Res No 135-14-14229RESOLUTION NO.135.14.14229
A Resolution authorizing the CityManager to expend $16,900 with Florida
State Refrigeration,Inc.for necessary repairs to the 40 ton A/CUnit located
at the Community Center.
WHEREAS,the A/C unit isin need of major repairs,including but not limited to Trane
condenser coils,refrigerant recovery,brazing materials,pressure testing,liquidline driers,
evacuation to 500 microns and crane lift services.Includes parts,materials and labor;and
WHEREAS,the system failed and is now inoperable;and
WHEREAS,the City sought three quotes and obtained 2 quotes for emergency repair;
and
WHEREAS,Florida State Refrigeration Inc.was the lowest quote;and
WHEREAS,the vendors have indicated the 2002 unit isin good condition with
replacement of coilsas the only need of immediate attention.A new unit of replacement was
not recommended with an estimated cost in excess of $40,000.00.
NOW,THEREFORE,BEIT RESOLVED THE MAYOR AND CITY COMMISSION OFTHECITY
OF SOUTH MIAMI,FLORIDA:
Section 1.TheCity Manager is authorized to expend $16,900 withFlorida State
Refrigeration,Inc.for repairs to 40 ton A/Cunit,charged to account number 001-1710-519-
4670,Maintenance &Repair-Grounds &Structures.
Section 2.Severability.Ifany section,clause,sentence,or phrase of this resolution is
foranyreasonheld invalid orunconstitutionalbyacourtof competent jurisdiction,thisholding
shall not affect the validityof the remaining portions of this resolution.
Section 3.Effective Date:Thisresolutionshall take effect immediately upon
enactment.
PASSED AND ENACTED thisl 5thdav of July ,2014.
ATTEST:APPROVED:
READ AND APP^OV^t)AS TO FORM,
LANGUAGE,^GfiUTY AND,
THEREOF
COMMISSION VOTE:5-0
Mayor Stoddard:Yea
Vice Mayor Harris:Yea
Commissioner Liebman:Yea
Commissioner Edmond:Yea
Commissioner Welsh:Yea
South"Miami
T»It CITY OI:PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
Via:
From:
Date:
The Honorable Mayor &Members of theCity Commission
Steven Alexander,City Manager
Kelly Barket Jr.,Chief Superintendent of Public Works
July 9,2014 Agenda Item No.
Subject:
Background:
Amount:
Account:
Attachments:
To issue a purchase order to Florida State Refrigeration Inc.inthe amount
of $16,900 for necessary repairs tothe40tonA/CUnit located atthe
Community Center.
A Resolution authorizing theCity Manager to expend $16,900 with
Florida State Refrigeration Inc.for necessary repairs tothe40tonA/C
Unit located atthe Community Center.TheA/C Unit hasfailedandisin
need of majorrepairs,including butnot limited toTrane condenser coils,
refrigerantrecovery,brazingmaterials,pressuretesting,liquidlinedriers,
evacuation to500 microns andcranelift services.Includes parts,materials
and labor.
Vendors have indicated the 2002 unitisin good condition with
replacement of coils asthe only need of immediate attention.A new unit
of replacement was not recommended with an estimated cost in excess of
$40,000.
$16,900.00
001-1710-519-4670 (Building Maintenance Repair Grounds &Structures)
has a current balance of $35,379.02.
Quote 1:Florida State Refrigeration,Inc.
Quote 2:Omar &Sons Service,Inc.
Back-Up Email
07/03/2814 06:54 3058631687
AIRFORCE
ssk^^^^^^i^^^iwso^s^ssbBM
Client:
Address:
City:
Phone:
Fax
Florida State Refrigeration Inc.
Residential-Commercial -Industrial
Refrigeration -Air Conditioning-IceMachines
2385 W76,h Street
Hialeah,Florida 33016
Phone:786-536-4662
Fax:786-536-4690
South Miami Public Works
Company:
Representative:
Address:
City:
Phone:
Fax:
Carlos Hernandez
PAGE 81/02
Job description:The installation of condenser coils on RTU model TCH480A40K serial C02JG8134 system
capacity 40 tons age 2002.
Job Recommendation:The following work will include the labor and materials listed below..
A.Trane condenser coils
B.Refrigerant recovery
C.Crane lift services
D.Brazing materiais
E.Pressure testing
F.Liquid line driers
G.Evacuation to 500 microns
ACCEPTANCE OF PROPOSAL
The above prices,specificationsand conditions
do the work as specified.Payment will b
are satisfactory and are hereby accepted.You are authorized to
3 made as outlined above.
Date of Acceptance:.Authorized Signature:7/7/2014
07/08/2014 06:54 3058631687
Condenser coil lead time.TBD
Installation time 2 days
Job Price:$16,900.00
MWMzMWi
Tl7™Weigh in system refrigerant 22 charge
I.Start-up test and balance
J,Warranty 2 years labor and 1 year parts
AIRFORCE PAGE 02/02
^KWMiS8iBS^^^^,~J,'!"
Payment Terms:fifty percent down upon
completion of the proposed work.
signature of the proposal document and remaining balance upon
ACCEPTANCE OF PROPOSAL
The above prices,specifications and conditions
do the work as specified.Payment will be
are satisfactory and are hereby accepted.You are authorized to
made as outlined above.
Date of Acceptance:Authorized Signature:7/7/2014
dfinvicBt me.
13073 NW 42ND AVENUE
OPALOCKA,FLORIDA 33054
Office (305)688-4949 Fax (305)6SS-4924
CELL <30B)219-6495 UCJfCAC 05S553
A.(Ui^tct.BILL TO ...ufJf&'&H'*'^}
HVAC
SERVICE ORDER
09359
?;:c.o.d./,CHARGE NO CHARGE
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•:ENVIRONMENTAL CHECK LIST .WORK PERFORMED
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WORK PERFORMED TV Pf/DISPOSITIGN CONDENSING UNIT COtiD'&CTE DHAIKS
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TOTAL $
DESCRIPTION OF-vyORK PERFORMED .
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LIMITED WARRANTY:AH materials,parts
and equipment are warranted by the
Manufacturers'or supplier?.'written warranty
oh&.All labor perlormsd by th-s abovenamed
-jconroany is warranted for 30 clays or as
QthorViso intiicntcti in v/rltina.Theabovenamed
Ajnipnny mokes no other warranties,express
y-'•5,*'plied.ar;cl its agents or technicians are
auihoilzod to make any such wananlit-s
<#»bfthalf of above namod company.
REGULAR WARRANTY
SERVICE CONTRACT
'U h&wh'Ui-a-
Ki.eA.\:a>coic
•?UM.\«.OR FAN COIL
Ft£Fi_.A<;C»JiStf
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EVAPORATOR C0!L
THERMOSTAT
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Js;pi.At:e?>i<t.:y.
:TOTAL SUMMARY
TOTAL
MATERIALS
TOTAL
LABOR
TRAVEL
CHARGE
TAXI
TOTAL
Jr&M
From:Kelly Barket
To:kulick,Steven P
Cc:Eoues.Michelle:Hernandez.Carlos:Webster.John:Pouqh,Quentin
Subject:FW:A/C Repair Quotes-Community Center
Date:Tuesday,July 08,2014 9:20:09 AM
Attachments:Florida State Refrigeration Quote -AC Comm.Ctr.pdf
Omar &Sons -Quote ACComm,Ctr.,pdf
Steve:
Please see attach estimate of repair for the A/Cin the gym at the Community Center.The system
failed last week and during the analysis the company provided an estimate of repair.Public Works
requested a second opinion and the vendor confirmed the failure and provided an estimate of
repair,this morning.Theyalso confirmed that the coil and parts needed for repair will take approx
3 to 5 days to order and receive.The process will also need the coordination of a crane service,and
the earliest time of install willbe early next week.TheA/Cisin need of the parts that must be
ordered andis inoperable.Parkshas requested forahighpriorityof repair duetohighusageand
extreme heat in the gym.The amount exceeds $5,000 andPublicWorkswillalsofollowupwitha
resolution retroactive to the emergency repair.
PublicWorks \s requesting an emergency PO toFlorida State Refrigerationfor $16,900 to expedite
the repair and the parts associated with the repairs.Uponyourreviewand approval,provide aPO
for the needed repairs.Ifany questions please letusknow.
Thank you.
Kelly Barket Jr.
Chief Superintendant
City of South Miami
Public Works Department
Office:305-403-2071
Fax:305-668-7208
Main Office:305-403-2063
From:Egues/Michelle
Sent:Tuesday,July 08,2014 7:56 AM
To:Kelly Barket
Subject:A/CRepairQuotes-CommunityCenter
Kelly,
See attached.
Sgu#Miami
mi an of puasant uviw:;
MicheCfe %i.<Egiies
Public Works Department
4795 SW 75 Avenue Miami,FL33155
Direct:305-403-2067
Main Office:305-403-2063
Fax:305-668-7208