21To:
From:
Via:
Date:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor, Vice Mayor and City Commissioners
Thomas F. Pepe, City Attorney
Maria M. Menendez, City Clerk
ITEM No. ~J November 1, 2011
SUBJECT:
An Ordinance relating to the year 2012 General Election of the
Mayor and City Commissioners for Groups, II and III; scheduling
the day, place and time of the election; providing for qualification of
candidates; providing for close of election books; approving the
official ballot; providing for notification.
REMINDER (Early Voting):
2001
Please bear in mind that any decision for conducting Early Voting must be
incorporated into this ordinance for purposes of informing the Elections Department in a
timely fashion.
The cost for conducting Early Voting is $3,000 per day (9:00 a.m. -5:00 p.m.), as
per attached estimate.
ESTIMATE
Cit\( of South Miami {Stand Alone SU(1er Center)
Maria M. Menendez, CMC
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Registered Voters: 7,625
Precincts: Super Center 1
POlling Places: Super Center 1
Personnel
Sa/aries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Polling Place Rentals
Supplies and Services
Election Supplies, Communication Charges
Trucks and Vehicles
Truck Rentals, GSA Vehicles
Printing and Advertising
Absentee & Precinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
Postage
Absentee Ballots, Temporary Polling Place Change Notices, Letters
Ballot Creation
In"House & Outside Contractual Services, Translations -Based on one question
Administrative Overhead
Indiri:Jct Costs, Logic & Accuracy, Post-Election Audits
Early Voting
Based on number of sites and days
* Please note these costs are estimates and are subject to change. This estimate
does include the cost of ballot printing; however, if your question(s)lrace(s)
creates an additional ballot ll.i1Jle z the cost will be adjusted accordingly.
For more information, you may contact:
Patricia Prochnicki
Elections Budget and Finance Chief
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499 w8568 E-mail: bproch@miamidade:90v
Estimate W:
Estimate Date:
Early Voting Days:
Early Voting Sites:
*TOTAL
SM·SA·SUPER·021412
March 24, 2011
2
1
$ 6,085.98
810.00
514.69
630.00
4,041.25
1,558.73
3,210.00
1,685.07
6,000.00
$ 24,!?~5·Z~
1 ORDINANCE NO. _____ _
2
3 An Ordinance relating to the year 2012 General Election of the Mayor and
4 City Commissioners for Groups, II and III; scheduling the day, place and
5 time of the election; providing for qualification of candidates; providing for
6 close of election books; approving the official ballot; providing for
7 notification.
8
9 WHEREAS, Article V, Section 2A, of the City of South Miami Charter provides
10 that the City Commission of the City of South Miami shall schedule a general election for
11 February of each even year, and that the Mayor shall be elected for a term of two (2)
12 years and commissioners shall be elected for terms of four (4) years at the general
13 election; and
14
15 WHEREAS, Article V, Section 2D, of the City of South Miami Charter provides
16 that no person may appear on the Ballot for Election as Mayor or City Commissioner if,
17 by the end of his or her current term of office, the person will have served (or, but for
18 resignation would have served) in office as the Mayor or as a City Commissioner for a
19 total of nine years or more; and
20
21 WHEREAS, the Charter requires the City Commission of the City of South Miami
22 to schedule the day, place and time of the general election by ordinance; and
23
24 WHEREAS, state law requires election books to close twenty-nine (29) days prior
25 to the election.
26
27 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
28 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
29
30 Section 1. The 2012 .General Election will be held on Tuesday, February 14,
31 2012. On that date, a mayor will be elected to serve a tenn of two (2) years, and two (2)
32 Commissioners, one from Group II and one from Group III, will be elected to serve a
33 term of four (4) years.
34 Section 2. The qualifying period for this election shall open Monday, January
35 9, 2012 at 9:00 a.m. and close Friday, January 13, 2012, precisely at 5:00 p.m.
36 Candidates shall qualify at the office of the City Clerk, 6130 Sunset Drive, South Miami,
37 Florida.
38
39 Section 3. Voting shall be conducted at City Hall in the City Commission
40 Chamber, 6130 Sunset Drive, South Miami, Florida. The polls shall open precisely at
41 7:00 a.m. and close precisely at 7:00 p.m.
42
Page 1 of2
1 Section 4. The sample ballot for the 2012 general election is annexed to this
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
ordinance.
Section 5. The election books shall close Monday, January 16,2012.
Section 6. The City Clerk shall publish notice of such general election once a
week for four consecutive weeks next preceding the general election in a newspaper of
general circulation in South Miami. The notice shall contain the date, time, and place of
the general election and identify the Commission Groups.
Section 7. If any section, clause, sentence, or phrase of this ordinance is for any
reason held invalid or unconstitutional by a court of competent jurisdiction, the holding
shall not affect the validity of the remaining portions of this ordinance.
Section 8. All ordinances or parts of ordinances in conflict with the provisions
of this ordinance are repealed.
Section 9. This ordinance shall take effect immediately upon ennactment.
PASSED AND ADOPTED this day ,, _____ ,2011.
ATTEST: APPROVED:
CITY CLERK MAYOR
28 1st Reading-
29 2nd Reading -
30
31
32 READ AND APPROVED AS TO FORM: COMMISSION VOTE:
33 LANGUAGE, LEGALITY AND Mayor Stoddard:
34 EXECUTION THEREOF Vice Mayor Newman:
35 Commissioner Palmer:
36 Commissioner Beasley:
37 Commissioner Harris:
38 CITY ATTORNEY
Page 2 of2
SAMPLE BALLOT
BOLETA DE MUESTRA
ECHANTIYON BIL TEN VOT
<ELECTION NAME>
<CITY NAME>, FLORIDA
<ELECTION DATE>
<SPANISH TRANSLATION> <CREOLE TRANSLATION>
TO VOTE, COMPlETELY FILLIN THE
OVAL _ NEXT TO YOUR CHOICE.
If you make a mistake, review the
instruefions provided to correct your ballot.
PARA VOTAR, LlENE COMI"LETAMENTE
ELOVALO _ JUNTOA$U$ELECCION.
Si se equivoca, lea las instrucciones que se
Ie dan para corregir Sll bolem.
POl) VOTE, RANPLI ANDEDAN OVAL LAN
NET" AKOTE SA W CHWAZI AN.
51 w fa yon erl1!, rev~ enswlksyon yo soU
Irouman pou Irorije billen vOl: wan.
CONTEST 1 (ENGLISH)
CONTEST 1 (SPANISH)
CONTEST 1 (CREOLE)
(Vote for One)
Voter por uno)
(Voter pou youn)
0 Candidate 1 001
0 Candidate 2 002
CONTEST 2 (ENGLISH)
CONTEST 2 (SPANISH)
CONTEST 2 (CREOLE)
(Vote for One)
Voter por uno)
(Voter pou youn)
0 Candidate 1 004
0 Candidate 2 005
0 Candidate 3 006
0 Candidate 4 007
0 Candidate 5 008
HEADING FOR QUESTION 1
(ENGLISH)
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
HEADING FOR QUESTION 1
(SPANISH)
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1. Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
HEADING FOR QUESTION 1
(CREOLE)
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
Question 1 Question 1 Question 1 Question 1 Question 1
o YES/SIIWI 010
o NO/NO/NON 011
MIAMI DAilY BUSINESS REVIEW
Published Dally except Saturday. Sunday and
Legal Holidays
Miami, Miaml·Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
V. PEREZ, who on oath says that ne or she Is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review f/k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami-Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI
PUBLIC HEARING FOR 11/15/2011
in the XXXX Court,
was published in said newspaper in the issues of
11/04/2011
Affiant further s~YS that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami~Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami~Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami~Oade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing this advertisement f r publication in the said
newspa~
Sworn to and subscribed before me this
04 day of N=~' A.D. 20 n..sJ ~
7
(SEAL)
V. PEREZ personally known to me
"NQ~:~{g[~8~:,~···~~~~~~~··.·
,NOTiCe: i~ HER'~,B,y!gi~kij: th'~tt'ire_ qity C6I\1m!;~,iOn pf lh~ :CitY -~t',ki'o,uth
MiClmi, Flo~da,wilt ,COrtQI.!~t~pb,li,cJ;-tearings (it i!~ reguJC!tCity_90mmi~sion:
p1e.eting'scp:eduJe.dJo(T~'rts~ay, November 15;,2011 ,,,beginnin'Q at 7:30
p,_m., ,in the City',CQmmI$sipr;,-,q.tlambers, 6130 SunsetDrive"to, ,cQnsider
thj:l-,f9110wing'jtem(s):(~r,~,t~i>;:'ii(c " -'
(
" _':,'AO b~,;~~~6~'-;~i~,~'i~~:t~~f~~\e~r,2012 General E;eC~i~irbf,"t'~'~'~"'_ J
::':,MaY.9rand .Qity_Coll!,rIli.~,$iqJ1ers fClf,:Gioups; 'II ,1'I.nd 1.11; sche(:iuling, ,',"\; ;
, "', tho e."da.y.; .... .P.la.G.e .. aDd t.i,m •..... :e.,,·,~.I.,J. De_ ele. p .. I ... o.n ... ;.·.p.r .. o.V ... idin.9. fo.r .... q.u .. aUf.le .. a.t. ~b ...... 'n,; __ .·.::.: .••....• ·:ofcandldates; provrdrng:,fQT' close of ,election ,books;, approv.rng',:'.'
, _ the official b?lIo.t;-:pro,Vkfjl1~Jor no~i!ip~tioJ.l':_; , ',,:,,' _<, '-''" '.: .' ':: __ ::,'~;\-:,,;
t ,,;,,~, ,,-,','
Ali ordlpahc:e ':r¢,lat.liig;te5 i~'e:'.t'es s'6h$d-L!I~:;: a,m.€~q~iiig 'otdiF1a'nce'::':': ;:,~
, ~1,~1 ,1 -21 04:as: am~n.de,d :~y.,9rdina,rtc~$Jo)nc.fea,s~ some fees,
, -~adding n-ewtee~;,ancrd~le.tinfisome.fees frQrn,ffie sch,e,dule,' , '. ',' ,"" ,'-,',,,,,,":"-_ri '1:'''''-''1,.;;''''''''';' , • ---,';, -'0"-',
:": __ 'A~' _'9r~iMah~~':>":,:k,~_~H~.lO!f·lh:~: : c;itY,::,§t:",nl~~,·,~"S~~t~; .. Mi~~i
,', Q9mpreherysive' ,P_I~,~' ,tl;>,,': lld9pt :,8 ,.'ne\.¥,: future, land., use m<:iP'
',':c:~t~'g(j,fy, titJe,~:,:T~!,~~?8~t~?T,pj~fCiaJ(R~~i.d~.ryti;~J {))v9;~tqr:xl~:
: ":,A~,:R~S~JU~k?P ~~thRriz!~j!;l~"~~~:';¢ity:tvia,n~gef to:e~ecut:e ,a' 5iyear ,',
'; agreerYlent ,,'_ ,\V_ith':' US~~ Po6,ls:,~ for, ,the" 'pool operatiol")s, ~ria
, ma'nagemt;3nt'of the pl,anned'Murray Pa(k Oommunity, Poot.' .' "
A '_~'e~o;'ution:~Gth:~rl,~;~:~':~ri~:~ity; Man~g~r 'to enter ,j~to a: t·wo. (2)
Y,ear vehiCle':' ~ental, agree:Dent. with' :Enterprl,se,' Ren~·A~Caf for
,re.nta! of Hjr!3e..(3fy~~lc!e~, us'~d irf underc:qv~r poli~e .9peration's
'b:lthe Pf>llce_ D~partmenr,al)d authori;zingJhe:.City f'v1anager too'
'. disbun:;e up_ to ,~,2~,448.o6 per year over a two~year,period Irom
'the, Jed!'!tE,lI :':fQr1ei\Ht~ ,'ye!lt,<:!,l/lea.se polic~", vehicfes ~ccou\lt
number' 6, 15~J 91 Q~52T;4450 (Le,ase PurclJase_~PoJice_ V~hicJes).
, A ~'e~otJt'~6nf6:,~~~~'life',;~:mutti~~nn~aJ 's~~rce, ~~r~eme.ht wit'h
Unifirst" Corporatidn 'for',the, service anq 'QeHve:ry of uniforms for
,t~_e. :.t,jty.'~ ,,:~otbr:':P~o.I ... ,employ~es.' af, th~ :,Public. Works
. ":D~p~!1:Il)~~t :.,.",;, "
, ";
, 'A~p~tijrest.e-~'p~rti~W~f~JnYi~~d' to att~~d '-ari~fWI'li be 'heard.
, ,c_ " '" .,"
For ,fu,~~~r ,i~,f~[m~t:i9'6~::pl~~~:~: c~nta~t the City, 6.J~'rk'~ "Office ~ti
~Q5'136~'''~40.· , •• ; .. ,..
'-.:Ci'
_., \:{~h:::l~~; . Maria MC~;~~~~kez, CMC
;pursu'~r)f';t:ci,:··Ftori(j:~:':;~t:~fu~'e_s:':'2~6'.h105, the City 'hereby advises tn~:
pUl:>liq Jt)~t; i.t:'~:' __ p@rsq.f';,,~~~ides : to, appeal: p.,ny : decision m~de, by t,hisj
;Bo,ard" ,Ag~n~cY,,9(q,9,mr:D,issi~p ,lI(ith re,sp.~9t,td ,any ,matter consigered'at:
ilts, meeting.pr.'he~rj~g; .h~, or ~h~_ wit! need a record of the prQceedings,
'~ild that 'for '~uc~ purpose, anected persot;'\,_r;nay, Deed to ensure I~ata
verbatim: repqrd, 91-t~e pr9.ce,e,din~s is'in.'id,e '\.y~i.c,h re.c.or~ incll!des)he
testimony and evidE!nge upon which the appeal is tq be based,
11/4 . 11-3-129/1782056M
THE MIAMI HERALD I MlamlHerald.com
, :.&2 a
G8.~ ft.'~''l'j .r -~"ll' ::<·a
~e
it 'i
dealsaver'
MiamiHerald.com/dealsaver
and much more!
r j () r i I Y .; s s i g n men ts . (0 m
E-mail your request today!
II rl o-rity a 5S i 9 n m en lS@h{ltmail.«(}m
"""I!PRIO.RI1'1'
&mASSIGNMENTS
I'm!!l:rcst >' l"(nai GilbJcs • P,llmctto Bay South Miami
~ ~
CITY OF SOUTH MIAMI
COURTESY NOTICE
NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida wi!! conduct
Public Hearings at its regular City Commission meeting scheduled for Tuesday. November 15, 2011,
beginning at 7:30 p,m" in the City Commission Chambers, 6130 Sunset Drive, to consider the following
ltem{s):
( An Ordinance relating to the year 2012 General Election of the Mayor and City )
Commissioners for Groups, J! and lU; scheduling the day, place and time of the election;
providIng for qualification of candidates; providing for close of election hooks; approving
the official baJ!ot; providing for notification.
An Ordinance relating to the fee schedule; amending ordinance 31~11~2104 as amended
by ordinances to increase some fees, adding new fees, and deleting some fees from the
schedule.
An Ordinance amending the City of the South Miami Comprehensive Plan to adopt a new
future land use map category titled ~Mixed Use Commercial! Residential (Two Story)",
A Resolution authorizing the City Manager to execute a 5·year agreement with USA Pools
for the pool operations and management of the planned Murray Park Community Pool.
A Resolution authorizing the City Manager to enter Into a two {2) year vehicle rental
agreement with Enterprise Rent-A-Car for rental of three (3) vehicles used in undercover
police operations by the Pollee Department and authorizing the City Manager to disburse
up to $29,448.00 per year over a two-year period from the fed era! forfeiture rentaVlease
pOlice vehicles account number 615·1910-521·4450 (Lease Purchase-Police Vehicles),
A Resolution to execute a mum-annual service agreement with Uni1irs! Corporation lorthe
service and delivery of uniforms lor the City's Motor Pool employees at the Public Works
Department
ALL interested parties are invited to attend and will be heard.
For further information, please contact the City Clerk's Office at 305-663~6340.
Maria M. Menendez, CMC
City Clerk
Pursuant to fl(lrida StaMes Z86.0105.1he City hefeby 30vlses the pub!;;; that if a pe~o,1 decides to appeal any dedsfOO made by t~!s Soanl,Agency
Of Ccmmls:si\ln wltl1respect to any malW cooslaered al its meetll'lg Of haarmg. M Of SM win llI!ad a recOfd 01 the proceedlt;gs, and tJ1at fer such
pUl'j)I)Sa. affected perso~ roily med to ensure ilia! a verb<\lim record at tJ1a procEedings !s made wl1ich record indlldes the testirwny and elridSllCe
ujIIln which !he appeal is to be b:;sed,
SE SUNDAY, NOVEMBER 6, 2011 I 37SE
L" jj -"; J3 La
Visit the new Community Information & Outreach
311 Service Center
South Dade Justice Center
10710 Southwest 211 Street
Cutler Bay, Florida 33189
Weekdays from 9 a.m. 10 4 p.m.
Through the efforts of Commissioner Bell, County services
hove been restored to the South Dode oreo:
• Poy Toxes • Transit Passes
• Golden Possports • Auto Tags
• Dog Tags • Baby Stroller Permits
• Make Service Requests • And more!
<::) '£~9.1~19!!
ADMISSIONS SHOWCASES
Friday, November 11, 2011 (High School only)
Tuesday, January 10, 2012
Carrollton is a Pre-I< through Grade 12 all girls Catholic college-preparatory school
that admits qualified students of any race, color, religion, nationality or ethnic origin.
Financial aid available,
For information, please call: (305) 446~5673, ext. 1244
3747 Main :f-liRhwav lvfiami, Florida 33133 \vww.carrollton,org