2To:
Via:
From:"
Date:
Subject:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members Offfhe Cit Commission
Hector Mirabile, Ph.D., City Manager
South Miami _,,,,,,
rOTP
2001
Maria E. Stout-Tate, Director ~ ..
Parks & Recreation Department
October 4,2011 Agenda Item NO.:~
A Resolution, authorizing the City Manager to permit Chamber South, a 50 I (c )
(6 ) non-profit organization to hold its 40th Annual South Miami Art Festival on
November 5-6, 2011, in downtown South Miami on Sunset Drive from Red Road
to US I.
Chamber South, a non-profit organization, has submitted a special event
application to hold its 40 th Annual South Miami Art Festival on Sunset Drive for
November 5 & 6th , 2011.
For the past 39 years, the South Miami Art Festival has been held in the City of
South Miami, sponsored through Chamber South. This festival showcases
approximately 100 artists from around the nation. This venue generates
approximately 50,000 attendees who stimulate South Miami's economy through
various purchases during this event from the local merchants and restaurants.
To continue to have a successful event that not only draws a large attendance, and
showcases the City, Chamber South is requesting a waiver for the cost of 59
parking meters located on Sunset Drive and 5 meters located behind Chase Bank;
City parking lot in the amount of$3,200 ($1,600 X 2), and the street closure fee in
the amount of $10,000. In addition, under the new proposed road closure fee, the
amount would be $650.00 (1300 square feet X.25 X 2).
The applicant has paid for the following as of September 8th, 2011:
Deposit: $600
Application Fee: $ 60
The estimated cost for Police service is $7,580.00 and Public Works is $6,353.11.
Upon receiving and reviewing the final billing from the Police Department and
Public Works Department, the applicant will render payment upon completion of
the event.
Expenses:
Fnnd & Account:
Attachments:
Police: $7,580.00, Public Works: $6,353.11,
Parking Meters: $3,200 ($1,600 X 2), and
Road Closure: $10,000
N/A
• Proposed Resolution
• Resolution # 27-03-11576
• Resolution # 155-03-11705
1 RESOLUTION NO. ___ _
2
3 A Resolution, authorizing the City Manager to permit Chamber South, a 501 (c) (6) nou-
4 profit organization to hold its 40 th Annual South Miami Art Festival on November 5-6, 2011,
5 in downtown South Miami on Sunset Drive from Red Road to US 1.
6
7
8 WHEREAS, Chamber South, a 501 (c) (6) non-profit organization, has submitted a
9 special event application to hold its 40 th Annual South Miami Art Festival on Sunset Drive from
10 Red Road to US 1, for November 5 & 6th , 2011; and,
11
12 WHEREAS, for the past 39 years, the South Miami Art Festival has been held in the City
13 of South Miami, sponsored through Chamber South; and,
14
15 WHEREAS, festival showcases approximately 100 artists from around the nation; and,
16
17 WHEREAS, this venue generates approximately 50,000 attendees who stimulate South
18 Miami's economy through various purchases made by the attendee's during this event from the
19 local merchants and restaurants; and,
20
21 WHEREAS, Chamber South is requesting a waiver of fees for 59 parking meters located
22 on Sunset Drive, and 5 meters located behind Chase Bank, and the street closure (Sunset Drive);
23 and,
24
25 WHEREAS, the waived amount would be for the street closure with a fee of $10,000 and
26 the parking fees of $3,200 ($1,600 X 2); and,
27
28 WHEREAS, applicant has paid for the following as of September 8th , 2011:
29 Deposit: $600.00
30 Application Fee: $ 60.00
31 and,
32
33 WHEREAS, the estimated cost for Police service is $7,580.00 and Public Works IS
34 $6,353.11; and,
35
36 WHEREAS, upon receiving and reviewing the final billing from the Police Depmiment
37 and Public Works Department, the applicant will render payment upon completion of the event.
38
39
40 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
41 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
42
43
44 Section 1. The City Manager is hereby authorized to permit Chamber South to hold the
45 40 th Annual South Miami Art Festival on November 5-6, 2011, in downtown South Miami on
46 Sunset Drive from Red Road to US 1.
47
48 Section 2. The City Manager is hereby authorized to waive the street closure fee of
49 $10,000 and the parking fees of$3,200.
50
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2
Section 3. The City Manager is herby authorized to allow payment on the final billing for
the Police and Public Works Department upon completion of the event.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this __ , day of _____ ,' 2011.
ATTEST:
ClTYCLERK
READ AND APPROVED AS TO FORM:
LANGUAGE, LEGALITY AND
EXECUTION THEREOF
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Palmer:
Commissioner Harris:
SUlv1MARY OF EVENT
This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your
event. Information you provide in this section is public information and may be used in developing the City of South
Miami's Calendar of Special Events, Application must be submitted no less than twenty-one (21) days prior to the
effective date of the event with all required documents,
TYPE OF EVENT: Filming D Charity !?0 Festivals [] Celebration
Promotion Other:
-fI, , .
NAME OF EVENTL!O A']'Vn~5..~E~Jl.nf:s :;~~==-__ _
LOCATION OF EVENT: ~:0~l}r>u~_"t'JJS ~1::_-= .p-~ Rou.O + S.b.rns..d \.).r\~'-Q.,
--:::--:-:--(Please note: write complele mailing address, 8S well as name of any buildings and/or parks if applicable)
Is this an annllal event? [] No L8J Yes if yes, this is the ":i 0 annual event, previous date I\.:bu E. -1, 2.0 ( 0
EVENT DATE(S): (\;OV&""~~~_ 5'-6 (_.aO I L ____ EVENT DAY(S):fu:L~~t.sJ . .l.£n~
ACTUAL EVENT HOURS: I 0 : 00 @jj»Jp,m, UNTIL b: 0 0 , amiJtiTh
(Please note: event may'not fJegiIleaf1fer fher) S"a.m. or t:nd later then 11 p.f11.-fij-residenfk1' 8f?8S, or n1TdfiTghtfn co;;im.erciaf areas)
ASSEMBLY DATE(S): (\;cx:.etY\b~\ 5 1 201' SETUP/DOWN TIMES: ~{O~G)JJpm 600 am(J2]l
ANTICIPATED ATTENDANCE: 'S/2d290 ___ TOTAL EVENT DURATION: _I 9 __ hrs ,.2J:::L_mins
[EVE~T~()~fACT PERSON(S) -.--------.. ----:-:~ .... __ ... _ ...... __ ._. ___ . __
Name. gQ£:L\{5c&U:J<"~~Q ___ ._ Name: ... ' ~~~~_~J b~ "<-___ . __ ..
Title;~ ""'?:'rt SV) ~ __ _ Title; [l,t-Qry) +s Ccx;:Y\ d \ fO~':::L_
Ce IIIP h 0 lie :Jg S:-:<; ~.L::.J .. "".~.L ___ .. _ .. _._ CeIllPhone:_3..9.;;l'-~ 1-\ (:,8.1 ___ _
Email: f\J\'5f.>,,\.)5s~JII:> c..\rp,,1Y\~\l.'South ''::'Prv) Email:;-,\c..v t l?",,,, 0 Cho.<ni)g(Sc,v-\\'. (,c>...,,-.
[§VENT DESC RI PTION AN D PU RPOSE --~~-t{~-=W; C\])'\ f\ u:::o 'Sov.::tP-. /v\.1..t~ (.lnt~
+-'2r)t;.."v,.o OY'\ 1l\6\)....s,b-t-'U>~i£Lq,,~ ~ 0.1):)0 ,rlAc1Jt,,).t.O-oJ Q.Ac.cco~
OJ\+~~,i£~_~~~_~_ G.,:>~_Q!'V::l ¥)~cJw 50 (OO-CL __
~c\xi S \ Me <1->nkuc& ~5 J~'~ tQ, C2oaJ) Qo::sn<l'rn';\ eo;Ut
()J....JV1 ~T? Q/V7d. ~~ 16' ~""·,,,,;rl>'eu:/'Y'=SL..!..' --------
1-16
The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting
the special event. This person must be available to work with the City's Special Event Permit Commiitee throughout the
permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on
behalf of the organization/business.
[~PPLICANT DETAILS I .~
NAME OF ORGANIZATION .c..J6<2a:x::i .. ~,55.~
ADDRESS OF ORGANIZATIOI\I: 3(.( lo '5 Y->_7qJ:£l_ ~='",-______ _
S~~~~ __ .3'9 33 . .!.....ILt-'-'-B ______ _
OFFICE TELEPHONE: 3Qs-.: GG L,Lb..,;;""L._.,, ____ FAX: 005--=-66...6.. -05-08'
NAME OF PRINCIPAL OFFICERS ANDIOR MANAGER OF ORGANIZATION
PRESIDENT:Mo.n~,l)~,~,-, SECRETARY: ___ ,, __ , ______ _
ADDRESS: ,bl1 to 5J:...&) "Ro ~ '5l,, ____ . ____ .,, __ _
S~ iU.-~ __ ..L±2.....33J'_L:L_.,
PRES, PHONE: 3..e ~::,.ldz.!..::..!....~~?c.!.... ______ EMAIL: .1A.A..3Rv-;..5~1\;;:.C!.lr-t> .... \wr.S>t>dh .5'<lW"')
SEC, PHONE: , ______ . _____ . EMAIL: __
[~~CATi~~N ~U-THORiZA'TioN---"'--··--·-··-'·'---""_·_==__·--_-_-· __________ ----'1
If the organization is a tenant andlor renter of the event location, please have the properiy owner complete the following:
D Applicant/Organization owns the event location
D I give permission for the Applicant/Organization to use my property,
Comments: --_.,----_._._,_._-".,." ...... _--'".""_ ... --,,._._--,.
Property Owner's Name: ____ Phone: __________ _
Property Owner's Address:
Property Owner's Signature: _____ _ Date: _________ _
Notary Signature: ___ . __
2,16
-'r===
A map of the event site is required and should indicate event layout with proposed attractions, recommended
street closures, parade or run/walk routes, etc. Please draw you map on the space provided below, or attach
your map to the application upon submittal. The following must be identified and labeled:
1. Event Site (label streets, building, etc.) 3. Canopies. teIlts, stages 5. Fencing/Barricades x·x·x 7. First aid facilities +
2. Routes (races. parades, etc.) + + + 4. Restroom tacilities R 6. Ofr duty police omcers P 8. Parking Area PA
5-16
Chamber South's 39th Annual South Miami Art festival
-\)'<f." ~\r$:~'?>"'\ .
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f:?o-s,."<::-/ \~.~~
SuNThusr
November 6 & 1, 2010
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CHASE 0
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Dan~
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00
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il5
100 feet
= = INTTTTliii!
1m! I I I I!~I I~IIIII:IO I~IIIIII:I I~IIIIII:I mllll;?D~o~m I~IIIII~I IEBI ~ I§~~ m IIEEllI 1IEBll_~~
~ . ~-I.. ~
Gpr..-""iI'lPOl14OI' ! Kids Area i?;
~ t Q) • First National Bank I-FIJI1IWorh il5
E ~ of South Miami "3 X
Q) W \.. \J First 0 W ~ _ National () -
co a::: Bank r-a::
t.O w of If) w
I-S.~ >1-52 Miami ~z
ooW w
U
Chamber South
n, te Art Festival Headquarters
Irish Times =>x T-Shirt and Poster Sales Pub & Eatery Ow 0_ Festival Information COer "'w
;;:1-
",Z w
Sponsor SPlIee No.
Firs! National Bank of South Miami FNBSM
Cervezas Beer
Bath Fitter S6
Coral Gables Acupuncture 20
COSICO Wholesale 78
Frames USA 65
Havana Rice 96
Kanner & Pintaiuga, PA 83
Presented by
Miss Paige Psychic 94
On the AvenueMarketing 107
Physicians Weight Loss Center 69
Southwest Properties 48
First National Banft: of South Miami
Sprinkles Magazine 96
INDE1ViNlFICATION AGRJ3EMJS1\if
C<..-:=""'"="""""""=~"""="';:--=="">'='"'~==~'='.","--""""<'r __ -==.,","""~-.o..~"",,,,,<,,,,, __ ,c<""',,.,.--,. ~"""'=,"",~."""=,~ ,.--_.;,,-.,,:.<--:",:"""",-.""·""",",-,-+"",.,~~""""",,,,,,,,,,,,,,,,~".-.,,,""',=,=-.::o,,t"'" ' .... , __ ,",'~"". ",..., ""-,,~.'-,,,,'~',:C, ,'~-__ .,.,.c ... "
TlflS AGREEME0!T ("Agreement") is entered imo by and between .C~.M~'S. • .!.L~~.-;-:-: __
("Applicant"), and the City of So lith Miami ("City") on the dare on which the last of the Parties execlltes this Agreement.
RECITALS
WHEREAS, the Applicant has submitted a Special E:ven! l'et1llit Applicalionto the City for (event title)
S.,,,.Ie!'\ ~ \~~_LI\I'L3:.'!c'::rl\ '!.~ .. __ .. _ .. _ at ~~_.D!.i~_,. ______ ... " .... ___ ........ __ (location) on
(cJate(S» .N.W .. ,,5 ~ t..---+~ ... l\_ .. ____ .... , ("Special I:vent"): and VvllFRE:AS, pursuant to of tile City'S Code and the
City's Special Event Regulations, the Applicant milS! eXecute an inde!llni1i(,~Hitm and hold h~lrmless agreement prot~ctjng
the Ciry rrom any and all claims which n13Y ZlriS(' OUI of the Special Even!.
NO\V, TF-1EREFOR.E'1 in consideration of the matters l'rc!tcd abOVe, the mutual covenants set forth herein, and other good
consideration the receipt and sufficiency of'\\hich is hereby acknowledged, the Parties hereby agree as follo\vs:
1. The above recitals are true and correct.
1. Applicant agrt'cs to indcnmify) defend and hold tilt City, its officers. affiliates: employeeS, successors
find assigns, harmless from find ::lgainst any and a!l such claims. suits, actions) damages. or causes of
action arising as 8 resull of the Special Event, or of the conciiiiol) of the site on 'v,hich the SpeciaJ Event
is held including any persona! injury or loss of' life, or damage w or 10:'5 of prOpeI1)1: and from and
agnins! any costs, 8!10rney's [('1:.':). e\l)('!lS,,~S or liabilities incurred in and ;.lbout the defense or senlement
or ailY claims. and the. im,estigmioll thereof'.
_L Pc:rmits for SpeciaJ Events must be on e\'ent silt at all timeS,
J No Street shall be closed without authorization flTll11 the City of South :\'Jhmi Public \Vorks De.partment
and Police Departll1"Ill,
5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), iVrinmi-
Dade County standards and any additional requireme11ts by the City of South iv'Iiull'li Public \\forks
Dep;,{rHll~llt and Police Departm('nt.
6. Event Hl'CaS shall !1C restored to equal or beHe!' condition than they were: before the event swrted,
I. Ifall rcstOl"l1tioll v.,:orl.:: i~ not pcrfc,rmcd veithin 30 (bys of\vork complctiol\ the City of So 11th
Miami Public Vlorks Dcpartmc.'nt may res.tore the event area nnd charge the appJica1'l1 for the cost of
rcstonltioll plu:\ a l11inirnuJll of 1)1% fc\!' (Jdmini:drativc: Fe:.:: zlIld any tldditionztl ;nciclcnt~)l fees.
S. Applicant mus( pay all fe~s prior W \hi; !,t~irt of ih~ir e\'(;.'lll(~).
9. r\pplicnnt5 thm receive approval fell' tl1cil' event m()l"e rl1[ll1 rhirty (30) days in advanc.e shaH notify 1he
City of South Ivlinmi SpeciD! Evcnt/iVfnrketil1g C00!'dinn!0l' at leost forty-eight (48) liOUl'S prior to starr of
theil' cvcnt.
10. Any damage to private rl'Ope.rty shDl1 be rcstOJ'cd 1'0 it.') original condition 01' be.tte!' and QS acc.epTed by the
Owner.
IN WITNESS \\,IIL:RU.lJ', each of the. 1'00iic" herel,) 11.-,; caused this Agreemcnt to he executed and scaled hy its duly
authorized signntory(ics) on the date set fOrTh below.
l'\Ii"r0c...'t-\ ~"'~~\ .~ NAME APPLICANT "'---
AA~:AANT SIGNA I URE" ....... -----·---··
.~( ~(l.Lll...~--.... -_
NO A fli!!,,"!if,>$'l!il!. '~ .... ~","'~G~ISELA~I.lOf1~E!!!!!NS!!!!!!!~ ,-% MY COMMISSION # DO 913611
i EXPIRES: August21, 2013
Bonded Thru No!al)' "Public UndelWflters
8-16
1) ':'II <,>", 6).-ri
APPLICANT'S TITLE
!J.....~:........ . .LJ.I ( ___ _
DATE
,.,u.... • OPID: NF
CERTIFICATE OF LIABILITY INSURANCE DATE ,,,,,,,,w, '"
the t!rms : of the policy, certal~ may require an endorsement. A statement on this certificate does not confer rights to the
, holder in lieu of such
Q~:n~CC'~c. :~;·~~~Q.!~~~------------------'I~r~i-.. N",----------4 ~_=J.~uu",. Blvd.,#400 W.·U' V'UN' ~tfI"' .... E'''!lliL'. ___________ .....,'''-''''''-_____ -j ~~~5 567 ~.,
p·i.iiiir; it Lyons
i INSURER A 1 of.
NAle>
119305
INSURED g~':::~~~~~~ho~:~~iami Ke:d~ll I'NSURERB,Zenith
I,NsuRERe,
113269
Chamber of Commerce
DBA Chamber South) Inc.
6410 SW 80 Street
South Miami, FL 33143-4602
'NUMBER:
I INSURER 0 ,
I 'NSURER E,
~H6fc~~g v~OTWIT~~~~J~~G ANY REg~IREMENT. TE~~1E~ ~~~g~I~~V~F B:~~ 6~SN~~6~ 6~EdTHER Db~C~~~:~?iJ ~~:P~~~ ;gL~~16J~~~
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 'rf: TYPE OF' POLICY NuMBER ~~ ..... :.,----------LLI-M"T-S---------I
I ~'OO'" ill' A Ix I .lIABIL X 06101/11 06101/12 I I,
A
A
B
f--+-..JI CLAIMS·MADE [K] OCCUR ,'",p,",.o) " 10,000
I--______________ l &. • ,
GFNFRA' , M';:-';;;~~LlLI~CY !r~l~ )L~~'M~T'T~ APn~IS-';;: LOPE;';CR:-. -PROO"CTe : :
LIABILITY
I--
I--ANY AUTO -ALL OWNED SCHEDULED
~ AUTOS :K AUTOS
HIRED AUTOS
NON-OWNED
AUTOS
~ I ~~~CUR
~IXi
,. LIABILITY
,NYI
I' ye, .. """'1 ~}gp I I
.. ,
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I·
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0
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",~,c LIMIT " 06/01111 06/01/12 BODILY INJURY, . ,
BODILY INJURY, ; ,
ip"~: ;ide~l\ $
$
$
06/01/11 06/01112 , , ,
I T';;~"'T~]N" I X IV.,\"
06108/11 06/12112 EiL ~Ar." ,cc'n~N' ,
INIA I E.L DISEASE· EA ,
I E.L. DISEASE· POLICY LIMIT ,
101, Additional Remarks Schedule, if more space Is required)
with respects to
1
nnn nnn
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of South Miami . THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS_
6130 Sunset Drive
South Miami, FL 33143 AUTHORIZED REPRESENTATNE
fA.! ;~.......,.....
@1988·2010ACORDCORPORATION. All rights reserved.
ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD
CITY OF SOUTH MIAMI PARKING DIVISION
:;,,, .. tl. :-'1!" 1111
F I" '" I <l "
1'?~:~1
6130 Sunset Drive, South Miami, FI33143 (305) 668-2512 Fax (305) 663-6346 ff~'~'nl Parking StaflsIMeters Renta!s Application .,,,OJ
Pursuant to Section 20-4.4 (1\I)(3)(B) of Land Development Code, ",Rental Fees for Public On/Street
curbside spaces (Parking space) are $~ per space per day, seven days per week based on twenty-four (24)
hour use", '#!{(}D
(' ~~ ~ __ S~_. ___________ . __ . __ ,M..~~5_~ ___ ~~ ______ _
Business/Organization Name Applicant Name
Business/Organization Address City State Zip Code
sc,<,: G (, /-1!!.3...L_, __ '?,,_<C':_JJd.,,::,q5/) ot,___ ,~"'" RIL'?o'?"'.1L~ <,I-.,,~ \,<.~ ",0'" +\.,-c.C' "V'\
Phone Number Fax Number . E-Mail
Ch c..\.'V"'>"""">'h~.r' ~<..:> ....... -\).-." J'j<,:;v+~ M'~ ......... ) ,
Name of Event: '1,,'''' (1..--"" v" \ 1\5. -\-" ~ es-t ,~~ Type of Event: -\ e <;.-{ \ v fA :..) __ _
Purpose for utilizing parking meters: _....2,:~ "",-J __ !1.! <_ ~ ~~ ______ .. _
---'-----------_ .. --------.... _------
Number of On/Street
curbside spaces requested:
Number of Day's c.. Starl Lf (/ 0
_____ curbside spaces desired: ___ Time: __ _ p.nl.
End I a.m.
Time: _"'_'_-~_' "_'_ ~L
(If neCeSSi'lIY, please attach
I hereby certify the above iniorrnation is true. correct and complete as of the date of this submittal. It is understood that
this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall
amend or supplement this application within five business days of the change
~(~~~
Applicant's Signature Date
FOR OFFICE USES ONLY:
[ ": DENIED
--7 --Permit No: _________ _
rv(APPROVED AS PRESENTED APPROVED WITH CONDITION
NO, Meter Days: G 4-:g: NO, Metar: :g: Daily Fee: ~"Z6 t:>.. DA./
r::z-ZC/-IJ I ' ~ I $ 5. -;;z 00 _ _
PARKING DIVISION SIGNATURE D.lITE Estimated Total Cost
13-16
CITY OF SOUTH MIA\1I POLICE DEPARTMFNT
6130 Sunset Drive, South Miami, FI 33143 (305) 663-6301
Extra-Duty Police Officers
Application
!OOl
A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra-Duty"
employment. The following policies and procedures must conform in order to schedule a police of11cer for employment on a
temporary or infrequent basis:
:;.-The South Miami Pollee Department shalf be the fin a! authority in determining the minimum number of officers required to pollee a
particular event If mora thsn three officers are hired, a supervisor must also be hired The City Manager Office and South Miami
Police Department \vi!! oeterrriine the supervisor to officer raHo for larger events
r The ,l.\pplicant will be required :0 compensate lhe assigned officer ior a minimum of three (3) hours even if the event is of a shoner
dL:ration. Currently the rate ior Extra-Duty Police Ofilcer is $40 per hour & 550 per hour for Supervising Officer, plus a $3.00 charge for
radio usage for each officer
" The Applicant must compensate (he officer(s) for their services at least one (1) day prior to the start of the scheduled evenl that the
officer(s) will be assigned lo. No monetary payment \,vill 86 accspted. No payment by exchange of goods or services is acceptable.
r If, during a scheduled even\' Ills ,Ll,pplican! dslefmines that he!she needs to extend the time an officer(s) works at the assignment, the
.t:.pplicant shaH compensate OffiC<2:f(S) for a full hO~H v,iorked ii the Of:icer(s) vvorks for more than 20 minutes and/or less 59 minutes
beyond the regularly scheduled time of the evsnl.
>-Applicant must notify of a c2ncE:liation request of an Off~Duty Police Officer forly~8jght (48) hours prior to the scheduled date of service.
Failure to do so VIiI! req'.,.ire the .fl .. pp:icenl to compensate the assigned officer iar a minimum of three (3) hours,
APPLICANT INFORMATION
t.... ,_,._.~~ ..
c.o-,CNvY'I~ S~ -----.~.-~---~.---,-.--'------.. -----Business/Organization Name
GLI l 0 Sw 90'19, ~
Business/Organization Address
~,.~~ ___ . -I'.ge-,'A
City State Zip Code
-30~'GIb(-lb Z I
Phone Number
EVENT INFORMATION
'"""~---.....-.-----
!}Os-GG-"'"' 0:>0 'i.. .. __
Fax Number E-Mail
t{;<fYv"\CV')~c:u...Qa R II .
On-Site Contact Person
?oC;;::::J23 A -:..,,~ '3Lt~ __ _ ~,-+ ~ -0/) t V\\O.o
Cellular Number Type of Event
5~, !LL~ (l" 0-+5 ~.J) ~) lfu.\orylA d -';'0,000
Name of Event Event Location Anticipated Attendance
,', "Event Date(s) .' Event Time(s) (Min, 3 Hours) Duration " Numbed of Officer(s) Requested.' "
/l)ove""" \,., <' 5" 3'oOHP1-/ t:? '(?cP #F¥1 /P/IIY 6/@,?,h,cc7 hied <1" ;? / ~0h"Wi"'<6-'
I, n. ,h • .I\ C If,) ("'~/~ 9,' -"A -;Yb . t,..,{;/ '/t? 1//-/4 ) b tfJ#6~'" /b-f' [' J ,-»"cCdV"5, ",</m ;;
~
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I aCk~~ accept fin';cial responsibilities to pay all costs and fees associated withthis request form prior to the service daters):
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Applicant's Signature Date
FOR OFFICE USES ONLY: . 'APPROVED AS PRESENTED DENIED '._J APPROVED WITH CONDITION
THE CITY OF SOUTH IVlIAMI
PUBLIC WORKS DEPARTMENT
4795 SW 75!11 Avenue. \jia.mi, Florida 33 j 55
Phone (305) 663-6350 -Fax (305) 668-7208
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L PERMIT APPLICATION FOR WORK WITHIN THE ?UB!..!~_RleEiT.OF.WAY:=J
Note: ALL FIELDS SHALL BE FILLED
PROJECTLOCATION ~~ Lu'S-1. ,"s...,Y)~O"-Q.,J)R.zx!l (-~ Uro&,d;
APPLICANT. _ (j),<Jvv-.n ~ s..~ ___ NAME. iU.~ 'Sq:,.jj' 2"1>1·29.9P
PHONE/CELL. # 305-66 1 -(6o Z ( E-ma;1 kSQ uS"t€\l ,)GhvW)~S<D.:t..o. . (C.,-/"'y')
APPLICANT'S ADDRESS 5?><.t \ 0 'ju.;:> '2lo:l:?:L2't___ S~ Iiu\.~ W 33 (43_
STREET CITY STATE ZIP
I HEREBY REQUEST A PERMIT FOR THE FOLLOWING:
(BE SPECIFIC AND ATTACH PLANS AND ADDITIONAL SHEETS)
-----------.----------
ESTIMATED PROJECT COST: S _____________ _ PROJECT DURATION:
ANTICIPATED EFFECTS ON VEHICULAR AND PEDtSlRIAN TRAFFIC DURING PRDJECT I MAINTENANCE OF TRAFFIC
PROVISIONS (INCLUDE PLANS OR SKETCHES).
"IN SIGNING THIS APPLICATION. I UtJDERSTAND THAT SEPARATE CITY AI;D!OR COUNTY PERMITS MAY BE REQUIRED FOR THIS
PROJECT. FURTHERMORE, I AM ":'.WARE THAT I AM RESPONS!8.LE FOR ENSURING Ti"Lll,T THE PROJECT IS COIJ.PLETED iN
ACCORDANCE WITH THE Pl.ANS AND SPECIFICATIONS AS STIPULATED IN THE. PERMIT AP~ROV,6-L COhiDITI01-lS"
SIGNATURE OF CONTRACTOR/QUALIFIER
PRINT Nt,ME & CONTRACTOiiS LICENSE NO.
FOR OFFICE USE ONL Y
RECEIVED
+ DATE
I APPROVED I ------r
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~~----'-------r
NOTARY
DATe
CQ_M_M_E_N_TS _______________ ~---PE-R-h-"TFEES I
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_____ .---+-_J
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PUBLIC WORKS AUTHORIZATION: ____________ DATE: _______ _
V 112007
CITY OF SOUTH MIAMI
Public Works Department
Event Cost Estimate
Submitted To: Maria Stout-Tate
Name of Event: Chamber South -South Miami Arts Festival
Event Date (s): November 5, 2011 and November 6,2011
Personnel:
I!!I. Saturday, November 5, 2011
(5:00AM to 7:00 PM)
One (1) Supervisor and four (4) employees
• Sunday, November 6, 2011
(7:00 AM to 9:00 PM)
One (1) Supervisor and four (4) employees
FICA
Eguipments:
!Ii. Barricades
Grand Total:
Date Prepared:
~ boll}
Signature: .L..::~"<'"'I;LA.ao __ ~=:::.. __ _
Print Name: t'l\o. .. " u.--t-\ Bw:.'i4I .. \ . \
Approved by:
$2,870.00
$2,870.00
$ 439.11
$6,179.11
$174.00
$6,353.11
Public Works Director
Witness:
Signature:_(_0_.:.....:~:..::..:=-...I!-_=''''-__ _
Page 1 of 1
Stout-Tate, Maria
-------------------------------.----------
From: Corbin, Larry P.
Sent:
To:
Friday, September 23, 2011 9:01 AM
Stout-Tate, Maria
Subject: Cost Estimate
Attachments: image001.jpg
The following is the cost estimate for the 2011 Chamber South Art Show. This is an estimate of cost for
extra-duty police personnel which will be required to cover this two day event.
Saturday November 5th :
0300hrs-2200hrs
Overnight:
2200hrs-0600hrs
Sunday November 6th :
0600hrs-2100hrs
21 supervisor hours
61 Officer hours
8 Supervisor hours
24 Officer hours
15 Supervisor Hours
52 Officer hours
Cost for extra-duty supervisor $50.00 per hour x 42hrs
Cost for extra du' $40.00 per hour x 137hrs
Total Es mate: $7,580.00
Lieutenant Larry Corbin
Uniform Patrol Division
South Miami Police Depa ment
PH 305-663-6351
FAX 305-663-6353
9/2312011
c;~\ 1\
RESOLU110N NO. 155-03-11705
A RESOLUTION OF THE MAYOR AND CITY COMMISSIoN
OF THE CITY OF SOUTH MIAMI. FLORIDA. MODIFYING
RESOL1JT[ON NO. 27-03-11576. RELATED TO SPECIAL
EVENTS, IN ORDER TO REVISE A POLICY RELATED TO
REQUIlUNG A SIGNATURE PETITION FROM BUSINESSES
IMPACTED BY A SPECIAL EVENT; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, public property: and public slreet locations within the City of South Miami are used
by OJgllllizations for special events which are beneficial to the Ci1;y and its residents; and
WHEREAS, the City Commission ai its Pebrwuy 18,2003 adopted Resolution No. 27-03-11576
which set furth policies on funding special events; IlOSIS for special events, and policies to be followed by
organizations sponsoring special events within the City; and
W~AS, Section 4 of Resolution No. 27-03-11576 sets forth a policy requiring a signature
petition of businesses impacted by a street special event ;and
WHEREAS, the City Commission desires to clarify the above policy by specliYing that certain
long stsnding special events are exempt ftom the policy pertaining to a signature petition of businesses
impacted as set furth.in Section 4 of Resolution No. 27-03-11576.
NOW, THEREFORE. BE IT RESOLVED BY TJiE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLOIRDA. AS FOLLOWS:' .
-""-_. 8;tio;in;;; &.;;tion 4~fReSOi-;;tionNo. -i7-03-1151OwIiiCllSetHonti a po\i1:yrequiring-a-.. · .. ---·····
signature petition of businesses impacted by a street special event, is hereby amended to read:
"Section 4. AD organizations sponsoring an approved special event which closes a public street
within the City of South Miami, must provide. in advance, a petition signed by B. majority of
businesses fitcing the street affected by the approved special event. This requirement will not be
required by the fullowing special events:
Red Sunset Merchants Assoc. Safe Street Halloween (Oct. 31. 2003)
Chamber South Arts Fesliwl lNov 1 & 2.2003)
Santa's parjjde of the Elves Parade <Dec. 7. 2003)
Cultural .A:ffi!jrs Council Art Expo (Jan. 3 & 4. 20{M)
Martin Luther King MLK Pamde/Event (Jan. 10.2004l.
Miami Herald ToW Health (Jan. 18,2004)
Red Sunset Mercl!ants Assoc. Arts &. Crafts Show (Feb. ~l & 2~. 201M)
Pg. 2 of Res. No. 155-03-11705
Section 2. This resolution shall be effective immediately after the adoption hereof.
CITY ATIORNEY
,2003.
Commission Vote:
Mayor Fellu
Vlce·MayorRussen
Commission Belbel Yea
Commission McCrea Yea
Commissioner Wiseombe Yea
SA YJE:\Comm ltems\2003\9-16-03\Resolu1lon Spec Events Revision 9-16-03.doc
RESOLUTION NO. 27-03-11576
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATED TO
SPECIAL EVENTS, SETTING FORm A POLICY ON FUNDING
SPECIAL EVENTS AND COSTS ASSOCIATED WITH SPECIAL
EVENTS AND; PROVIDING AN EFFECTIVE DATE.
WHEREAS, public property and public street locations within the City of South Miami are used
by organizations for special events which are beneficial to the City and its residents; and
WHEREAS, such special events may require City services and resources to be expended in order
to provide security, clean up, banner hanging, street blocking, covering of parking meters; and
WHEREAS, the Mayor and City Commission desire set forth a policy requiring reimbursement
to the City for all revenues lost or expenditures made for special events.
NOW, mEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLOIRDA, AS FOLLOWS:
Section 1. All organizations sponsoring approved special events using public property or public
streets within the City of South Miami must reimburse the City for all City revenue loses, and
City expenditures associated with the approved special event.
Section 2. All organizations sponsoring special events using public property or public streets
within the City of South Miami must receive approval by resolution from the South Miami City
Commission. The resolution must include the estimated reimbursement amount to be paid to the
City for all City revenue loses and City expenditures associated with the approved special event.
Section 3. The resolution described in Section 2 above may also specilY an additional monetary
contribution to be made by the organization to the City; the resolution shall specilY as how the
additional monetary contribution is to be used by the City.
Section 4. All organizations sponsoring an approved special event which closes a public street
within the City of South Miami, must provide in advance, a petition signed by a majority of
businesses facing the street affected by the approved special event.
Section 5. All organizations sponsoring approved special events using public property or public
streets within the City of South Miami must agree in writing as to pay the actual the amount of
City revenue loses and final City expenditures associated with the approved special event.
27-03-11576
(2)
Section 6. All organizations sponsoring approved special events using public property or public
streets within the City of South Miami which have been allocated monetary grants in the adopted
City Budget, should pay for the required reimbursement from the designated monetary grant.
Section 7. This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this _18t~, day of February ,2003.
ATTEST: tcaaglD I;/.
CI CLERK ~
READ~l>!&*I'1PRClVE,Q,AS TO FORM:
APPROVED:
c1n"
MAYOR
Commission Vote:
Mayor Feliu
Vice Mayor Russell
Commission Bethel
Yea
Yea
Yea
Commission McCrea Yea
Commissioner Wiscombe Yea