19substitute SUBSTITUTE ITEM No. 19
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RESOLUTION NO. __________
A Resolution urging the equitable revision of special events fees, and
refunding a portion of the fees collected for the TeamFootWorks 2011
Twilight 5k Run.
WHEREAS, the City Commission of South Miami tries to be fair and equitable,
and
WHEREAS, the City of South Miami has in its fee schedule a charges for special
events permits that can be as high as $10,000, and
WHEREAS, several large special events are held in public space within the
downtown area of South Miami each year, including Santa’s Parade of the Elves, the
Chamber South Art Show, Safe Streets Halloween, the South Miami Rotary Arts & Crafts
Show, the Volksblast Auto Show, and the Twilight 5K Run, and
WHEREAS, among the organizers of these large special events, the only one
charged a special events fee of $10,000 was the TeamFootWorks for their Twilight 5K
Run held on June 5, 2011, and
WHEREAS, beyond the $10,000 fee, TeamFootWorks also paid the City for
police coverage and parking meters closed for this event, and
WHEREAS, the Twilight 5K Run has been held in the City of South Miami for 26
years, a tradition valued by three generations of runners and their families, and
WHEREAS, TeamFootWorks is a 501(c)(3) charitable organization that has, over
the past 26 years, made charitable donations totaling $1.3 million to dozens of charities
including the South Miami After School House, South Miami Police Explorers, South
Miami Grey Ghost Football, Breast Cancer Research, Komen Breast Cancer Foundation,
March of Dimes, Miami Aids Walk, Muscular Dystrophy Foundation, National MS
Society, Leukemia & Lymphoma Society, and the United Services Organization, and
WHEREAS, the special use fees the City charged TeamFootWorks consumed the
bulk of the proceeds from the Twilight 5k Run that were to be donated to charity, a key
purpose of this event, and
WHEREAS, other local municipalities charge only an administrative fee and
direct costs for special events, and
WHEREAS, fees charged by the City of South Miami to non-profit organizations
for special events are intended to cover costs incurred by the City in servicing these
events, and not to subsidize other city services.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
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Section 1. The City Manager shall retain $250 to cover administrative costs
and refund to TeamFootWorks the balance of the $10,000 special events fee it paid for the
Twilight 5K Run held on June 5, 2011.
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Section 2. The City will work toward revising special event fees to cover only
actual city costs, and to create a schedule that can be applied fairly, and which is
comparable to special event fees charged in other local municipalities.
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Section 3. This resolution shall take effect immediately upon adoption. 10
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Passed and adopted this day of , 2011. 12
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ATTEST: APPROVED:
_________________________ ___________________________
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
READ AND APPROVED AS TO FORM
AND SUFFICIENCY:
____________________________
CITY ATTORNEY