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7South Miami To: The Honorable Mayor & Members of the City Commission Via: Hector Mirabile, PhD, City Manager /V From: Alfredo Riverol, CPA, Cr.FA, Chief Financial Officer Date: July 27, 2011 Agenda Item No.: A Resolution relating to budget; authorizing a transfer of $2,200.00 from Subject: account No. 001.1320.513.5210, Central Services Supplies, settlements to account No. 001.1320.513.5205, Central Services Computer Equipment. It is requested that the budget for Central Services Computer Equipment be increased by $2,200.00 from account No.001.1320.513.5210. It is essential to provide sufficient funds for the Central Services Computer Equipment account for the purchase of a new Point of Sale (POS) computer system, which will integrate with the finance OneSolution system that is scheduled to go live on August 22, 201 I.The current POS /cash register is Background: not capable of connecting with the City's network system, hence preventing communication with the new finance system. Finance will be able to integrate the Point of Sale (POS) computer system with the finance OneSolution system creating a great level of efficiency, and eliminating the need for the Accounts Receivable Technician to re -enter the individual receipts received daily twice, freeing up valuable staff time. Transfer Amount: $2,200.00 Transfer From: 001 - 1320 -513 -5210 Central Services Supplies; with a current balance of $9,569.86 Transfer To: 001 - 1320 -513 -5205, Central Services Computer Equipment; with a current balance of $0.00 I RESOLUTION NO. 2 A Resolution relating to budget; authorizing a transfer of $2,200.00 from 3 account No. 001.1320.513.5210, Central Services Supplies, settlements to 4 account No. 001.1320.513.5205, Central Services Computer Equipment. 5 WHEREAS, it is requested that the budget for Central Services Computer Equipment 6 be increased by $2,200.00 from account No. 001.1320.513.5210; and, 7 WHEREAS, it is essential to provide sufficient funds for the Central Services Computer 8 Equipment account for the purchase of a new Point of Sale (POS) computer sy §tem, which will 9 integrate with the finance OneSolution system that is scheduled to go live on August 22, 10 2011;and, 11 WHEREAS, the current POS /cash register is not capable of connecting with the City's 12 network system, hence preventing communication with the new finance system; and, 13 WHEREAS, finance will be able to integrate the Point of Sale (POS) computer system 14 with the finance OneSolution system creating a great level of efficiency, and eliminating the 15 need for the Accounts Receivable Technician to re -enter the individual receipts received daily 16 twice, freeing up valuable staff time. 17 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY 18 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; 19 Section I. The Mayor and City Commission approve the transfer of $2,200.00 from 20 account No. 001.1320.513.5210, Central Services Supplies, with a current balance of $9,569.86 21 settlements to account No. 001.1320.513.5205, Central Services Computer Equipment, with a 22 current balance of $0.00. 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of , 2011 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Newman: Commissioner Beasley: Commissioner Palmer: Commissioner Harris: Page I of 3 QUOTATION- QUOTE M 592017446 Customer #: 45405427 Quote Date: 7/25/11 Date: 7/25111 5:02:58 PM Customer Name: INTL DATA CONSULTANTS TOTAL QUOTE AMOUNT: $2,102.72 SYSTEM PRICE: $770.72 GROUP TOTAL: $770.72 Product Subtotal: $2,09172 Base Unit: OptiPlex 790 Ultra Small Form Factor Base 90 PSU (225.0776) Tax: $0.00 Memory: 30B,Non- ECC,1333MHz DDR3,1X1GB/ 1X2GB,Dell OptiPlex 990 (317.6781) Shipping & Handling: $10.00 Monitor: No Monitor Selected, OptiPlex (320 -3704) Shipping Method: Ground Total Number of System Groups: 2 GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $770.72 GROUP TOTAL: $770.72 Base Unit: OptiPlex 790 Ultra Small Form Factor Base 90 PSU (225.0776) Processor: Opti 790,CORE i3 2100 Processor (3.1GHz, 3M) (317 -6647) Memory: 30B,Non- ECC,1333MHz DDR3,1X1GB/ 1X2GB,Dell OptiPlex 990 (317.6781) Keyboard: Dell USB Entry Keyboard, No Hot Keys, English, OptiPlex (331.2024) Monitor: No Monitor Selected, OptiPlex (320 -3704) Video Card: Integrated Video,HD Graphics 2000, Dell Optiplex 790 (320.2520) Hard Drive: 25OGB 2.5, SATA 3.OGb /s and 16MB Data Burst Cache,Dell OptiPlex 790/990 Ultra Small Form Factor (342.2489) Operating System: Windows 7 Professional „Media, 32 -bit, Optiplex, English (421.5580) Operating System: Windows 7 Label, Optiplex, Fixed Precision, Vostro Desktop (330 -6228) Mouse: Deli MS111 USB Optical Mouse,OptiPlex and Fixed Precision (330.9458) NIC: No Out -of -Band Systems Management, Dell OptiPlex 790 (331 -2682) CD -ROM or DVD -ROM Drive: SX DVD -ROM SATA,Data Only,Dell OptiPlex 790 Small Form Factor and Ultra Small Form Factor (318-0876) CD -ROM or DVD -ROM Drive: Cyberlink Power DVD 9.5,No Media, Dell OptiPlex, Latitude and Precision Workstation (421.4370) Sound Card: Heat Sink, Mainstream, Dell OptiPlex Ultra Small Form Factor (331 -1182) Speakers: Internal Speaker, OPtiplex 990 USFF (318 -0325) Cable: OptiPlex 790 Ultra Small Form Factor Up to 90 Percent Efficient Power Supply (331 -1978) Cable: Enable Low Power Mode for EUP Compliance,Dell OptiPlex (330 -7422) Cable: Dell Data Protection Access,OptiPlex (421.5078) Cable: Regulatory Label,Deil OptiPlex 790 Ultra Small Form Factor (331.2694) Documentation Diskette: Documentation,English,Dell OptiPlex (331.2030) Documentation Diskette: Power Cord,125V,2M,C13,Deli OptiPlex (330 -1711) Bundled Software: For complete functionality of Office 2010 purchase your product key card at w .dell.com /business /pkc (468 -7403) Bundled Software: I Microsoft Office Starter 201 O,OptiPlex,Precision and Latitude (468.7439) Factory Installed Software: Dell Energy Smart Power Management Settings Enabled,This Item is Not EStar Qualified,OptiPiex (330.4817) Feature No Resource DVD for Dell Optiplex, Latitude, Precision (313.3673) Service: Dell Limited Hardware Warranty Plus Service Extended Year(s) (935 -2458) file: / /Z: \My Documents \proposals \south Iniami \pos \esm pos 02 Quote_592017446.htm 7/27/2011 Page 2 of 3 Service: Dell Limited Hardware Warranty Plus Service Initial Year (929 -6617) Service: ProSupport: Next Business Day Limited Onshe Service After Remote Diagnosis 2 Year Extended (938 -7742) Service: ProSupport: Next Business Day Limited Onsite Service After Remote Diagnosis Initial Year (951. 7640) Service: Thank you choosing Dell ProSupport. For tech support, visit http: / /support.dell.com /ProSupport or call 1.866.5 (989.3449) Service: ProSupport: 7x24 Technical Support, 2 Year Extended (984.0012) Service: ProSupport 724 Technical Support, Initial (984 -6650) Installation: Standard On -Site Installation Declined (900 -9987) Misc: No Quick Reference Guide,Dell OptiPlex (310.9444) Misc: Shipping Material for System,Ultra Small Form Factor,Dell OptiPlex 990 USFF (331.2031) *RETAIL SELECT* 3800g Handheld Linear Imager KIT. Includes cradle & USB Cable. Black (A0669773) Resource DVD contains Diagnostics and Drivers for Dell OptiPlex 790 (331 -2683) $100.00 $100.00 GROUP: 2 QUANTITY: 1 SYSTEM PRICE: $350.00 GROUP TOTAL: $350.00 nit Price Total Base Unit: Dell E157FPT 15 inch Touchscreen Flat Panel Monitor (222 -8067) $240.00 Advance Exchange Service after Remote Diagnosis, Initial Year (982.5470) *RETAIL SELECT* Compact Black Cash Drawer with Epson interface cable (A0013705) No Warranty, Years 2 and 3 (986.8439) $140.00 Dell Limited Hardware Warranty [after Remote Diagnosis], Initial Year (986 -5407) *RETAIL SELECT* 106 -Key USB 2.0 Keyboard with Magnetic Card Reader and Touchpad - SPOS (A0471543) 1 SOFTWARE & ACCESSORIES Product Quantity y nit Price Total Optiplex XE Integrator SFF Use with Epson H6000 keyboard A0471643 pole display A3902598 For T -88 order tray A3 (A3604862) 1 $240.00 $240.00 *RETAIL SELECT* Compact Black Cash Drawer with Epson interface cable (A0013705) 1 $140.00 $140.00 *RETAIL SELECT* 106 -Key USB 2.0 Keyboard with Magnetic Card Reader and Touchpad - SPOS (A0471543) 1 $78.00 $78.00 *RETAIL SELECT* 3800g Handheld Linear Imager KIT. Includes cradle & USB Cable. Black (A0669773) 1 $100.00 $100.00 T88V,SERIAL & USB,EDG,ENERGY STAR,THERMAL,RECEIPT,W /PS180 (A3938855) 1 $230.00 $230.00 Custom Pole Display for XE Integrator Reduced height-20 shortened USB cable length -24 no base (A3902598) 1 $130.00 $130.00 Black USB Mini Keyboard Emulation Swipe Reader (A0092481) 1 $54.00 $54.00 Number of S & A Items: 7 S &A Total Amount: $972.00 X911 llill4l.i file: / /Z:\My Documents \proposals \south miami \pos \esm pos 02 Quote_592017446.htm 7/27/2011 Page 3 of 3 -DISCOUNT /COUPON APPL SALES REP: Chris Alexander I PHONE: 512 - 513 -1352 Email Address: Chris_ Alexander @Dell.com I Phone Ext: Please review this quote carefully. If complete and accurate, you may place your order online at www.dell.com /ato (use quote number above). POs and payments should be made to Dell Marketing L.P. If you do not have a separate agreement with Dell that applies to your order, please refer to www.dell.com /terms as follows: If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of Sale- Direct including Dell's U.S. Return Policy, at www .dell.com /returnpolicv#total. If purchasing for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com /partner. If your order includes services, visit www.dell.com /servicecontracts for service descriptions and terms. Quote information is valid for U.S, customers and U.S. addresses only, and is subject to change. Sales tax on products shipped is based on "Ship To" address, and for downloads is based on "Bill To" address. Please indicate any tax - exempt status on your PO, and fax your exemption certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800.433 -9023. Please include your Customer Number. For certain products shipped to end -users in California, a State Environmental Fee will be applied. For Asset Recovery/Recycling Services, visit www.dell.com /assetrecoverV. file: / /Z:\My Documents \proposals \south miami \pos \csm pos 02 Quote_592017446.htm 7/27/2011