Res No 132-14-14226RESOLUTIONNO.132-14-14226
A Resolution relating to budget;authorizing a transfer of $29,000 from
City Manager's General Contingency account,to MIS Contractual
Service account.
WHEREAS,itisrequestedthatthebudgetfor MIS Contractual Services beincreasedby
$29,000 from account No.001.1310.513.9920;and,
WHEREAS,Itisessentialtoprovidesufficientfundsfor MIS Contractual Servicesto
fundaninterlocal agreement with Miami DadeCountyfor Internet Technology Department
(ITD)Maintenance and Support Services;and,
WHEREAS,the MayorandCityCommission desire to transfer sufficientfundsfrom account
No.00I.I3I0.5I3.9920 CityManager'sGeneralContingency,with a current balance of $99,000,
settlements to account No.001.1340.513.3450 MIS Contractual Service,with a current balance
of $48,466.64.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT;
Section I.The CityManageris hereby authorized to transfer sufficientfundsin the amount of$29,000
fundsfrom account No.001.1310.513.9920 CityManager'sGeneralContingency,with a current
balance of $99,000,settlements to account No.001.1340.513.3450 MIS Contractual Service,
with a current balance of $48,466.64.
Section 2.Thisresolution shall takeeffect immediately uponadoption.
PASSED ANDADOPTEDthis 1_5__dayof July 2014.
ATTEST:APPROVED:
CITY CLERK
-QQ.U^LL±Luty
READ AND APPROVEDAS TO FORM,
U^NGUAGE^G^TTY AND
EXECUJ^NnlHEREOF:
COMMISSIONVOTE:5-0
Mayor Stoddard:yea
ViceMayorHarris:Yea
Commissioner Welsh:Yea
Commissioner Liebman:Yea
Commissioner Edmond:Yea
Soutlf Miami
THE CITY OF PLEASANT LIVING
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
To:
From:
Date:
Subject:
The Honorable Mayor&Membersof the City Commission
StevenJ.Alexander,CityManager
July8,2014 AgendaItemNo.:
A Resolution relating to budget;authorizing a transfer of $29,000
from City Manager's General Contingency account,to MIS
Contractual Services account.
Background:Itisrequestedthatthe budget for MIS Contractual Service be increased by
$29,000 fromaccountNo.001.1310.513.9920.Itis essential to provide
sufficient funds for MIS Contractual Services to fund an interlocal
agreement with Miami-Dade Countyfor Information Technology
Department (ITD)Maintenanceand Support Services.
TheCity's FY 2014 MIS budgetwas adopted withanamountof $175,000.
The City proceeded on October I,2013 witha month-to-month
agreement withIDCusing their existingannual amount of $189,800;
$15,816.66 monthly.TheCitywasabletoadoptanewagreementwiththe
newvendor,Miami-Dade County ITD for $165,500;$13,791.66,monthly
beginning April 15,2014 fora substantial yearly savings.
In ordertoensurea successful transition from the City's previous IT
services provider to Miami-Dade County,bothentities were onsiteatthe
sametimefora one-month anda half (April and May)transition period.
The City received services from both providers and was contractually
obligated to pay both entities during the month and a half period.
Therefore,due to this unbudgeted expense,a budget transfer is required
to ensure there are sufficient funds in the MIS Contractual Services
Account.Furthermore,an additional $1,613 has been allocated for any,
futureexpense which is currently unanticipated.
Transfer Amount:$29,000
Transfer From:Account number 001.1310.513.9920 City Manager's General Contingency,
with a current balance of $99,000.
Transfer To:Account number 001.1340.513.3450,MIS Contractual Service,with a
current balance of $48,466.64.