 9. A Resolution authorizing the City Manager to execute construction contract
14 with JVA Engineering Contractor, Inc., in the amount of $22,325.10 for the
15 Citywide Sidewalk Repair Project to be charged to the People's Transportation
16 Plan (PTP), Account Number 124-1730-541-6490. 3/5
17 (City Manager-Public Works)
18
19 219-11-13533
20 10. A Resolution authorizing the City Manager to execute a professional service
21 work ,order with Palm Engineering Group, Inc. in the amount of $11,060.00 for··.·
22 the Sunset Drive Median Improvements project to be charged to the People's
23 Transportation Fund Account Number 124-1730-541-6490. 3/5
24 (City Manager-Public Works)
25
26 Moved by Commissioner Beasley, seconded by Commissioner Palmer, the motion to
27 approve the Consent Agenda passed by a 4-0 vote:
28
29
30
31
32
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35
36 P. RESOLUTIONS
37
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
38 220-11-13534
Yea
Absent
Yea
Yea
Yea
39 11. A Resolution authorizing the City Manager to execute an engineering service
40 agreement with TY Lin / HJ Ross in the amount of $24,650 for the Mango
41 Terrace Traffic Calming Study to be charged to People's Transportation Plan
42 Account Number 124-1730-541-6490. 3/5
CITY COMMISSION MINUTES
December 6, 2011
7
1 (City Manager-Public Works)
2
3 Moved by Mayor Stoddard, seconded by Commissioner Palmer to approve this item.
4
5 Mayor Stoddard asked whether a speed analysis would apply to Mango Terrace since
6 the analysis by this company does not include one, asking whether we would need that in
7 order to go to the County. Staff provided clarification to this question.
8
9 With some further comments, the motion to approve this item passed by a 4-0 vote:
10
11
12
13
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Absent
Yea
Yea
Yea
17 12. A Resolution relating to proposed annexation; authorizing the City Manager to
18 execute a letter agreement with the law firm Genovese Joblove & Battista, P.A.
19 to represent the city for the proposed annexation application of land in
20 unincorporated Miami-Dade County. The expenditures not to exceed $45,000
21 associated with this project will be charged to account No. 001-1310-513-3450.
22 (City Manager) {Deferred 12/06/11} 3/5
23
24 Moved by Mayor Stoddard, seconded by Commissioner Harris to approve this item.
25
26 Mayor Stoddard said that he would like to learn more about the financial impact of
27 annexation on some residents. He said that perhaps it would be wise to start with hiring a
28 public relations firm in order to poll the neighborhoods and see how they feel about
29 annexation, and also find what they would want.
30
31 Dr. Mirabile explained the complexity of this and its legal ramifications. Mr. Alfredo
32 Gonzalez with the law firm Genovese Joblove & Battista also addressed the Commission with
33 further clarification.
34
35 The Commission concurred with the Mayor. Commissioner Palmer favored the RFP
36 process because she would feel more comfortable when they are able to see what various
37 firms have to offer. Commissioner Harris said that he did not believe that this .item is so time
38 sensitive that they would have to hurry and vote on it, and that he would like to learn more
39 about this firm's background and its history of success in incorporation. Commissioner Palmer
40 said that she would like to have a survey done to see how people view the issue of annexation.
41 Commissioner Beasley said that since they represent the people, he recommended deferral to
42 see how the people feel and what their concerns are.
CITY COMMISSION MINUTES
December 6, 2011
8
1
2 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to defer this
3 item to the next regular meeting passed by a 4-0 vote:
4
5
6
7
8
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10
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Absent
Yea
Yea
Yea
11 The following item was an add-on and was placed on the agenda with the unanimous
12 consent of the Commission.
13
14
15 221-11-13535
16 13. A Resolution removing David Trautman and appointing Daniel Montana to
17 serve on the Environmental Review and Preservation Board for a two-year term
18 ending December 5, 2013. 3/5
19 (City Commission)
20
21
22
Moved by Commissioner Beasley, seconded by Mayor Stoddard to approve this item.
23 The Commission discussed the proposed resolution for the purpose of appointing
24 Daniel Montana who would be replacing one of the members whose term has expired. After
25 certain discussion it was decided to remove Mr. Trautman whose term had expired first.
26
27
28
With some further comments, the motion to approve this item passed by a 4-0 vote:
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30
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32
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34
35
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
36 Q. ORDINANCE(S) FIRST READING PUBLIC HEARING(S)
37
Yea
Absent
Yea
Yea
Yea
38 14. An Ordinance authorizing the City Manager to enter into a franchise contract
39 with Earth learning, Inc. for the operation of a Farmers' Market on City of South
40 Miami property. 4/5
41 (City Manager)
42
CITY COMMISSION MINUTES
December 6, 2011
9
.""'.,
1 Moved by Commissioner Beasley, seconded by Mayor Stoddard and Commissioner
2 Palmer to approve this item.
3
4
5
The public hearing was opened at this time.
6 Sharon McCain addressed the Commission saying that the Farmers' Market needs an
7 improvement; she recommended for the Commission to visit the Pinecrest market which she
8 considers to be very successful; she said that ours needs more vendors.
9
10 With no further speakers the public hearing was closed
11
12 With no further comments, the motion to approve this item passed by a 4-0 vote:
13
14
15
16
17
18
19
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Absent
Yea
Yea
Yea
20 R. ORDINANCE(S) SECOND READING PUBLIC HEARING(S)
21
22 42-11-2115
23 15. An Ordinance amending the Land Development Code to create a new Article
24 XI, titled "Historic Preservation Regulations" and to place all current
25 regulations pertaining to historic preservation into Article XI; amending
26 Section 20-6.1 (D) to change the procedure and criteria for appointing Historic
27 Preservation Board members; amending all regulations pertaining to historic
28 preservation found in Sections 20-4.9, 20-4.11, 20-5.17, 20-5.18 and 20-5.19
29 to update the wording, modifying certain provisions related to the guidelines
30 concerning historic preservation designation, amending historic designation
31 report elements, amending the procedure for issuance of a demolition permit
32 and appropriately renumbering all of these Sections for inclusion in Article XI.
33 (City Manager-Planning and Zoning) 3/5
34
35 Moved by Commissioner Beasley, seconded by Mayor Stoddard to approve this item.
36
37 The public hearing was opened at this time.
38
39 Donna Shelley said that she has over 20 years experience as a museum professional,
40 and as a person who has worked on numerous historic preservation projects, and in her
41 experience, she said, she never operated without the Secretary of Interior's Standards for
42 historic preservation, adding that this is usually a requirement when applying for grant monies
CITY COMMISSION MINUTES
December 6, 2011 10
1 to do restoration of a historic building. She then urged the Commission to put back said
2 standards back into the ordinance.
3
4 With no further speakers the public hearing was closed.
5
6 At this point the Commission agreed to pass this ordinance as presented and to bring it
7 back at a later date for considering Ms. Shelley's recommendation.
8
9
10
With no further comments, the motion to approve this item passed by a 4-0 vote:
11
12
13
14
15
16
17
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
18 UNFINISHED BUSINESS
19
20 S. ORDINANCE(S) FIRST READING
21
Yea
Absent
Yea
Yea
Yea
22 16. An Ordinance amending Section 20-8.9 of the land Development Code titled
23 Special Exceptions within the TODD district, in order to include additional
24 criteria for defining large scale developments; providing conditions for review
25 and approval; and providing for the expiration and extension of approvals.3/5
26 (City Manager-Planning and Zoning)
27
28 17. An Ordinance amending Section 20-2.3 of the land Development Code titled
29 Definitions, in order to amend the definition of "Day Care Center", replacing
30 day care with "Child Care and Child Care Facility"; and amending of the land
31 Development Code titled Permitted Use Schedule in order to replace the use
32 "Day Care Center" with "Child Care and Child Care Facility"; amending the
33 permitted use schedule for the lRM18, RM24 and RO from permitted use (P),
34 to special use (S); amending the permitted use schedule for the H district from
35 not permitted, to special use (S); amending Section 20-3.4 -Special use
36 conditions; providing a reference to the Florida Statute governing these uses.
37 (City Manager-Planning and Zoning) 3/5
38
39 18. An Ordinance amending Article VI, Section 5, of the City Charter concerning
40 franchises and the granting of an interest in City real property, defining the
41 governed franchises, providing for two public meetings, clarifying the
CITY COMMISSION MINUTES
December 6, 2011
11
1
2
3
4
5
language of the charter and excluding special events, concessions and other
uses of real property lasting one (1) year or less. 3/5
(City Manager)
This Item was withdrawn from the agenda
6 19. An Ordinance amending Chapter 5 of the City Code prohibiting the taking of
7 peafowl to protect peafowl and their eggs; providing definitions; providing for
8 enforcement and penalties. 3/5
9
10
(City Manager)
11 There being no further business to come before this Body, the meeting adjourned at
12 10:27 p.m.
13
14 Attest
15
16
17
18 Maria M. Menendez
19 City Clerk
20
CITY COMMISSION MINUTES
December 6, 2011
12
Approved
Philip K. Stoddard
Mayor
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: December 6, 20 11 ~
From: Hector Mirabile/h.D., 'Ci y Manager
Re: Manager's Report
The following are the accomplishments for the period ending December 6, 2011:
This past Sunday the South Miami's Parade of Elves was conducted with the assistance of staff and
South Miami business owners and representatives. Special thanks are extended to Veronica Flores
from First National Bank of South Miami who served as the Committee Chair, Mary Scott Russell of
Chamber South, Maria Stout-Tate of the City of South Miami, Rooney Brodie and Christine Angulo
from South Miami Hospital, John Huseby of Team Foot Works, Major Rene Landa of the City of
South Miami, Mercedes Cruz and Rene Aldonza of First National Bank of South Miami, John
Edward Smith of the South Miami Towncenter, and John Sorgie of the Sunset Quickprint. My
personal thanks for the Committees' tireless commitment to the community and their selfless service
which resulted in a marvelous parade.
As we continue reviewing our perfonnance and stress test our systems/operations we identified .a
need to improve coordination between Planning and Zoning, Building Department, Code
Enforcement, and Parks and Recreations as it relates to various approval systems of pennits and
other administrative functions. Having identified this lack of interoperability the senior management
team and IDC conducted a "Best Practices Review" and developed a parallel hierarchy that should
prove highly beneficial to reducing the needed cross integration of reviews. Therefore, the
additional duty of Chief Coordinating Officer was developed and Ms. Cannen Backer was given this
very important task. Ms. Backer proved herself to be a highly competent Code Enforcement
Manager and demonstrated her capabilities for increased responsibilities. She would effectively be
the reviewer of the pennit approval process and develop key measureable objectives within each of
the aforementioned departments as it relates to this specific process.
Another change within the City'S administration occurred Monday, December 05, 2011, where Ms.
Maria Elena Stout-Tate was relieved of her duties as director of the Department of Parks and
Recreation. Mr. Lorenzo Woodley was named as the Acting Director until such time as a director is
City Manager's Report to the Commission for December 6, 2011
selected and approved by the Commission. Ms. Stout-Tate was offered the position of Special
Events Coordinator and she verbally accepted after being given appropriate time to reflect on her
decision.
The City's tree lighting program in downtown was so successful that citizens requested that it extend
West of US 1 to SW 62n Avenue. Public Works checked the electrical connection, fixed some of the
outlets, and will begin emplacement of the lights this afternoon. Completion of this addition to the
project should be by the end of the week.
The IPad 2s are ready for issuance and are available to you tonight. A logistics signing sheet needs
to be signed by each of you receiving one and the Mayor offered to provide the appropriate training
to members of the Commission desirous of receiving the instructions. Additionally, IDC is also
prepared to provide equivalent training for those desiring it.
Lastly, the City of South Miami received a letter dated November 28, 2011, from the IRS with
reference to an examination of the $821,957,518.25 Hospital Revenue Bonds (Baptist Health South
Florida Obligated Group) Series 2007, Issued May 16. 2007. The City forwarded the correspondence
to South Miami Hospital for their review and action. City staff is currently awaiting information
from Janette 1. Sanchez, Esq., Baptist Health South of Florida's, Corporate Director of Tax and
Senior Tax Counsel. Furthermore, in an effort to be proactive, the City sent a digital copy of the
letter to Squire Sanders for their review as well. The City is currently obtaining and reviewing all
items related to the City of South Miami Health Facilities Authority.
1. Accomplishment.
a. New IT IDC successes:
1. Built and configured 4 desktop systems and 7 laptops for Police. Installed 4
systems. Cleaned 2 viruses.
11. There were no issues reported with USASofiware.
111. There was 1 issue with the Chamber Audio System. This was resolved.
IV. There were 0 issues with the AS-400.
v. Exchange was built and configured and is now fully operational. Users mailboxes
were all moved over and all roles were removed from the old server. Archive
mailboxes will be implemented and once archives are set, new user limits will be
imposed. Users will receive warnings about space limitations and will need to clean
their mailboxes. There will be 3 levels of warnings:
i. Warning that limit is being reached.
ii. Warning that until mailbox is cleaned, no mail will be received
iii. Warning that until mailbox is cleaned, user carmot send or receive.
City Manager's Report to the Commission for December 6, 2011
vi. IPads for the Commission are now complete. They are with the City Manager for
appropriate distribution
vii. SMS messaging was completed with the exception of installing a link on the desktop
and writing up instructions. This will be completed this week.
viii. IT had major issues with aircards ( 16 ) activation and de-activation. This was
straightened out with Verizon.
IX. The SMPD server required 2 restarts.
x. L 7600 Printer in Lt. Corbin's Office is out of commission. A new printer was
installed.
Xl. IT worked with OneSolution to get the specifications required for the GovNow
server and gave the specs to Finance for approval. Quotes will be obtained and
provided for ordering.
xii. IT tested the scanner for the LaserFiche project. This information will be provided
to pnrchasing so that quotes can be obtained.
Tickets for the period of 11/18/11 through 12/02/11
A. 85 Tickets
B. 100.18 Hours total
b. Finance:
i. Working with SunGard on the setup of the new finance software. All departments
continue training on the new OneSolution financial system. OneSolution will be
live on December 12, 20 I I.
ii. Working with IDC to implement the OnePoint Point-of-Sale cash register.
Finance is looking to accept credit card transactions at the finance window and via
online.
iii. Preparing reports and financial statements for the auditors, in addition to prOViding
all requested documents and obtaining the needed confirmations.
iv. FY 20 I I is officially closed; the auditors are in receipt of the trial balance. The
auditors are scheduled to begin their respective fieldwork on first week of January.
City Manager's Report to the Commission for December 6, 2011
v. Finance in conjunction with Police & Code Enforcement, completed the False
Alarm hearing process on November 17, 20 I I. Finance is currently providing the
collection agency with the data required.
vi. The process adopted for the collections of all outstanding false alarms was so
successful that Finance is working with Code Enforcement and Public Works on
developing a similar process for the outstanding excess trash fees.
vii. Completed the monthly report for October 20 I I which is posted on the City's
website.
viii. Assisted in the implementation of the multi-space parking stations. The pay
stations are scheduled to be received and installed at the beginning of the new
calendar year.
ix. Closing the month of November 20 II. The monthly report for November will be
posted on the City's website before the second commission meeting of December
2011.
c. Grants and Snstainable Initiatives:
1. In collaboration with the Parks & Recreation Department, the Grants Department
submitted final reports and closed FY 20 II Miami-Dade County Senior Meals and
After-School House (Tutoring) grant contracts.
ii. Coordinated efforts with the Police Department and the Department ofInformation
Technology to develop scope and budget for Byrne -JAG grant application, funded
by FDLE, Office of Criminal Justice Grants.
iii. In collaboration with Public Works, revised scope and budget for Community
Development Block Grant for FY r 1 SW 64 th Street Improvements Project, Phase II
($177,000).
IV. In coordination with Public Works, the Grants Department completed a required
Public Housing and Community Development (PH CD) report that illustrated
projected expenditures for the City's four CDBG projects through January 2012.
v. Submitted final report for the FY 2011 South Miami Farmers' Market grant funded
by the Health Foundation of South Florida.
VI. Submitted final Reimbursement Request and Progress Report for the South Miami
(city-wide) Stormwater Improvements project (project #LP 6781) funded by Florida
Department of Environmental Protection.
City Manager's Report to the Commission for December 6, 2011
vii. Submitted Annual Progress Repolt for the FY 2009 Recovery Act JAG Program,
funded by the Department of Justice.
viii. Coordinated efforts with the Public Works Department to update Monthly and
Quarterly Reports for the General Obligation Bond (GOB) Program's Water
Distribution System Extension project.
IX. Coordinated efforts with Miami-Dade County to redesign Paciencia Park.
x. Coordinated efforts with the Department of Finance and Public Works to assist the
City Attorney to resolve on-going legal issues with the contractor (M. Vila) for
Sunset Drive, Phase IV project funded by the Florida Department of Transportation.
Xl. Coordinated efforts with the Department of Finance to ensure that grant files and
accounts are organized, comprehensible and updated for the FY 2011 fiscal audit.
xii. Participated in First Annual Miami-Dade County League of Cities "Best Practices"
Conference for on Friday, December 2, 2011.
d. Central Services:
1. T-Mobile Implementation: New portable T-Mobile phones were distributed to
approximately 40 City eligible employees on November 30, 20 I!. The previous
provider had frequent reception issues at all city facilities. A comparison of the
plans and costs revealed an estimated annual savings of $5,657 or 22% over our
previous portable phone costs.
11. Citywide Road Resurfacing, Phase II RFP: advertised and opened on December 2,
20 I!. Two (2) proposals were received and are currently being analyzed. Further
progress will be communicated to the Commission.
111. South Miami's Citywide Stormwater Master Plan RFP: adveltised and opened on
December 2, 20 II. Nine (9) proposals were received and are currently being
analyzed. Further progress will be communicated to the Commission.
iv. Mold and Fungal Assessment: An assessment was performed in the Central Services
and Sylva Martin Building to confirm the presence of fungal growth, (mold and
yeast) due to prior water intlUsion into the buildings and, determine if there is any
potential health hazard from fungal exposure. The assessment concluded the
building may be considered in a state of limited risk that is associated with elevated
fungal exposure which is delineated by both the quantity of microorganisms or the
fungal species present is assessing the risk to humans in the same environment.
The final report supplied by HEI Systems will be used as the basis for the
remediation and restoration work as a result of fungal growth due to water intrusion
into the building. The scope of the project will include design and engineering work
City Manager's Report to the Commission for December 6, 2011
to prevent water intrusion into the building and, the required remediation and
restoration to eliminate and remove the mold growths.
v. Murray Park Pool: At the direction of the Commission meeting on November 15,
2011, the proposal from USA Pools was rejected. Additionally, the Commission
directed staff to contact Ocaquatics 2 Inc., to determine interest in the project.
Negotiations are In process. Further progress will be communicated to the
Commission.
VI. Surplus Equipment: City surplus equipment was picked-up by Property Room.com
on December 2, 2011. Surplus equipment was approved for disposal at the
November 15,2011 Commission meeting.
VII. Bus Bench RFP: advertised and will open December 9. A pre-bid meeting was held
November 30 th at 2:00 PM; six vendors attended. This is a revenue generating
contract for the City. Further progress will be communicated to the Commission.
VIII. Professional Engineering Services, Request for Qualification, (RFQ): advertised
and will open December 9. The contract will establish a pool of pre-qualified
companies to compete for future requests that require professional general
engineering and management services when projects arise.
IX. Performance Based Audit RFP: advertised and will open January 6, 2012. A pre-
bid meeting is scheduled December 14 at 2:00 PM. The contract will ensure the City
is in compliance with the City Charter, Section 4 (F), (as amended in 2000), stating
the City of South Miami and certain divisions will conduct a performance based
audit of each City department at least once every five years.
x. Two draft RFP's were completed. Street Light Audit Services and Consultant
Services for Impact Fee Studies. The Street Light Audit RFP is soliciting for a
consultant to perform an audit of our street light energy consumption, analyze our
utility bills to ensure rates and discounts are applied and provide recommendations
for capital improvements. The Impact Fee Study RFP will assist the Planning
Department by soliciting for consultants that provide typical impact fee services and
general impact fee consultant services.
xi. The Purchasing Ordinance review is continuing with the City Attorney. The review
will verify that the necessary procedures for implementing the purchasing ordinance
are without conflict of the City's charter or Florida State Statute.
e. Police:
Uniform Patrol Division
1. Total of32 arrests: 4 felony, 20 misdemeanors, 2 traffic arrests and served 4
warrants.
II. Of those 32 arrests, 8 were narcotics related.
City Manager's Report to the Commission for December 6,2011
Ill. On Snnday December 4 th , the City held its annual Santa's Parade of the Elves.
Numerous members of the police department worked the parade to ensure public
safety during this event. While there were several traffic diversions which caused
some delays, there were no incidents to report.
IV. On Friday December 9t\ the police department will host its last DUI Checkpoint for
2011. This will be the first of its kind as we will be operating the checkpoint at SW
63Av & South Dixie Hwy, North and South bound simultaneously.
Training Unit
1. The training unit has begun its annual firearms qualification. On Wednesday, November
30 t
\ 22 officers were qualified. The range has been reserved for two additional dates in
December to qualify the remaining officers and staff. In addition, Ofc. A. Alvarez has
begun annual training in Infectious Diseases and Incident Management. The courses are
mandated by the accreditation process.
Criminal Investigations -November 14, 2011-December 4,2011
1. November 15, 2011, CID personnel responded to Red Road Commons Apartment
Complex in regards to investigating a marijuana grow house. Detectives secured a
warrant and recovered 90 marijuana plants and made one (l) arrest.
II. November 17, 2011, SIU personnel concluded operation "Deep Fried Turkey
Special" culminating in the arrest of fourteen (14) subjects, who were identified for
selling narcotics. One (1) search warrant was served pursuant to this operation and
marijuana, cocaine and Xanax were recovered from the scene. Three (3) subjects are
still outstanding from this operation.
111. November 18, 2011, SID personnel assigned to the DEA HIDTA Task Force
concluded a month long investigation into a marijuana grow operation located in a
airplane hangar in Palm Beach County. A search warrant was secured and 147
marijuana plants were recovered along with $15,000 of equipment used to cultivate
marijuana.
IV. November 30, 2011, over $60,000 was awarded to the South Miami Police
Department Federal Forfeiture Acconnt from previous cooperative DEA HIDTA
operations and investigations.
v. December 2, 2011, a search warrant was served at 7400 SW 66 Ave by SID
personnel culminating in five (5) arrests and the recovery of 120 grams of marijuana,
12 glass vials of human growth hormone, 77.5 pills ofXanax, 9 grams of cocaine, 3
firearms and $4,200 in US currency.
VI. December 2, 2011, GIU personnel concluded an investigation into the sale of Apple
laptops which were being sold on Craig's list which were having serial numbers
City Manager's Report to the Commission for December 6, 2011
altered and having buyers defrauded into believing they were purchasing a new
computer. 1 arrest was made and two laptops were recovered.
Parking Enforcement
i. The Parking Enforcement Unit issued a total of 3,561 citations for the time period of
November 14th thru December 4th. Total fine amount for these citations: $69,454.00
11. There were 13 citations issued for trucks unlawfully parked or willfully obstructing
traffic.
Code Enforcement
For the period of Nov 11, 2011 to Dec 1, 2011:
i. During this period, and parts of October for False Alarms, CE collected and/or was
instrumental in the collection 0[$51.870.27 in revenues as follows:
False Alarms
Lien Mitigation
Lien Searches
BTR New/Renewals
TOTAL REVENUE
$16,537.50
$15,000.00
$ 1,680.00
$17,127·77
$51,870 •2 7
11. CE successfully mitigated City liens recorded against the property located on
4301 SW 60 Place and collected $15,000.00 in revenues.
Ill. Continued to collaborate with the P & Z department and the City Attorney to
clarify and address possible code violations by commercial parking
operations.
iv. Continuing with the Annual Business licenses and certificate of use renewals,
pertinent inspections and the issuance oflate penalties/fines.
v. Collaborated with the Finance Department and coordinated, presented and
mitigated Special Magistrate Hearings for 143 outstanding False Alarm cases:
25 cases were paid/closed. Collected $16,537.50 in revenues and thereby
realized 55% of the $30,000.00 estimated revenue for FY2011/2012 in the
months of October and November 2011.
VI. During this period, the city was "hit" with seventeen (17) new graffiti "tags"
which were promptly addressed. CE continues to collaborate with police and
property owners to promptly address this issue to try and deter this criminal
activity.
City Manager's Report to the Commission for December 6,2011
vu. Fifteen (15) business accounts were closed and six (6) transferred.
Vlll. CE reviewed, processed, and returned 79 building permits in a timely
manner; within 1 or 2 days.
IX. CE reviewed, verified, and returned 3 Historical Planning Board and 8 ERPB
permits in a timely manner; within 1 or 2 days.
x. CE received and responded to 29 citizen complaints within 24 hours. One-
hundred twenty-seven (127) proactive field inspections were conducted
during this period.
Xl. CE issued 19 courtesy notices, 9 notices of violation with fines, removed 85
snipe/illegal signs from the City's right-of-ways, and successfully closed 48
cases.
xii. Continued removal of small graffiti notices from throughout downtown with
biodegradable product.
Xlll. CE continues intervention for placement of small flyers and ads on parked
cars throughout downtown.
xiv. CE is working in collaboration with the Public Works department to address
the handling of outstanding excess garbage fees.
xv. CE received, processed, and issued 24 new Business Tax Receipts (licenses)
and collected $4,633.22. Additionally, collected $12,494.55 for BTR renewals.
The new licenses are a direct result of proactive field inspections. Eighty-six
(86) field inspections were conducted during this period.
XVI. Conducted 15 new lien searches and collected $1,680.00.
xvii. Conducted and finalized a parking spaces analysis for commercial operations
in collaboration with the Planning and Zoning Department.
xviii. Prepared and submitted a Peafowl Ordinance for the BCC consideration.
xix. Working in collaboration with the IDC Department on the development of
departmental outlines for: Code, Building and Planning & Zoning
Departments.
xx. Prepared and submitted a case summary for the Mark Richman Property
Special Magistrate case.
City Manager's Report to the Commission for December 6, 2011
f. Human Resources:
!. Congratulations to Lieutenant John Barzola, Sergeant Robert Bukens and Sergeant
Jesus Aguiar on their recent promotions and assignments in the South Miami Police
Department.
11. Human Resources is seeking qualified candidates for the Maintenance Worker III
position in the Parks & Recreation Department. Applicants must submit a
completed application on or before the closing date.
iii. Human Resources is seeking qualified candidates for the part-time Recreation Aide
position in the Parks & Recreation Department. The successful candidate will be
assigned to the Senior Center. Applicants must submit a completed application on
or before the closing date.
IV. We are actively recruiting for the South Miami Police Department's Reserve Police
Officer Program. Only certified officers are eligible for this position. Applicants
must submit the City Application with copies of all certifications to the Human
Resources Office. Recruitment will continue until further notice.
v. The Human Resources Department is open daily from 7:00 a.m. to 6:00 p.m. and
every Wednesday from 6:00 a.m. to 10:30 p.m. All employees are encouraged to
come by for assistance.
g. Public Works: See Attachment A.
h. Parks and Recreation: See Attachment B.
!. Planning and Zoning Department:
!. The Department continues its review of the Land Development Code, working
in conjunction with the Planning Board and the City Attorney to provide
recommended updates. The following proposed amendments will be heard at
tonight's meeting.
1. An ordinance amending the land deVelopment code to update the
definition of child care facilities and provide for additional review
requirements.
City Manager's Report to the Commission for December 6, 2011
2. An ordinance amending the land development code to provide additional
definitions of what constitutes a large scale development, and providing
additional site plan review criteria for these developments.
11. The Department is currently reviewing all commercial parking agreements,
and parking distribution with the Code Enforcement Department to determine
compliance with City parking requirements.
111. The Department is working with the Occupational License (Business Tax)
Division, and the Finance Department to review all outdoor seating
agreements to determine compliance with the land development code and to
ensure proper assessment of charges based on the recent changes to the fee
schedule.
IV. The Department is working with the Building Department, Code Enforcement
Department, and the IT Department to develop a standard operating
procedures manual, and a submittal process mannal to streamline the
submittal, review, and approval process.
v. South Miami Hospital Clinical Expansion modifications went before the
ERPB for review and approval. All but one modification was approved by the
Board; "Modification #4-Addition of an Ambulance Canopy between gridlines
4 and 6 to comply with requirements of Fire Department access." It failed by
a vote of 4/4; Mr. Louis Gill recused himself from the voting on the hospital
item.
vi. Mrs. Lourdes Cabrera-Hernandez with the Plmming Department represented
the City at the celebration of life ceremony for Dr. Jan Hochstim. Dr.
Hochstim, who recently passed away, was a professor of architecture at the
University of Miami and a member on City'S Historic Review Board.
j. Commission directives or issues:
1. Pension: No change in status from last report.
ii. Parking reform: No changes in status since last report.
iii. Master Park Plan: No changes in status since last report.
IV. Welcome to South Miami signs: No change in status
v. South Miami Hospital permits. See Attachment C.
City Manager's Report to the Commission for December 6, 2011
Vi. Annexation: A resolution for the selection of Mr. Alfredo L. Gonzalez, Esq. to
assist the city in the annexation process is coming before you tonight.
vii. Murray Park Pool Project: The process for selection of the Pool Operator was
tenninated and appropriate notice provided to the company which was selected by
the Committee. Direct negotiations commenced with Oca Aquatics, Inc. where
three negotiation meetings were held and we are awaiting the final version of the
modified contract which Ms. Alex Deas, Ms. Oca's attorney, said she would
provide us. Should the city attorney review approve this latest version of the
contract it should be before the Commission on December 20, 2011 for
consideration.
END OF MEMORANDUM
City Manager's Report to the Commission for December 6, 2011
Public Works Attachment A
Engineering and Construction Division
SW 66 th Street Improvements Phase II: Construction is 20% completed. The drainage
component of the project on the west end was completed before Thanksgiving. Demolition
work of the existing sidewalk began on the north end of the street. Work began on SW 61 $I
Court and will continue east to SW 59 th Place. The work sequence was developed to eliminate
any disruption to weekend services at the Higher Praise & Worship Church located at 59 th
Place. Per the ordinance, there is no weekend construction work. The anticipated completion
date is set for February 2012.
Manor Lane Traffic Calming Project: The application request to install traffic calming
devices in the area began in January 2011. A thorough review of the request was evaluated by
the Miami-Dade County Public Works Department and it was determined that additional traffic
studies were required in order to justify the recommendation to install speed tables along
Manor Lane from Sunset Drive to SW 80 th Street. Pursuant to the approved 2012 Fiscal Year
budget, the City's Public Works Department is soliciting fee proposals from design firms to
design and permit this project.
Commerce Lane Road Resurfacing and Streetscape Project: A draft version of the
schematic plan was submitted to Public Works and SMCRA for review. Once approved, a
sketch rendering will be prepared and presented to the next available CRA Board meeting.
Progress Lane Draiuage Improvements: The SMCRA Commission approved the resolution
to initiate the design phase of the project. The designer commissioned their surveyor and
geotechnical contractors to cornmence with the field activities. These activities are expected to
be completed by December 20, 2011.
Pinecrest Villas: As stated in the last report, Public Works prepared concurrence letters to be
distributed in the area. A series of door-to-door visits and infOlmation meetings are scheduled
to ensure that the affected residents are aware of the City'S intent to install traffic calming
devices on selected streets approved by the County. Upon resident concurrence responses, a
resolution to execute an Intergovernmental Agreement will be prepared and submitted for
Commission review and approval.
SW 64 th Street Corridor Sidewalk Repair Project:
A pre-construction meeting is set for December 9,2011. Miami-Dade County's Depatiment of
Housing and Community Development will be present to discuss Section 3 and Community
Development reporting requirements. A tentative date for construction is scheduled for next
week.
Citywide Roadway Resurfacing Project (Phase I): Resurfacing activities began on October
31,2011. The original three locations were completed on Friday, November 11, 2011:
• SW 41st Street from SW 65th Avenue to residence home of 6446 SW 41st Street;
City Manager's Report to the Commission for December 6, 2011
• SW 65th Avenue from SW 61st Terrace to SW 64th Street;
• SW 68th Street from SW 64th Place to SW 65th Avenue.
• A supplemental Purchase Order is issued for resurfacing work on three additional
locations approved under resolution 199-11-13513 on November 15,2011. They are:
• SW 42 Street from SW 61 Avenue to SW 62 Avenue;
• SW 54 Street from SW 64 Court to SW 65 Avenue;
• SW 63 Court from SW 64 Street to SW 66 Street.
Work on these locations shall commence upon the issuance of the Purchase Order.
The contract completion date expires on January 31, 2012.
Citywide Road Resurfacing Project (Phase II): Bids were received on December 2, 2011
and are currently under review. A resolution package will be prepared and presented to the
next available Commission meeting.
Stormwater Master Plan Update: Nine Proposals were received by the Clerk's office on
December 2, 2011. The Selection Committee is being assembled and the review of these
proposals is tentatively scheduled for December 20,2011.
MDC SW 57 th Drainage Improvements: The County informed the City that construction
activities are proceeding as scheduled.
City Hall Septic Tank Sewer Connection: Design of the project is 90% complete. The
designer scheduled the plan submission to DERM by the end of the month.
Mango Terrace Traffic Calming Project: Proposals were received and a resolution is
presented tonight for the Commission to issue a Purchase Order for TY Lin International! HJ
Ross to conduct a traffic study to determine current traffic flow characteristics. This is a
requirement as mandated by the County.
This work was necessary as a County requirement to provide update traffic flow characteristics
to the area before any other traffic calming device could be considered. The reason we went to
another consultant is to ensure that the mistakes from the previous process would not be
repeated. Public Works and the Consultant will work closely with the community to ensure that
the recommended devices are to the resident's satisfaction.
Concurrence ballots were issued out in the summer and all devices were rejected. Follow-up
one-on-one and telephone conversations were also conducted and the results were the same.
The previous consultant would not perform any follow-up work for they have indicated that the
work they were responsible for was complete and any new work is considered additional. The
work was completed in 2008 by Kimley Hom.
Coco plum Terrace Traffic Calming Project: Public Works is drafting the scope of work to
perform resurfacing and pavement markings for SW 68 th and 69th Street between SW 62 nd
Avenue and SW 62 Court. This portion of work is the final component for the project.
City Manager's Report to the Commission for December 6, 2011
Street Pavement Markings at SW 74th Street and 58 th Avenue: The striping plan was
approved by Miami-Dade County. Three quotes were received and it was determined that High
Tech Striping Inc. submitted a quote of$1,320 to stripe the intersection. JVA Engineering and
Roberts Traffic Marking submitted quotes at $1,650 and $2,652 respectively. Work is
tentatively scheduled to commence this week.
Sunset Drive Median -Downtown: Fee proposals were submitted by three interested films.
A resolution is presented tonight for the Commission authorizing the City Manager to execute
an Engineering Service Agreement for Palm Engineering to prepare design drawings and
submit to applicable agencies for permitting.
Palm Engineering does not have a General Engineering Service Agreement Contract at this
time. The City Attorney used the agreement as a template to enter into a contract while
attaching the proposal as part of the agreement. This agreement is entered exclusively for this
project only.
Palm Engineering submitted the lowest responsive and responsible proposal that is
comprehensive and cost effective in the approach.
Citywide Sidewalk Repair Project Phase II (Downtowu): A resolution is prepared and
presented tonight for the Commission to execute a construction agreement with JV A
Engineering Contractor, Inc. to commence with sidewalk repairs in the downtown and business
districts.
JV A Engineering submitted the lowest responsive and responsible bid and will perform all
sidewalk repairs in the downtown and bnsiness district. The majority of the work will be south
of Sunset Drive to 80 th street and from Red Road to 63 rd A venue. There will be no repair work
on Sunset Drive as they are in good condition.
South Miami Bike Rack Initiative (Citywide): To promote a bicycle friendly city, Public
Works is preparing to install additional bicycle racks in the downtown district. Proposed
locations were identified to ensure maximum utilization.
SW 62 Avenue ADA Handicap Ramp Upgrades: After months offield documentation and
coordination between Miami-Dade County, FPL and the City, a site meeting is scheduled for
December 6, 20 II to discuss upgrade methods for sidewalk accessibility for wheelchair bound
pedestrians to maneuver around the electric concrete poles along the east side of SW 62nd
Avenue between US-I and Sunset Drive.
Public Works Attachment A
1. Employees from the Second Chance program assisted Street and Landscape Division
crew with day-to-day maintenance activities.
City Manager's Report to the Commission for December 6, 2011
ii.
111.
IV.
V.
VI.
vii.
VIII.
ix.
x.
xi.
XII.
XIII.
XIV.
xv.
XVI.
xvii.
xviii.
XIX.
XX.
XXI.
xxii.
xxiii.
xxiv.
xxv.
xxvi.
xxvii.
xxviii.
xxix.
xxx.
xxxi.
xxxii.
xxxiii.
xxxiv.
xxxv.
xxxvi.
xxxvii.
xxxviii.
xxxix.
xl.
xli.
Swept the streets, cleaned up downtown, dumped the litter cans through out the city for
the Solid Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks
downtown, and cleaned up downtown.
Installation of holiday lights completed.
Pruned one tree 64 th Street SW 63,d Court, one tree at 64 th Street SW 59 th Avenue; one
tree at 66 th Street SW 64th Place and one tree at 64 th Avenue SW 44th Street.
Removed ten (10) barricades from nod Street SW 58 th Court from broken water main.
Cut up fallen tree at 6430 SW 57'h Place.
Repaired two (2) No Parking signs at 74th Street b/w 67'h Avenue and 68 th Avenue.
Grinded down sidewalk on 73 rd Street b/w 58 th Court and 58 th Avenue.
Loaded truck with two (2) trees and decorations for downtown.
Assisted BMT with the installation of holiday trees downtown.
Repaired pot hole in front of 4201 SW 60 th Avenue ..
Put mulch underneath tree 'grates on SW 58 th Avenue b/w nnd and 73 rd Street.
Hedged planter's downtown in preparation for the Christmas Parade.
Repaired pot hole in front of 6061 SW 63 rd Street.
Repaired stop sign at 68 th Street SW 59 th Place.
Filled twelve (12) crane holes.
Replaced rust tank at City Hall next to Police Department.
Removed graffatti from sign on the side of the house at 6345 SW 59 th Avenue
Repaired signs at the following locations: one 25 MPH sign at nnd Street SW 64 th Court,
one (1) traffic circle sign at 69 th Street SW 62 nd Court, and one (I) Slow Children Playing
sign at nod Street SW 63 rd Court.
Mowed right of ways.
Delivered (8) new garbage containers to resident.
Performed pick up of garbage and trash routes.
Performed daily power street sweeping, please note that two sweepers were used most of
this time in order to keep up with the fallen leaves.
Performed daily clean up & watered pots downtown.
Pressure cleaned sidewalks downtown on Wednesday's.
Dumped litter cans throughout the City three times a week.
Trained employee's on the street on crane and garbage truck.
Performed thorough cleanup of the fish pond and fed the fish at City Hall.
Serviced /repaired (33) vehicles and heavy equipment at the Motor Pool.
Completed the installation of Christmas lights downtown.
Repaired AlC at Headstart building.
Repaired outdoor wall mounted lights at Police Department.
Repaired electrical problem at the Headstart building.
Troubleshoot problem with main entrance door at City Hall.
Installed 17 pictures at the Finance Department.
Repaired men's bathroom faucet at Fuchs Park.
Repaired children's bathroom at CAA building.
Repaired PD secretary's door.
Reset generator at City Hall.
Installed soap dispenser at PD Chief s bathroom.
Replaced 70 AlC filters at City's buildings.
City Manager's Report to the Commission for December 6, 2011
xlii.
xliii.
xliv.
xlv.
xlvi.
xlvii.
xlviii.
Installed (2) Holiday trees at Downtown.
Repaired gate lock at PW yard.
Met with electrical contractor for estimate on parking lighting problem at the Community
Center.
Repaired basketball hoop at the Community Center gym.
Secured residential door damaged during serving a warrant by PD.
Repaired door lock at the Community Center gym door.
Installation of holiday lights at Public Works office.
City Manager's Report to the Commission for December 6, 2011
Parks and Recreation Attachment B
i. Recreation: 11111/2011 -120 lbs., football team played in the XIT Conference
Championship games and lost against West Kendall 30-0, 90 lbs played in the Miami
Extreme Conference Championship games and won against Kendall Boys & Girls 19-7,
105 lbs. played in the Miami Extreme Conference Championship games and won 31-20
against the Tamiami Colts and the 75 lbs. played in the Miami Extreme Championship
games and lost 21-6 against the West Kendall Dolphins.
11. The 90 lbs. and 105 lbs. advanced to the Miami Extreme Super Bowl which will be played
either on Saturday or Sunday (Nov. 19 or 20, 2011), at Milander Park -4700 Palm
Avenue, Hialeah, Florida.
iii. 2001 Orange Bowl Cheerleading Competition -South Miami Cheerleaders 135 lbs came
in 3 rd Place.
iv. 2011 Extreme Cheerleading Competition -South Miami Cheerleaders won the following:
75 lbs -1 st Place, 90 lbs -2nd Place, 105 lbs -2nd Place, and 135 lbs. -2nd Place.
v. B. ACTIVITIES -Senior Center Calendar -October, 2011
ACTIVITIES ----. ,-
ACTl\(rrY DATE TIME
October 6, 2011 10:30am-ll:30am October Birthdays Celebration
October 13, 2011 9:00am-1:00pm Open enrollmenr for Medicare. Ice cream party
October 14, 2011 9:00am-12:00pm Eye Institute Cataract Screening
October 20, 2011 10:00am-ll:30pm Pain Clinic checks Balance
October 21, 2011 W:00am-12:00pm Free Massage
October 26, 2011 8:00am-ll:00am Breakfast in the Grove
October 28, 2011 1:00pm-4:00pm Movies at the shops
October 31, 2011 W:00am-1:00pm Halloween Party
>-Every Monday, Wednesday and Friday-seniors get picked-up to walk at Dadeland Mall
(DADELAND WALKERS -a walking club for senior citizens) 9:00-W:30am.
>-Everyday there is a social worker on site from 9:00 am to 3:00 pm to consult with our
seniors.
>-Every Wednesday, Thursday, and Friday -seniors are taken to grocery stores and retailers
for their weekly shopping.
>-Every weekday -seniors participate in board games, cards, dominoes and exercise at the
Senior Center 8:30-1:30.
>-Monday and Thursday -Social Worker comes to teach Arts &: Crafts from 1:00pm -3:00pm.
( Every Monday, Tuesdays and Thursdays exercise classes 10:15-11:00
( Monday and Wednesday English classes 9:30-11:30am
( Tuesday and Thursday Spanish classes 9:30 -1l:30am
( Monday thru Thursday Computer classes 12:15-2:30pm (Community Center)
( Monday and Thursday Art class 1:00-3:00pm
( Friday Citizenship Class 9:00 -2:00pm
City Manager's Report to the Commission for December 6,2011
< Last Wednesday of every month seniors go to Helen Bentley for Breakfast
All parks are on schedule with general maintenance, repairs and seasonal renovations.
• Dante Fascell Park -fencing and hedging was completed.
• Marshall Williamson Park -TelIDis area -cleared out encroaching trees and debris, old
bleacher was removed, two oaks were lifted, and shopping carts were taken away.
IV. Special Events at the Parks: » Free Movie Night at the Park on the last Saturday of the month, located at Murray Park,
Gibson-Bethel Community Center 5800 SW 66th Street, from 7:00 p.m. -10:00 p.m. This
event is sponsored by Providence Road Church, Larkin Community Hospital, and City of
South Miami Parks & Recreation Department. » Special Event -Veterans Day Celebration -was held on Friday, November 11,2011, at
Jean Willis Park., next to City Hall. Special tbanks to all who assisted in making this event
a special one.
v. Dog Park: No change
City Manager's Report to the Commission for December 6, 2011
Building Department, Attachment C: South Miami Hospital Active Permits
South Miami as of November
Hospital 30,2011
Permit Date Date
Number Permit Description Issued Closed
11-1206 Shower pan 11/28/2011
11-1135 Outlets 1st II CEP 11/7/2011 11114/2011
11-1131 Outlets Radiology 1114/2011 11/14/2011
11-1130 Outlets Education Bldg 11/4/2011 1111412011
11-1129 Outlets CCU 11/412011 11114/2011
11-1128 Repair raceways 11/4/2011
11-1127 Outlets in waiting room 1114/2011
11-1113 Low Voltage for 11-0382 11/312011 11/8/2011
11-1089 Main Electrical for 11-0816 10/26/2011 10/272011
11-1032 Phone & PC system 10/1112011
11-1028 Phone & PC system 10/6/2011
11-1027 Outlets for IT 10/6/2011
11-1021 Pour 7 1014/2011 11114/2011
11-1007 Main Electrical for 11-0671 10/412011 10119/2011
11-1006 Outlets & Intercom 10/412011
11-1004 Beam repair 11/23/2011
11-0977 Pour 6 9126/2011 11/14/2011
11-0964 Special outlet 9/26/2011 10/612011
11-0944 PourS 9/1912011 1111412011
11-0915 Pour4 9/19/2011 11/142011
11-0865 Fire Alarm 8/30/2011 9/212011
11-0831 Shoring 8/26/2011
11-0829 Fire Sprinklers 9/7/2011
11-0823 Main electrical 11-0293 8/18/2011 8/23/2011
11-0816 Interior remodel for Admin. Offices 9/27/2011 10/31/2011
11-0799 Main plumbing 11-0382 8/19/2011 10/20/2011
11-0798 Duct work 11-0382 8/19/2011 10/14/2011
11-0796 Fire alarm 11-0382 8/12/2011
11-0774 Relocate outlets 11-0076 8/9/2011 8/30/2011
11-0754 Main plumbing 11-0076 8/1/2011 9/12/2011
11-0739 Main electrical for 10-1035 7/25/2011
11-0696 Plumbing for 10-0818 7/11/2011
11-0686 Phone and pc system 7/5/2011
11-0678 Mechancial for 11-0435 7/19/2011 7/20/2011
11-0674 Main Plumbing for 10-1035 7/21/2011
11-0672 Phone and pc system 7/12/2011
11-0671 New Neumatic Tube Station 9/7/2011 11116/2011
11-0643 Plumbing for 11-0435 7/1/2011 7/27/2011
City Manager's Report to the Commission for December 6, 2011
11-0640 Fire Alarm 6/23/2011 9/112011
11-0639 Outlets and light fixtures 6/23/2011 7/22/2011
11-0625 Sewer and water connection 6/23/2011 6/29/2011
11-0619 Phone and pc system 6/16/2011
11-0600 Interior wall and doors 7/12/2011 9/912011
11-0598 Fire sprinklers 6/27/2011
11-0578 Fix set & rough for 11-0293 6/10/2011 8/18/2011
11-0567 Crane foundation 6/10/2011
11-0554 Low Voltage 11-0358 6/15/2011 6/17/2011
11-0539 Low Voltage 6th 6/1/2011
11-0536 Temp wash station 6/23/2011 6/29/2011
11-0535 Relocate raceways 2nd Fl 6/2/2011 7/1/2011
11-0534 Outlet for NICU 3 Rm 13 6/2/2011 7/1/2011
11-0533 Outlets for east tower 1 st fl 6/2/2011 7/5/2011
11-0528 Cat 5 cables 5/31/2011 7/18/2011
11-0489 NC Diffuser 6/17/2011
11-0464 Fire Sprinklers for 10-818 5/11/2011
11-0443 Master mechanical for 10-0818 5/10/2011
11-0435 Bathroom Remodel 6114/2011 8/29/2011
11-0424 Data outlets 4/29/2011 6/23/2011
11-0423 ERAntenna 4/29/2011 6/23/2011
11-0422 Portable X-ray connection 4/29/2011 6/23/2011
11-0421 TV Monitor 4/29/2011 6/23/2011
11-0420 DataJComm 5th Fl Main Pharmacy 4/28/2011
11-0419 DataJComm 1 st 101 Main 4/28/2011
11-0418 DataJComm Medical Arts Surgery 4/28/2011
11-0417 DataJComm Labor & Delivery 4/28/2011
11-0416 Low Volt. 6th Fl Pavilion 4/28/2011
11-0398 Irrigation system 6/1/2011
11-0391 Steel stairs & land 5/5/2011
11-0385 Electrical main for 10-0818 4/26/2011
11-0382 New nursery 7/12/2011
11-0340 DataJComm i h Main 4/7/2011
11-0339 DataJComm Out patient Dept. 4/7/2011
11-0338 DataJComm Main 4/7/2011
11-0337 DataJComm Pavillion 4/7/2011
11-0311 Mechanical main for 10-1035 4/5/2011 7/11/2011
11-0293 Remodel 15t fl restroom 6/3/2011 9/2/2011
11-0266 DataJComm 3/15/2011 8/23/2011
City Manager's Report to the Commission for December 6, 2011
11-0249 2nd fl Fire Sprinklers 3/15/2011
11-0197 Data/Comm 2/28/2011 8/23/2011
11-0185 Electric door for Radiology 2/24/2011
11-0184 Receptacle and data outlet 2/24/2011 8/312011
11-0183 Data/Comm 2nd fl 2/24/2011 8/23/2011
11-0182 CommJTV 2/24/2011 6/912011
11-0172 Repairs to slab in Equipment penthouse 5/10/2011
11-0162 Rebuild sidewalk to comply with ADA 5/25/2011 11/9/2011
11-0137 3rd & 4th fl bridge replacement 3/22/2011
11-0014 High hats & dimmers 1/12/2011
10-1192 Data/Comm 12/28/2010 619/2011
10-1178 Data/Comm 12/21/2010 313/2011
10-1102 Fire sprinklers for 10-0327 1/12/2011
10-1099 Intercom 12/3/2010 61312011
10-1079 Temporary canopy 12/16/2010 6116/2011
10-1062 Shower pan 11/10/2010 12/10/2010
10-1035 ER expansion Master 7/8/2011
10-0978 Storefront 11/2/2010 6116/2011
10-0975 Fan 10/19/2010
10-0951 Fire sprinklers for 10-0732 10/19/2010 11/18/2010
10-0882 Fire Alarm for 08-1401 9/21/2010
10-0864 Electrical main for 10-0264 9/21/2010
10-0818 Elevator & equipment room upgrade 4/4/2010
10-0760 Electrical main for 08-1401 8/20/2010 11/21/2011
10-0694 Duct Bank 8/6/2010 6/10/2011
10-0671 Empty raceway for microwave antenna 7/27/2010
10-0660 Data/Comm 7/22/2010 8/26/2010
10-0640 3 Double wide .construction trailers 5/5/2011
10-0608 Parking lot for 10-0327 8/10/2010 6/20/2011
10-0598 Plumbing main for 10-0327 7/7/2010 6/20/2011
10-0591 Temporary water closet for 10-0327 7/6/2010 6/16/2011
East tower Cafe phone & computer
10-0589 system 7/2/2010
10-0583 Water connection & piping for 10-0327 7/8/2010 6/16/2011
10-0582 Med gas for 10-0327 71812010 12/9/2010
10-0535 Impact doors 10/8/2010
10-0523 Low voltage for 08-1401 6/21/2010 11/15/2011
10-0421 Mechanical main for 08-1401 5/20/2010 11/14/2011
10-0390 Plumbing main for 08-1401 5/10/2010 11/9/2011
10-0380 Spec-outlets for 09-0963 5/3/2010
10-0341 Electrical main for 08-1401 4/20/2010 11/14/2011
City Manager's Report to the Commission for December 6, 2011
10-0327 Underground utilities 1113012010 3/1112011
10-0264 SMH Cord Blood 7/7/2010 619/2011
09-1110 Cooling tower 311712010
09-0963 5th fl Chemistry lab Equipment 311112010
08-1401 Lab interior remodel master 411312010