12To:
From:
Date:
SUbject:
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
South Miami
2001
The Honorable Mayor and Members Of~: 'p0mmission
Hector Mirabile, PhD, City Manager /rl ~
July 27, 20 II Agenda Item # _.J<LJ--",O',,--~_
An Ordinance relating to budget; authorizing an increase of appropriations for
expense line item 615-1910-521-6800 (Federal Forfeiture Intangible Assets) in
the amount of $100,000.00, from the Federal Forfeiture Fund, for the first of
two installment payments to SunGard Public Sector Inc., for replacement of
outdated software for Computer Aided Dispatch (CAD) services, Records
Management System (RMS) and Field Base Reporting System (FBRS), to
include the first year annual fee for maintenance and technical support.
Background: The Police Department is required to operate and maintain a Police Communications
System to support the department's functions with radio communications, report
writing, records keeping, information retrieval and to respond to calls for service
from the community whether routine or emergency in nature, thereby making our
community safer.
The existing systems, CAD and RMS and FBRS have been instrumental in providing for
automation in the delivery of police services to the City of South Miami but the current
software is outdated and in need of replacement.
It is requested that the expense line item #615-1910-521-6800 (Federal Forfeiture
Intangible Assets) be increased by $100,000.00 to provide for the first of two installment
payments for the purchase of replacement CAD/RMS/FBRS software from Open
Software Solutions, Inc. (OSSI); the parent company being SunGard Public Sector, Inc.
Transfer Amt: $100,000.00
Transfer From: Federal Forfeiture Fund (Fund Balance)
Transfer To: 615-1910-521-6800 Federal Forfeiture Intangible Assets
Attachments: o Proposed Ordinance
1
2
3 ORDINANCE NO. _______ _
4
5 An Ordinance relating to budget; authorizing an increase of appropriations
6 for expense line item 615-1910-521-6800 (Federal Forfeiture Intangible
7 Assets) in the amount of $100,000.00, from the Federal Forfeiture Fund, for
8 the first of two installment payments to SunGard Public Sector Inc., for
9 replacement of outdated software for Computer Aided Dispatch (CAD)
10 services, Records Management System (RMS) and Field Base Reporting
11 System (FBRS), to include the first year annual fee for 'maintenance and
12 technical support. •
13
14 WHEREAS, it is requested that the expense line item #615-1910-521-6800 (Federal
15 Forfeiture Intangible Assets) be increased by $100,000.00 to provide for the first of two
16 installment payments for the purchase of replacement CAD/RMS/FBRS software from
17 Open Software Solutions, Inc. (OSSI); the parent company being SunGard Public Sector,
18 Inc. and,
19
20 WHEREAS, the Police Department is required to maintain a Police Communications
21 System to support the department's functions with radio communications, report
22 writing, records keeping, information retrieval and to respond to calls for service from
23 the community, whether routine or emergency in nature, thereby making our
24 community safer, and
25
26 WHEREAS, the existing systems, CAD and RMS and FBRS have been instrumental in
27 providing for automation in the delivery of police services to the City of South Miami,
28 the current software is outdated and in need of replacement and,
29
30 WHEREAS, the Police Department maintains its own Communication Center which
31 operates on a 24-hour, 7-days-a-week basis. It receives' and evaluates requests for
32 police services from the non-emergency lines and deploys field and support units to the
33 scenes of routine and emergency incidents through voice radio transmissions and CAD
34 messaging and,
35
36 WHEREAS, the increase in line item account #615-1910-521-6800 (Federal Forfeiture
37 Intangible Assets) is necessary for the operation of the Police Department.
38
39 Now, therefore, be it Ordained by the Mayor and City Commission of the
40 City of South Miami, Florida:
41
42 Section I. The City Manager is authorized to increase appropriations for expense
43 line item account #615-1910-521-6800 (Federal Forfeiture Intangible
44 Assets), in the amount of $100,000.00, from the Federal Forfeiture Fund.
45
46 Section 2. That this Ordinance shall take effect immediately upon approval.
47
1
48
49 PASSED AND ADOPTED this day of August, 20 I I.
50
51 ATIEST: APPROVED:
52
53
54
55 CITY CLERK MAYOR
56
57 I st Reading:
58
59 20d Reading:
60
61
62 READ AND APPROVED AS TO
63 FORM, LANGUAGE, EXECUTION
64 AND LEGALITY:
65
66 COMMISSION VOTE:
67 Mayor Stoddard:
68 Vice Mayor Newman:
69 Commissioner Beasley
70 CITY ATIORNEY Commissioner Palmer:
71 Commissioner Harris:
72
2