4To:
From:
Date:
Subject:
Background:
South Miami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor & Members ofthe/,:~Commission
Hector Mirabile, Ph.D, City Manager /.Lf J I
September 13, 20 II Agenda Item No.:~
A Resolution relating to Budget; authorizing a transfer of
$20,000.00 from account No. 001-1910-521-1410, Police
Department Overtime, with a balance of $53,675. 14 to account
No. 001-1910-521-3450, Police Department Contractual
Services.
It is essential to provide sufficient funds for the Police
Department's Contractual Services account for the purchase of
two Guardian Lockers from KeyTrak Inc. a computerized key
management system, in order to maintain security and control of
the access to the police department's laser radar guns, which will
provide documentation of the persons checking out the
eqUipment. Also, the police department is in the process of
changing CAD/RMSlMFR software vendors, (from USA Software
to OSSI) which provides a core package of modules but does not
include additional, necessary modules such as the Internal Affairs
Module, the QuarterMaster Module and the Asset Management
Module (Property & Evidence) which enables the police
department to track and manage equipment, investigations and
inventory maintenance.
2001
Transfer Amount: $20,000.00
Transfer From:
Transfer To:
Attachment:
001-1910-521-1410, Overtime; with a current balance of
$53,675.14
001-1910-521-3450, Contractual Services with a current
balance of $794.61.
o Proposed Resolution
1 RESOLUTION NO. ______ _
2 A Resolutiou relatiug to Budget; authorizing a transfer of $20,000.00 from
3 account No. 001-1910-521-1410, Police Department Overtime, with a balance of
4 $53,675.14 to acconnt No. 001-1910-521-3450, Police Department Contractual
5 Services.
6 WHEREAS, it is requested that the budget for the Police Department Contractual Services
7 account be increased by $20,000.00 from account No. 001-1910-521-1410 (Overtime); and,
8 WHEREAS, it is essential to provide sufficient funds for the Police Department's Contractual
9 Services account for the purchase of a Guardian Locker from KeyTrak Inc., a computerized key
10 management system, in order to maintain security and control of the access to the police department's
11 laser radar gnns, which will provide documentation of the persons checking out the equipment; and,
12 WHEREAS, the current system checking out laser guns is inadequate and does not provide a
13 reliable audit trail for the use and return ofthe equipment; and,
14 WHEREAS, the police department is in the process of changing CADIRMSIMFR software
15 vendors (from USA Software to OSS!) which provides a core package of modules but does not include
16 additional necessary modules such as the Internal Affairs Module, the QuarterMaster Module and the
17 Asset Management Module (Property & Evidence) which enables the police department to track and
18 manage eqnipment, investigations and inventory maintenance.
19 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
20 OF THE CITY OF SOUTH MIAMI, FLORIDA THAT;
21 Section I. The City's Finance Department and the City Manager are hereby authorized to
22 transfer $20,000.00 from account No. 001-I 9 I 0-521-141 0, Police Department Overtime, with a current
23 balance of $53,675. 14 to account No. 001-1910-521-3450, Police Department Contractual Services, with
24 a current balance of $794.61 .
25 Section 2. This Resolution shall take effect immediately upon adoption.
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
PASSED AND ADOPTED this __ day of ___ -', 2011
ATTEST:
CITY CLERK
Read and approved as to Form
Language, Execution and Legality:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Pahner:
Commissioner Harris: