17To:
Via:
From:
Date:
Subject:
Background:
Expense:
Account:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER·OFFICE MEMORANDUM
The Honorable Mayor & Members ~ ~ City Commission
Hector Mirab', ' C anager M
South Miami
2001
Orlando M in S 0, Chief of Police
Agenda Item NO.:i1.
A Resolution authorizing the City Manager to enter into a two (2) year
vehicle rental agreement with Enterprise Rent·A·Car for rental of three
(3) vehicles used in undercover police operations by the Police
Department and authorizing the City Manager to disburse up to
$29,448.00 per year over a two·year period from the federal forfeiture
rental/lease police vehicles account number 615· 191 0·521 ·4450 (Lease
Purchase·Police Vehicles).
The South Miami Police Department Special Investigations Unit (SIU) utilizes
rental vehicles to conduct investigations which require covert vehicles for
tracking and surveillance. The Special Investigations Unit continually changes
these vehicles so as to not arouse subjects' suspicions. The previous resolution
regarding this issue expired September 30, 20 II (Resolution #56·09· 12865) and
would make this resolution retroactive to October I, 20 I I. This agreement
would be based a Miami·Dade County award bid to Enterprise Rent·A·Car,
which is a one year contract with four (4) options to renew and is currently in
the 2"d option year.
$29,448.00 Per Year
615· 191 0·521 ·4450, Lease Purchase·Police Vehicles
Attachments: o Miami·Dade County Contract Award Sheet BID # 8809·4/13·2
1 RESOLUTION NO. _____ _
2 A Resolution authorizing the City Manager to enter into a two (2) year vehicle
3 rental agreement with Enterprise Rent-A-Car for rental of three (3) vehicles used in
4 undercover police operations by the Police Department and authorizing the City
5 Manager to disburse up to $29,448.00 per year over a two-year period from the
6 federal forfeiture rental/lease police vehicles account number 615-1910-521-4450
7 (Lease Purchase-Police Vehicles).
8
9 WHEREAS, the Police Department engages in certain special undercover inve'stigations which
10 require the utilization of rental vehicles, and
11
12 WHEREAS, these vehicles need to be frequently replaced due to the covert nature of the
13 investigations and for the safety of the officers, and
14
15 WHEREAS, the requested expenditure is a lawful use under the Attorneys General Guideline
16 on Federal Forfeitures, and
17
18 WHEREAS, the City is currently leased undercover vehicle from Enterprise Rent-a-Car under
19 an expired 20 I 0-20 II fiscal year lease that expired on September 30, 20 II; and
20
21 WHEREAS, Enterprise Rent-a-Car has been awarded the Miami-Dade County Contract
22 Award and the Police Department will piggyback this bid as authorized by the City Charter, Article III,
23 Sec. 5(H), and use the funds approved in the 2011-2012 Federal Forfeiture funds budget.
24
25 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
26 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
27
28 SECTION I: The City Manager is authorized to enter into a two (2) year agreement with
29 Enterprise Rent-a Car to provide three (3) rental vehicles for undercover police operations during the
30 term of the agreement.
31
32 SECTION 2: The City Manager is authorized to disburse a sum not to exceed $29,448.00
33 per year over a two (2) year period from the Federal Forfeiture Fund, Lease Purchase-Police vehicles,
34 account number 615-1910-521-4450, with a beginning balance for $29,448.00.
35
36 SECTION 3: That this resolution shall be retroactive to October I, 20 II upon execution.
37
38
39
40
41
42
43
44
45
46
47
48
49
PASSED AND ADOPTED THE ____ ,DAY OF NOVEMBER, 2011
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM,
LANGUAGE, LEGALITY & EXECUTION:
CITY ATTORNEY
1
APPROVED:
MAYOR
Commission Vote:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
CONTRACT AWARD SHEET
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
BldNo. 8809.4113.2
AwordS!Jeet
BID NO.: 8809.4/13.2 PREVIOUS BID NO.:
TITLE: VEHICLE RENTAL SERVICES
CURRENT CONTRACT PERIOD: 02/0112011 through OllJ1Il012
Total # of OTRs: 4
MODIFICATION mSTORY
Bid No. 8809.4113.2 AWardSheel
DP.MNotes
APPLICABLE ORDINAN!:;ES
LIVINOWAOE: ND UAP: Yes 10: Yes
OTHER APPLICABLE ORDINANCES:
COl'l'TRACT AWARD INFORMATION:
X!§ L<X'at Preference No Micro Enterprise .!:i2 run Federal Funding .!:i2 Petfonnant¢ Bond
Yes Small Business Enterprise (SSE) .!:i2 PTPFonds .!:i2 Partial federal Funding .!:i2 lnSUTaJlee
Mis<:cllaneous:
I REQUlSITIONNO.: I
PROCUREMENT AGENT: MARTINEZ PABLO
PHONE: 30S 37S~2t02 FAX: 30S 375-4407 EMAIL: MPABLO@MIAMIDADE.OOV
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Pagelof4
Bid No. 8809.4113.2 Award Sheet
VENDOR NAME: HERTZ CORPORATION
DBA:
FEIN: 131938568 SUFFIX: 01 07656
STREET: 225 BRAE BLVD CITY:PARK RIDGE ST: NJ ZIP:
FOB_TERMS: DEST'P DELIVERY, AS REQUIRED
PAYMENT TERMS: NET TOLL PHONE: .
, ··'OR CERI1FIED l'ENDOR ASSIGNED MEASURES
~ocal Vendor: y" SSE N. Set Aside N. Bid Pref. No
~_~roEnt N. Selection Factor N. Goal N.
Other: Vendor R~c()Tt' Verlfled? N.
"' •• ** ..... *** ••••• 'IIJ1"'U ... "' •••••• "' ................ ,"' ••••••• "'/10" ••••••• *".
Vendor Contacts:
Name Phonet Pllon02 Fax ... oil A.I.
PETER IV
VENDOR NAME: ENTERPRISE LEASING COMPANY OF
DBA:
FEIN: 591664426 SUFFIX: 04 33073
STREET: 5105 JOHNSON ROAD CITY: COCONUT CREEK ST: FL ZIP:
FOB]ERMS: DEST·r DELIVERY, AS REQUIRED
PAYMENT TERMS: NET TOLL PHONE: .
, INfORMATION,
~ocal Vendor: No
Vendor Contacts:
Name
. ERIKL VEGA
PAULA A. VALLEJO
CERTIFIED VENDOR ASSIGNED MEASURES
SBE N. Set Aside N. BidPcef. N.
~cwEnt N. Selection Factor N. Goal N.
Other: Vemior Rt!cord Verlfled?
*1\*,.,u~'u; ............ iI."'*.IfI."' •• i"~ ..... *"".*.*.*"'".'u,* .....••• "'''A .... !1'' ••• u,to
Phonel
305·278·291J
Phone2 FR' Eman. ..
305-684·0739 305·256-2639 paula.Rsal1ej(lftehi .com
DEPARTMENT OF PROCUREMENT MANAGBMENT
DlVlSION
Pagc2of4
N,
Bid No. 8809-4113-2 Award Sheet
VENDOR NAME: EZ RENT A CAR INC
DBA:
FEIN: 593222538 SUFFIX: 01 33142
STREET: 3974 NW SOUTHRIVER DRIVE CITY: MIAMI ST: FL ZIP:
FOB_TERMS: DEST-P DELIVERY: AS REQUIRED
PAYMENT TERMS: NET 1:0LL PHONE: 305-635-3230
llNFOltMATION: CERTIFIED VENDOR ASSIGNED MEASURES
Local Vendor: y" SBE No SetAside No BidPref. No
~icroEnt. No Selection Factor No Goal No
Oilier: Vendor Record J'erljled?
"~.U"''''.''U •• ~'''* •• ''.''.'''oIo •• fo •••• ''.''''''''''''I •• '' •• ''U'' •• ''''''hhl:".",oI""I,."'''*1II
Vendor Contacts:
Nante Phonel Phone2 Fax Email Address
ERIC T MCCANDLESS 407~S8SA)SOO lOS·63S~3230 407·438·1096 MCCADLESS@EZRAC,Cm,{
lJ'ElIIS dW ARDED SeCtl0111
DetailS. 88094/13-2
ENTERPRISE LEASING: Primary Velldor ~ G.-oup A, B, Ct F; Secondary Ven,dor M Group E
EZ RENT A CAR: Primary Vendol'-Group D. Et Secondary Vefl(lor~ GrouI_ A, B,C
Hertz COJ'i>Ol'8tion: Secondary Vendor .. Group D
IteroN ,Qescrigtton .Qh: !lnU Price
EllU-f!f.l'f.EAfS AWARDED {if$!.loll
AWARD INFORMATION Sectlon
BCCAward: Yes DPi\! Awal'd: No
BCCDate: OJl2212009 DPMDate: 1111512010
Contract Amount. S 3,750,000.00
DEPARTMENT OF PROCUREMENT MANAGEMENT
DNISION
Page 3 of4
N.
BIdNo. 8809-4/13-2
Addlflonalltems Allowed,
Special Conditions,
See attached Bid doeumen1s for additional Information.
BPOID' ABCWll00220
........ __ ..... Commodities Jnfo ~.---.... ....-
~
976-14
Description
RENTAL OR LEASE OF AUTOMOBILES AND OTHER
AlrardSlJeet
Agenda Item No.,
Department Id
0502**',",
Dollar AllocatIons
$300,000.00
$2,476,271.91
DEPARTMENT OF PROCUREMENT MANAGEMENT
DIVISION
Page 4 of4
AWARD SUMMARY -OPTION TO RENEW #2
s·Z RENT· ... .cAR THE HERTZ CORP
0110812010
'~,
MIAMI DAILY BUSINESS REVIEW
Published Dally except Saturday, Sunday and
Legal Holidays
Miami, MIami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
V. PEREZ, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review flk/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami~Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI
PUBLIC HEARING FOR 11/15/2011
in the XXXX Court,
was published in said newspaper in the issues of
11/04/2011
Affiant further s~ys that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami~Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami~Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami~Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing this advertisement f r publication in the said
newspa;;zj.
Sworn to and subscribed before me this
V, PEREZ personally known to me
" .. ~ltt~f~~UT~~!A~t ... '.
. I\IQT.I~.I:.Qf",.Pc"'IJLlC HEAJlII\I!l
N'6iicE',' i~' H:e'fji;ev; 9i~~h;th~t,:~h~;qity, Cd~rn!;~!!1rl-9f:'~h~, :cj~ of ':south,
Miami, Florida willi COQductf?ybfic,H,fjarings, at its regulr;iT-,CitYPommissien
me,eting'scheduled ,for ,Tt.ie'~daV; Novembet' 15;;201'1 ,."beginning at 7:30'
p:m., in the City,.co(rjf)li$~jon:,yl:lambers, 6'130-Sunset .Drive,_to. c.onsider
the fol!qwing i~em(sh~F",i'{ ,:-"~' . , ' ,
,An 'd.r~in~uJc~,/ejatirig:,t{;,t~e Y,ea~r 2012 GehfraJ ,EJect!or(of-the _:,
~-M~yo!,ard CJty...cory:ipJiss,i9.ners for Groups;, 'IJ ,~rd 1,I1;'schedufing <' "j
theJ:lay;, plc,l,ce aodtimS,P1J!1_e election; provjd~ng fer quaHfi-cat_i,brf'
". of:,c~r:1(:Fi;fat~s;:, P,~QVI,diJigJor"dos:'¢," ,Q,~ ',ElJ,eytion ,?pqks;,: appr~yjng_<,,:;
th? Qffici,aJballo.t;';p[o'.!idlngJor notiflp,atie.l),:~ , ., .. ,' :,:, , '-,_:: ',~ <. :'~',-',:; ,;/:
:,:'::>;J;,:" -;; ":'\ (::';,':<:: ~i",:\'fi.'i~~': i~jf-:':':):'i:,: ':,,\' ,~, '_ "-"::::', ,'::' ___ ,;, ~' :':'-" -', -"", ':,'-,";;' ,"
, An prdirlanc,e r~lat;,irg:lq.:trrEffee s,c_h~dule;:,aITI~l}pillg or.dil1anc~:' :', : ..;
, , ~1 ~ 11'_~~1 O,~, as ,arnen,g,ed,:,by-:prdina,nG~$]O,}i1c_ie,~se ,sqme fees, ~aiidfng n'ew ffie'~~,:aha:deietlng sohie Jees.frOln .the schedule. ,',' " ::,:' ';':';':' '~-\;,,:';,:",: :":':,»?\ ,L::-;':::;f>"~' :,-','-::;','::-;,:,-':-,,'<,;~;:-,':;;"";~" ',:,:/" ,,-:-, -,:,";::"-:-:,,.,';
p;n',',,-Ordinanc~' 'ani,e,riqi_n9',_~,:th~: ~.CjtY,,', ()t: th_e,:, sc)Utl)" Mifirn,i: '" '
, ,',C~mprehe~,s,ive',~p-,-~:~: ,t~,~ ~~oPt;A;, n~~(:Iu,t~r,e," I_~nd ,_,u,s~ rii~p,'
: 'category,titled ~Mixed Use Commercial/Resjderitia! (Two Sto&):: .. :",~
'~;C_,,, ':" :"',i"-',;':,?!"!_,:;',,, i';'\;,,":'" ',"', " .. ,', .. :"-,,-,,,,,,,:,,,,---,~,,,~
;--A Hesci!~ti,on' a(/'thbil~\b'fFt:~~,Gity rv1~h~ge} to)~~~'cu,te ,115~yea'f
agr~e,Mefit ~'\v,itlr:,'us~:'~-Pool~'''' for. :the" peef. op~ratjonf3 -",' -ind "mli~'ag~m,ent:()f tH~,:~!,a!1n'~~'_Murr~y P~,:k,9o~rriunity, P(J,ot. '
:,":': :':'-':' -"',':',:''--,.-,.:,:,":',"" :',' ,", :', " :
A, ,~~,s,~!~~loha,ut«~ii,#j~'g:!~~'qHy' ~a,na~~~ to,~n~er_if1te ~ t'wo.(2)
year .veh,lcI~ 're.IJ~al' agreement With .Enterprise. Rent~A"Ca( fO:r
-:-r:ental, ~f t~'~~~ '<~fv~.hi~i'e$ ~u~'~d in ':ul)d~rCRVer .p(}ii~~ ',opefCitiori,s
'by the P()!ice,' D~'!:iarbi1ent',aod _authori:zing' th_e:, CitY fy1anager to_
'disbufseup to'$29.44,8.06 P€1r year over'a two~ye:ar,period fr9,m
'the ' '~e~era,i " forlellLlra :iel"\tal/1ea~e polic~, _yehiqfes ,apcou, ' ryun~!.ber 6,~ ~~,f9, 1 p:5z~~:,f4~0' (le~se ~,ur~~~~~_~p,?r~c~.v ~'hic~e,~, '
, A' Res9luti,o,n to ,~~&cDte,',~, multi"~nnuil, 'se'&,IC~~_' ~!:ireement, irith
Unl_fir?t C,~rpO'rf;1..i.ipn 'for the sefyice '~.nd 'dellv:e'rY 0,1 ~niferm$ for _
the:,:,cJIY'~ )':~otor'.',:Pool ,empleye,es,., at', th~ Public, Works
','_~_~p~~r~~~t\:,,~, :;"{~r:' "', , ,','
-'ALL ,int.er'esie'::f;p~rti~~;t;lie.~irlvjt~d to. att~'~d'arid-will be 'heard.
'~~~;tJ~'~~~r.i:nf%~~~,ii~~~',~;~~~,e:6~n,act th~ 6itY:'~i~tk'~,.office at'i "
3Q;H,63,.63;1p .. ,....."., .. •
":":' ... -,,i:, "';i,;;~_(J;f:'7 'Maria M, Menendez, CMC '
City Clerk '_, ' __ ,' __ ",'_/Y;i ";~' ';''''~'6 ,;'"
fursU'ahi'Jo:~-Flbri.9,~:At.~'iu,~e:$':'286:b105, the City -:hE!reby advH:i,es' the
PUQ,1i8,.Jli~t,,}f,: ~:'",P,_~.rs,q{l,:,~d~,g!9,e~', to appeal. ,~,ny i deci~!on rpade, by', t,~iSj
BQ~u'd,: .. a:,ger9y,,~r, q,9)~nW.i~s,iQI1. ,~ith ~esp,~~ ,tD .. any,mauer considered ,~t'
lits,meeting:()r: h,ea.ring; he_, o(she,will need a recdrd ef the prqceedirigs,
'~nd that fer s,uc~'p-urpose, affected PEl,r~,ell:"W''WJ)eed to ensure',that a
,verba,tiQl,re'pqrd-,:o1 "the'_'prece,~pings is',rhad,e YYh~b,h reGerd i(l,cJudes,the
testimony and evid_enge_llPon which the appeal Is tq be bas!3d,
11/4 . . 11-3·129/1782056M
THE MIAMI HERALD I MiamlHerald,com
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CITY OF SOUTH MIAMI
COURTESY NOTICE
NOTICE IS HEREBY given that the City Commission of the City of South Miami, Florida wi!! conduct
Public Hearings at its regular City Commission meeting scheduled for Tuesday. November 15, 2011,
beginning at7:30 p,m., in the City Commission Chambers, 6130 Sunset Drive, to consider the following
ttem(s):
An Ordinance relaling to the year 2012 General Election of the Mayor and ClIy
Commissioners for Groups, l! and m; scheduling the day, place and time of the election;
providing for qualtfication of candidates; providing for close of election books; approving
the official ballol; providing for notification.
An Ordinance relating to the fee schedule; amending ordinance 31~ 11-2104 as amended
by ordinances to increase some fees, adding new fees, and deleting some fees from the
schedule.
An Ordinance amending the City of the South Miami Comprehensive Plan to adopt a new
futuro land use map category titled ~Mixed Use Commercial {Residential (Two Story)",
A Resolution authorizing the City Manager to execute a 5-year agreement with USA Pools
fer the pool operations and management of the planned Murray Park Community Pool. ~
A Resolution authorizing the City Manager to enter into a two (2) year vehicle rental
(
agreement with Enterprise Rent~A-Car for rental of three (3) vehicles used in undercover
police operations by the Police Department and authorizing the City Manager to disburse
up to $29,448.00 per year over a two-year period from the federal forfeiture rentalflease
police vehicles account number 615-1 91 0~521 ~4450 (lease Purchase-PoUce Vehicles),
A Resolution to execute a multi~annual service agreement with Uniflrst Corporation forthe
service and delivery of uniforms for the City's Motor Pool employees at the Public Works
Department
ALL interested parties are invited to attend and wi!! be heard.
Rtr further information, please contact Ihe City Clerk's Office at: 305-663-6340.
Maria M. Menendez, CMC
City Clerk
Pursuanll<l f1(;lida StallMs 2a6.01(l5, the City hereby admes \he public Ilia! if a P€fSOO d~claes to appeal aoydeclS\QIl ma~e by \!lis Board,Agency
Of Comml$S[{m Wl\h respect to ;;fI"/ matter coosklered at its meellflll Of !leafing, he 01 $1>8 will nee<:! a reeoxd of \he proeeei!ings, and \hal for s\ld!
purpose, affecte<:! pefSQn may IfWd to enWfe lila! a verbatim re~oro (if 1M PflX:llMill9s is madB wrnth lewd IflCludes \hs testimony and evidence
upon which the appeill is to b~ bas.d.
Commissioner lynda Bel!
Miami-Dade County
District 8
SE SUNDAY, NOVEMBER 6, 2011 I 37SE
[J J] 3 -" jJ§j]
Visit the new Community Infonnation & Outreach
311 Service Center
South Dade Justice Center
10710 Southwest 211 Street
Cutler 80y, Florido 33189
Weekdoys from 9 o.m. to 4 p.m.
Through the efforts of Commissioner Bell, County services
have been restored to the South Dode orea,
• Pay Taxes .. Transit Posses
• Golden Passports • Auto Togs
• Dog Tags • Baby Stroller Permits
.. Make Service Requests • And more!
\),gH~9.t~1?~
ADMISSIONS SHOWCASES
Friday, November 11, 20 II (High School only)
Tuesday, January 10, 2012
Carrollton is a Pre-I< through Grade 12 all girls Catholic college~preparatory school
that admits qualified students of any race, color, religion, nationality or ethnic origin.
Financial aid available.
For informacion, please call: (305) 446-5673, ext. 1244
3747 Main Highway Miami, Florida 33133