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To: Via: From: Date: Subject: Background: Expenses: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the ~, Commission Hector Mirabile, Ph.D., City Manager (11 Maria E. Stout-Tate, Director Parks & Recreation Department November 1,2011 Agenda Item No.: South Miami 2001 A Resolution, authorizing the City Manager to permit the Parks Foundation of Miami-Dade County to host the Somi Talk of the Town on top of the South Miami Municipal Parking Garage as a fund raising venue on November 19, 2011. Resolution number 27-03-11576, Section 2, states that all organizations sponsoring a Special Event must receive approval by resolution from South Miami City Commission. The Parks Foundation of Miami-Dade County will host the "Somi Talk of the Town" on top of the South Miami Municipal Parking Garage as a fundraiser. They will use restaurants from the City of South Miami, and showcase the downtown area. This venue generates approximately 200 attendees who will stimulate South Miami's economy through various purchases made by the attendee's during this event from the local merchants and restaurants and will showcase the downtown area. The Parks Foundation has paid for the following items, deposit $600.00, application fee $60.00 and Police service $ 360.00. Parks Foundation will pay the balance of $300.00 prior to the event for Police services. Fund & Account: Police: $ 660.00 N/A Attachments: • Proposed Resolution • Resolution # 95-11-13409 • Resolution # 27-03-11576 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 RESOLUTION NO. ___ _ A Resolution authorizing the City Manager to permit the Parks Foundation of Miami-Dade County to host the Somi Talk ojthe Town on top of the South Miami Municipal Parking Garage as a fundraising venue on November 19, 2011. WHEREAS, Resolution number 27-03-11576, Section 2, states that all organizations sponsoring a Special Event must receive approval by resolution from South Miami City Commission; and, WHEREAS, the Parks Foundation of Miami-Dade County will host the "Somi Talk of the Town" on top of the South Miami Municipal Parking Garage for a fundraiser; and, WHEREAS, this event "Somi Talk of the Town" will use restaurants from the City of South Miami, and showcase the downtown areas; and, WHEREAS, this venue generates approximately 200 attendees who stimulate South Miami's economy through various purchases made by the attendee's during this event from the local merchants and restaurants; and, WHEREAS, the Parks Foundation will pay for services provided by South Miami Police; and, WHEREAS, the applicant has paid the following, deposit $600.00, application fee $60.00 and Police service $360.00; and WHEREAS, the Parks Foundation shall pay the remaining cost of $300.00 prior to the event. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The City Manager is hereby authorized to permit the Parks Foundation of Miami-Dade to host the "Somi Talk of the Town" on top of the South Miami Municipal Parking Garage on November 19, 2011. Section 2. The Parks Foundation shall pay for all services warranted by the City. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this __ day of _____ , 2011. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM, LANGUAGE, LEGALITY AND EXECUTION THEREOF CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Newman: Commissioner Beasley: Commissioner Palmer: Commissioner Harris: SUMMARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty-one (21) days prior to the effective date of the event with all required documents. TYPE OF EVENT: D Filming D Charity D Festivals D Celebration D Promotion Other: t='"~(cit$Qf6 ....-- NAME OF EVENT, So flU , l!:Uk ~e louW) LOCATION OF EVENT: 5~;(q BlA) .3 St, ~U% fuaa 11 ' (Please nole: wrile complele mailing address, as well as name of any buildings and/or parks if applicable) Is this an annual event? i:El-No D Yes if yes, this is the annual event, previous date ____ _ EVENT DATE(S): _,-,-11_--=--1 q-"----Li.L1 _____ EVENT DAY(S): 53cdwdaJ4 ACTUAL EVENT HOURS: G-aO a mil§) UNTIL: I I'. DO am!® (Please nole: evenl may nol begin earlier thtn 8 a.m. or end later then 11 p.m. in residential areas, or midnight in commercial areas) ASSEMBLY DATE(S): t\ -19 -tl ANTICIPATED ATTENDANCE: (}60 SETUP/DOWN TIMES: IQWa~8J roo amB TOTAL EVENT DURATION: t.J hrs 30 mins Name: ---------- Title: Cell/Phone: !~YL~~.]i~§§'§:B[~;;tjQ~'(~~p:gQij1%g~~~tZ'ir'ti~;)t\{;iQ'F};;ii;I~&;iii,!\~;!0i' ",., ;M{f!i;:l't:!;t~lil~I:~;\j!l~g;fi;~~ ~D~~~~H-~~'~¥~~~~~~~~~~~~ tnl : 1 ~ , 1-1 G APPLICANT/SPONSOR INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization/business. NAME OF ORGANIZATION: ADDRESS OF ORGANIZATION: d:l5 I0Lb ~ 2st ?t)ik f3-+(P \ \ r-tJ ( (l) m lam I I 't:L-3::::'\ 0\ (5 OFFICE TELEPHONE: M-lS5~785S FAX: '365'/66 -"H4:0 1i§~\I!{i:;i(9~j~1'~I~QiR;~~f9~f:!§'§R§\~~qlq:~:!M~N~q~~Q~·Q~§~~)~~[:B~~ljiiM ;.!i;:1iii~:i:0t1¥·1·l:i;f?t;;f0j{jf!il PRESIDENT: JOVgc '\,...utS lo~2... SECRETARY/17easl.ift'. Kh iJ gMt'.A.Ou ADDRESS: 81S}.)ID d st-., Sl~ 5-Ho , \ C 1 n mlQf\AA b~'-331;:;L~ SEC. PHONE: ~-'lSSI -(01(00 If the organization is a tenant and/or renter of the event location, please have the property owner complete the following' D Applicant/Organization owns the event location ~ give permission for the Applicant/Organization to use my property. Comments: ----------------------------------------- Property Owner's Name: fVktvt(t\l:1A4~W),'t':I· )il0!l(( ~fn~~~65-t" b"-7~ZS Property Owner's Address: 5tQ;;(Cl SLO 10 ;gt ~ D1aulJ Ire .. Property Owner's Signature: Date: /8b-O!2()(/ Notary Signatllre~ .~ /J / 1 /J ~ i . v v '~ ~ 2 16 i~>"'PU6(;. Notary Public S~ate of Florida ~ • ': Irene Valladares ~ C g My Commlssion 00740405 ~ ~OFf".oq;: Exptres 01119/2012 ~VVV·,"'~'VV ........ _"'w"'v.s;. SITE PLAN/SKETCH A map of the event site is required and should indicate event layout with proposed attractions, recommended street closures, parade or run/walk routes, etc. Please draw you map on the space provided below, or attach your map to the application upon submittal. The following must be identified and labeled: 1. Event Site (label streets, building, etc.) 3. Canopies, tents, stages 5. FencinglBarricades x-x-x 7. First aid facilities + 2. Routes (races, parades, etc.) ~ ~ ~ 4. Restroom facilities R 6. Off duty police officers P 8. Parking Area PA INDEMNIFICATION AGREEMENT THIS AGREEMENT ("Agreement") is entered into by and between -;-"-!tJJ"""-"k9.:=-",,,",,~-"::~Uj..'LL-'1'-'r'~-lk!"L1<1' J),r~ fL ("Applicant"), and the City of South Miami ("City") on the date on which the last of the Parties execu this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Pennit Application to the City for (event title) irxciTc0JL?tJ'4hLlOWD at 5'1SaQ 6w13~, SbJihI'tLl(}J,IJi (location)on (date(s» l \ -\9: -l \ ,("Special Event"); and WHEREAS, pursuant to ofthe City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby aCknowledged, the Parties hereby agree as fonows: 1. The aboverecitals are true and correct. 2. Applicant agrees to indemnifY, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and an such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof 3. Permits for Special Events must be on event site at an times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami- Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department 6, Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees, 8. Applicant must pay all fees prior to the start of their event(s). 9, Applicants that receive approval for their event more than thirty (30) days in advance shall notifY the City of South Miami Special EventlMarketing Coordinator at least forty-eight (48) hours prior to start of their event. 10, Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorizR signatory(ies) on the date set fO~.'h below, \~ \\~,~~ IJ \~ C. U 12,'{-ec.,-,~ D~c.>k PINT NAME APPLICANT <J APPLICANTS TITLE 8-16 Notary Public State of FIOfida Irene Valladares My Commission 00740405 Expires 01/19/2012 LIVE ENTERTAINMENT • FASHION SHOW • FREE FOOD SAMPlERS AND SPIRITS Proceeds beneRt the Parks Foundation of Miami" Dade and MIllion Trees Miami ---.--.-.-.-.. ---------- 'f> f ~ 10/21/2011 ! PAYTOTHE __ C~i~~Of~S~o:u:t~h~M:i:a~m:i __________________________________________ ~ ______ _ ORDER OF _ $*1,020.00 , . ~ o . One Thousand Twenty and 00/1 00***************************************************************************************** DOLLARS til " ~ Ci~ of South Miami I ~ ~i MEMO Permit for Somi Talk of the Town Event for the ci~ of 11'00010 :\lolI' I:OI;I;OOloI;OOI: 07'tloOI;'t PARKS FOUNDATION OF MIAMI-DADE Ci~ of South Miami ~oconut Grove Bank Permit for Somi Talk of the Town Event for the ci II' 10/21/20H IRlIECIE~VIED OCT 2 1 2011 _~..: __ 9~!E-~~ I -... 'S7.T';!i 0134 1,020.00 1,020.00 CERTIFICATE OF LIABILITY INSURANCE I 11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the. .' holder's an Auu,TlONAL INSURED, the I must be If· "V~ IS : subject to the terms, ~:~der in I:eu ~fO!~~~ pol~cy, certain may require an e;ent. A statement on this certificate does not confer rights to the PRODUCER Xclusive Insurance Group I Simon 13538 Village Park Drive ~. rl,.14071 '.n '.n on.' I i:'~NOI' Suite 170 Ji\QR§.!l" ,~;vo;, 'n~ Orlando, FL 32837 NAle> INSURED Parks Foundation of Miami-Dade 5829 SW 73 Street Miami, FL 33143 , NIIMRFR' I World INS(JRER E, INS(JRER E I NIIMRFR' THIS IS TO CERTIFY THAT THE POLICIES S'F LISTED BELOW HAVE BEEN ISSUED !() THE I ~A~~DABOVE FOR THE POLICYPE~.O~ INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID"C"LA'ii,IM"Si-' _______________________ --) 'r,s,\' rrPE' POll ~.!'!'. ~ LIMITS ;;;-.LlABILI 01299824-01 1/19/2011 1/20/2011 _ '100.000 GENERAL LlABILIrr ::~rn"!cH~~~~~~S1.~n~nn~n~nn~~3 f---i--...JI CLAIMS·MADE 0 OCCUR ~EXP $5.000 ------~----- I-- ~'pOLley r -1 ~~R: APFl s :: . GENERI $1.nnn nnn I$? nnn nnn '250 BI/PD ~-t __ ;u,:~v,~vo~""~'<L~IA~B~'LI~rr1--L~~~--t--i---r--------------------r-------t-------l~~ . ,,,.,, , ANY AUTO ~I B~OD~"L ~YII ~~~~~r'E~~~~~~ -ALL OWNED r-SCHEDULED ! BODilY I $ -AUTOS r-~~m5WNED --~~~~ ~ $ 1$ r-UMBRELLA LIAS I_~ OCCUR EACH ()r.r:IIr:?RJ:Nf".f:: I $ =~~ IAI I. IDED,~~~"'L-____ +-~~ ______________ +-____ +-____ +-~~~,-~¥I'~ ______ ~ • _.6_~EN~"-TIi>~ ~I IU~,\" I AND I t~~r':LlABILITY,,,,,,< YIN ~~m~ I ,'n' OIN/A ~ -.. -.-----1 I yeo. d,,,"," I "", E.L. DISEASE. POLICY LIMIT I $.-------1 CERTIFICATE HOLDER CANCELLATION City of South Miami 6130 Sunset Drive SHOULD ANY OF THE ABOVE DESCRIBED POliCIES BE CANCELLED BEFORE South Miami, FL 33143 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Richard Simon I © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD Produced using Fonus 80ss Web software. WW'N.FonnsBoss.com;@lmpressivePublishing8oo·208-1977 CITY OF SOUTH MIAMI POLlCE DEPARTMENT 6130 Sunset Drive, South Miami, FJ 33143 (305) 663-6301 Extra-Duty Police Officers Application SouLh Mla .... d Florida Itk--.. _ ·"ll;I; ZO()1 A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: ~ The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event. If more than three officers are hired, a supelVisor must also be hired. The City Manager Office and South Miami Police Department will determine the supelVisor to officer ratio for larger events. ~ The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & $50 per hour for SupelVising Officer; plus a $3.00 charge for radio usage for each officer. ~ The Applicant must compensate the officer(s) for their selVices at least one (1) day prior to the start of the scheduled event that the officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or selVices is acceptable. ~ If, during a scheduled event, the Applicant determines that helshe needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes andlor less 59 minutes beyond the regularly scheduled time of the event. ~ Applicant must notify of a cancellation request of an Off-Duty Police Officer forty-eight (48) hours prior to the scheduled date of selVice. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. APPLICANT INFORMATION "',' ,-" '.' .. , "","·k i ,',,,do< '''"'''''':''''C'!:lli . .w." '. QuKD}i;JJ'y;lLdi?n~i l(UllJ ~fL '~"~. Business/Organization Nam Applicant Name' ()15 ~l-06Ist ,~8-Uo 'fY'"\1'tvLU Business/Organization Address City State Zip Code 'EOY ISS--/'6 '5S '"f:J:i5~ 785""--ActO d~OJ@mi(lj))idodQ . @t5))'- E-Mail Phone Number Fax Number We"""? 7 "& ....... _IX"" 4,d4ZMJU """ .de .' * _ ., .. a "'''' e' .t ""' i_a, . Of ._"'>w i :;o;"""'w P''''''''"' 9'""" , ; T~ i EVENT INFORMATION bCiu~~' . On-Site Contact per~ + ; 'M" <4 ? = ;; X~~4 T e Event Cellular Number l{50 Event Location Anticipated Attendance to pay all costs and fees as;~~~::.::~~~~~:::~=~::::~ FOR OFFICE USES ONLY: D APPROVED AS PRESENTED D DENIED o APPROVED WITH CONDITION NO. Hours ~"-,,,S"--__ NO. Office: .3 X NO. Radio: .~ X COMMENT: ~' 't POLICE DEP~RTMENT.~ :!~/ SIGNATURE / __ ./-_________ _ Y I 11-16 n / I. Estimated r I' / DATE _/~J-c",/..fL_ Total Cost It I.PwD. Stout-Tate, Maria From: Sent: To: Subject: Corbin, Larry P. Friday, October 21, 2011 10:04 AM Stout-Tate, Maria RE: November 19, 2011 -Special Event Attachments: image001.jpg Let me know when this is approved and it is a go so that I can schedule it out. Lieutenant Larry Corbin . Uniform Patrol Division South Miami Police Department PH 305-663-6351 FAX 305-663-6353 Maria ber 21, 2011 9:47 AM Subject: Re: November 19, 2011 -Special Event Thank you. Maria Elena From: Corbin, Larry P. Sent: Friday, October 21, 2011 09:46 AM To: Stout-Tate, Maria Cc: Landa, Rene Subject: RE: November 19, 2011 -Special Event Maria, Page 1 of2 If the hours are the same as the last event, the officers worked from 6:30pm to 12:00am. This estimate is based on those hours. The event required 3 officers @ $40.00 per hour. Total for each officer: $ 220.00 Total Cost for the event: $ $660.00 Lieutenant Larry Corbin Uniform Patrol Division South Miami Police Department PH 305-663-6351 FAX 305-663-6353 10/2112011 CASH RECEIPT City of South Miami FUND ~ CASH ___ _ . CHECK NO. O\'?;)l-\ DATE: \0\26\ \\ ACCOUNTNO ________ _ DESCRIPTION ~0X5b\\e\leo\S Bp9-'Y"i?£-$(d\CO \)C>PCpL{-\-*H2J ~ E.O-VO\ 1C:Xv'{-~'Qb'O~m PLEASE MAKE ALL CHECKS PAY ABLE TO: "CITY OF SOUTH MIAMI~ i/,·';'·,' VAUD ONLY WHEN BEARING OFFICIAL REGISTER VAUDATION CASHIER RESOLUTION NO. 95-11-13409 A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to permit the Parks Foundation of Miami- Dade County to host the Taste of the Town on top of the South Miami Municipal Parking Garage by holding its' 1 sf Annual Million Trees Miami fundraising event on July 9, 20ll, to provide a venue for fund raising and using the raised funds through the Parks Foundation of Miami-Dade County, for the planting of approved trees in the City of South Miami; providing for an effective date. WHEREAS, Resolution number 27-03-11576, Section 2, states that all organizations sponsoring a Special Event must receive approval by resolution from the South Miami City Commission; and, WHEREAS, the Parks Foundation of Miami-Dade County will host the Taste of the Town on top of the South Miami Municipal Parking Garage under the 151 Annual Million Trees fundraising event on July 9, 2011, and WHEREAS, the funding from this event, will provide trees to the City of South Miami via the Parks Foundation of Miami_Dade County.who is thefiscaiagentforthe Million Trees Miami program; and, WHEREAS, the City of South Mianli, as a member of the Miami-Dade Community Image Advisory Board supports the efforts that provide esthetic enhancements and the' greening" of the community; and, WHEREAS, the Parks Foundation of Miami-Dade County is requesting for the City of South Miami to sponsor the event, to waive the requirements of Resolution No. 27-03-11576, and to waive all fees for this event; and, WHEREAS, the City of South Miami it's Green Task Force of South Miami are working towards achieving a healthier and more sustainable urban forest in the City; and, WHEREAS, the goal is for the City and the County to partnership in planting trees in its parks and open spaces to achieve the community-wide goal of 30 percent tree canopy coverage; and WHEREAS, this event "Taste of the Town" will use restaurants from the City of South Miami, and showcase the downtown area; and WHEREAS, the total approximate amount offees waived would be $986.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Res. no. 95-11-13409 Section 1. The Mayor and City Commission authorize the City Manager to approve the 1" Annual Million Trees Miami fundraising program coordinated through the Parks Foundation of Miami-Dade County hosting the Taste a/the Town on top of the South Miami Municipal Parking Garage, in the City of South Miami, Florida, on July 9, 2011. Section 2. The City G(lmfll:ffisi(lfl approves the waiver of aH-fees-ftlHhe-abeve- fllefttioHee event. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this _-,-J.=u",n.:ce .--,-14,,-,-, _____ " 2011. .A'ITEST: ~ i, t7.1fa.:G . ~a <s.l±Y' CLERK >-/ COMMISSION VOTE: Mayor Stoddard: Vice Mayor Newman: Commissioner Beasley: Commissioner Palmer: Commissioner Harris: ORM: 4-0 Absent Yea Yea Yea Yea To: Via: From: Date: Subject: Background: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM The Honorable Mayor & Members of the City Commission Hector Mirabile, Ph.D., City Managey( Maria E. Stout-Tate, Director ' 2001 Parks & Recreation Department June 14,2011 Agenda Item No.: / I A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to permit the Parks Foundation of Miami-Dade County to host the Taste of the Town on top of the South Miami Municipal Parking Garage by holding its' l't Annual Million Trees Miami fundraising event on July 9, 2011, to provide a venue for fundraising·and using the raised funds through the· Parks Foundation of Miami-Dade County, for the planting of approved trees in the City of South Miami; providing for an effective date. The Parks Foundation of Miami-Dade County wiJI host the Taste of the Town on top of the South Miami Municipal Parking Garage under the 1 st Annual Million Trees fundraising event on July 9, 20 ll. Resolution number 27-03-11576, Section 2, states that all organizations sponsoring a Special Event must receive approval by resolution from the South Miami City Commission. The funs from this event will provide trees to the City of South Miami via the Parks Foundation of Miami-Dade County who is the fiscal agent for the Million Trees Miami program. As a member of the Miami-Dade Community Image Advisory Board the City of South Miami supports the efforts that provide esthetic enhancements and the 'greening" of the community. The Parks Foundation of Miami-Dade County is requesting for the City of South Miami to sponsor the event, to waive the requirements of Resolution No. 27-03-11576, and to waive all fees for this event in the estimated amount of $986.00. RESOLUTION NO. 27-03-11576 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATED TO SPECIAL EVENTS, SETTING FORTH A POLICY ON FUNDING SPECIAL EVENTS AND COSTS ASSOCIATED WITH SPECIAL EVENTS AND; PROVIDING AN EFFECTIVE DATE. WHEREAS, public property and public street locations within the City of South Miami are used by organizations for special events which are beneficial to dIe City and its residents; and WHEREAS, such special events may require City services and resources to be expended in order to provide security, clean up, banner hanging, street blocking, covering of parking meters; and WHEREAS, the Mayor and City Commission desire sct forth a policy requiring reimbursement to the City for all revenues lost or expenditures made for special events. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLOmDA, AS FOLl"OWS: Section 1, All organizations sponsoring approved special events using public property or public streets within the City of South Miami must reimburse the City for all City revenue loses, and City expenditures associated with the approved special event. Section 2. All organi7.ations sponsoring special events using public property or public streets within the City of South Miami must receive approval by resolution from the South Miami City Commission. n,e resolution must include the estimated reimbursement amount to be paid to the City for all City revenue loses and City expenditures associated with the approved special event. Section 3. The resolution described in Section 2 above may also specifY an additional monetary contribution to be made by the organization to the City; the resolution shall specify as how the additional monetary contribution is to be us~'{1 by the City. Section 4. All organizations sponsoring an approved special event which closes a public street within the City of South Miami, must provide in advance, a petition signed by a ml\iority of businesses facing the street affected by the approved special event. Section 5. All organizations sponsoring approved special events using public property or public streets within the City of South Miami must agree in writing as to pay the actual the amount of City revenue loses and final City expenditures associated with the approved special event. I 27-03-11576 (2) Section 6. All organi711tions sponsoring approved special events using public property or public streets within the City of South Miami which have been allocated monetary grants in the adopted City Budget, should pay for the required reimbursement from the designated monetary grant. Section 7. This resolution shall be cllcclivc immediately after the adoption hereof. PASSED AND ADOPTED Ihis __ 18~~ .• day of.JeE.,rua:r'y'--_-', 2003. APPROVED: M!vc)fn-"~-·rt'\'l'==:-- Commission Vote: Mayor Feliu Vice Mayor Russell Commission Bethel Commission McCrea Commissioner Wiscomhe 5-0 Yea Yea Yea Yea Yea