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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
The Honorable Mayor and Members of the City ommission
Hector Mirabile, Ph.D., City Manager ;;:.
Keith Ng, CFM, Operations Manager of E ineering and nstructio
August 5, 2011 Agenda Item No.: 7
2001
Construction contract with H&R Paving Inc. for Citywide Road Resurfacing Project.
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, authorizing the City Manager to execute construction contract with H & R
Paving, Inc in the amount of $42,823.59 for Citywide Road Resurfacing Project to
be charged to the Local Option Gas Tax Fund Account Number 112-1730-541-
6210.
On August 3, 2011, the City of South Miami received three (3) bids in response to
the solicitation. Bids were received from JVA Engineering, Rock Power and H & R
Paving at $66,311.30, $73,072.13 and $42,823.59 respectively. The bids were
reviewed and it was determined that H&R Paving is the lowest, responsive and
responsible bidder for the Citywide Road Resurfacing project.
The expenditure to be charged to the Local Option Gas Tax Fund Account Number
112-1730-541-6210 with an account balance of $75,000.00 before this request
Proposed Resolution
Tabulated Bids
Bid Proposals -Schedule of Values
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RESOLUTION NO. _____ _
A Resolution of the Mayor and City Commission of the City of South
Miami, Florida, authorizing the City Manager to execute a
construction contract with H & R Paving, Inc in the amount of
$42,823.59 for Citywide Road Resurfacing Project to be charged to
the Local Option Gas Tax Fund Account Number 112-1730-541-6210.
WHEREAS, the Mayor and City Commission wishes to provide road resurfacing
to city streets.
WHEREAS, the City has published an RFP # SM-2011-07-PW and bids were
received from JVA Engineering Contractor, Inc. in the amount of $66,311.30 and Rock ,
Power Paving Inc. in the amount of $73,072.13.
WHEREAS, H&R Paving, Inc. submitted a bid of $42,823.59, which is the lowest,
responsive and responsible bidder for the Citywide Road Resurfacing Project
WHEREAS, the total construction cost is $42,823.59, funded by the Local Option
Gas Tax Fund from Account Number 112-1730-541-6210.
WHEREAS,the Mayor and City Commission desires to authorize the City
Manager to execute a construction contract with H&R Paving, Inc. for the Citywide Road
Resurfacing Project for the amount of $42,823.59.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1: The City Manager is hereby authorized to execute the construction
contract that was attached to RFP # SM-2011-07 -PW and issue a Purchase Order to
H&R Paving Inc. for the Citywide Road Resurfacing Project in the amount not to exceed
$42,823.59.
Section 2: The expenditure shall be charged to the Local Option Gas Tax Fund
Account Number 112-1730-541-6210, before this resolution is adopted.
Section 3. This resolution shall take effect immediately upon adoption.
Passed and adopted this _day of ___ , 2011.
Attest:
City Clerk
Read and approved as to form
Language, legality and execution
thereof:
CITY ATTORNEY
Approved:
Mayor
Commission Vote:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
city of South Miaimi
Citywide Road Resurfacing Project
Schedule of Values
Bid Tab Summary
Item DeSCription
4 .... " ... ~ Up to I.VU Ul;:lJllI
existing aS2halt
Installation of 1.00" thick
5 superpave hot asphaltic
concrete
6 Traffic 6" Stripe Solid Yellow
7 Traffic 24" Stripe Solid White
(Sloe Bar)
Retroreflective Pavement
Unit
SY
TON
LF
LF
H&RPAVING
Qty. Unit Rate
4,764 I $ 2.00 $
250 $ 108.50 $
340 $ 1.15 $
29 I $ 4.60 $
JVA ENGINEERING ROCK POWER
Unit Rate Unit Rate
9,528.00 I I $ 2.00 $ 9,528.00 I I $ 2.75 $ 13,101.00
27,125.00 $ 144.00 $ 36,000.00 I I $ 125.00 $ 31,250.00
391.00 $ 2.00 $ 680.00 I I $ 5.30 $ 1,802.00
133.40 I I $ 6.00 $ 174.00 I I $ 4.62 $ 133.98
BID OPENING REPORT
Bids were opened on: Wednesday, August 3,2011 after: 1O:00am
For: RFP NO. SM-200-07-PW -CITYWIDE ROAD RESURFACING PROJECT·
COMPANIES THAT SUBMITTED PROPOSALS' .
l. H&RPAVING, INC. t <.f.;) ,rg ~3 -59
2. N A ENGINEERING CONTRACTOR, INC. 4/.0(0 3i I. ?D
3, ROCK POWER PAVING Ji 73,07.;)· } 3
-
c-. .
. --
.
.
.. ..,., .. .. , "'., . ~
THE ABOVE BIDS HAVE NOT BEEN CHECKED. .
THE BIDS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY REVIEWED.
City Clerk's Sign:,_-+fl--h-""--___ -.,~· w_" rdf
Below is a revised Schedule of Values for the project that must be used when submitting the bid:
City of South Miaimi
Citywide Road Resurfacing Project
Schedule of Values
Updated 7122120 II
Item Description Unit Unit Rate Qty. Price
I MobilizatIon LS 4, !.-I 4. :;:...
2 Clearing and Grubbing LS d. ,.v J 4. ,,"Ii'! -3 Majntenance of Traffic LS 4· ,. .. I A ~ .. -~
4
Milling up to 1.00" depth existing
SY ~, e. 4,764 q,~!. ~ aSphalt
5
Installation of 1.00" thick superpave
hot asphaltic concrete TON 1o!.~ 250 '27,4ZS-: ::!--
6 Traffic 6" Stripe Solid Yellow LF A "If 340 r:? rt,f p-
7
T rafflc 24" Stripe Solid White {Stop
LF 4.~ 29 /(3'3. is: Bar)
8 Retroreflective Pavement Markers EA /[/I, .. ~ 5 . hr/,,5~.
SUBTOTAL ---1'7 <2~'7 ~ Performance & Payment Bend (5% of I ••
9 SubtotaQ LS 1 1"1.10 (.
10 Contingency (10% of SubtotaQ LS 4 '7'23. ry,r}
f~ ~2-:3. TOTAL1S4 .'
Below is a revised Schedule of Values for the project that must be used when submitting the bid:
City of South Miaimi
Citywide Road Resurfacing Project
Schedule of Values
Updated 7/22120 II
Item Description Unit Unit Rate Q~.
1~--:I,----,M:.::o:.:b:::iIi:::za=ti:.:o:.cn -::--:-7.,-------__ ,.,LS:--_ 3A·SD· DO I
1-___ 2 ___ -C"'I..:.eac..ri.:.;ng!'-a"'nc.d...;Gc.r-.ub;...b,-in".g---'--' ____ LS __ re" a OIl· 0o ___ 1 __
3 Maintenance of Traffic LS 480. 00 I
4
5
6
7
8
9
Milling up to ' .. 00" depth existing
SY asphalt
Installation of 1.00" thick ,uperpave
hot asphaltic concrete
Traffic 6" Stripe Solid Yellow
Traffic 24" Stripe Solid White (Stop
Bar)
Ret~oreflective Pavement Markers
. TON
. LF
.LF
EA
Performance & Payment Bond (5% of
LS
SubtotaO
10 Contingency (10% ofSubtotaQ LS f-----'-''''-"-"--~-'-'--'-------
1.75 4.764
1'2 5. otI 250 .
--:-::--S.-aO 340
29
5
SUBTOTAL
TOTAL
.L ... ~ .... = .... ~~~ ...... ~_~~ ____ ~ __ ~ ________ --___ _
Price
;:>'.4.1;7),00
1'3, -a00. 00
490,00
J3 f lt>/.OO
31,~rr;, 00
180'2 ;1)0
14-. 00
c; 3, SC[.o. "'if
:?f/7 7.0S"
h,3$Y./.O ..
7:3, {)72,J.'.3
Below is a revised Schedule of Values for the project that must be used when submitting the bid:
City or South Miaimi
Citywide Road Resurfacing Project
Schedule ofVaJue,
Upc!at!!d ~.~ I
UnltUnlt Rate Qty. ' Price
5 ~. 50.9,,\1;>;
SUBTOTAL 5'1'. 1IIt>1. ~
LS
LS
.
I