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1 City of South Miami
2 Regular City Commission Minutes
3 August 16, 2011
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A. SILENCE OR TURN OFF ALL CELL PHONES
The City Commission of the City of South Miami, Florida met
in regular session on Tuesday, August 16, 2011, beginning at
7:09 p.m., in the City Commission Chambers, 6130 Sunset Drive.
B. ADD -ON ITEM (S)
(NONE)
C. ROLL CALL
The following members of the City Commission were present:
Mayor Philip K. Stoddard, Vice Mayor Valerie Newman, and,
Commissioners Velma Palmer, Brian D. Beasley and Walter A.
Harris.
Also in attendance were: City Attorney Thomas F. Pepe, City
Clerk Maria M. Menendez and Acting City Manager Alfredo Riverol.
D. MOMENT OF SILENCE
Invocation was conducted by Commissioner Harris.
E. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited in unison.
F. LOBBYIST(S) ADDRESSING THE CITY COMMISSION TONIGHT MUST
HAVE BEEN REGISTERED WITH THE CITY CLERK
G. PRESENTATIONS
Alzheimer's Association of Southeast Fl
A Proclamation was presented declaring October 29, 2011
"Alzheimer's Association Miami -Day Walk to End Alzheimer's Day ".
Employee of the month
This award was presented to Donald Benjamin, Public Works
Superintendent of Maintenance in recognition of his dedication
and important contribution to the City.
CITY COMMISSION MINUTES 1
August 16, 2011
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1 With no further presentations this session was closed.
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3 H. APPROVAL OF MINUTES
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6 Minutes of July 22 and August 2, 2011
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8 Moved by Mayor Stoddard, seconded by Vice Mayor Newman, the
9 motion to approve the minutes of July 22 and August 2, 2011
10 passed by a 5 -0 vote:
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12 Commissioner Palmer: Yea
13 Vice Mayor Newman: Yea
14 Commissioner Beasley: Yea
15 Commissioner Harris: Yea
16 Mayor Stoddard: Yea
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18 I. CITY MANAGER'S REPORT
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20 (See attached report)
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22 With some further comments the City Manager's Report ended.
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24 J. CITY ATTORNEY'S REPORT
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26 • Regarding MRP, the direction was to find whether there
27 is a breach in the Agreement;
28 • Regarding J.R.E. Lee, Mr. Pepe said he is waiting for
29 a title search which he ordered; the City does not
30 have a copy of an interlocal agreement with the
31 County; and the direction was to file some type of
32 dispute resolution.
33
34 With no further comments, the City Attorney's Report ended.
35
36 K. PUBLIC REMARKS (5 minutes)
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38 Yvonne Beckman made comments in opposition to the items on
39 the agenda relating to the replacement of outdated software for
40 the Police Department.
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42 Bob Welsh referred to a newspaper article written by our
43 Washington lobbyist's wife.
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45 John Edward Smith asked the Commission to schedule a date
46 for conducting a workshop regarding the City's welcome signs.
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CITY COMMISSION MINUTES 2
August 16, 2011
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Sharon McCain also made comments in opposition to the items
on the agenda relating to the replacement of outdated software
for the Police Department. She also spoke against the proposed
taxicab designated parking space.
Grey Read said to be very happy about the recently planted
trees along 62nd Avenue.
With no further speakers this session was closed.
L. COMMISSION REPORTS, DISCUSSION & REMARKS
Commissioner Harris
• Encouraged everyone about attending Family Movie Night
which is held at the Community Center on the last
Saturday of every month;
• Wants to start working towards an annexation project
through different sections of the City.
Commissioner Beasley:
• Referred to the proposed
Hospital along Manor Lane;
• Asked the City Attorney to
issue of nuisance caused by
the Hospital;
plastic wall for the
research the Code on the
cars going in and out of
• He then referred to the upcoming opening of the
Charter school at J.R.E. Lee, urging parents with 6th
grade children to apply.
Commissioner Palmer:
• Said that the new design of 62nd Avenue creates
confusion for motorists;
• Regarding cars that provide transportation for people
to the hospitals, these are usually privately owned
and hospitals are not responsible for the noise they
cause;
• Regarding charter schools, she said that they have
different criteria from those of public schools where
all teachers are required to be certified; she added
that unfortunately these schools are taking away much
needed funding by public schools.
CITY COMMISSION MINUTES
August 16, 2011
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Moor Stoddard
• Said that Pinecrest might be sharing our lobbyist
which will result in savings for them as well as for
our City;
• He reminded the Commission to add their thoughts and
ideas to his mission statement;
• He asked about the possibility to install a kiddy
fence at Palmer Park to protect the children from
running into the street; Parking Director Stout -Tate
said that the City is planning to install hedges;
• He also spoke with concern about Turkey Point and the
risk we face in case of the malfunction of a reactor;
he added that the County does not have a realistic
evacuation plan in place.
Vice Mayor Newman:
• With regard to the Mayor's concern about Turkey Point,
she recommended initiating a local plan for
evacuation.
With no further comments this section was closed.
At this time items no. 3 and 7 were pulled from the Consent
(now no. 6 and 7 respectively)
M. CONSENT AGENDA
127 -11 -13441
1. A Resolution relating to budget; authorizing a
transfer of $31,665.00 from account No. 001- 1910 -521-
2210, Pension Plan Contribution, with a balance of
$159,567.00 to account No. 001- 1910 - 521 -2220, Deferred
Compensation Contribution; providing for an effective
date. 3/5
(City Manager- Police Department)
128 -11 -13442
2. A Resolution relating to budget; authorizing a
transfer of $10,000 from account No. 001.1320.513.1210
City Manager Regular Salaries to account No.
001.1320.513.1310 City Manager Part Time Salaries.
3/5
(City Manager)
CITY COMMISSION MINUTES
August 1.6, 2011
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129 -11 -13443
3.A Resolution authorizing the City Manager to approve a
purchase and installation of a gazebo in the amount of
$24,658.35 through Leadex Corporation to be placed at
Dison Park funded by the Safe Neighborhood Park (SNP
Grant). 3/5
(City Manager -Parks & Recreation Dept.)
130 -11 -13444
4. A Resolution, authorizing the City Manager to accept a
donation in the amount of $3,000 from Baptist Health
South Florida increasing the expenditure line item for
Fourth of July Fireworks, account 001- 2000 - 572 -4820.
3/5
(City Manager -Parks & Recreation Dept.)
131 -11 -13445
5. A Resolution authorizing the City Manager to execute
a purchase work order for design and construction
administration services to T.Y. Lin International I
H.J. Ross for the design of the City Hall Sewer
Connection to be charged to Account Number 114 -4000-
541 -6490. 3/5
(City Manager- Public Works Dept.)
Moved by Commissioner Harris, seconded by Mayor Stoddard,
the motion to approve the Consent Agenda passed by a 5 -0 vote:
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Yea
Commissioner Harris: Yea
Mayor Stoddard: Yea
N. RESOLUTIONS
132 -11 -13446
6. A Resolution relating to attorneys' fees; approving
attorneys' fees for Squire Sanders and Dempsey, LLP in
the amount of $ 14,758.84; charging account no. 001-
1500 -514 -3410 legal services - litigation. 3/5
(City Attorney)
Moved by Commissioner Beasley, seconded by Mayor Stoddard
to approve this item.
This item was pulled from the Consent for the purpose of
clarification regarding the balance on the account.
CITY COMMISSION MINUTES
August 16, 2011
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1 With some further comments, the motion to approve this item
2 passed by a 5 -0 vote:
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4 Commissioner Palmer: Yea
5 Vice Mayor Newman: Yea
6 Commissioner Beasley: Yea
7 Commissioner Harris: Yea
8 Mayor Stoddard: Yea
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10 133 -11 -13447
11 7. A Resolution authorizing the City Manager to execute
12 a construction contract with H & R Paving, Inc in the
13 amount of $42,823.59 for Citywide Road Resurfacing
14 Project to be charged to the Local Option Gas Tax Fund
15 Account Number 112- 1730- 541 -6210. 3/5
16 (City Manager- Public Works Dept.)
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18 Moved by Commissioner Beasley, seconded by Mayor Stoddard
19 to approve this item.
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21 This item was also pulled for clarification regarding the
22 balance on the account.
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24 With no further comments, the motion to approve this item
25 passed by a 5 -0 vote:
O
27 Commissioner Palmer: Yea
28 Vice Mayor_ Newman: Yea
29 Commissioner Beasley: Yea
30 Commissioner Harris: Yea
31 Mayor Stoddard: Yea
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33 O. RESOLUTIONS) PUBLIC HEARING($)
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35 134 -11 -13448
36 8. A Resolution authorizing the City Manager to enter
37 into an agreement with SunGard Public Sector Inc., a
38 sole source vendor for Software Maintenance for a five
39 year period, with the first annual maintenance fee
40 payment to be included in the purchase of the Software
41 License and years two (2) through five (5) to be paid
42 annually from account number 001- 1910 -521 -3450
43 (Contractual Services) in pre- negotiated escalating
44 terms; providing for an effective date. 3/5
45 (City Manager - Police Dept.)
CITY COMMISSION MINUTES 6
August 16, 2011
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2 Moved by Commissioner Beasley, seconded by Commissioner
3 Palmer to approve this item.
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5 Commissioner Palmer expressed concern about all of the
6 different software items recently acquired by the Police
7 Department. IT support provided extensive explanation about the
8 need for the requested upgrade and about the benefits that it
9 will provide both to the police and to the residents.
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11 At this time the public hearing was opened.
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13 Sharon McCain addressed the Commission with the same
14 concern expressed above. She referred to the purchase of the
15 different software approved by the Commission for the Police
16 Department within the past year.
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18 Yvonne Beckman concurred with Ms. McCain, adding that she
19 had a problem with the sole source vendor.
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21 There was another speaker who addressed the Commission
22 basically in support of this resolution, but the gentleman did
23 not sign in.
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25 With no further speakers the public hearing was closed.
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27 With some further comments, the motion to approve this item
28 passed by a 5 -0 vote:
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30 Commissioner Palmer: Yea
31 Vice Mayor Newman: Yea
32 Commissioner Beasley: Yea
33 Commissioner Harris: Yea
34 Mayor Stoddard: Yea
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36 135 -11 -13449
37 9. A Resolution authorizing the City Manager to execute a
38 five -year Software License and Services Agreement with
39 parent corporation SunGard Public Sector Inc. for Open
40 Software Solutions Inc. (OSSI), a sole - source vendor,
41 for the replacement of outdated software for the sum
42 of $300,000 from the Federal Forfeiture Accounts 615-
43 1910 - 521- 6800(Intangible Assets) and 615 - 1910 - 521 -5205
44 (Computer Equipment) for Computer Aided Dispatch (CAD)
45 services, Records Management System (RMS), Field Base
46 Reporting System (FBRS), to include the first year
47 annual maintenance and support for the South Miami
CITY COMMISSION MINUTES 7
August 16, 2011
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1 Police Department's Public Safety Communications
2 System, providing for an effective date. 3/5
3 (City Manager - Police Dept.)
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5 Moved by Commissioner Beasley, seconded by Mayor Stoddard
6 to approve this item.
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8 At this time the public hearing was opened.
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10 Sharon McCain and Yvonne Beckman again addressed the
11 Commission with the same concerns as with the prior item.
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13 With no further speakers, the public hearing was closed.
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15 With some further comments, the motion to approve this item
16 passed by a 5 -0 vote:
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18 Commissioner Palmer: Yea
19 Vice Mayor Newman: Yea
20 Commissioner Beasley: Yea
21 Commissioner Harris: Yea
22 Mayor Stoddard: Yea
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24 P. ORDINANCE(S) SECOND READING PUBLIC HEARINGS)
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26 23 -11 -2096
27 10. An Ordinance amending Chapter 13, License, creating
28 Article II, Section 13 -31 titled "Use of City's Name"
29 and restricting the expressed or implied use of the
30 City of South Miami or its name by anyone for any
31 purpose. 3/5
32 (Vice Mayor Newman)
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34 Moved by Commissioner Beasley, seconded by Commissioner
35 Palmer to approve this item.
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37 At this time the public hearing was opened.
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39 Sharon McCain said that she is in support of this ordinance
40 as long as it will not cost the City any money.
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42 With no further speakers the public hearing was closed.
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44 With no further comments, the motion to approve this item
45 passed by a 5 -0 vote:
46
47 Commissioner Palmer: Yea
CITY COMMISSION MINUTES 8
August 16, 2011
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Vice Mayor Newman:
Commissioner Beasley:
Commissioner Harris:
Mayor Stoddard:
Bmq
Yea
Yea
Yea
Yea
24 -11 -2097
11. An Ordinance amending Chapter 15B entitled "Parks and
Recreation" for the regulation of Special Events
including the establishment of requirements for public
hearings, providing a process for permitting, the
payment of fees for permits and associated costs,
requiring compliance with City laws, and providing for
penalties. 3/5
(City Manager- Parks & Recreation Dept.)
Moved by Commissioner Beasley, seconded by Commissioner
Palmer to approve this item.
The public hearing was opened at this time.
John Edward Smith made comments regarding certain language
in the ordinance pertaining to the requirement of City services
and resources to be expended in order to provide security, clean
up, etc.
With no further speakers the public hearing was closed.
Ms. Stout -Tate concurred with the Mayor that any permitting
fees pertaining to events will be included in the City's fee
schedule policy.
Commissioner Palmer expressed concern with adding more
restrictions to our policy which could result in discouraging
people from coming to our City.
With some further comments, the motion to approve this item
passed by a 5 -0 vote:
CITY COMMISSION MINUTES
August 16, 2011
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Yea
Commissioner Harris: Yea
Mayor Stoddard: Yea
C
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1 Q. ORDINANCE(S) FIRST READING
2
3 12. An Ordinance relating to budget; authorizing an
4 increase of appropriations for expense line item 615-
5 1910- 521 -6800 (Federal Forfeiture Intangible Assets)
6 in the amount of $100,000.00, from the Federal
7 Forfeiture Fund, for the first of two installment
8 payments to SunGard Public Sector Inc., for
9 replacement of outdated software for Computer Aided
10 Dispatch (CAD) services, Records Management System
11 (RMS) and Field Base Reporting System (FBRS), to
12 include the first year annual fee for maintenance and
13 technical support. 3/5
14 (City Manager- Police Dept.)
15
16 Moved by Commissioner Beasley, seconded by Commissioner
17 Palmer to approve this item.
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19 Mr. Riverol explained that the reason for this item to be
20 in the form of an ordinance is because there is an Attorney
21 General's Opinion (AGO) providing that when there is an increase
22 of appropriations for an expense line item that it be done in
23 the same fashion that the budget was adopted.
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25 With no further comments, the motion to approve this item
26 passed by a 5 -0 vote:
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28 Commissioner Palmer: Yea
29 Vice Mayor Newman: Yea
30 Commissioner Beasley: Yea
31 Commissioner Harris: Yea
32 Mayor Stoddard: Yea
33
34 13. An Ordinance amending the Land Development Code by
35 deleting Section 20- 3.1(E) entitled "Business Outside
36 a Building ", inserting new Section 20 -3.6 (V) to be
37 entitled "Commercial Activity Conducted Outside of a
38 Building" to provide for outside merchandise display;
39 establishing exceptions, a process for permitting, and
40 limitations on the display. 5/5
41 (Deferred 5126111; 6114111); (7119111)
42 (City Manager- Planning Dept.)
43
44 Moved by Commissioner Beasley, seconded by Mayor Stoddard
45 to approve this item.
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47 Mayor Stoddard thanked Mr. Brimo for adding bicycles as
48 expected use, and for changing "automobiles" to "vehicles ".
CITY COMMISSION MINUTES 10
August 16, 2011
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With no further comments, the motion to approve this item
passed by a 5 -0 vote:
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Yea
Commissioner Harris: Yea
Mayor Stoddard: Yea
There being no further business to come before this Body,
the meeting adjourned at 10:32 p.m.
Attest
Maria M. Menendez
City Clerk
w: \my documents \minutes \08.16.11 minutes.rev.doc
CITY COMMISSION MINUTES
August 16, 2011
11
Approved
Philip K. Stoddard
Mayor
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CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission r.
Date: August 16, 2011
From: Alfredo Riverol, CFO
Acting City Manager (August 15 —19,2011)
Re: Manager's Report
As we move forward with the FY 2012 budget we continue reviewing for internal efficiencies
and external forces having a wide variety of possible impacts. City staff continues to evaluate
their respective budgets and make any recommendations which may improve the overall
efficiencies.
Attached, please find each respective department's current accomplishments and upcoming
objectives. The attached support is created with the intent to inform the Mayor and Commission,
residents and the community as a whole.
City Manager's Report to the Commission for August 16, 2011
I. ACCOMPLISHMENTS
a. NEW IT IDC SUCCESS
GIS computer completed. This machine will be deployed on Wednesday. Items that are
still pending are the installation of GIS which will be performed by SIaven Kobola.
License for AutoCAD is still missing and Mr. Kobola does not seem to have it.
Installation of software without proper license cannot be perforned due to compliance.
Mr. Kobola was informed that licenses must be provided to IT prior to installation of any
software.
We are still experiencing issues with USASoftware for both reporting and A- forms. Both
of these issues have been ongoing and only one issue with reporting has been resolved.
The A -forms issues have been on -going for months. These issues have been reported to
USASoftware on various occasions.
All but one issue with Granicus has been resolved. The current issue pending resolution
is the Matrix Switcher. This can be manually overridden but the problem has been
reported to DVS for resolution.
There were 3 police laptop issues that were handled. Two officer's duties were changed
and therefore configuration changes were required so that they could perform their new
duties. One laptop was submitted to IT for review.
IT is currently rebuilding the old laptops so they can be repurposed. These laptops will
be placed back into live inventory this week.
Attended the Budget meeting as well as the Hurricane meeting. IT is currently working
on requests made by the City Manager in the Hurricane Meeting for incorporation into
the final plan.
Build started on 5 desktop systems. 3 for the HR department and 2 for the Clerk's
Office.
Obtained quotes for 4 systems for the Planning Dept. Reviewed current configuration of
existing systems for compatibility.
Build another laptop for Commissioner Palmer after first rebuilt laptop had issues.
City Manager's Report to the Commission for August 1.6, 2011
b. FINANCE DEPARTMENT
Finance continues to update and provide needed budget FY 12 revisions before the
September 13 Budget Hearing.
Finance continues to work with the City's legal team and Financial Advisor to complete
the IRS refinancing agreement. The closing is scheduled for Wednesday, August 17,
2011.
Finance is in the final stages in working with Public Works GIS on the property study,
making sure that the stonnwater billing calculations are complete and accurate.
All City Departments continue training on the new OneSolution Financial System. Due to
a required software update, the revised go -live date for OneSolution is late August.
c. GRANTS AND SUSTAINABILIT'Y INITIATIVES
Applied for Miami -Dade County FY 2012 Community Development Block Grant
(CDBG) funds for Public Service for the City of South Miami's After - School and
Summer Carnp Program.
Applied for Miami -Dade County FY 2012 Corn munity Development Block Grant
(CDBG) funds for Economic Development for the City of South Miami's Business
Incubator Program.
On August 3, 2011, the Green Task Force showed film, "How to Boil a Frog," followed
by webcam discussion with director, .Ton Cooksey.
d. CENTRAL SERVICES DIVISION
Murray Park Community Pool Operator RFP: Request for a twelve (12) month
extension on the CDBG grant funding for the pool project was submitted and the City
awaits response to the sarne. If said extension is granted a new Pool Operator RFP will
be slightly modified and reissued.
Purchasing Ordinance: The City Attorney is reviewing the procedures necessary for
implementing the purchasing ordinance without conflict with the City's charter and will
advise so we can proceed accordingly.
Landscaping REP: The Landscaping REP received two responses. The City is currently
reviewing the responses and will be providing a recommendation to the City Manager.
City Manager's Report to the Commission for August 16, 2011
Towing Services RFP: The City Attorney is in communication with Police and the
former Assistant City Attorney concerning the Towing Ordinance and issues with the
same. Once the ordinance is revised, the towing services RFP based on the same will be
prepared and issued. Again, once confirmed, the pertinent dates will be provided to
Commission.
Insurance Broker RFP: The City received multiple responses for the Insurance Broker
RFP and Human Resources has made a recommendation to the City Manager.
Central Services is currently reviewing all proposals for the two construction projects
solicitations the SW 66h Street Improvements Projects Phase II and Citywide Road
Resurfacing Projects
Central Services is working with Windstream to install the new Telephone PRI, which
will help reduce the cost of the City's telephone system. The new PRI will be installed on
August 16, 2011
e. HUMAN RESOURCES OFFICE
We are pleased to announce that we have selected a highly qualified candidate for
Purchasing Manager. We extended a conditional offer of employment and look forward
to her arrival.
We are actively recruiting for the South Miami Police Department's Reserve Police
Officer Program. Only Certified Officers are eligible for this position. Applicants must
submit the City Application with copies of all certifications to the Human Resources
Office. Recruitment will continue until further notice.
The Human Resources Department will continue its expanded hours. The Office will be
open every Wednesday from 6:00 a.m. to 10:30 p.m. to accommodate the needs of the
employees of the South Miami Police Department assigned to the midnight shift and
employees who begin work at 7:00 a.m. All employees are encouraged to come by for
assistance.
City Manager's Report to the Commission for August 16, 2011
f POLICE DEPARTMENT
Police Department Accomplishments August 1 thru August 14, 2011.
Uniform Patrol Division
Total of 20 arrests: 1 felony, 10 misdemeanors, 5 traffic and 4 warrants served;
Of those 20 arrests, 1 was narcotics related;
On August 41h& 9 "i, the patrol units conducted Weed & Seed Community Outreach
details. During these details, hundreds of community contacts were made and
informational pamphlets which include anti -crime infonnation were distributed within
the CRA area.
On August 12th, the Patrol Division conducted a DUI saturation. patrol. This operation
was conducted city -wide and targeted impaired drivers, speeders, and equipment and
seatbelt violations. The operation resulted in a total of eighty -six (86) traffic citations
issued and two (2) arrests, including one (1) DUI.
Parking Enforcement
Issued a total of 2,415 parking citations.
Criminal Investigations Division
On Tuesday, 08- 02 -11, S.I.U. Detectives conducted a Special Burglary to Vehicle
Surveillance Detail. Undercover Detectives dressed in civilian clothing, using civilian
vehicles set up in an area where we presently have open vehicle burglary cases. We are
not at liberty to discuss this area at this time as we are still working details there until a
successful outcome is reached. The detail ran for 3 and 3/4 hours. Although the detail
resulted in no arrests, valuable intelligence was gathered which will be used for future
operations.
On Wednesday, 08- 10 -11, S.I.U. Detectives were working in an area and observed a
suspicious person. They watched him for a short period of time and discovered that he
was smoking marijuana from a marijuana smoke pipe. The contraband was impounded
and is being held as evidence for trial. The subject was arrested and charged with
possession of marijuana and possession of drug paraphernalia.
Professional Compliance Division
Training & Background Investigations Sections: Twenty (20) Reserve Officer applicants
were scheduled and interviewed for possible entry into the Reserve Officer program.
These applicants were rated in numerical order according to interview scores and will
now have their backgrounds investigated in that order.
City Manager's Report to the Commission for August 16, 2011
Accreditation: The General Orders were published and distributed via Internet access
and the Power DMS software which lets you view and sign for each standard operating
procedure on -line.
Code Enforcement Division:
For the period ofAug 1, 2011 to Aug 12, 2011:
Code enforcement is working closely with police staff to address on -going complaints of
loud music, illegal sell of products on a residential zone, and litter.
As directed by the City Manager, CE is working on the acquisition of one (1) "green" car'
for CE staff.
During this period the City was hit again with thirteen (13) graffiti tags; most of these hits
were on private property. CE is working with PD on this matter and with the property
owners to ensure the tags are promptly removed as other than capturing the culprit(s) this
is the surest way to combat the problem.
CE conducted operation "Shopping Carts" to address abandoned carts through out the
city. CE observed five (5) Publix shopping carts and two (2) CVS carts abandoned
through out the city. Publix and CVS were issued notices of civil infractions to remove
the carts.
CE and parking are working with Miami -Dade County to place a taxi stand in the city;
this taxi stand will aim to service downtown patrons.
Thirteen (13) lien search requests were received and processed in a timely manner.
$1,545.00 was collected in revenue for these searches.
CE received, processed, and issued 7' new Business Tax Receipts (licenses) and
collected $1,236.00 in business tax revenue. The new BTR's are a direct result of
proactive field inspections. Thirty-five (35) field inspections were conducted within the
timeframe of August 1, 2011 to August 12, 2011.
CE reviewed, processed, and returned thirty -eight (38) building permits in a timely
manner.
CE received and responded to twelve (12) citizen complaints within 24 hours.
CE issued 54 courtesy notices, 10 notices of violation with fines, removed 45
snipe /illegal signs from the City's right -of -ways, issued one (1) work without a permit
red tag, and successfully closed 35 cases.
City Manager's Report to the Commission for August 16, 2011
g. PARKS AND RECREATION DEPARTMENT
Recreation: Football and Cheerleading Registration is in progress. For more infomaation
call the Parks & Recreation Deparirnent — 305- 668 -7232, between 4:00 pm. — 8:00 pm.
First game will be held on Friday, August 19, 2011 at Miramar, Florida, against the South
Florida Hurricanes at 7:00 p.m., and on Saturday, August 20, 2011, from 10:00 a.m. —
6:00 p.m.
Senior Center Calendar
August 2011
Date
Time
Activity
August 12, 2011
10:00arn-
12:00pm
Care Plus Dr. performs Blood Pressure Screening
August 18, 2011
9:00am -1:00 m
Manicures by Pasteur Clinic
August 19, 2011
10:00am -2:00 m
Free Massage
August 22, 2011
10:00am -2:00 m
Free Blood Pressure Screening
August 24, 2011
11:00am- 11:30am
Substance and Medication Misuse Seminar by Social
Worker
August 28, 2011
9:00am- 11:00am
$reakfast rovided by Humana at Senior Center
August 26, 2011
1:00 m- 4:00 m
Free Movies
August 31, 2011
8:00am- 11:00am
Breakfast at the Grove
• Every Monday, Wednesday and Friday- seniors get picked -up to walk at Dadeland Mall
(DADELAND WALKERS — a walking club for senior citizens) 9:00 a.m. -10:30 a.m.
• Everyday there is a social worker on site from 9:00 am to 3:00 pm to consult with our
seniors.
• Every Wednesday, Thursday, and Friday - seniors are taken to grocery stores and retailers for
their weekly shopping.
• Every weekday - seniors participate in board games, cards, dominoes and exercise at the
Senior Center 8:30 a.m. -1:30 p.m.
• Monday and Thursday - Social Worker comes to teach Ails & Crafts from 1:00pm — 3:00pm
• Every Monday, Tuesdays and Thursdays exercise classes 10:15 a.m. -11:00 a.m.
Monday and Wednesday English classes 9:30 a.m.- 11:30a.m.
Tuesday and Thursday Spanish classes 9:30 a.m. — 11:30 a.m.
• Monday thru Thursday Computer classes 12:15 p.m.- 2:30p.m. (Comrrrunity Center)
• Monday and Thursday Art class 1:00 p.m. -3:00 p.m.
• Friday Citizenship Class 9:00 a.m. — 2:00 p.m.
• Last Wednesday of every month seniors go to Helen Bentley for Breakfast
All parks are on schedule with general maintenance, repairs and seasonal renovations.
Special Events: Free Movie at the Park on the last Saturday of the month, located at Murray
Park, Gibson - Bethel Community Center 5800 SW 66th Street, from 7:45 p.m. — 10:00 p.m. This
event is sponsored by Providence Road Church, Baptist Health South Florida, and City of South
Miami Parks & Recreation Department.
City Manager's Report to the Conunission for August 16, 2011
h. PLANNING AND ZONING DEPARTMENT
PIanning Consultant
The Department is reviewing a revised scope of service for planning consultant services
for comprehensive planning and land development code updates from Iler Planning.
Submittal of a Letter of Withdrawal of a Comprehensive Plan Amendment to the
Department of Community Affairs (DCA).
The City submitted a letter to the Florida Department of Community Affairs withdrawing
a proposed plan amendment dating back to 2008, related to an Educational Element in the
city's plan. Action was requested by the DCA to bring closure to the file.
Development
Planning, Building & Public Works is working closely with the owners /developers of 64
Development Corporation — 5966 S. Dixie Highway The owner /developer has
successfully secured financing and has resumed construction and development of the site.
Zoning
Staff is preparing to submit the first of a series of proposed land development code
(LDC) amendments to the Planning Board for review and public hearing, at their August
30`h regular meeting.
Staff will be also be submitting a proposed revision to the Planning Board at the request
of the Mayor and Commission to address the creation of a "MU -3 — Transitional" zoning
district. This item will come before the City Commission following the Planning Board
public hearing and recommendation.
Schools
Staff is working with representatives of the Miami -Dade County School Board to ensure
that all appropriate pen-nits and licenses are in place prior to the re- opening of the JRE
Lee School.
Miscellaneous
Department staff is actively engaged in training to use the new Granicus system for
document posting and retrieval.
Department staff continues to participate in the OneSolution training.
The Planning Director participated in a hurricane preparation training exercise with other
departments, the South Miami Police Department and the City Manager.
The department is proceeding with the upgrade of computer systems per the
Commissions approval of funds at the August 2 °a meeting.
City Manager's Report to the Commission for August 16, 2011
i. PUBLIC WORKS DEPARTMENT
• Swept the streets, cleaned up downtown, dump the litter cans through out the city for
the Solid Waste Division, mowed City Hall and right of ways, pressure cleaned
sidewalks downtown, and cleaned up downtown.
• Cut fallen tree in traffic circle at 61" Terrace SW 65 Avenue.
• Lifted trees along the wall at 64th Street SW 62 Avenue.
• Pruned tree in front of 6400 SW 58th Avenue.
• Pruned trees at 6440 SW 58"' Avenue, 4248 SW 62nd Avenue and 5752 SW 83`d
Street.
• Mowed right of ways,
• Repaired pot holes at 56 Terrace SW 59'h Court, 64 Street SW 59th Avenue, 69
Terrace SW 69'h Avenue and 4124 SW 60t1' Avenue.
• Trained an employee on the crane
• Repaired 25 MPH sign at 64 Street SW 68`3' Court.
Picked up barricades from 60th Avenue b/w 63`d Street and 63rd Terrace
• Handed out flyers for Engineering Division.
• Repaired sidewalk in front of 6421 SW 57tl' Place
• Repaired stop sign ahead at 77 Terrace SW 59th Avenue.
• Installed storm grate cover on "Dorn Avenue ", 59 Avenue B/W 72nd and 73`d Street.
• Cut fallen tree on SW 41St Street b/w 57th and 58th Avenue.
• Grinded down lifted sidewalk in front of 6421 SW 57th Place.
• Lifted trees at 6540 SW 59th Place and 64'h Street SW 67th Avenue.
• Lifted tree branches from over the street at 5800 SW 77°i Terrace, 6510 SW 68th
Place and all other low hanging branches on SW 58th Place from 64 Street to 66th
Street.
• Performed street light inspection.
Replaced and watered (40) Croton plants on the median on 64h Street SW 59th Place.
City Manager's Report to the Commission for August 16, 2011
• Picked up 4 weed eaters from All Dade Lawn Mowers for the CRA Second Chance
Program.
• Delivered (7) new garbage containers to resident.
• Filled (4) crane holes.
• Performed pick up of garbage and trash routes.
• Performed daily power street sweeping, please note that two sweepers were used
most of this time in order to keep up with the fallen leaves.
• Performed daily clean up & watered pots downtown.
• Pressure cleaned sidewalks downtown on Wednesday's.
• Dumped litter cans throughout the City three times a week.
• Perfonmed thorough cleanup of the fish pond and fed the fish at City Hall.
• Serviced /repaired (77) vehicles and heavy equipment at the Motor Pool.
• Started and finished project at CAA building. Painted 8 doors, painted a room;
• Replaced electrical outlet in the kitchen area; replaced electrical timer for the outside
light at Marshal Williamson. Changed 12 light bulbs and on ballast. Replaced 6 JAI -
JAI hats. Cleaned all carpets. Waxed and stripped all floors. Replaced 8 light
fixtures T12 for 4m8 for energy saving.
• Replace door grill at men's bathroom at Palmer Park.
• Repair 5 cabinets at City Clerk's office.
• Install water faucet at women's bathroom at the Community Center.
• Install key cabinet at the Motor Pool assembly room.
• Installation of door at Communication's PD.
• Relocated circuitry for new key track machine.
• Changed electrical ballast JAI -JAI at men's bathroom in the Motor Pool.
City Manager's Report to the Commission for August 16, 2011
j. ENGINEERING AND CONSTRUCTION
SW 66th Street Improvements Phase 11: Five bids were received on August 3, 2011.
Because this project is CDBG funded, copies of the bids and summary activities were
forwarded to the County's Housing and Community Department for review and approval.
Construction of ADA Handicapped Spaces at the South Miami Clinic located at
6701 SW SBth Place: Due to inclement weather over the past several days, construction is
planned for Monday 8/15/2011 and is expected to be completed by the end of the week.
SW 64th Street Corridor Sidewalk Repair Project: City staff met with the County to
conduct a site visit and answered questions related to the project.
ARRA Sus Shelters: The roof structures were installed at both locations. The
installation of the remaining structures and City emblems are scheduled to begin in two
weeks.
SW 64th Court Drainage: Drainage structures for Phase I were installed according the
design drawings. Milling and resurfacing activities is expected to be completed by the
end of the week.
Pinecrest Villas: No changes since the last report.
SW 62`J Avenue Miami -Dade County Road Improvement Project: Miami -Dade
County is currently planting trees along 62nd Avenue in their respective locations. The
City is reviewing the County's tree selection to confirm it meets the City's tree
initiatives.
Cocoplum Terrace Traffic Calming Project: No changes since the last report.
Manor Lane Traffic Calming: No changes since the last report.
Mango Terrace: A site meeting was conducted on August 3, 2011 to inform residents of
the survey results. The survey revealed that the traffic calming devices approved on
12/31/2008 did not receive the 2/3 concurrence needed to move the project forward. The
results and resident requests for alternative calming devices were discussed with the
County's Public Works Department. The County explained that an updated traffic study
is required to be submitted for further evaluation. The County stated that if the new study
show no significant changes to traffic flow, the County may not consider the alternative
calming devices.
Citywide Roadway Resurfacing Project: Bids were received on August 3, 2011 at 10
a.m. A vendor is selected and a resolution is presented to the Commission for approval.
Citywide Sidewalk Repair Project: The Contract is in the execution phase. A Notice to
Proceed will be issued within the week.
City Manager's Report to the Commission for August 16, 2011
64 Development Road Resurfacing: The developer informed City staff that they are
resuming construction activities and they have mobilized labor and equipment resources
to the site.
MDC SW 57th Drainage Improvements: No changes since the last report.