1ammq
1 City of South Miami
2 Regular City Commission Minutes
3 June 7, 2011
4
5 CALL TO ORDER:
6
7 The City Commission of the City of South Miami, Florida met
8 in regular session on Tuesday, June 7, 2011, beginning at 7:31
9 p.m., in the City Commission Chambers, 6130 Sunset Drive.
10
11 A. Roll Call:
12 The following members of the City Commission were present:
13 Mayor Philip K. Stoddard, Vice Mayor Valerie Newman, and,
14 Commissioners Velma Palmer, Brian D. Beasley and Walter A.
15 Harris.
16
17 Also in attendance were: City Attorney Thomas F. Pepe, City
18 Clerk Maria M. Menendez and City Manager Hector Mirabile.
19
20 B. Moment of Silence: By Mayor Stoddard.
21
22 C. Pledge of Allegiance:
23 The Pledge of Allegiance was recited in unison.
24
25 D. Presentations(s)
26
27 Farmers' Market
28
29 Farmers' Market Manager, David Harper conducted a
30 presentation explaining the concept of the Market.
31
32
33 ITEM (S) FOR THE COMMISSION'S CONSIDERATION:
34
35 1. Approval of Minutes
36
37 Minutes of May 26, 2011
38
39 Moved by Commissioner Palmer, seconded by Commissioner
40 Harris, the motion to approve the minutes of May 26 2011 passed
41 by a 5 -0 vote:
42
43 Commissioner Palmer: Yea
44 Vice Mayor Newman: Yea
CITY COMMISSION MINUTES 1
June 7, 2011
1 Commissioner Beasley: Yea
2 Commissioner Harris: Yea
3 Mayor Stoddard: Yea
4
5 Minutes of May 31, 2011 (Special)
6
7 Moved by Commissioner Palmer, seconded by Commissioner
8 Harris, the motion to approve the minutes of May 31, 2011 passed
9 by a 5 -0 vote:
10
11 Commissioner Palmer: Yea
12 Vice Mayor Newman: Yea
13 Commissioner Beasley: Yea
14 Commissioner Harris: Yea
15 Mayor Stoddard: Yea
16
17
18 2. City Manager's Report (25 minutes)
19
20 (See attached report)
21
22 With some further comments the City Manager's Report ended.
23
24 3. City Attorney's Report
25
26 • Attorney- Client Session (8:00 p.m.) Postponed for
27 a later date.
28 Also reported on the following issues:
29 o Commenced a forfeiture process for the
30 Police Department;
31 o On the Mark Richman Properties —they paid
32 their taxes after we sent the demand letter
33 to pay;
34 o On the Zacharia matter —the case has been
35 dismissed;
36 o On the Bougainvillea property —they are
37 proceeding with their petition, and we will
38 be filing a response to their petition;
39 o On the Balogun litigation —we are preparing
40 that case for mediation scheduled for June
41 13th;
42 o On the Moya litigation —we need some
43 additional information to be able to
44 adequately advise the Commission.
45
46 With some further comments, the City Attorney's Report
47 ended.
48
CITY COMMISSION MINUTES 2
June 7, 2011
Bnq
1 PUBLIC REMARKS
2 (5 minutes)
3
4
5 David Tucker Sr. addressed the Commission with words of
6 wisdom, concluding that there is no replacement for
7 truthfulness. He also spoke about upcoming holidays.
8
9 Yvonne Beckman referred to various issues, such as an
10 article of the Miami Herald on the subject of the Ethics
11 Commission; she spoke about the Farmers' Market, saying that
12 she is for something that works.
13
14 Sharon McCain referred to item no. 10 on the agenda
15 relating to the proposed alternate corridor for the transmission
16 lines; she also spoke about the Farmers' Market and the parking
17 meters among other related issues.
18
19 Javier Banos referred to the holes left open after the
20 improvement on 62nd Avenue was done; regarding the South Miami
21 Park he said that he wants something to happen; he also spoke
22 about the item on the agenda relating to membership term limits.
23
24 Pam Lahiff, a member of the Farmers' Market Committee
25 addressed the Commission in support of the Market.
26
27 Beth Schwartz echoed what the previous speaker said. She
28 referred to the two houses on 62nd Court that she said are in
29 desperate need of demolition, and the addresses are 6620 SW 62nd
30 Court and 6721 SW 62nd Court. She then urged everyone to support
31 the Farmers' Market.
32
33 Annick Sternberg addressed the Commission in support of the
34 Farmers' Market.
35
36 Denise Covington and her ex- husband addressed the
37 Commission regarding an incident experienced by their daughter
38 who was attacked by a group of students on her way back from
39 school.
40
41 Antoinette Fischer also addressed the Commission in support
42 of the Farmers' Market.
43
44 Gray Read also spoke in support of the Farmers' Market.
45
46 With no further speakers this section was closed.
47
48
CITY COMMISSION MINUTES 3
June 7, 2011
1 4. Commission Reports, Discussion & Remarks (25 minutes)
2
3 Commissioner Harris
4 • Congratulated Mr. Pepe for the good work in the short
5 time he has been with the City;
6 • Spoke again about having a presentation on energy
7 efficiency evaluation.
8
9 Commissioner Palmer
10
11 • Spoke about the issue with boards and how the
12 ordinance she sponsored a couple of years ago
13 providing for term limits was a positive thing, giving
14 others the opportunity to serve; she also said that if
15 that ordinance is going to be overturned, then it
16 should include all of the boards;
17 • Referred to the difficult situation the school system
18 is going through, particularly where the night schools
19 are going to be closed down; therefore, she said that
20 citizens are going to have to step up to the plate and
21 help; she added that the Community Center has to come
22 up with some programs to help the young people.
23
24 Commissioner Beasley:
25 • Also on the subject of schools, he said that J.R.E.
26 Lee is closing down; therefore, he urged the City
27 Manager and the Commission to meet with School Board
28 officials to see if J.R.E. Lee can become a community
29 school as it was years ago; he then said that he will
30 be sponsoring a resolution relating to his request to
31 the School Board.
32
33 Vice Mayor Newman:
34 • Asked for the status of an ordinance she requested
35 regarding the approval of grants, so that an outside
36 entity cannot go before anyone else using the name of
37 South Miami and take grant money and use it for their
38 nonprofit organization without the City's knowledge
39 and authority.
40
41 Mayor Stoddard:
42 • Requested the status of the Bank's Development
43 Agreement —Mr. Pepe said that he will be following up
44 on it.
45
46 With no further comments, the Mayor announced a five - minute
47 recess.
CITY COMMISSION MINUTES 4
June 7, 2011
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As the meeting reconvened, item no
Consent (now item no. 8).
Ma
6 was pulled from the
BEGINNING OF CONSENT
85 -11 -13399
5. A Resolution of the Mayor and City Commission of the
City of South Miami, Florida, concerning an
application pursuant to Land Development Code Section
20- 4.3(N) to permit the installation of a banner over
Sunset Drive to promote the event entitled
"Fairchild's International Mango Festival," a fund
raising event to be held at Fairchild Tropical Botanic
Garden July 9 - 10, 2011; providing an effective date.
(City Manager - Planning /Zoning Dept.) 3/5
86 -11 -13400
6. A Resolution of the Mayor and City Commission of the
City of South Miami, Florida, relating to Boards and
Committees; appointing.Hector C. Fernandez to serve on
the Environmental Review and Preservation Board for a
two -year term ending June 6, 2013; and providing an
effective date. 3/5
(Mayor Stoddard)
87 -11 -13401
7. A Resolution of the City of South Miami, Florida, to
temporarily place the manatee sculpture painted by the
South._._M ami..:Middle School students on City Property;
and providing for an effective date. 3/5
(Mayor Stoddard)
Moved by Commissioner Beasley, seconded by Mayor Stoddard,
the motion to approve the Consent Agenda passed by a 5 -0 vote:
CITY COMMISSION MINUTES
June 7, 2011
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Yea
Commissioner Harris: Yea
Mayor Stoddard: Yea
(END OF CONSENT)
5
I rauf t!
1 RESOLUTION(S)
VJ
3 88 -11 -13402
4 8. A Resolution of the Mayor and City Commission of the
5 City of South Miami, Florida, relating to Boards and
6 Committees; appointing Sharon McCain to serve on the
7 Environmental Review and Preservation Board for a two -
8 year term ending June 6, 2013; and providing an
9 effective date. 3/5
10 (Commissioner Harris)
11
12 Moved by Commissioner Palmer, seconded by Commissioner
13 Harris to approve this item.
14
15 Commissioner Harris said that he is confident that Ms.
16 McCain will be looking out for the best interest of the City.
17
18 The majority of the Commission supported this appointment.
19
20 Mayor Stoddard said that he appreciates Ms. McCain doing
21 her homework; however, he said that he is offended that she
22 continues to direct slander personal insults and profanity on
23 her fellow residents, business owners, nonprofit
24 representatives, City board members, City staff, elected
25 officials and members of the press; he said that it is his
26 feeling that they should not have a City board member that
27 represents the City in this way; he has also have to ask Ms.
28 McCain to leave the meeting many times. He then said to her that
29 if she is nominated this evening, that he hopes that she will
30 represent the City honorably.
31
32 With no further comments, the motion to approve this item
33 passed by a 4 -1 vote:
34
35 Commissioner Palmer: Yea
36 Vice Mayor Newman: Yea
37 Commissioner Beasley: Yea
38 Commissioner Harris: Yea
39 Mayor Stoddard: Nay
40
41 89 -11 -13403
42 9. A Resolution of the City of South Miami, Florida, to
43 temporarily donate City parking spaces, sponsor
44 signage and post the event on the City's website for
45 the South Miami Farmers Market; and providing for an
46 effective date. 3/5
47 (Mayor Stoddard)
CITY COMMISSION MINUTES 6
June 7, 2011
1
2 Moved by Commissioner Palmer, seconded by Commissioner
3 Harris to approve this item.
4
5 Commissioner Palmer said that she really wants the Farmers'
6 Market to do well; however, she said that they need to be
7 consistent in terms of the parking meters.
8
9 Mayor Stoddard explained the situation with the parking
10 meters, adding that even with the ones occupied by the Market,
11 there are still meters that remain available.
12
13 Commissioner Beasley referred to the event sponsored by
14 Footworks where the Commission did not approve waiving the fees
15 for that event, adding that they have to be consistent with what
16 they are doing; he said that if this were a City event it would
17 be different, recommending removing the name of the vendor from
18 the resolution.
19
20 At this juncture Commissioner Beasley moved to extend the
21 meeting, seconded by Mayor Stoddard, the motion passed by a 4 -1
22 vote:
23
24 Commissioner Palmer: Yea
25 Vice Mayor Newman: Yea
26 Commissioner Beasley: Yea
27 Commissioner Harris: Nay
28 Mayor Stoddard: Yea
29
30 The Commission continued with the discussion relating to
31 the parking meters; Vice Mayor Newman recommending moving the
32 Market to Jean Willis Park in order to eliminate the problem
33 with the meters; Commissioner Beasley recommending moving the
34 Market back 50 feet in order to free the meters.
35
36 Mr. Yanez addressed the Commission with concern about
37 moving the Market's location again; he said that people are
38 already used to finding them where they are and moving again
39 might hurt the business.
40
41 With some further comments, the motion to approve this item
42 as amended passed by a 3 -2 vote:
43
44 Commissioner Palmer: Yea
45 Vice Mayor Newman: Nay
46 Commissioner Beasley: Nay
47 Commissioner Harris: Yea
48 Mayor Stoddard: Yea
CITY COMMISSION MINUTES 7
June 7, 2011
1 90- 11- 13404.
2 10. A Resolution of the City of South Miami, Florida,
3 authorizing the City Attorney to submit an Agency
4 Report supporting an Alternate Corridor to the US1
5 transmission corridor proposed by Florida Power and
6 Light Co; and providing for an effective date. 3/5
7 (Mayor Stoddard)
8
9 Moved by Mayor Stoddard, seconded by Commissioners Harris
10 to approve this item.
11
12 Vice Mayor Newman asked for information regarding burying
13 the lines.
14
15 Mayor Stoddard said that the issue is that the
16 administrative judges are going to decide this matter either in
17 favor or against the alternate corridor; they do not have the
18 authority to order undergrounding. However, he said that it was
19 explained to him by Liz Hernandez, the attorney of the City of
20 Coral Gables, that in order to be able to raise that as an
21 option in the future, it had to be mentioned in our agency
22 report this time around, and two other attorneys concurred with
23 it. The Mayor said that the report has to be in by the 15th of
24 June and that he was heading out of town on Friday; it is now in
25 the hands of our attorney and he will continue to revise it as
26 necessary.
27
28 Florida Power and Light Area Manager Ramon Ferrer addressed
29 the Commission answering questions; he said that the capability
30 of reducing EMF if the alternate corridor is approved depends on
31 having existing lines where they can collocate and build a
32 second line on the same pole.
33
34 With some further comments, the motion to approve this item
35 passed by a 5 -0 vote:
36
37 Commissioner Palmer: Yea
38 Vice Mayor Newman: Yea
39 Commissioner Beasley: Yea
40 Commissioner Harris: Yea
41 Mayor Stoddard: Yea
42
43 ORDINANCE (S) SECOND READING PUBLIC HEARING (S)
44
45 20 -11 -2093
46 11. An Ordinance of the Mayor and City Commission of the
47 City of South Miami, Florida, relating to the budget;
CITY COMMISSION MINUTES 8
June 7, 2011
71laTt-
1 authorizing an increase of appropriations to accounts
2 111- 1730 -541 -3450 (Stormwater Drain Trust Fund
3 Contractual Services) in the amount of $22,595, and
4 111-1730-541-7100 (Stormwater Drain Trust Fund Debt-
s Principal) in the amount of $27,036 and 111- 1730 -541-
6 7200 (Stormwater Drain Trust Fund Debt - Interest) in
7 the amount of $4,034 and 111 - 17.30 -541 -5205 (Stormwater
8 Drain Trust Fund Computer Equipment) in the amount of
9 $1,836.94 from Fund Balance, providing for
10 severability, ordinances in conflict and an effective
11 date. 3/5
12 (City Manager - Public Works Dept.)
13
14 Moved by Mayor Stoddard, seconded by Commissioner Beasley
15 to approve this item.
16
17 The public hearing was opened and closed with no speakers.
18
19 Commissioner Beasley expressed concern with the information
20 that these computers may contain relating to the history of the
21 land use maps since 1995. The City Manager explained that every
22 time a new map was done the old one was overwritten due to lack
23 of storage space. Commissioner Beasley said that it is
24 unfortunate that no record exists on changes to the map between
25 1989 and 2007.
26
27 With some further comments, the motion to approve this item
28 passed by a 5 -0 vote:
29
30 Commissioner Palmer: Yea
31 Vice Mayor Newman: Yea
32 Commissioner __Beasley: Yea
33 Commissioner Harris: Yea
34 Mayor Stoddard: Yea
35
36
37 RESOLUTION (S) PUBLIC HEARING (S)
ci
39 91 -11 -13405
40 12. A Resolution of the Mayor and City Commission of the
41 City of South Miami, Florida, authorizing the City
42 Manager to expend $16,935.00 for a computerized key
43 management system from KeyTrak Inc., who was awarded
44 the General Services Administration (GSA) government
45 contract through 2013. As per the City Charter, the
46 City of South Miami will piggyback this bid and
47 purchase this computerized key management system,
CITY COMMISSION MINUTES 9
June 7, 2011
p,'.
D gg
1 which includes one year software support, to prevent
2 theft and misuse of keys, thereby providing key
3 control at the Police Department, being charged to
4 account number 615 - 1910 -521 -5205 (Federal Forfeiture
5 Computer Equipment), providing for an effective date.
6 (City Manager - Police Dept.) 3/5
7
8 Moved by Mayor Stoddard, seconded by Commissioner Harris to
9 approve this item.
10
11 The public hearing was opened and closed with no speakers.
12
13 With no further comments, the motion to approve this item
14 passed by a 5 -0 vote:
15
16 Commissioner Palmer: Yea
17 Vice Mayor Newman: Yea
18 Commissioner Beasley: Yea
19 Commissioner Harris: Yea
20 Mayor Stoddard: Yea
21
22
23 RESOLUTION(S)
24 (CONT'D)
25
26 92 -11 -13406
27 13. A. Resolution of the City of South Miami, Florida,
28 authorizing the City Manager to sign a contract with
29 Thomas F. Pepe, Esquire, to provide legal services as
30 the City Attorney for the City of South Miami; and
31 providing for an effective.- :date. 3/5
32 (City Attorney)
33
34 Moved by Mayor Stoddard, seconded by Commissioner Palmer to
35 approve this item.
36
37 The Commission discussed the provision on labor.
38
39 Moved by Mayor Stoddard to remove the portion on labor from
40 the contract, moving it into a separate RFQ and retain the rest.
41 Seconded by Commissioner Palmer.
42
43 Dr. Mirabile explained the impact of the above motion,
44 saying that nobody does it for a flat rate; he said that Mr.
45 Pepe is participating in his negotiations, and providing him
46 with legal advice at no additional cost.
47
CITY COMMISSION MINUTES 10
June 7, 2011
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Mr. Pepe said that he is charging $200 an hour for labor;
however, after further discussion on the subject it was
clarified that the contract provides for a $50,000 cap for
labor. After the $50,000 cap everything else is pro bono.
At this juncture Mayor Stoddard withdrew his motion to
remove the portion on labor from the contract.
Commissioner Beasley expressed concern with the language
pertaining to the "5 years of municipal experience" contained in
subparagraph (f) of the contract.
Moved by Commissioner Beasley, seconded by Mayor Stoddard
to remove "5 years of municipal experience" contained in
subparagraph (f) of the contract.
The Commission discussed the above motion further and
Commissioner Beasley said that he had many more questions for
which he needed clarification. The Commission did not vote on
the above motion.
With some further comments, the motion to approve this item
as presented passed by a 4 -1 vote:
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Nay
Commissioner Harris: Yea
Mayor Stoddard: Yea
UNFINISHED ..BUSINESS
ORDINANCE (S) SECOND READING PUBLIC HEARING (S)
(CONT'D)
14. An Ordinance of the Mayor and City Commission of the
City of South Miami, Florida, amending Section 15 -63
of the Code of Ordinances of the City of South Miami,
Florida regarding mobile street sales restrictions by
clarifying the prohibition against sales during a
special event, such as an exhibition, exposition, art
show and /or festival; providing for severability,
ordinance in conflict, and an effective date. 3/5
(City Manager - Code Enforcement)
CITY COMMISSION MINUTES
June 7, 2011
11
1
2 15. An Ordinance of the Mayor and City Commission of the
3 City of South Miami, Florida, amending the Land
4 Development Code Section 20 -2.3 entitled "Definitions"
5 in order to modify the definition of "Story" to
6 clearly indicate that the use of any floor of a
7 building as a parking level or partially for parking
8 shall be included in the definition of a single story
9 for the purpose of determining of the number of
10 stories in a building; providing for severability;
11 providing for ordinances in conflict; and providing an
12 effective date. 3/5
13 (Approved on 1st Reading 414111 * Discussed on 2 "d Reading 4119111
14 & moved to be placed again for 2 "a Reading on 6107111 - See
15 Excerpt Minutes attached)
16 (City Manager — Planning /Zoning Dept.)
17
18 RESOLUTION (S) PUBLIC HEARING (S)
19 (CONT'D)
20
21 16. A Resolution of the Mayor and City Commission of the
22 City of South Miami, Florida, relating to a request
23 pursuant to Section 20-3.4(B) (4) (b) of the Land
24 Development Code for Special Use Approval to locate a
25 general restaurant at 5701 SW 72 Street (The Shops at
26 Sunset Place) within the "SR(HD -OV)" Specialty Retail
27 (Hometown District - Overlay); and providing an
28 effective date. 3/5
29 (City Manager - Planning /Zoning Dept.)
30
31
32 ORDINANCE (S) FIRST READING
33
34 17. An Ordinance, amending Section 2 -22 of the Code of
35 Ordinances of the City of South Miami, Florida, to
36 eliminate term limits for commissions, boards and
37 committees; providing for severability, ordinances in
38 conflict and providing for an effective date. 3/5
39 (Mayor Stoddard)
40
41 18. An Ordinance of the Mayor and City Commission of the
42 City of South Miami, Florida, amending the Land
43 Development Code by deleting Section 20- 3.1(E)
44 entitled "Business Outside a Building ", inserting new
45 Section 20 -3.6 (V) to be entitled "Commercial Activity
CITY CONNISSION MINUTES 12
June 7, 2011
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Conducted Outside of a Building" in order to provide
regulations for allowing for outside merchandise
display on private property and public sidewalks;
establishing limitations on type, location and extent
of outside merchandise display; providing a process
for obtaining permits; and providing for exceptions
for certain permitted uses; providing for
severability; providing for ordinances in conflict;
and providing an effective date. Deferred 5126111) 5/5
(City Manager- Planning Dept.)
There being no further business to come before this Body,
the meeting adjourned at 12:02 p.m.
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
June 7, 2011
73
Approved
Philip K. Stoddard
Mayor
:I •T
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: June 7, 2011
From: Hector Mirabile, Ph.D., City Manager J '
Re: Manager's Report
The following is my report for the commission meeting of June 7, 2011
I. Accomplishment.
a. New IT IDC successes:
i. Granicus on line for Video and Audio
ii. Clean up on USA Server due to server Crash
iii. Signature system for ID Card system completed
iv. Assisted with Camera OCR detection system.
v. Evidence room setup with DCPD communication.
vi. Rebuilt two desktops
b. Finance:
i. Completed the FY 2010 CAFR, filed the annual financial audit report (APR),
as required by state statute, with the State of Florida Chief Financial Officer
and provided a copy of the CAFR to the State of Florida Attorney General's
Office. Please note, Finance was able to reduce the number of findings
from 9 the previous fiscal year to 3. Finance expects to eliminate ALL
findings for the FY 2011 CAFR.
ii. Continue working with Public Works GIS in an effort to have a complete and
accurate list of properties for the stormwater billing. GIS is having issues
with the current GIS computer workstation, with the adoption of the
Stormwater Ordinance, Finance and Public works may continue to work on
the property study.
iii. Working with the Financial Advisor on completing the bid proposal to solicit
banks for loans, as required by the IRS settlement, for the 2002a and 2006
FMLC bonds and potentially the SunTrust note.
iv. Working with First National Bank of South Miami on implementing
electronic check scamling and deposit program. This will enable the City to
make deposits timelier and reduce the administrative time and the number of
NSFs.
v. Prepared a financial evaluation of the union requests and will be reviewing
them with the City Manager.
vi. Completed a pension benefit analysis and continue working with GRS on
impact study report.
vii. Working on completing the required changes based on the meetings that took
place with the City Manager and Department Directors. The Budget and
Finance Committee will be meeting this week and each member will be
obtaining a copy of the budget workbook for their review.
viii. All City Departments continue training on the new OneSolution Financial
System. We anticipate going live with the finance module in July.
ix. Currently working on the bank reconciliations and regular monthly report for
the month of May 2011.
c. Grants and Sustainable Initiatives:
i. Requested 12 month extension from Miami Dade County, Department of
Housing and Economic Development to extend CDBG Murray Park Aquatic
Center Project.
ii. The Florida Department of Environmental Protection granted a 12 month
extension for LP 6781 — South Miami Storm Water improvements from .Tune
30, 2011 to June 30, 2012.
iii. Miami -Dade County, Department of Human Services awarded a 3 month
extension in funding in the amount of $6,693 for the After School Program
(tutoring) and $4,600 for South Miami Senior Meals.
iv. Attended Fifth Annual Tree Summit that connected organizations that are
dedicated to community building, restoring the environment and promoting
the importance of a healthy sustainable urban forest.
v. Participated in ICLEI's Florida Sustainability Network — Defining the
Network, Part II (webanair)
vi. Submitted application for ICLEI's Energy Star Boot Camp program, which
would provide guidance and technical assistance to leverage the Energy Star
platform to track, analyze and reduce energy use in municipal building and
facilities.
vii. Submitted application for the FY 2011 COPS Hiring Program (CHP) grant to
the Office of Community Oriented Policing Services (COPS) for the hiring
and/or rehiring of additional career law enforcement officers.
d. Central Services:
I, Murray Park Community Pool Operator RFP: Swim Gym Aquatics, Inc. had
requested until Friday, June P, 2011 to continue working on obtaining the required
performance bond, but currently this remains pending. At this time, there are
ongoing joint efforts with Grants to achieve a twelve (12) month extension
on the CDBG Grant funding for this project.
ii. Purchasing Ordinance: This remains under the City Attorney's review and, once
finalized, it will be brought to the Commission for consideration and approval.
iii. Public Works Solicitation Template: The City Attorney approved solicitation
template has been applied to several pending Public Works projects that are
currently posted and out for bidding.
iv. Auction of Surplus: Once finalized, another Agenda Item will be brought before
Commission for the approval for surplus of other additional tangible items. Central
Services continues the ongoing coordination with Public Works for the identification,
required coding, and manifesting of these items for PropertyRoom.com to pick up
and place on auction for the City.
v. Landscaping: A final draft RFP using the City Attorney approved solicitation
template will be posted this week. Once confirmed, the pertinent dates will be
provided to Commission.
A Towing Services RFP: There is no change at this time pending a revised Towing
Ordinance.
vii. Tennis Court Operator RFP: This week work will commence on a draft RFP using
the City Attorney approved solicitation template. Once confirmed, the pertinent
dates will be provided to Commission.
viii. Insurance RFP: This week work will also commence on development of an
insurance scope of work for a draft RFP. Once confirmed, these pertinent dates will
also be provided to Commission.
e. Police:
Uniform Patrol Division
i. Total arrest 26: 4 felonies, 13 misdemeanors, 7 traffic, and 2 warrants served; of those 26
arrests, 5 were narcotics related.
ii. On Friday May 27th, the police department conducted "Operation Heat Wave" (DUI
Checkpoint). The operation was conducted in the 6700 block of Sunset Drive. Assisting were
officers from the Miami Police Department, North Miami Police Department, Florida Highway
Patrol, and agents from the United States Immigration and Customs Enforcement. A total of
648 vehicles were directed into the checkpoint which resulted in 4 arrests and .a. total of 87
traffic citations issued.
iii. On May 22 "a, patrol units were dispatched to a burglary in progress. Upon arrival, units were
advised by the female victim that she woke up to find her ex- boyfriend standing over her in her
room. After a brief verbal altercation, the subject fled the residence. A B.O.L.O. was issued
and the subject was located in his vehicle attempting to flee the area. The subject was
positively identified and subsequently arrested.
Criminal Investigation Division
On Friday May 13, S.I.U. detectives detached to D.E.A.'s H.I.D.T.A.
concluded a two day operation. The operation consisted of surveillances,
intelligence gathering, and interviews. The results of the operation were as
follows; the dismantling and the impounding of a marijuana grow house
laboratory and the seizure of 194 plants. The weight of the contraband was
310 pounds with a street value of $1,240,000. All three subjects are facing
federal charges of Cultivating Marijuana and Conspiracy /Possession of
Marijuana with intent to distribute. All three subjects are facing anywhere
from 5 to 30 year prison sentences if found guilty.
ii. On Tuesday May 17, The Criminal Investigations Division, consisting of both
G.T.U. and S.I.U. detectives, conducted a Special Vehicle Burglary Detail. A,
total of seven police personnel were in an undercover capacity (dressed in
civilian clothing and using civilian vehicles). This operation was conducted in
response to an increase in the amount of vehicle burglaries being experienced
Miami -Dade County wide. We concentrated in areas of our city where we
currently have open vehicle burglary investigations. The detail was conducted
after hours and ran for seven hours from beginning to end. Although, no
arrests were made, valuable intelligence was gathered for future operations.
This is detail number one of several to come.
iii. On Monday May 23, S.I.U. detectives received information of a possible
Marijuana Grow House (M.G.H.) in unincorporated Miami -Dade County. Our
Detectives with the assistance of The Miami -Dade Police Department's
Narcotics Unit responded to the location and found sufficient evidence to
request permission to execute a search warrant. Permission was granted. The
investigation resulted in the dismantling of a marijuana producing laboratory,
the impoundment for evidence in court of one firearm, laboratory related
equipment and thirty pounds of Marijuana, with a street value of $96,000.00.
Also impounded/seized and is being held for possible forfeiture is $2,200.00
in cash and a 2000, Chevy Blazer S.U.V. Three arrests were made and all
subjects were charged with Armed Trafficking of Illegal Narcotics, Possession
of a Controlled Substance with Intent to Distribute. Possession of a Firearm in
the Commission of a Felony.
iv. On Tuesday May 24, S.I.U. detectives received information of a possible
Marijuana Grow House (M.G.H.) The M.G.H. was located in Hialeah. S.I.U.
Detectives were joined by the Hialeah Police Department's Narcotics Unit and
by their S. W.A.T. team. A search warrant was requested and permission was
granted. Before the search warranted was executed, one subject of three
escaped custody by breaking a hole in the attic and through the roof. He fled
the scene and was never located. The search warrant was served and revealed
an actual marijuana grow laboratory, ten pounds of cut and left over marijuana
stems, with a street value of $32,000.00, a shot gun and a hand gun. The
marijuana laboratory was dismantled. All contraband, weapons and
laboratory equipment were impounded and are being held as evidence for
court. One subject is at large and is being sought for prosecution. Two
subjects were arrested and are being charged with Possession of a Controlled
Substance with Intent to Distribute, Tampering with Evidence and Possession
of a Firearm in the Commission of a Felony.
v. On Wednesday 05- 25 -11, The Criminal Investigations Division, consisting of
both G.S.U. and S.I.U. detectives and members of our Administrations
Division and The Uniform Patrol Division, conducted a Special Vehicle
Burglary Detail. A total of seven police personnel were in an undercover
capacity (dressed in civilian clothing and using civilian vehicles). This
operation was conducted in response to an increase in the amount of vehicle
burglaries being experienced Miami -Dade County wide. We concentrated in
areas of our city where we currently have open vehicle burglary
investigations. Detectives and officers were assigned surveillance positions
throughout these areas and were ready to take any and all police action
necessary in order to combat vehicle burglaries or any other violations of the
law. The detail was conducted after hours and ran for seven hours from
beginning to end. Although, no arrests were made, several persons were
stopped, identified and investigated. Field Interview Reports were completed
and photographs of suspicious persons were taken, affording us valuable
intelligence for present and future use /operations. This is detail number two of
several to come. Parking Enforcement
The Parking Enforcement Unit issued a total of 3,407 citations from the time period of
May 160' thru .Tune 50'. Total fine amount for these citations: $66,539.00.
ii. There were I 1 citations issued for trucks unlawfully parked or willfully obstructing
traffic.
Code Enforcement Division:
i. On Friday, June 03, 2011, Police and Code's collaborative "Broken Window" Project
came to fruition by the demolition of three of the (3) worst blighted properties in the city.
ii. Began document scanning project. 12 5- drawer file cabinets full of old case files will be
scanned. This is an effort to clean up and to reduce the use of unnecessary use and
storage of excess paper.
if. The red fence in disrepair on 71 & 65 Avenue was re- inspected and found not yet in full
compliance. CE will continue to work with the property owner to ensure satisfactory
results.
iv. A full assessment of 64 properties with outstanding recorded liens is being conducted to
identify potential foreclosures.
v. Attended a Geeor Community Development service application demo at West Miami.
This is in line with the City Manager's and Chief's efforts to identify tools that could be
used to improve the City's level of service to the property and business owners.
vi. Responded to a citizen's complaint regarding the storage container located at the South
Miami Park being, illegally situated, left open and possibly unattended. No violations
were observed; the container is code compliant.
vii. CE is actively addressing the deteriorated wall on 64 Street and 62 Avenue with the
property owners.
viii. Actively conducting a review of all liquor licenses in the City to ensure classifications
and restrictions are fully adhered to.
ix. Reviewed a Special Event Application for the Twilight Run 5K Event.
x. One staff member, Tatiana Diaz, attended the OneSolution Financials training.
xi. Coordinated, scheduled and attended a graffiti removal demo conducted by a Coral
Gables CE Officer. This is a "green ", biodegradable system that Coral Gables has
effectively and successfully used for the past five (5) years.
xii. Forty -four (44) lien search requests were received and processed expeditiously. CE
collected $5,345.00 in revenues for these requests.
xiii. CE received and responded within 24 his. to 31 citizen complaints.
xiv. CE received, processed and issued 49 new Business Tax Receipts (licenses) and collected
$10,482.37 in business tax.
xv. CE conducted 98 Business Tax Receipt/Certificate of Use Inspections. The 49 new
BTR's are a direct result of the conducted field inspections.
e. Human Resources:
We are seeking qualified applicants to fill the Cluef Superintendent of Public
Works vacancy.
ii. The successful applicants for the Summer Recreation Leader positions were
selected. We are currently seeking a part-time Recreation Aid.
iii. We are working with Physician's Health Center to schedule safety training
workshops for our employees in an effort to decrease work - related injuries and
promote employee well - being.
iv. We are in the process of meeting with vendors and preparing for our annual
insurance renewals.
L Public Works: See Attachment A.
g. Parks and Recreation: See Attachment B.
h. Planning and Zoning Department:
Planning Board:
i. Special Use Application: .
(i) A Special Use Application was filed on April 8, 2011, by TD Gulfstream
Partners LP, and being represented by Ines Marrero - Priegues, Esq., to operate a
Buffalo Wild Wings Grill & Bar restaurant at the Shops at Sunset Place, 5701
SW 72 Street, (previous restaurant that occupied this location was Cheeseburger
in Paradise).
On Tuesday, May 10, 2011, the Planning Board held an advertised public
hearing (quasi judicial) and is recommending approval. This item will be presented to
the City Commission on June 7, 2011, (tonight).
ii. Environmental Review and Preservation Board (ERPB): On June 7,
2011, the first regular meeting Agenda of the month consisted of three
items reviewed by the ERPB. One item, ERPB -11 -036 was for an exterior
renovation at South Miami Hospital. Basically, the exterior impact is the
removal of one window due to interior renovations to create a new nursery
on the third floor of the existing east tower at SMH.
Currently, there are four (4) vacancies on the ERPB.
iii. Historic Preservation Board:
On April 4, 2011, the City Commission deferred amendments to historic
preservation provisions in the Land Development Code and is now being
forwarded to the Historic Preservation Board meeting on the next regular
meeting Monday, July 25, 2011. (FYI — As per LDC, no HPB meeting on
the month of June.
Currently, there are four (4) vacancies on the HPB.
iv. Comprehensive Plan Amendments: Update
(A) Local Planning Agency:
(i) On Tuesday, May 24, 2011, a total of five (5) items listed
below were presented to the Local Planning Agency (LPA), LPA-
11 -018 thru LPA -11 -022 and the results are noted in the attached
spreadsheet below. These items were said to be forwarded to the
City Commission for first reading on June 14, 2011.
(B) DCA Submission:
(i) On Thursday, May 26, 2011 the City Commission
inquired on the three (3) items approved on first reading by the
Commission and listed below (line 1, 4 and 5), as to when they will
proceed to DCA. (Staff replied that we are within the window/
timeframe allowed).
In light of the recent changes to the legislation governing Local Comprehensive Plans,
which became effective on June 2, 2011, the Planning Department conferred with the
Department of Community Affairs (DCA) on the pending amendments. Under the
revised rules, the City will be submitting its amendments under the State Expedited
Review Process.
The following is a proposed schedule for completing the City's outstanding
comprehensive plan amendments listed in the attached spreadsheet.
Line items 3 and 6 were withdrawn and will need no further action at this time.
Line items 1, 4 and 5 were approved on first reading by the City Commission, and will
be transmitted to the DCA and required Agencies with all supporting documentation by
Friday June 10, 2011.
Following receipt of the City's transmittal, the Department and respective agencies have
thirty (30) days to respond to the City's proposed amendments. The City will then have
one - hundred and eighty (180) days to adopt, adopt with changes or withdraw the
proposed amendments. Failure on the City's part to act within the required 180 days will
result in an automatic withdrawal of the amendments pursuant to the recent changes in
Chapter 163, F.S. Final action(s) on the amendments are then transmitted back to the
DCA. This process will apply to the subsequent amendments in this cycle.
Line items 8, 11, 12, 13 and 14 [LPA -11 -018, LPA -11 -019, LPA -11 -020, LPA -11 -021,
LPA -11 -022] were recommended to move forward to the City Commission for first
reading /transmittal hearing to the DCA. Staff anticipates these items will be on the
Commission agenda by June 14, 2011.
Line items 2, 7, 9 and 10 are currently being researched by the Planning Department
to determine their status and where in the process they were left off. An update of these
items will be presented to the City Commission at the June 14, 2011 regular meeting.
V. Commission directives or issues:
a. Pension: Actuarial analysis of potential recommended modifications
were received by Finance and pending review by staff.
b. Parking reform: No change in status.
c. Master Park Plan: No change in status.
d. Welcome to South Miami signs: (No change) Requesting from the
Commission for a COW or workshop so the design could be shown
and other ideas explored. Post the design discussion an engineering
firm would have to be hired and a cost analysis conducted.
END OF MEMORANDUM
City Manager's Report to Commissioners
Public Works Attachment A
i. Performed thorough cleanup of the fish pond and fed the fish at City Hall.
ii. Contacted the County's Mosquito Control Division and requested assistance to
address mosquito problems in the downtown area. Preliminary eradication
process began at First National Bank of South Miami. Other business owners
were notified to call 311.
iii. Serviced / repaired (42) vehicles and heavy equipment at the Motor Pool.
iv. Delivered (9) new garbage containers to residents.
V. Filled (47) crane trash holes.
vi. Performed pickup of garbage and trash routes.
vii. Performed daily power street sweeping, please note that two sweepers were
used most of this time in order to keep up with the fallen leaves.
viii. Performed daily clean up & watered pots downtown.
ix. Pressure cleaned sidewalks downtown on Wednesday's.
X. Dumped litter cans throughout the City three times a week.
xi. Pruned tree at 6510 SW 58th Place.
xii. Removed standing water from street curb on SW 58th Court b/w 73`d and 74"
Street.
xiii. Place barricade over broken water meter cover in front of 5875 SW 72 d Street.
xiv. Pruned two mango tree branches hanging over the street at 6811 SW 76th
Terrace.
xv. Pruned seventeen (17) trees in throughout city.
xvi. Repaired irrigations system at Public Works.
xviL Continued repairs to the irrigation system at 6141 SW 59 Place.
xviii. Re- installed (2) poles into the downtown sidewalks for the parking meter signs.
Re- installed signs.
xix. Painted (4) traffic direction arrows in the city parking lot ground located on SW
58th Avenue b/w SW 71st to 72nd Street.
xx. Delivered 30 barricades to 6700 block on 72nd Street for the Police Department.
xxi. Pruned top of tree on 73`d Street and SW 58th Avenue.
xxii. Removed rusted broken bicycle that was chained to the bicycle racks in front of
library by City Hall.
xxiiL Cleaned bay #2 at Public Works.
xxiv. Planted (1) Pink Tababulia tree at 73`d Street SW 58th Avenue.
xxv. Installed two (2) No Parking signs in front of 6230 SW 78th Street.
xxvi. Pruned three (3) palm tree and one (1) at 6761 SW 78th Terrace. Pruned two
(2) trees at 7810 SW 78th Terrace.
xxvii. Delivered 135 barricades for the 5K Twilight Run event.
xxviii. Installed (5) parking poles in downtown.
xxix. Repaired electrical box at 73`d Street SW 58th Avenue.
xxx. Removed two (2) benches from Dorn Avenue for repair.
xxxi. Commenced light pole repairs at Marshall Williamson Park.
xxxii. Sidewalk repair at 62nd Place SW 74th Street.
xxxiii. Repaired A/C belt at the Community Center basketball court.
xxxiv. Checked Sally Port door at Police Department.
xxxv. Checked and reset fire alarm at the Police Department.
xxxvi. Installed brackets and firearm in the Police Department Chief office.
xxxvii. Move two (2) filing cabinets in Human Resource Office.
xxxviii. Prepared bay #1 for upcoming inventory.
Engineering and Construction Division
Sunset Drive Improvements Repairs: No change since last report.
SW 66th Street Improvements Phase II: No change since last report.
ARRA Bus Shelters: Construction for the approved bus shelters commenced.
SW 64th Court Drainage: The project is currently out for public bidding. The bid packages
opening is June 24, 2011, and the pre -bid meeting was scheduled for Tuesday June 7, 2011 at 2
pm.
Pinecrest Villas: Public Works continues receiving survey responses, after the second round of
mail -out surveys that were circulated to residents with a 42% percent of property owners
submitting their response. Of the responses received, 78% are in favor of the speed tables.
Cocoplum Terrace: MDC Public Works responded with comments. A revised plan showing
striping and parking meter placement locations is being prepared for commission review.
Manor Lane: No changes since the last report.
Mango Terrace: No change since last report.
Roadway Resurfacing and Sidewalk Repairs: The project is currently out for public bidding.
The bid packages opening for Sidewalk Repair is June 30"', 2011. The bid packages opening for
Roadway Resurfacing is July 8, 2011.
City Ball Sewer Connection: Selection of a consultant is being finalized. A resolution for
design consultant services will be prepared for Commission approval.
MDC SW 57th Drainage Improvements: MDC Public Works Department is coordinating with
City Public Works staff to commence drainage improvements along SW 57th Avenue from SW
74th Street to SW 80th Street. Notification letters were sent by MDC to residents and business
owners impacted by the project.
City Manager's Report to Commissioners
Parks and Recreation Attachment S
i. Recreation:
Track and Field — 28 participants 5 -15 years have begun to compete.
(Final Competition Saturday, May 21, 2011)
The following are individual rankings:
Girls 100 Meter Dash Midget— 2ND Place —Isis Billings
Girls 80 Meter Hurdles Midget— 1s' Place — Jacquisha Hightower
Girls 4x100 Meter Relay Midget -2 "d Place- Isis Billings
3fd Place — Jacquisha Hightower
Girls Long Jump Midget— 18' Place - Isis Billings
2nd Pagige Coleman
Boys 100 Meter Dash Primary — 25 h Place — Robert Holton
Boys 200 Meter Dash Sub - Bantam — 1016 Place —Barry Wells Jr.
Boys Long Jump Sub- Bantam- 6'h Place — Barry Wells Jr.
Boys 100 Meter Dash Bantam — 8" Place — Kage Bryan
Boys 80 Meter Hurdles Sub - Midget— 2nd Place — Xavier Burns
Boys Long Jump Sub - Midget -61h Place — Xavier Burns
Boys 80 Meter Hurdles Midget — 4'h Place — Jeremy Tooke
Boys Long Jump Midget — 2nd Place —Jeremy Tookes
Boys 100 Meter Hurdles Sub -Youth — 1s1 Place — Robert Coleman
2nd Place — Raychem Bell
3rd Place — Ryan Brown
Boys 200 Meter Hurdles Sub -Youth - 1st Place — McKinnley Brown
2nd Place — Robert Coleman
3rd Place — Raychem Bell
4'h Place — Ryan Brown
Boys Long Jump Sub -Youth — 1s' Place — Robert Coleman
Men 100 Meter Dash Young — 2nd Place —William Reed
81h Place — Eric Evans
91h Place — Keir Moss
Men 200 Meter Dash Young — Preliminaries
1' Place - William Reed
1" Place - Eric Evans
1� Place - Keir Moss
Men 200 Meter Dash Young — Finals
1 S' Place —Eric Evans
2nd Place —William Reed
3rd Place — Keir Moss
Men Long Jump Young - 41h Place — Willliam Reed
51h Place — Eric Evans
6" Place — Keir Moss
ii. Recreation; Football and Cheerleadina Registration -June 16, 2011.
Early Registration at the Gibson - Bethel Community
Center with various activities, music and refreshments
beginning at 5:00 p.m. — 7:00 p.m.
ill. Recreation; Summer Camp Registration has began.
Summer Camp runs from June 13 - August 19 2011. The cost is $30.00 per
week for South Miami Residents, and $75.00 per week for non - residents; Limited
spaces are available. Age groups: Kindergarten to 81h Grade.
B. Senior Center Calendar
ACTIVITIES
JUNE 2011
Date
Time
Activity.
June 17, 2011
9:00am -1:00 m
Father's Day Party
June 18, 2011
8:00am- 11:00am
Father's Day Breakfast
June 24, 2011
10:00am- 11:00am
Humana Re presentative
June 24, 2011
1:00pm- 4.00pm
Free Movies at Sunset Place
June 24, 2011
12:-- pm- 2.00pm
Free Massage _
June 27, 2011
9:00am- 11:00am
Free Blood Pressure Screening
June 29, 2011
8:00am- 11:00am
Breakfast at the Grove
June 29, 2011
I0:00am- 11:00am
Food Safety Seminar
➢ Every Monday, Wednesday and Friday- seniors get picked -up to walk at Dadeland Mall
(DADELAND WALKERS — a walking club for senior citizens) 9:00- 10:30am.
➢ Everyday there is a social worker on site from 9:00 am to 3:00 pm to consult with our
seniors.
➢ Every Wednesday, Thursday, and Friday - seniors are taken to grocery stores and retailers for
their weekly shopping.
➢ Every weekday - seniors participate in board games, cards, dominoes and exercise at the
Senior Center 8:30 -1:30.
➢ Monday and Thursday - Social Worker comes to teach Arts & Crafts from 1:00pm — 3:00pm
• Every Monday, Tuesdays and Thursdays exercise classes 10:15 -11:00
• Monday and Wednesday English classes 9:30- 11:30am
• Tuesday and Thursday Spanish classes 9:30 — 11:30am
• Monday thru Thursday Computer classes 12:15- 2:30pm (Community Center)
• Monday and Thursday Art class 1:00- 3:00pm
• Friday Citizenship Class 9:00 — 2:00pm
• Last Wednesday of every month seniors go to Helen Bentley for Breakfast
iv. All parks are on schedule with general maintenance and repairs. Various park fields will be closing in
a few months for repairs. Park location(s) and time will be announced prior to closing.
➢ Special Events: NEW THINGS HAPPENING AT THE PARKS:
Free Movie At the Park — "How to Train Your Dragon" at Murray Park — Gibson -
Bethel Community Center — 5800 SW 66`h Street, was held on Saturday, May 27,
2011. This event was sponsored by Providence Road Church, Baptist Health South
Florida the City of South Miami & the Parks & Recreation Department. Last Saturdays
of each month.
➢ Families First -Baby and Me Classes —Each Tuesday morning at the Gibson - Bethel
Community Center at 10:00 a.m., for 10 week session. Ages Newborns to 6 month olds. Free of
charge. For more information, please call the Parks & Recreation Department at 305- 668 -7232.
v. Dog Park: No change