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City of South Miami
Regular City Commission Minutes
October 18, 2011
5 A. SILENCE OR TURN OFF ALL CELL PHONES
6
7 The City Commission of the City of South Miami, Florida met in regular session on
8 Tuesday, October 18, 2011, beginning at 7:38 p.m., in the City Commission Chambers, 6130
9 Sunset Drive.
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11 B. ADD-ON ITEM(S)
12 (1)
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14 C. ROLL CALL
15
16 The following members of the City Commission were present: Mayor Philip K.
17 Stoddard, Vice Mayor Valerie Newman, and, Commissioners Velma Palmer, Brian D. Beasley
18 and Walter A. Harris.
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20 Also in attendance were: City Attorney Thomas F. Pepe, City Clerk Maria M. Menendez
21 and City Manager Hector Mirabile.
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23 D. MOMENT OF SILENCE
24 By Commissioner Beasley
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26 E. PLEDGE OF ALLEGIANCE
27 The Pledge of Allegiance was recited in unison.
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29 F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST HAVE BEEN
30 REGISTERED WITH THE CITY CLERK
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32 G. PRESENTATIONS
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34 Officer of the Month (Cancelled)
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36 With no further presentations this session was closed.
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38 H. APPROVAL OF MINUTES
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Minutes of September 22 and 27, and October 4, 2011
CITY COMMISSION MINUTES
October 18, 2011 1
1 Moved by Mayor Stoddard, seconded by Vice Mayor Newman, the motion to approve
2 the minutes of September 22 and 27, and October 4, 2011 passed by a 4-0 vote:
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Absent
Yea
Yea
Yea
Yea
11 I. CITY MANAGER'S REPORT
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(See attached report)
With some further comments the City Manager's Report ended.
18 J. CITY ATTORNEY'S REPORT
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• Working with Police on a forfeiture case;
• Working with Code Enforcement and Planning and Zoning on parking issues;
• Working on the Southeastern Investments case relating to DCA;
• Research on some legal issues relating to special events permit requirements.
With some further comments, the City Attorney's Report ended.
28 K. PUBLIC REMARKS (5 minutes)
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30 Bob Welsh referred to the proposed daycare center on Sunset Drive, referring to the
31 pervious/impervious ratio and whether it is correct as presented by the applicant.
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33 Antoinette Fisher spoke with concern about items 7 and 8 on the agenda relating to
34 the extension of contracts.
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36 Javier Banos spoke in favor of items 7 and 8. He then spoke about the pension
37 ordinances on the agenda.
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39 Dick Ward commended staff for reducing the budget this year; he then spoke about
40 the importance of having a crosswalk from Metrorail to the downtown area.
41
CITY COMMISSION MINUTES
October 18, 2011 2
1 Marice Chael addressed the Commission regarding a meeting with neighbors where
2 they shared ideas on how to improve the City and make it eco friendly.
3 Kevin Hurley spoke in support of extending the City Manager's and City Attorney's
4 contracts.
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6 Sharon McCain also spoke in support of extending the City Manager's and City
7 Attorney's contracts. She then requested that item no. 3 on the agenda, relating to the
8 SMCRA be pulled for discussion.
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10 Sally Philips warned against planting trees on sidewalks that can damage them; she
11 spoke with concern about the proposed daycare center which could cause traffic congestion
12 on Sunset; she said that extending the manager's and attorney's contracts now are
13 premature, adding that an evaluation should be done.
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With no further speakers this session was closed.
18 l. COMMISSION REPORTS, DISCUSSION & REMARKS
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20 Commissioner Harris:
21 • Said that he has received several phone calls regarding the garage sale charge,
22 adding that the charge could discourage people for having them,
23 recommending eliminating such charge;
24 • Regarding the support for the Wall Street demonstrators, he said that the
25 Commission has already expressed support by passing the resolution
26 requesting that the statute with the definition of corporations as individuals be
27 repealed;
28 • He said that it would be a positive thing for the City the closing of Sunset Drive
29 from 57 Avenue to USl and make it into a mall similar with what they have on
30 Lincoln Road in Miami Beach. He then emphasized the importance of having
31 the merchants' input on this.
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Vice Mayor Newman:
• Concurred with Commissioner Harris's proposition regarding the closure of
Sunset Drive, with the caveat that it would only be closed on weekends. At this
point the City Manager interjected, mentioning certain European cities that do
this with very good results.
Mayor Stoddard:
• Referred to the plan that the County has to make the crossing on USl much
safer.
CITY COMMISSION MINUTES
October 18, 2011 3
1 With no further comments this section was closed and the Mayor announced a five-
2 minute recess.
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4 As the meeting reconvened, item no. 3 was pulled from the Consent Agenda (now item
5 no. 4)
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CONSENT AGENDA
9 174-11-13488
10 1. A Resolution authorizing the City Manager to purchase from International Data
11 Consultants (IDC) the following: One (1) Dell Server R710; One (1) Dell Power
12 Vault MD 1220; One (1) Microsoft Exchange 2010 Enterprise -Open License
13 and the appropriate client access license standard for MS Exchange 2010
14 Enterprise for a total of $26,892.90. 3/5
15 (City Manager-Central Services)
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17 175-11-13489
18 2. A Resolution of the Mayor and City Commission of the City of South Miami,
19 Florida, relating to appraisal services; approving fees for American Appraisal in
20 the amount of $5,800; charging account No. 001-1320-513-3450; and providing
21 an effective date. 3/5
22 (City Manager-Central Services)
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24 176-11-13490
25 3. A Resolution appointing Eduardo S. Corlett, IV to the Environmental Review and
26 Preservation Board for a two (2) year term ending October 17, 2013. 3/5
27 (Vice Mayor Newman)
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29 Moved by Commissioner Harris, seconded by Commissioner Palmer, the motion to
30 approve the Consent Agenda passed by a 5-0 vote:
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RESOLUTION(S)
CITY COMMISSION MINUTES
October 18, 2011
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
4
Yea
Yea
Yea
Yea
Yea
1 4. A resolution relating to the South Miami Community Redevelopment Agency
2 (SMCRA) adopted budget for Fiscal Year beginning October 1, 2011 and ending
3 September 30, 2012; authorizing the expenditure of funds established by the
4 budget; authorizing the Agency to transmit the budget to Miami-Dade County
5 for approval. 3/5
6 (City Manager -SMCRA)
7
8 Moved by Commissioner Beasley, seconded by Commissioner Harris to approve this
9 item.
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11 Commissioner Beasley expressed concern with the $180,000 going towards
12 infrastructure while there is major need for rehabilitation on some properties. He said that he
13 would like to move that money back where it may be used to improve the conditions of some
14 homes.
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16 Commissioner Harris concurred with Commissioner Beasley; however, he said that
17 some ofthat money is also needed to improve the ingress/egress by City Hall.
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19 Mayor Stoddard said that his proposal is to retain just enough funds to do the
20 engineering on the median so that it may be open for economic development. Essentially, it
21 would be the two intersections coming out of City Hall (61 st Court on the South Side and the
22 61 st Avenue on the north), which would cost $40,000; and then, the balance could be moved
23 over into multi-family residential improvements.
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25 Vice Mayor Newman and Commissioner Harris concurred with the Mayor's proposal
26 described above.
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28 The City Attorney explained that because of the proposed changes, the item would
29 have to go back to the SMCRA Board.
30
31 Mr. David reminded the Commission about the time sensitive issue with the budget
32 and the County. Then, the Mayor proposed holding a special meeting in order to approve the
33 budget and meet the deadline with the County. He then pointed out a couple or scrivener's
34 errors on line 78 with an additional $134., and line 87 with an increase of $2,000. In addition,
35 the attorney's fees would have to be increased by $5,000 as per budget approval.
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37 Commissioner Palmer said that she agrees with the proposed amendments; however,
38 she would like to see a resolution amending the criteria for people to apply so that more
39 people may take advantage of it.
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41 The motion to defer this item to a special meeting to be held Monday, October 24,
42 2011 passed by a 5-0 vote:
CITY COMMISSION MINUTES
October 18, 2011 5
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
9 177-11-13491
Yea
Yea
Yea
Yea
Yea
10 5. A Resolution directing the City Clerk to provide send the City Commission 9.
11 copy of the public hearing advertisement on or before with information
12 regarding any item(s) to be placed the date that it has been transmitted to in
13 the newspaper for public hearing. 3/S
14 (Mayor Stoddard)
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16 Moved by Mayor Stoddard, seconded by Commissioner Beasley to approve this item.
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18 Mayor Stoddard said that the reason for this resolution is that he prefers hearing from
19 staff of what is going on in the City before somebody tells him because it was published in the
20 Herald.
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The Commission discussed the language ofthe proposed resolution.
24 Moved by Vice Mayor Newman to amend the resolution directing the City Clerk to
25 send the City Commission a copy of the public hearing advertisement on the date that it has
26 been transmitted tothe newspaper for public hearing. Seconded by Mayor Stoddard.
27
28 With some further comments, the motion to approve this item as amended passed by
29 a 5-0 vote:
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
38 178-11-13492
Yea
Yea
Yea
Yea
Yea
39 6. A Resolution calling for the Mayor and City Commission to carry out
40 performance evaluations of the City Manager, il-fHl-the City Attorney and the
41 City Clerk. prior to consideration of contract modification. 3/5
42 (Mayor Stoddard)
CITY COMMISSION MINUTES
October 18, 2011 6
1
2 Moved by Vice Mayor Newman, seconded by Commissioner Palmer to approve this
3 item.
4
5 The Commission discussed this item. Commissioner Palmer said that she believes in
6 evaluations and that everybody should be evaluated. Vice Mayor Newman said that even
7 though she believes in evaluations, she evaluates the manager and the attorney on their day-
8 to-day performance and that she has no problem with either of them.
9
10 Moved by Vice Mayor Newman to strike the words "prior to consideration of contract
11 modification" in the resolution, and to add "the City Clerk". Seconded by Commissioner
12 Palmer.
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14 Mayor Stoddard said that it makes him feel very uncomfortable being asked to extend
15 contracts for employees that he has not formally evaluated.
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The motion to approve this amendment passed by a 5-0 vote:
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Yea
Commissioner Harris: Yea
Mayor Stoddard: Yea
26 Dr. Mirabile clarified that the City Attorney is not an employee of the City because he
27 actually has a contract with us; therefore, his evaluation should not be the same as that of an
28 employee.
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30 Dr. Mirabile then said that he does not mind to be evaluated; however, he said that he
31 has a contract which he does not plan to break, and he referred to section 1.3 of page 2 of his
32 contract.
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34 Vice Mayor Newman volunteered to draft an evaluation for the Commission's approval
35 based on what is in the Manager's contract. She said that she will have it by the next
36 Commission meeting.
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38 Commissioner Harris said that evaluations are not binding since none of the previous
39 managers are gone as the result of evaluations.
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41 With some further comments the motion to approve this item as amended passed by
42 a 4-1 vote:
CITY COMMISSION MINUTES
October 18, 2011 7
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
RESOlUTION(S) PUBLIC HEARING(S)
15 179-11-13493
Yea
Yea
Nay
Yea
Yea
16 7. A Resolution authorizing the City Manager to execute a three (3) year contract
17 agreement with Windstream with a monthly service charge of $ 875.02. 3/5
18 (City Manager-Finance Dept.)
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20 Moved by Commissioner Harris, seconded by Commissioner Palmer to approve this
21 item.
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With no further comments, the motion to approve this item passed by a 5-0 vote:
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Yea
Yea
Yea
Yea
32 8. A Resolution to amend the City Manager's Employment Agreement entered
33 into with City of South Miami, deleting the provision granting the City an option
34 to renew and increasing the existing three-year (3) term of the agreement by
35 an additional two (2) years. 3/5
36 (Vice Mayor Newman)
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Moved by Vice Mayor Newman, seconded by Mayor Stoddard to approve this item.
Commissioner Harris said that he will support this resolution whole heartedly.
CITY COMMISSION MINUTES
October 18, 2011 8
1 Commissioner Palmer said that she has no doubt that the City Manager is doing a good
2 job; however, he has a contract for three years and has just completed his first year.
3 Therefore, she said that she still does not understand the reason for extending his contract so
4 prematurely.
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6 Vice Mayor Newman said that the reason for this resolution is that there is an election
7 coming up, and because there is a lot of unfinished work that both the City Manager and the
8 City Attorney have been involved with. She said that she is also doing this in order to provide
9 stability to the City.
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11 Commissioner Beasley said that he is very appreciative of the good work that the City
12 Manager and staff in general are doing. He said that all of staff should be commended.
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The public hearing was opened at this time.
Sharon McCain spoke in favor of the proposed resolution.
Dean Whitman said that five years is a long time.
With no further speakers the public hearing was closed.
22 Mayor Stoddard said that he is very happy with the City Manager who has added
23 stability to the City, and he would be favorably inclined upon a satisfactory evaluation;
24 however, he said that he feels as a lot of residents who have made this point to him and that
25 he does not feel that he can extend his contract before an evaluation is done.
26
27 Moved by Mayor Stoddard to extend the meeting after 11:00 p.m. Seconded by
28 Commissioner Palmer the motion passed by a 5-0 vote:
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Yea
Yea
Yea
Yea
36 Moved by Vice Mayor Newman to defer this item to the meeting of November 15,
37 2011 so that the Commission may complete an evaluation shortly after the November 1, 2011
38 meeting. Seconded by Mayor Stoddard.
39
40 Commissioner Palmer said that she is used to doing evaluations and that she can
41 appreciate the City Manager's capabilities; however, she said that she is not voting for a new
42 contract.
CITY COMMISSION MINUTES
October 18, 2011 9
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With no further comments, the motion to defer this item passed by a 4-1 vote:
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
10 180-11-13494
Nay
Yea
Yea
Yea
Yea
11 9. A Resolution authorizing the City Manager to sign a contract with Thomas F.
12 Pepe, Esquire, to provide legal services as the City Attorney for the City of
13 South Miami, to extend the notice of termination to six (6) months and to
14 extend the term of his contract for an additional two (2) year term. 3/5
15 (Vice Mayor Newman)
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17 Moved by Vice Mayor Newman, seconded by Commissioner Harris to approve this
18 item.
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20 Commissioner Harris said that this item is different from the previous one; Mr. Pepe
21 has a one-year contract which expires in March and this is only common sense.
22
23 Commissioner Palmer concurred with Commissioner Harris, adding that this case is
24 different from the previous one and that it has to be treated differently.
25
26 The public hearing was opened and closed with no speakers.
27
28 Vice Mayor Newman urged the Commission to support this resolution if they think that
29 Mr. Pepe has done an excellent job.
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31 Commissioner Beasley said that Mr. Pepe is doing an excellent job; however, he said
32 that all of staff is doing a great job and that he will continue to treat them as equal.
33
34 Mayor Stoddard said that the consultation provision in the City Manager's contract
35 would be good for the City Attorney's contract as well. He said that he would be more
36 comfortable with a one-year extension, but with a two-year extension he said that he would
37 like for the City to gain something; therefore, he said that a three-month consultation period
38 would be appropriate. He said that he would like to be able to do an evaluation and to have
39 the terms modified.
40
41 Moved by Commissioner Palmer to amend line 18 of the resolution, to keep (90) days
42 and remove (180) days. Seconded by Mayor Stoddard.
CITY COMMISSION MINUTES
October 18, 2011 10
1
2 Vice Mayor Newman recommended asking Mr. Pepe if that would be acceptable to
3 him since this would be amending his contract.
4
5 Mr. Pepe said that by changing the resolution the Commission is making a
6 counteroffer. He added that he puts more hours into the City than on his private practice;
7 therefore, in the event that his services one day are no longer wanted, with the six months he
8 would have more time to try to get his practice back in order.
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With some further comments, the motion to amend failed by a 2-3 vote:
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Nay
Nay
Nay
Yea
18 Moved by Mayor Stoddard to defer this item until an evaluation is done. The motion
19 died with no second.
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21 Moved by Mayor Stoddard to change it to one-year extension. The motion died with
22 no second.
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With no further comments, the motion to approve this item passed by a 3-2 vote:
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Yea
Nay
Yea
Nay
ORDINANCE(S) SECOND READING PUBLIC HEARING(S)
31-11-2104
37 10. An Ordinance repealing amending the City of South Miami's existing Fee
38 Schedule Ordinance No. 04-11-2077 to make modifications to the Fee
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Schedule. amI amemling Subsectien 2 7(c) ef Sectien 2 7ef the City's Cede ef
Ordinances titled "/Idministratien department; functiens and duties." te
provide fer future changes in the schedule ef fees and delegating autherity te
the City Manager te set fees ana make meaificatiens te the Fee Schedule.
CITY COMMISSION MINUTES
October 18, 2011 11
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(City Manager-Finance Dept.) 3/5
Moved by Mayor Stoddard, seconded by Commissioner Beasley to approve this item.
At this time the Mayor asked to be excused for the night.
The public hearing was opened and closed with no speakers.
9 Vice Mayor Newman referred to the garage sale fee which the records show that it has
10 been in place for the past three years. She then proposed an amendment to the schedule.
11
12 Moved by Vice Mayor Newman to amend the schedule of fees by removing the garage
13 sale fee of $20. Seconded by Commissioner Harris.
14
15 Dr. Mirabile said that we just dropped the mileage rate to the lowest we ever had in
16 the history ofthe City; he said that one of the reasons we were able to this is because of these
17 incremental fees. He cautioned that if we keep reducing and eliminating fees taxes will go up.
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19 Commissioner Palmer suggested charging only for one of the two garage sales a year.
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Vice Mayor Newman said that Commissioner Palmer's proposal was reasonable.
23 The public hearing was opened at this time.
24
25 Sharon McCain referred to the After School Program and certain scrivener's errors. She
26 also said that it is not right that the employees pay $100 to use the facility while the residents
27 pay $200. She then questioned as to why there is a fee for planting a tree. She also said that
28 some Planning and Zoning fees have not been raised in a long time, and then referred to the
29 outdoor dining fee.
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31 With no further speakers the public hearing was closed.
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33 Commissioner Beasley referred to an error with the outdoor dining fee, indicating that
34 those fees are supposed to be increased in increments of $10 per year until they reach $65.
35
36 Dr. Mirabile explained that staff will review the fees and if necessary they will bring it
37 back before the Commission for amending.
38
39 Moved by Vice Mayor Newman to amend the garage sale fee for $0 for the first one,
40 and $20 for the second one. Seconded by Commissioner Harris.
41
CITY COMMISSION MINUTES
October 18, 2011 12
1 With no further comments, the motion to approve this item as amended passed by a
2 4-0 vote:
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
11
12
ORDINANCE(S) FIRST READING
Yea
Yea
Yea
Yea
Absent
13 11. An Ordinance amending the City of South Miami Pension Plan, providing for an
14 amendment to Section 16-21 Purchase of credited service, to provide an
15 incentive for retirement for qualified police officer employees of the City of
16 South Miami by including an additional eight (8) months of prior credited
17 service, within a specified period of time. 3/5
18 (City Manager)
19
20 Moved by Vice Mayor Newman, seconded by Commissioner Harris to approve this
21 item.
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With no further comments, the motion to approve this item passed by a 4-0 vote:
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Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Yea
Yea
Yea
Absent
33 12. An Ordinance amending the South Miami Pension Plan, providing for an
34 amendment to Section 16-12, Definitions, Section 16-13, Eligibility, to Section
35 16-14, Pension Benefits qnd Retirement Dates, Section 16-19, Contributions to
36 comply with current City policy concerning the definitions of annual
37 compensation and final average compensation; and also amending Section 16-
38 13, Eligibility. 3/5
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40
CITY COMMISSION MINUTES
October 18, 2011
(City Manager)
13
1 Moved by Vice Mayor Newman, seconded by Commissioner Harris to approve this
2 item.
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With no further comments, the motion to approve this item passed by a 4-0 vote:
Commissioner Palmer:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Yea
Yea
Yea
Yea
Absent
12 There being no further business to come before this Body, the meeting adjourned at
13 11:59 p.m.
14
15.
16 Attest
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22
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
October 18, 2011 14
Approved
Philip K. Stoddard
Mayor
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: October 18, 2011 If-;/
From: Hector Mirabile, Ph.D., City Manager /y
Re: Manager's Report
The first month of this fiscal year is showing the great strides and work that our employees are
performing in their respective specialty areas. The police department recently responded to two major
situations which depicted the improved levels of professionalism of our officers under the leadership of
Chief Orlando Martinez De Castro. Additionally, Code Enforcement is conducting operations that are
ensuring compliance with the City's Ordinances as well as health and safety issues. So far this month
they uncovered numerous violations within the South Miami Parking Garage which MRP is required to
correct. They also were instrumental in the demolition of two unsafe structures which will bring much
relief to our residents.
As this report is read I would like to thank Mr. Ng for his tireless efforts in moving long standing project
forward which is bringing a new perspective to how capital projects should be managed. Additionally, I
would like to congratulate Mr. Dennis Deblois and IDC staff for their tireless efforts in overcoming
legacy systems instability while we await replacement products. As many of you know this past two
weeks our Exchange Service became inactive due to storage limits constraints. This is partly due to
outdated equipment as well as our overall desire to comply with public retention laws which are now
properly archived and/or stored in primary media centers. Before you tonight we bring forth a
resolution acknowledging that the City purchased a new Exchange Server system, under emergency
authority, to replace the one that is continuously freezing and dramatically impacting the overall
performance of the City's operations.
Lastly, the City held an evaluation of two responsive vendors for the Murray Park Pool management
yesterday afternoon and the selection committee is recommending USA Pools. A package was prepared
for your review and consideration. In our moving forward plan for the Murray Park Pool Project we
staff needs your approval of the recommended selection so that we can begin negotiations with the
potential pool operator regarding the contract. Additionally, staff is working on getting updated dollar
figures for the design and built portion of the project from the two vendors who presented to the
commission approximately six months ago. Once we receive the update figures and if they are still
interested we will proceed with providing you the information for a near future decision by this esteem
City Manager's Report to the Commission for October 18,2011
body.
The following are the accomplishments for the period ending October 18,2011:
1. Accomplishment.
a. New IT IDe successes:
1. There were 7 new/change employee related changes. These included setting up new
profiles for the system and configuring machines for network.
11. Built and configured 4 desktops and 4 laptops. These were prepared for the network
with all the associated software.
111. We continue having issues with USASoftware reports. These issues were reported
to USASoftware several times but we are still pending resolution. The latest
submission to USASoftware is for 9 issues. We also had II issues with the
USASoftware system.
IV. 3 issues with the Chamber Audio System. We continue working with the vendor to
resolve them.
v. I issue with Oranicus that included video conversion and upload. This was resolved.
vi. The equipment for the new Exchange Server was ordered and should be arriving
between October 20th and October 26th • We will be installing this new server and
incorporating it into the current exchange organization so as to minimize any
downtime. IT would like to remind staff 0 f the steps that will be taken in order to
ensure that mailboxes are maintained by everyone.
1. Mailboxes will be limited to lOB is size for most users. Any user
reaching that limit will be warned that sendlreceive capability will stop
unless cleanup is performed.
2. Separate database stores will be created to assist in the maintenance of the
exchange server. This allows for IT to bring down a database to run
maintenance jobs without stopping the entire City from continued
services. The only ones affected by the maintenance schedule are those
users specifically on the database being worked on.
3. An archiving policy will be created for all users. This policy will
automate the archiving process and provide each user with a folder in their
mailbox of items past the retention period that can be viewed.
Vll. IT is ready to proceed with the Ipadproject but requires a determination as to those
opting to receive all information electronically and those that will continue to receive
paper. A determination was made by the Commission that only those that will
City Manager's Report to the Commission for October 18,2011
receive electronic documents would be receiving an Ipad and IT needs a count to
proceed to order.
VI1l. The fo Howing are the statistics for work performed from Friday Sept 29th through
Friday Oct 13 th •
b. Finance:
A. 126 Tickets
93 -Non-projects
33 -Projects
39 Projects -Open
35 Projects -closed
B. 120 Non-Project hours total
C. 33.0 -Project Hours
1. Finance is working on completing the financial Monthly Report for September 2012.
ll. Updated the existing financial system and the Fiscal Year 2012 adopted budget
amounts are incorporated into the finance system.
111. With the assistance of IT, is evaluating the prices and testing portable phones from
T-Mobile.
IV. Worked with the pension attorney, pension actuary, and city attorney in preparing
the ordinance for first reading at the October 18, 20 II commission meeting. The
revised pension ordinance presented for consideration is consistent with the
language incorporated in the new AFSCME Collective Bargaining Agreement.
v. Continuing to work with the Miami-Dade County Stormwater Billing division to
incorporate the new calculated stormwater annual billing amounts.
VI. Continuing to work with SunGard on the setup of the new finance software. All
departments continue training on the new OneSolution financial system.
Vll. Continue working on closing out fiscal year 20 II and preparing for the auditors all
requested documents and obtaining the needed confirmations.
viii. Completed the false alarm system customer updates. The outstanding final bills
were sent to customers. Finance, in conjunction with Code Enforcement,
scheduled final hearing for November 17, 20 II.
IX. Continue preparing all yearend adjustments for the City Manager's review which is
expected to be presented to the City Commission in November of 20 I I.
x. With the assistance of Public Works, installed a night and weekend drop box,
which will allow customers to leave payment while City Hall is closed.
City Manager's Report to the Commission for October 18, 2011
c. Grants and Sustainable Initiatives:
i. Attended Electric Vehicles Stakeholder Summit 2011 (October 6, 2011) where
Representatives from leading automakers, utilities, progressive "EV ready"
community leaders, and other industry experts discussed how electric transportation
will affect our communities and how to prepare for the exciting road ahead.
ll. Attended FY12 Byrne Grant Contract Award Meeting (October 5,2011). Received
FY12 contract package and information on grant requirements was provided.
iii. Signage installed in South Miami Park stating park hours to remain in compliance
with Miami-Dade County, General Obligation Bond Grant program.
IV. Requested a 3 month extension until December 31, 2011 from Miami-Dade County,
Office of Capital Improvement for the Murray Park Community Pool project funded
by the Safe Neighborhood Parks grant.
d. Central Services:
i. Eight 2011 Ford Crown Victoria police vehicles were ordered in accordance with
Resolution #116-11-13480. The Florida Sheriffs Vehicle and Tire Contract was
accessed for this purchase.
11. The City advertised a Request for Letters of Interest for the Murray Park Pool
Operations and Management Services. The opening occurred on October 12, 2011.
Two LOI's were received. A selection committee was formed and scheduled
meetings with the vendors who responded for Monday, October 17ili. Further
progress will be communicated to the Commission.
111. Central Services is developing a Request for Proposal (RFP) for a qualified fum to
develop a South Miami Citywide Stomlwater Master Plan. The division expects the
RFP advertised on or before October 19, 2011.
IV. A Request for Proposal (RFP) for SW 64th Street Corridor Improvements was
advertised on September 25, 2011. The closing date for the RFP was October 14,
2011. Two proposals were received. PW is reviewing the proposals.
v. An emergency was declared for the purchase of hardware equipment for the email
servers. IDC, the City' IT Outsource provider, recommended a server upgrade to the
City's email system. The current server's available space and storage capability is
severely compromised and impacted the City's ability to perform regular day-to-day
business. The equipment was ordered through IDC's contract with Dell. IDC's
agreement with Dell results in a 6% savings, ($1,031), when compared with the
City'S contract accessed through the State of Florida (#250=040=08-01).
City Manager's Report to the Commission for October 18, 2011
DEVICE
Storage
Drive
Servers
TOTAL
IDCvs
DELL
IDC DELL
$9,518.30 $10,272.60
$6,658.76 $6,935.88
$16,177.06 $17,208.48
($1,031.42) -6%
V!. A Public Right-of-Ways Landscaping RFP is being developed with Public Works.
Central Services recommended issuing a new solicitation instead of selecting
sections and quotes from the cancelled City Wide Landscaping RFP. Proceeding in
that manner would have resulted in a scope change after quotations were received.
The two vendors that responded to the City Wide Landscaping RFP were notified in
writing that the City Wide contract would not be awarded. Once confirmed, the
solicitation date will be provided to Commission.
vii. Three (3) responses for are-inventory of the City's assets were received: American
Appraisal for the amount of$5,800, Industrial Appraisal Company for the amount of
$9,700 and AssetWORKS Appraisal for the amount of $14,900. The low bidder,
American Appraisal, is recommended and is presented to the Commission in
Reso lution format for approval. A multi-year agreement for appraisal services will
be pursued through open competition for subsequent fiscal years.
viii. Preliminary meetings are scheduled with various copier vendors in advance 0 f the
expiration ofthe current copier agreement, expiring December 31,2011. Status on
this project will be communicated to the Commission.
ix. A listing of surplus equipment is being compiled by each department. Expected
completion is November 15 th and will be presented to the Commission for approval.
, ' , '.
x. Parks Department is developing the Scope for a Request for Proposal (RFP) for the
operating and management services of the Dante Park tennis courts. The RFP may
encompass the operating and management services of all citywide tennis facilities
xi. The Purchasing Ordinance is currently under review by the City Attorney. His
review is to verifY that the necessary procedures for implementing the purchasing
ordinance are without conflict ofthe City'S charter.
xii. The City Attorney is in communication with Police concerning the Towing
Ordinance and issues with the same. Once the ordinance is revised, the towing
services RFP based on the same will be prepared and issued. Once confmned, the
solicitation date will be provided to Commission.
City Manager's Report to the Commission for October 18, 2011
e. Police:
The following were the accomplishments by the Police Department and Parking
Enforcement during the time period of October 3'd thru October 17th
, 20 II.
Criminal Investigations Division
i. On October 5 & 6, 20 II, from 1730-0030 hours, detectives conducted surveillance
operations in the Red Road Commons Apartment Complex to address burglary
and bike theft issues. A total of 3 Detectives and I Reserve Officer were utilized
for this operation. Surveillance did not produce any results.
ii. October 6, 20 II, detectives assigned to DEA investigated marijuana grow houses in
south west Miami-Dade County resulting in the confiscation of 110 marijuana plants
and the forfeiture of one vehicle which may be awarded to the City of South Miami
upon completion of the forfeiture process.
iii. October II, 20 I I, detectives assigned to DEA investigated and confiscated
$5000.00 worth of ecstasy in northwest Miami-Dade County.
iv. October 13, 20 I I, based on forfeiture proceedings initiated by General
Investigations section $1000 was received for the state forfeiture account.
v. October 15, 20 II, a detective of the General Investigations Section contacted the
manager from Splitsville at the Shops of Sunset Place and informed him of the
description of a subject who was using bogus credit cards. Upon receiving the
information that the subject was at the location, the detective responded to
Splitsville where the subject was subsequently taken into custody and 5 bogus
credit cards were recovered along with a $100 counterfeit bill. Secret Service
responded to the City and advised the subject was part of a ring from Texas who
are involved in credit card fraud and forgery.
Uniform Patrol Division
i. Total of 20 arrests: 4 felonies, 13 misdemeanors, and one traffic arrest.
ii. Of those 20 arrests, 3 were narcotics related.
iii. On Saturday, October 15 th , patrol officers responded to a breaking and entering
(felony) to a residence, which had just occurred, with two (2) subjects involved.
Upon the units' arrival in the area, they observed one subject who fit the
description of a BOLO which was issued. That subject was detained and
subsequently arrested and charged. The second subject is still at large as this
investigation continues.
iv. On Sunday, October 16th , a male responded to the station stating that he had what
he believed to be an explosive device in the trunk of his vehicle. The male stated
City Manager's Report to the Commission for October 18, 2011
that the device was being stored at his residence by his father-in-law. Miami Dade
Bomb Squad responded to the scene along with several agents from Alcohol
Tobacco and Firearms (ATF). The device was removed from the scene and
disposed of by the bomb squad. The investigation then went to the complainant's
residence, which is in Miami Dade County but bordering South Miami, where
several other explosive devices were located. At this time, the Miami-Dade Police
Department, along with federal agencies (ATF) are still investigating.
v. On Sunday, October 16'h, patrol units responded to a shooting call in the area of
SW 64 St & 58 PI. Upon arrival, the officers found a victim lying in the street with a
gunshot wound to his face. The victim advised that he was riding his bicycle when
two (2) B/M's summoned him over to where they were. The victim stated that he
thought he was going to be robbed, so he refused and continued to ride towards
his home. The victim then stated that he then heard two gunshots and felt that he
had been struck at least once before he collapsed onto the ground. Miami-Dade
Fire Rescue responded and transported the victim to Ryder Trauma Center. Due
to the fact that the victim is still in intensive care, the investigation into what led to
the shooting and possible subjects is on-going.
City Manager's Report to the Commission for October 18, 2011
Training Unit
i. The training unit set up a date at the end of this month to certify three additional patrol
officers on bicycles. This will be a great asset for patrolling residential areas and will also
be utilized to enhance patrols in the downtown area during the upcoming holiday season.
Accreditation Unit
i. Accreditation compliance at 52%
ii. 2 new eyewash stations received and installed
iii. AED received and installed
iv. 4 new blood borne contamination kits received and installed
v. 3 new first aid kits installed
vi. Monthly inspection of first aid kits completed
vii. Monthly inspection of fire extinguishers completed
viii. inspection of fire panel ordered
ix. inspection of elevator ordered
x. periodic inspection of generator completed
xi. painting in police station begun
xii. Accreditation Manager attended Training Conference, 40 hours of training
xiii. Accreditation Manager registered for Assessor. Training, 16 hours of training
xiv. Assessment visit planned for Sunrise PD (November)
xv. Assessment visit planned for Key Biscayne PD (December)
xvi. Commitment obtained for Mock Onsite Team Leader
xvii. Commitment obtained for Pre-Mock Onsite building inspection
xviii. Commitment obtained for Pre-Mock Onsite file inspection
Parking Enforcement
i. The Parking Enforcement Unit issued a total of 2,339 citations from the time period
of October 3'd thru October 16 th • Total fine amount for these citations: $45,955.00
ii. There were 2 citations issued for trucks unlawfully parked or willfully obstructing
traffic.
City Manager's Report to the Commission for October 18, 2011
Code Enforcement
For the period a/Oct 3, 2011 to Oct 13,2011:
I. Continued co llaborating with the P & Z department and the City Attorney to clarify
commercial parking concerns with the 57 Plaza building.
11. Annual Business licenses and certificate of use inspections are in progress.
iii. During the annual commercial parking operation inspection of the 57 Plaza Building
located on 5829 SW 73 St., numerous property maintenance and other code violations
were found. An inspection report along with the required violation notices to the
property owner will be issued by Wednesday, October 19, 2011.
iv. Through HUMIT intelligence an illegal business Use of a barber shop in a residential
property located on 6411 SW 64 Ct. was identified. A notice to discontinue the illegal
practice was issued to Beverly Williams, the property owner, and to the business
operator, Rodney Williams. Additionally, due to discrepancies on the Mobile Barber
application on file with the city, the 201112012 annual BTR renewal must be re-applied
for.
v. The demolition of the 2 unsafe structures located at 6620 & 6721 SW 62 Ct. began on
Tuesday, October 11 and fmalized on Friday, October 14, 2011. Both houses were
abandoned for years and over 50% beyond repair.
vi. Investigated and brought into compliance a long standing 3 year issue with the re-hab
homes located on 7311-7321 SW 63 Ct. Code notices and fines were issued for each
location operating without the city's required business tax permit. The business tax
permit was applied for and obtained. Additionally, the fine plus 6 years (3 years for each
unit) ofbusiness tax was paid. Case closed.
vii. Collaborating with Miami-Dade County and police to conduct special operations
targeting illegal mechanics, as well as moving and towing companies.
viii. Collaborated with P & Z's DRC meeting to review 2 pennit/project applications.
IX. Working with the Finance Department in the review oflong standing False Alarm cases.
x. During this period, the city was "hit" with twenty-nine (29) new graffiti "tags" which
were promptly addressed. CE continues collaborating with police and property owners to
promptly address this issue and to try and deter this criminal activity.
Xl. Four (4) business accounts were closed and 5 transferred.
xii. CE reviewed, processed, and returned 39 building pennits in a timely manner; within 1 or
2 days.
xiii. CE received and responded to 23 citizen complaints within 24 hours. One-hundred
thirty-four (134) proactive field inspections were conducted during this period.
xiv. CE issued 43 courtesy notices, 4 notices of violation with fmes, removed 64 snipe/illegal
signs from the City's right-of-ways, and successfully closed 15 cases.
xv. Developed, coordinated, and scheduled October's monthly training for the South Florida
Association of Code Enforcement; the training is on Building, P & Z, and P/W's code
violations and is designed for code enforcement and police officers.
xvi. Collaborated with parking enforcement in the review of road closures and required
payment for parking meters for Larkin Hospital's construction project.
xvii. Reviewed 6 permits for the ERPB meeting for P&Z.
City Manager's Report to the Commission for October 18,2011
xviii. CE received, processed, and issued 15 new Business Tax Receipts (licenses) and
collected $3,222.80. In addition, collected $7,584.76 for BTR renewals. The new
licenses are a direct result of proactive field inspections. Fifty-five (55) field inspections
were conducted during this period.
£ Human Resources:
I. Please join us in extending best wishes to George Greene who retired on
September 30, 2011, after 44 years of dedicated service to the City of South
Miami. We will miss George and wish him a very happy retirement!
II. We are pleased to announce that Leslie Stukes is the new part-time office support
staff member in the Code Enforcement Department. We wish Leslie all the best
in her new position in the City of South Miami family!
iii. We are pleased to announce that Tiffany Hood is joining the South Miami Family
as the new part-time office support staff member in the Planning and Zoning
Department. Best wishes to Tiffany in her new position!
IV. We are pleased to announce that Camilo Dotson joined the South Miami family as
a recreation leader for the fitness center of the Parks and Recreation Department.
Best wishes to Camilo in his new position!
v. Congratulations to Lynn DeAngelis, JoAnn Cineas, and LaQuanta Williams on
their promotions from Recreation Aide to Recreation Leader in the Parks and
Recreation Department. Best wishes in your new positions!
VI. The Human Resources staff attended a training session in support of the City'S
Drug Free Workplace Program and its continued compliance with Department of
Transportation Regulations for all affected drivers.
vii. We are actively seeking qualified candidates for a Maintenance Worker II in the
Public Works Department. The selected candidate will be assigned to building
maintenance needs. The position closes on Friday, October 7, 2011; please
submit all applications prior to the deadline.
viii. We are actively recruiting for the South Miami Police Department's Reserve
Police Officer Program. Only certified officers are eligible for this position.
Applicants must submit the City Application with copies of all certifications to
the Human Resources Office. Recruitment will continue until further notice.
IX. The Human Resources Department is open daily from 7:00 a.m. to 6:00 p.m. and
every Wednesday from 6:00 a.m. to 10:30 p.m. All employees are encouraged to
come by for assistance.
City Manager's Report to the Commission for October 18, 2011
g. Public Works: See Attachment A.
h. Parks and Recreation: See Attachment B.
I. Planning and Zoning Department:
1. City's Comprehensive Plan Amendment Package ll-lESR.
I. The fo !lowing Comprehensive Plan text amendment ordinances will be
coming before the City Commission on November I, 2011, for final adoption:
1. A new future land use map category entitled "Low Density Multiple-
Family Residential (Two-Story)";
2. Amending the future land use map category entitled "Public/Institutional
(Two-Story)," removing schools (educational) and churches from the
category;
3. A new future land use map category entitled "Religious (Two-Story)";
4. Amending the future land use map categOly titled "Public/Institutional
Uses (Four-Story)";
5. A new future land use map category titled "Mixed Use-
Commercial/Residential (Two Story)"; and
6. A new future land use map category titled "Hospital."
11. The Planning Department will be re-submitting a proposed amendment to the
Comprehensive Plan for an Educational Facilities Element. This plan element
is necessary to meet the City's requirements under a 2007 inter-local
agreement with the Miami-Dade County School Board. This item was
withdrawn from consideration because the City failed to adopt following the
flTst reading in 2008.
2. Zoning
1. Home and Garden Television (HGTV) recently proposed a project to the
department as a part of its television series "Weekends with Luis." This
particular project involves an historic structure(6232 SW 56th St.), and staffis
working with the producers and project architect to ensure it meets the City's
requirements. This item is scheduled to go before the Historic Review Board
on October 24,2011.
11. The latest Historic Ordinance changes proposed by the City Attorney will be
going to the Historic Board on October 24, 2011, for one final review prior to
coming back to the City COlmnission.
City Manager's Report to the Connnission for October 18, 2011
lll. The Planning Department is working with the Code Enforcement Department
and the City Attorney to address issues related to commercial parking
lots/facilities.
j. Commission directives or issues:
1. Pension: Item number 11 is coming before you today.
11. Parking reform: Additional parking meters were emplaced on the SW 62 nd
Avenue corridor as applicable.
iii. Master Park Plan: No change in status.
iv. Welcome to South Miami signs: No change in status
v. South Miami Hospital permits. See Attachment C.
END OF MEMORANDUM
City Manager's Report to the Commission for October 18; 2011
Public Works Attachment A
Engineering and Construction Division
SW 66th Street Improvements Phase II: A preliminary pre-construction meeting was held last
Tuesday, October 11, 2011. Construction is scheduled for November 7, 2011.
SW 59th Place Road Resurfacing Project: Resurfacing activities are complete. Permanent
striping activities are scheduled for the end ofthe month.
Commerce Lane Road Resurfacing and Streetscape Project: An information meeting was
conducted on October 13, 2011, at 6:00 pm in Commission Chambers. The purpose of the
meeting was to inform interested parties on future improvements and receive feedback from
local businesses in the area.
Progress Lane Drainage Improvements: Public Works and CRA are in negotiations with a
design consultant on a proposal to perfonn drainage improvements, possible road resurfacing,
and pavement markings.
Pinecrest Villas: Due to inclement weather, the commencement of work was rescheduled for
Thursday, October 20,2011. Wooden stakes were placed to delineate the location and
installation of speed tables at SW 76 th and 78 th Street. To ensure public safety and awareness, the
installation ofthe signs and speed tables will be installed simultaneously. The City will be
meeting with the County to discuss the traffic calming devices for the rest of the Pinecrest Villas
area.
SW 64 th Street Corridor Sidewalk Repair Project: Bids were received on Friday, October 14,
2011. Pursuant to review, a resolution will be presented to the Commission recommending the
lowest, responsive and responsible bidder for this project.
ARRA Bus Shelters: No changes since the last report.
SW 62 nd Avenue Miami-Dade County Road Improvement Project: Parking meters were
installed along sections of SW 68 th and 69 th Street and along 62nd Avenue from SW 70th Street to
the south end of the bus stop shelter.
Citywide Road Resurfacing Assessment Report: A priority list for road resurfacing was
generated based on data collected from the field and is in the final stages of review. A
preliminary draft report will be forwarded to the City Manager for review.
Citywide Road Resurfacing Project Phase II: A final draft version of the RFP was forwarded
to Central Services for review.
Citywide Roadway Resurfacing Project: A pre-construction meeting was conducted on
Tuesday, October II, 2011. The Contract was executed by both parties and work is expected to
begin on October 31, 2011.
City Manager's Report to the Commission for October 18, 2011
Stormwater Master Plan Update: The RFP is expected to be advertised within this week.
Citywide Sidewalk Repair Project: The overall work is 100% complete.
64 Development Road Resurfacing: No changes since the last report.
MDC SW 57th Drainage Improvements: Drainage improvements activities are being
performed within the vicinity ofSW 77th Street by Miami-Dade County.
Sunset Drive Median Modifications (in front of City Hall): Public Works and CRA are
preparing a scope of work and soliciting a design firm to assist the City in the design and
permitting process.
City Hall Septic Tank Sewer Connection: The project is currently in the design and permitting
phase.
Pump Station #177: Sheet piling installations are currently underway.
Public Works
i. Candidates from the "Weed & Seed" program assisted Street and Landscape Division
crew with day-to-day maintenance activities.
11. Coordinate field activities with Boy Scouts Troop 7 to restore all Obelysk street signs
citywide.
lll. Swept the streets, cleaned up downtown, dump the litter cans through out the city for the
Solid Waste Division, mowed City Hall and right of ways, pressure cleaned sidewalks
downtown, and cleaned up downtown.
IV. Picked up damaged No Left Tum sign from 80th Street SW 66th Avenue.
v. Placed a temporary Stop sign at 59th Place SW 66th Street.
VI. Installation of Christmas lights.
vii. Repaired 25 MPH sign on 42 Street SW 65 Avenue.
V111. Mowed right of ways.
IX. Repaired 12 pot holes in different locations throughout the city.
x. Delivered (5) new garbage containers to resident.
XI. Performed pick up of garbage and trash routes.
xii. Performed daily power street sweeping, please note that two sweepers were used most of
this time in order to keep up with the fallen leaves.
xiii. Performed daily clean up & watered pots downtown.
XIV. Pressure cleaned sidewalks downtown on Wednesday's.
xv. Dumped litter cans throughout the City three times a week.
XVI. Put up Fairchild Banner and fixed Farmers Market Banner.
XVII. Pruned (23) twenty-three trees on SW nnd Street from 58 th Avenue to 59 th Avenue.
xviii. Pruned 41 trees on SW nnd Street from SW 58 th Avenue to 57th Avenue and from 58
Avenue to US 1.
City Manager's Report to the Commission for October 18, 2011
xix.
xx.
xxi.
xxii.
xxiii.
xxiv.
xxv.
xxvi.
xxvii.
xxviii.
xxix.
xxx.
xxxi.
xxxii.
xxxiii.
xxxiv.
xxxv.
xxxvi.
xxxvii.
xxxviii.
XXXIX.
xl.
xli.
xlii.
xliii.
xliv.
xlv.
xlvi.
xlvii.
xlviii.
xlix.
I.
Ii.
Iii.
liii.
!iv.
Iv.
Ivi.
Ivii.
Pruned 14 trees on SW 59 Avenue from SW nnd Street to 73,d Street.
Pruned one tree at 75'h Terrace SW 68 th Avenue, (1) 6250 SW 41 st Street and (1) 6421
SW 64'h Street.
Pruned eight (8) trees on hill behind PD at City Hall.
Pruned twenty-four (24) trees in the city parking lot at SW 58 01 Avenue b/w 71" and nnd
Street, also on SW 58'h Avenue from 71 5
' Street to US 1.
Repaired two (2) 25 MPH signs.
De-weeded around pond at City Hall.
Pruned thirteen (13) trees various locations in the City.
Grinded down trip hazard from sidewalk in front of 6421 SW 57'h Place.
Pruned three (3) trees at Public Works.
Repaired one (1) 25 MPH sign at 6321 SW 62 nd Place.
Removed weeds and srrayed round-up from the street and median underneath the Metro
Rail station on SW 70t Street to U.S. 1.
Pruned three (3) trees at 69'h Street SW 59 th Place. .
Removed weeds and sprayed round up on sidewalk on 61 ,t Court from 64 th Street to 66 th
Street.
Hedged along the fence behind JR Lee School at 68 th Street SW 59'h Place.
De-weeded and cleaned out planters on SW 59 th Place form 64th Street to 69 tl1 Street; SW
74 th Street SW 59th Avenue.
De-weeded and cleaned out planters on SW 66 th Street from 57 th Avenue to 59th Place.
Pruned trees on SW 73,d Street from 57 th Court to 58'h Avenue.
Paved right of way with pea rock at 7531 SW 64'h Court.
Removed (4) banners from SW 73,d Street from 58 th Avenue to 59 th Place.
Trained employee's on the street, sweepers, crane and garbage truck.
Performed thorough cleanup of the fish pond and fed the fish at City Hall.
Serviced Irepaired (82) vehicles and heavy equipment at the Motor Pool.
Repair kitchen outlet and replaced ballast and light bulbs at the CAA building.
Replace one ballast and light bulbs and 4 Jai-Jai 13 watts at Lisa Corbin's office at PD.
Repair and adjust door at Police Department.
Repair chair in PD Communications office.
Move and relocate furniture Building and Zoning director office.
Pick up 20 boxes from Building and Zoning to PW storage room.
Repair electrical switch at the Finance office.
Pick up 6 boxes from PW main office to PW storage room.
Install 60" TV at PD Roll Call (including installation of electrical outlet, cable TV and
connection from TV to computer room. Repair and paint walls. Installation of board.
Installation of TV at PD Ruben's office including electrical outlet and cable TV.
Install fan in PD cell and repair and paint wall.
Troubleshoot NC at PD and call NC contractor for repair.
Met with parking contractor reference installation of charging stations.
Install 65" and 42" TV at Communications office including installation of electrical
outlet and cab Ie TV.
Install 48" TV in PD Chief's office.
Cut two locks from PD men's bathroom locker.
Repair and paint walls at PD Sally Port.
City Manager's Report to the Commission for October 18, 2011
Iviii. Change 13 AlC filter at PD.
lix. Prime and paint 6 picture frames and one door.
Ix. Installation of6 ABD boxes at City Hall, Community Center and Public Works.
Ixi. Repaired City Hall's main entrance door.
City Manager's Report to the Commission for October 18, 2011
Parks and Recreation Attachment B
i. Recreation: 10/15/201 1 -Pee Wees won against Miami Springs 12-6, 75 Ibs lost against
Miami Springs 6-22, 90 Ibs. won against Miami Springs
24-0, 105 Ibs. won against Miami Springs 30-0, and 120 Ibs lost against Modello 0-24.
11. ACTIVITIES -Senior Center Calendar -October, 201 I
ACTIVITIES
. DATE TIME. ACTIVITY
October 6, 2011 10:30am-11:30am October Birthdays Celebration
October 13, 2011 9:00am-1:00pm Open enrollment for Medicare. Ice cream party
October 14,2011 9:00am-12:00pm Eye Institute Cataract Screening
October 20, 2011 10:00am-I1:30pm Pain Clinic checks Balance
October 21, 2011 10:00am-12:00pm Free Massage
October 26, 2011 8:00am-11:00am Breakfast in the Grove
October 28, 2011 1:00pm-4:00pm Movies at the shops
October 31, 2011 1O:00am-1:00pm Halloween Party
:» Every Monday, Wednesday and Friday-seniors get picked-up to walk at Dadeland Mail
(DADELAND WALKERS -a wailzing club for senior citizens) 9:00-10:30am.
:» Everyday there is a social worker on site from 9:00 am to 3:00 pm to consult with our seniors.
:» Every Wednesday, Thursday, and Friday -seniors are taken to grocery stores and retailers for their
weekly shopping.
:» Every weekday -seniors participate in board games, cards, domin.oes and exercise at the Senior
Center 8:30-1:30.
:» Monday and TI1ursday -Social Worker comes to teach Arts I'll: Crafts from 1:00pm -3:00pm
( Every Monday, Tuesdays and Thursdays exercise classes 10:15-11:00
( Monday and Wednesday English classes 9:30-11:30am
( Tuesday and Thursday Spanish classes 9:30 -11:30am
( Monday thru Thursday Computer classes 12:15-2:30pm ( Conimunity Center)
( Monday and Thursday Art class 1:00-3:00pm
( Friday Citizenship Class 9:00 -2:00pm
( Last Wednesday of every month seniors go to Helen Bentley for Brealdast
All parks are on schedule with general maintenance, repairs and seasonal renovations.
• Dante Fascell Park -fencing and hedging around the playground area will begin on Wednesday,
10/19/2011.
• Dison Park -gazebo completed along with amenities pJaced around the area.
City Manager's Report to the Commission for October 18, 2011
iii. Special Events at the Parks:
);-Free Movie Night at the Park on the last Saturday of the month, located at Murray Park,
Gibson-Bethel Community Center 5800 SW 66th Street, from 7:45 p.m. -10:00 p.m. This
event is sponsored by Providence Road Church, Larkin Community Hospital, and City of
South Miami Parks & Recreation Department.
iv. Dog Park: No change
City Manager's Report to the Commission for October 18, 2011
Building Department, Attachment C: South Miami Hospital Active Permits
South Miami
Hospital as of October 18, 2011
Permit Date Date
Number Permit Description Issued Closed
11-1032 Phone & PC system 1011112011
11-1028 Phone & PC system 101612011
11-1027 Outlets for IT 101612011
11-1021 Pour 7 101412011 .
11-1006 Outlets & Intercom 101412011
11-0977 Pour 6 9/26/2011
11-0964 Special outlet 9/26/2011 10/6/2011
11-0944 Pour 5 9119/2011
11-0915 Pour 4 9/1912011
11-0865 Fire Alarm 8/3012011 9/212011
11-0831 Shoring 8/26/2011
11-0829 Fire Sprinklers 9/7/2011
11-0823 Main electrical 11-0293 8/1812011
Interior remodel for Admin.
11-0816 Offices 9/2712011
11-0799 Main plumbing 11-0382 8/1912011
11-0798 Duct work 11-0382 8/1912011 10/1412011
11-0796 Fire alarm 11-0382 8/1212011
11-0774 Relocate outlets 11-0076 8/9/2011 8/30/2011
11-0754 Main plumbing 11-0076 8/1/2011 9112/2011
11-0739 Main electrical for 10-1035 7/2512011
11-0696 Plumbing for 10-0818 7/11/2011
11-0686 Phone and pc system 7/512011
11-0678 Mechancial for 11-0435 7/19/2011 7/20/2011
11-0674 Main Plumbing for .10-1035 7/21/2011
11-0672 Phone and pc system 7/1212011
11-0671 New Neumatic Tube Station 917/2011
11-0643 PI um bi ng for 11-0435 7/1/2011 7/27/2011
11-0640 Fire Alarm 6/23/2011 91112011
11-0639 Outlets and light fixtures 6/2312011 7122/2011
11-0625 Sewer and water connection 6/2312011 6129/2011
11-0619 Phone and pc system 6/1612011
11-0600 Interior wall and doors 7/1212011 919/2011
11-0598 Fire sprinklers 6/27/2011
11-0578 Fix set & rough for 11-0293 6/1012011 8/18/2011
11-0567 Crane foundation 6/1012011
11-0554 Low Voltage 11-0358 6/1512011 6117/2011
11-0539 Low Voltage 6 th 6/1/2011
City Manager's Report to the Commission for October 18, 2011
11-0536 Temp wash station 6/23/2011 6/29/2011
11-0535 Relocate raceways 2nd Fl 6/2/2011 7/1/2011
11-0534 Outlet for NICU 3 Rm 13 6/2/2011 7/1/2011
11-0533 Outlets for east tower 1 sl fl 6/2/2011 7/5/2011
11-0528 Cat 5 cables 5/31/2011 7/18/2011
11-0489 AlC Diffuser 6/17/2011
11-0464 Fire Sprinklers for 10-818 5/11/2011
Master mechanical for 10-
11-0443 0818 5/10/2011
11-0435 Bathroom Remodel 6/14/2011 8/29/2011
11-0424 Data outlets 4/29/2011 6/23/2011
11-0423 ERAntenna 4/29/2011 6/23/2011 ..
11-0422 Portable X-ray connection 4/29/2011 6/23/2011
11-0421 TV Monitor 4/29/2011 6/23/2011
DatalComm 5'h Fl Main
11-0420 Pharmacy 4/28/2011
11-0419 DatalComm 1 sl F1 Main 4/28/2011
DatalComm Medical Arts
11-0418 Surgery 4/28/2011
DatalComm Labor &
11-0417 Delivery. 4/28/2011
11-0416 Low Volt. 6th FI Pavilion 4/28/2011
11-0398 Irrigation system 6/1/2011
11-0391 Steel stairs & land 5/5/2011
11-0385 Electrical main for 10-0818 4/26/2011
11-0382 New nursery 7/12/2011
11-0340 DatalComm 7'h Main 4/7/2011
DatalComm Out patient
11-0339 Dept. 4/7/2011
11-0338 DatalComm Main 4/7/2011
11-0337 DatalConnn Pavillion 4/7/2011
11-0311 Mechanical main for 10-1035 4/5/2011 7/11/2011
11-0293 Remodel 1st fl restroom 6/3/2011 9/2/2011
11-0266 DatalComm 3/15/2011 8/23/2011
11-0249 2nd fl Fire Sprinklers 3/15/2011
11-0197 DatalComm 2/28/2011 8/23/2011
11-0185 Electric door for Radiology 2/24/2011
11-0184 Receptacle and data outlet 2/24/2011 8/312011
11-0183 DatalComm 2nd fl 2/24/2011 8/23/2011
11-0182 ConnnlTV 2/24/2011 6/912011
11-0172 Repairs to slab in Equipment 5/10/2011
City Manager's Report to the COlmnission for October 18, 2011
penthouse
Rebuild sidewalk to comply
11-0162 with ADA 5/25/2011
3rd & 4th fl bridge
11-0137 replacement 3/22/2011
11-0014 High hats & dimmers 1/12/2011
10-1192 Data/Comm 12/28/2010 619/2011
10-1178 Data/Comm 12/21/2010 313/2011
10-11 02 Fire sprinklers for 10-0327 1/12/2011
10-1099 Intercom 12/3/2010 61312011
10-1079 Temporary canopy 12/16/2010 611612011
10-1062 Shower pan. 11/10/2010 12/10/2010
10-1035 ER expansion Master 7/8/2011
10-0978 Storefront 11/2/2010 6116/2011
10-0975 Fan 10/19/2010
10-0951 Fire sprinklers for 10-0732 10/19/2010 11/18/2010
10-0882 Fire Alarm for 08-1401 9/21/2010
10-0864 Electrical main for 10-0264 9/21/2010
Elevator & equipment room
10-0818 upgrade 4/4/2010
10-0760 Electrical main for 08-1401 8/20/2010
10-0694 Duct Bank 8/6/2010 6/10/2011
Empty raceway for
10-0671 microwave antenna 7/27/2010
10-0660 Data/Comm 7/22/2010 8/26/2010
3 Double wide construction
10-0640 trailers 5/5/2011
10-0608 Parking lot for 10-0327 8/10/2010 6/20/2011
10-0598 Plumbing main for 10,0327 7/7/2010 6/20/2011
Temporary water closet for
10-0591 10-0327 71612010 6116/2011
East tower Cafe phone &
10-0589 computer system 7/2/2010
Water cOID1ection & piping
10-0583 for 10-0327 7/8/2010 6/16/2011
10-0582 Med gas for 10-0327 7/8/2010 1219/2010
10-0535 Impact doors 10/8/2010
10-0523 Low voltage for 08-1401 6/21/2010
10-0421 Mechanical main for 08-1401 5/20/2010
10-0390 Plumbing main for 08-1401 5/10/2010 7/21/2011
10-0380 Spec-outlets for 09-0963 5/3/2010
10-0341 Electrical main for 08-1401 4/20/2010
10-0327 Underground utilities 11/30/2010
City Manager's Report to the Commission for October 18, 2011
10-0264 SMH Cord Blood 7/7/2010 6/9/2011
09-1110 Cooling tower
5th fl Chemistry lab
3/17/2010
09-0963 Equipment 3/11/2010
08-1401 Lab interior remodel master 4/13/2010