1aBT a1
1 City of South Miami
2 Regular City Commission Minutes
3 May 26, 2011
4
5 CALL TO ORDER:
6
7 The City Commission of the City of South Miami, Florida met
8 in regular session on Thursday, May 26, 2011, beginning at 7:12
9 p.m., in the City Commission Chambers, 6130 Sunset Drive.
10
11 A. Roll Call:
12 The following members of the City Commission were present:
13 Mayor Philip K. Stoddard, Vice Mayor Valerie Newman, and,
14 Commissioners Velma Palmer, and Walter A. Harris. Commissioner
15 Brian D. Beasley was absent.
16
17 Also in attendance were: City Attorney Thomas F. Pepe,
18 Deputy City Clerk Nkenga Payne and City Manager Hector Mirabile.
19
20 B. Moment of Silence: By Commissioner Harris
21
22 C. Pledge of Allegiance:
23 The Pledge of Allegiance was recited in unison.
24
25 D. Presentations(s)
26
27 Outstanding Officer(s) of the Month
28
29 Detectives Edgardo Bartra and Junior Vijil received the
30 awards.
31
32 Employee of the Month
33
34 A Certificate of Appreciation was presented to Rudy de la
35 Torre who retired after being with the City of South Miami for
36 over 15 years, serving in various capacities in the Public Works
37 Department.
38
39 US Pedestrian Study
40
41 Ramon Sierra, with the Florida Department of Transportation
42 presented the results of the Pedestrian Mobility Study.
43
44 Public Works Month Proclamation Presentation
45
46 Ludlam Elementary Earth Day Art Exhibitors Presentation
CITY COMMISSION MINUTES 1
May 26, 2011
t-
1
Stroke Awareness Month Proclamation
2
3
Civility Month Proclamation
4
5
6
ITEM (S) FOR THE COMMISSION'S CONSIDERATION:
7
8
1. Approval of Minutes
9
10
Minutes of May 3, 2011 (Special)
11
12
Moved by Mayor Stoddard, seconded by
Commissioner Beasley,
13
the motion to approve the minutes of May 3
2011 passed by a 4 -0
14
vote:
15
16
Commissioner Palmer:
Yea
17
Vice Mayor Newman:
Yea
18
Commissioner Beasley:
Absent
19
Commissioner Harris:
Yea
20
Mayor Stoddard:
Yea
21
22
Minutes of May 3, 2011
23
24
Moved by Mayor Stoddard, seconded by
Commissioner Beasley,
25
the motion to approve the minutes of May 3, 2011 as amended
26
passed by a 4 -0 vote:
27
28
Commissioner Palmer:
Yea
29
Vice Mayor Newman:
Yea
30
Commissioner Beasley:
Absent
31
Commissioner Harris:
Yea
32
Mayor Stoddard:
Yea
33
34
35
2. City Manager's Report (25 minutes)
36
37
(See attached report)
38
39
With some further comments the City Manager's
Report ended.
40
41
3. City Attorney's Report
42
43
Attorney- Client Session (8:00 p.m.)
44
45
With some further comments, the City
Attorney's Report
46
ended.
CITY COMMISSION MINUTES 2
May 26, 2011
MT29
1 PUBLIC REMARKS
2 (5 minutes)
3
4 Fred Truby addressed the Commission with concerns regarding
5 the South Miami Hospital plans for its emergency room expansion,
6 adding that the Hospital has a history of treating its neighbors
7 abusively.
8
9 James Campo spoke with concerns about the recent incidents
10 relating to the halfway homes located in his neighborhood.
11
12 Bob Welsh spoke about emails that have been circulating
13 recently. He then referred to the provisions in the Code
14 regarding nuisance, questioning whether the hospital may have
15 designed a drop -off area for the ambulances that will become a
16 nuisance.
17
18 Beth Schwartz referred to the two unsafe houses on 62nd
19 Court, saying with concern that she understands that there is no
20 funding for one of those houses to be demolished, requesting for
21 the needed funds so that both houses could be demolished for the
22 safety of the neighborhood. She then referred to the west side
23 of 62nd Avenue, just north of 64th Street, where the brick wall
24 is broken on many places. (Dr. Mirabile said that Code
25 Enforcement will be looking into it).
26
27 Marice Chael addressed the Commission regarding the bike -
28 friendly city petition, saying that they have collected nearly
29 500 signatures, and that they now have a Facebook page where
30 they are taking signatures online. She said that there is no
31 cost involved when enrolling in the bike - friendly city program.
32
33 Sharon McCain spoke highly of the job performance of Rudy
34 de la Torre throughout the years that he worked in the Public
35 Works Department, saying that she will be missing him. As
36 president of the N &M Townhouse Association, Ms. McCain asked the
37 Commission for a $1,600 waiver for a permit they had to pull to
38 remove some invasive trees affecting the property. She then
39 spoke against the item on the agenda relating to a request for
40 waiving fees.
41
42 With no further speakers this section was closed.
43
44 4. Commission Reports, Discussion & Remarks (25 minutes)
45
46 Commissioner Harris
CITY COMMISSION MINUTES 3
May 26, 2011
llaTt-
1
•
Thanked Rudy de la Torre for his fine performance
2
through all of his years with the City, saying among
3
other things that he will be missed;
4
•
Reminded about the free movie night provided at the
5
Community Center on the last Saturday of every month;
6
•
Shared ideas to encourage people to use their
7
bicycles, such as restaurants giving a discount to
8
patrons coming by bicycle;
9
•
Urged the Commission to finish filling vacancies for
10
the ERPB board;
11
•
Referred to the conference he recently attended in
12
Palm Beach where he learned of the Energy Systems
13
Group which could do a total energy efficiency
14
analysis of our buildings at no cost; he then
15
recommended inviting said Group to speak to the
16
Commission.
17
18
Mayor
Stoddard:
19
•
Referred to the pool project, with the City Manager
20
and the Commission interjecting with comments; the
21
Mayor then asked staff to inform the Commission as
22
soon as possible about how much it would the cost for
23
the City to go with a 30K or a 60K performance bond -
24
and if that were a reasonable number I would ask the
25
Commission to move forward with the project, he added;
26
•
At this juncture the City Manager recommended
27
continuing with the discussion of the pool at another
28
meeting in order to give him directions on how to
29
proceed.
30
31 UNFINISHED BUSINESS
ICY:
33 ORDINANCE (S) FIRST READING
giI
35 5. An Ordinance of the Mayor and City Commission of the
36 City of South Miami, Florida, amending the Land
37 Development Code by deleting Section 20- 3.1(E)
38 entitled "Business Outside a Building ", inserting new
39 Section 20 -3.6 (V) to be entitled "Commercial Activity
40 Conducted Outside of a Building" in order to provide
41 regulations for allowing for outside merchandise
42 display on private property and public sidewalks;
43 establishing limitations on type, location and extent
44 of outside merchandise display; providing a process
45 for obtaining permits; and providing for exceptions
CITY COMMISSION MINUTES 4
May 26, 2011
1 for certain permitted uses; providing for
2 severability; providing for ordinances in conflict;
3 and providing an effective date. 5/5
4 (City Manager- Planning Dept.)
5
6 Moved by Mayor Stoddard, seconded by Commissioner Palmer to
7 defer this item, the motion passed by a 4 -0 vote:
8
9 Commissioner Palmer: Yea
10 Vice Mayor Newman: Yea
11 Commissioner Beasley: Absent
12 Commissioner Harris: Yea
13 Mayor Stoddard: Yea
14
15
�. i • : -, 14.1.1
17
18 At this time items no. 9 and no. 10 were pulled from the
19 agenda (now items no. 10 and no. 11 respectively).
20
21
22 BEGINNING OF CONSENT
25 77 -11 -13391
26 6. A Resolution of the Mayor and City Commission of the
27 City of South Miami, Florida, relating to Special
28 Magistrate Services; appointing Bruce A. Blitman,
29 Esquire, as Special Magistrate for the City of South
30 Miami at the rate of $100 per hour; authorizing
31 expenses to be charged to account #001 -1640- 524 -3111
32 entitled "Code Enforcement Professional Services
33 Special Magistrate account; and providing an effective
34 date. 3/5
35 (City Manager - Code Enforcement)
36
37 78 -11 -13392
38 7. A Resolution of the Mayor and City Commission of the
39 City of South Miami, Florida, authorizing the City
40 Manager to execute an Interlocal Agreement to perform
41 Traffic Engineering Functions (AGREEMENT) between the
42 City of South Miami (CITY) and Miami -Dade County
43 (COUNTY) , to assume the installation and maintenance
44 responsibilities of three speed tables located within
CITY COMMISSION MINUTES 5
May 26, 2011
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
BT29n
the Pinecrest Villas Neighborhood; providing for an
effective date. 3/5
(City Manager - Public Works Dept.)
79 -11 -13393
8. A Resolution of the Mayor and City Commission of the
City of South Miami, Florida, authorizing a transfer
of $8,220.00 from account number 001- 1330 -513 -1210,
Salaries, to account number 001- 1330 -513 -3450,
Contractual Services for $5,120.00 and to account
number 001 - 1330 - 513 -5210, Supplies for $3,100.00;
providing an effective date. 3/5
(City Manager -Human Resources Dept.)
80 -11 -13394
9. A Resolution of the Mayor and City Commission of the
City of South Miami, Florida, appointing Michael Lax
as the Assistant City Attorney; providing for an
effective date. 3/5
(City Attorney)
Moved by Commissioner Palmer, seconded by Mayor Stoddard,
the motion to approve the Consent Agenda passed by a 4 -0 vote:
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Absent
Commissioner Harris: Yea
Mayor Stoddard: Yea
r • - - 61,,N�"iI
RESOLUTION(S)
81 -11 -13395
10. A Resolution of the Mayor and City Commission of the
City of South Miami, Florida, authorizing the City
Manager to permit Team FootWorks Educational and
Fitness Corporation, a non - for - profit organization to
hold its' 23rd Annual Twilight 5K Run event on June 5,
2011, in the downtown South Miami area; providing for
an effective date. 3/5
(City Manager -Parks & Recreation Dept.)
CITY COMMISSION MINUTES
May 26, 2011
0
71laTt-
1 Moved by Commissioner Palmer, seconded by Mayor Stoddard to
2 approve this item.
3
4 Vice Mayor Newman asked staff whether the fee for this
5 organization had been waived in the past. Mr. de la Torre
6 informed that last year was the first time when the fee was
7 waived.
8
9 After a discussion among the Commission and staff about the
10 request for waiving the fees, the Vice Mayor proposed an
11 amendment.
12
13 Moved by Vice Mayor Newman to amend the resolution by
14 deleting Section 2 providing for waiving the $10,000 fee.
15 Seconded by Commissioner Harris.
16
17 Staff provided further clarification regarding the fees and
18 also the cost of services provided by the Police and Public
19 Works departments.
20
21 With some further comments, the motion to approve this item
22 as amended passed by a 4 -0 vote:
23
24 Commissioner Palmer: Yea
25 Vice Mayor Newman: Yea
26 Commissioner Beasley: Absent
27 Commissioner Harris: Yea
28 Mayor Stoddard: Yea
29
30 82 -11 -13396
31 11. A Resolution of the Mayor and City Commission of the
32 City of South Miami, Florida, directing the Finance
33 Director to pay Luis Reiter, with the firm of Squire
34 Sanders and Dempsy LLP the sum of $ 8,677.28 for
35 services rendered for the month of April 2011; and
36 providing an effective date. 3/5
37 (City Attorney)
38
39 Moved by Commissioner Palmer, seconded by Commissioner
40 Harris to approve this item.
41
42 Commissioner Harris requested information regarding the
43 accomplishments of the firm since they were hired last year by
44 the Commission.
45
46 Mayor Stoddard said that their job was to negotiate with
47 the SEC and the IRS to get the City out of trouble, and that
CITY COMMISSION MINUTES 7
May 26, 2011
71, Iris I Tili [t-1
1 they have been negotiating with the IRS to come up with a
2 solution that is reasonable and advantageous to us.
3
4 With some further comments, the motion to approve this item
5 passed by a 4 -0 vote:
6
7 Commissioner Palmer: Yea
8 Vice Mayor Newman: Yea
9 Commissioner Beasley: Absent
10 Commissioner Harris: Yea
11 Mayor Stoddard: Yea
12
13
14 83 -11 -13397
15 12. A Resolution of the Mayor and City Commission of the
16 City of South Miami, Florida, authorizing the City
17 Manager to enter into a settlement with the Internal
18 Revenue Service concerning certain parking garage
19 indebtedness involving payment of a settlement amount
20 and defeasance and redemption, as applicable, of a
21 portion of said indebtedness, and to execute a
22 settlement agreement; authorizing the City's financial
23 advisor to request proposals from banks for a loan to
24 finance such defeasance and redemption and payment of
25 the settlement amount; and authorizing necessary
26 actions for implementation of these matters. 3/5
27 (City Manager)
28
29 Moved by Commissioner Palmer, seconded by Mayor Stoddard to
30 approve this item.
31
32 Mr. Pepe said that he believes that Mark Richman Properties
33 will be required to share the costs, at least to the extent of
34 the repayment of the bonds.
35
36 Dr. Mirabile advised that the blank line under Section 1
37 would have to be filled in with the amount of $325,000,
38 constituting the threshold for the City Manager to negotiate,
39 provided that it is approved by the Commission.
40
41 With no further comments, the motion to approve this item
42 as amended as per the advice of the City Manager to fill in the
43 blank under Section 1 with the amount of $325,000 passed by a 4-
44 0 vote:
45
46 Commissioner Palmer: Yea
47 Vice Mayor Newman: Yea
CITY COMMISSION MINUTES 8
May 26, 2011
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
Commissioner Beasley
Commissioner Harris:
Mayor Stoddard:
pnq
Absent
Yea
Yea
ORDINANCE (S) SECOND READING PUBLIC HEARING (S)
(NONE)
RESOLUTION (S) PUBLIC HEARING (S)
(NONE)
ORDINANCE (S) FIRST READING
13. An Ordinance of the City of South Miami, Florida,
amending Section 15 -63 of the Code of Ordinances of
the City of South Miami, Florida regarding mobile
street sales restrictions by clarifying the
prohibition against sales during a special event, such
as an exhibition, exposition, art show and /or
festival; providing for severability, ordinance in
conflict, and an effective date. 3/5
(City Manager -Code Enforcement)
Moved by Commissioner Palmer, seconded by Mayor Stoddard to
approve this item.
Dr. Mirabile clarified that special events will be
exempted.
With some further comments, the motion to approve this item
passed by a 4 -0 vote:
Commissioner Palmer:
Yea
Vice Mayor Newman:
Yea
Commissioner Beasley:
Absent
Commissioner Harris:
Yea
Mayor Stoddard:
Yea
14. An Ordinance of the Mayor and City Commission of the
City of South Miami, Florida, relating to the budget;
authorizing an increase of appropriations to accounts
111 -1730- 541 -3450 (Stormwater Drain Trust Fund
CITY COMMISSION MINUTES
May 26, 2011
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
Contractual Services) in the amount of $22,595, and
111 -1730- 541 -7100 (Stormwater Drain Trust Fund Debt -
Principal) in the amount of $27,036and 111- 1730 -541-
7200 (Stormwater Drain Trust Fund Debt- Interest) in
the amount of $4,034 and 111 -1730- 541 -5205 (Stormwater
Drain Trust Fund Computer Equipment) in the amount of
$1,836.94 from Fund Balance, providing for
severability, ordinances in conflict and an effective
date. 3/5
(City Manager - Public Works Dept.)
Moved by Commissioner Palmer, seconded by Vice Mayor Newman
to approve this item.
With no further comments, the motion to approve this item
passed by a 4 -0 vote:
Commissioner Palmer:
Yea
Vice Mayor Newman:
Yea
Commissioner Beasley:
Absent
Commissioner Harris:
Yea
Mayor Stoddard:
Yea
Mayor Stoddard
• Directed the City Clerk to work on scheduling three
items that will require workshops and /or COWS in the
near future: 1) South Miami Park /YMCA Lease; 2)
Welcome to South Miami Signs; and 3) a COW on the PACE
Districts;
• Asked the City Manager about the status on the 74th
Street closure;
• Went over the proper procedure by Robert's Rules for
calling the question which would mean to end debate,
and that will require a two - thirds majority vote;
• Visited an amazing affordable housing project in Opa-
Locka recently; Ann Manning, formerly with Habitat for
Humanity is now involved with these projects, and they
are interested in working with our CRA, and if anybody
would like a tour it can be arranged.
Commissioner Palmer
• Spoke highly of Rudy de
his tenure with the
Department, saying among
missed;
• Referred to the annual
been celebrated every ye
CITY COMMISSION MINUTES
May 26, 2011
10
la Torre's performance during
City in the Public Works
other things that he will be
Public Works picnic which has
ar where families get together
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
Mf
for a day of fun; she regretted that t is year it a
been reduced to a simple lunch and that she missed
participating in it and hopes to get back to the
tradition next year;
• Spoke of the need to fill vacancies on the Affordable
Housing Committee, urging everyone to join this or any
other board; she then thanked everyone who serves on a
board or committee.
There being no further business to come before this Body,
the meeting adjourned at 10:46 p.m.
Attest
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES
May 26, 2011
11
Approved
Philip K. Stoddard
Mayor
r
�N
CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: May 26, 2011
From: Hector Mirabile, Ph.D., City Manager
Re: Manager's Report
The following is my report for the commission meeting of May 26, 201 L
The City began its FY 2012 Budget process which includes a risk analysis of the City's exposure
to internal and external factors. This risk analysis is limited in scope in that it does not include
all active legal cases against the City. The following risk synopsis is provided to the Commission
as information as we proceed through the remainder of the budget cycle:
The City is currently in negotiations with the IRS and expects reaching a settlement
before September 2011. However, there are a few other outstanding issues in relation to
the refinancing of the FLMC 2002a & 2006 Bonds and the SunTrust loan. Please find
below the details of the issues:
a. The City is not in negotiations or discussions with the SEC at this time, which also
has the administrative powers to impose fines, penalties and interest. The City's
strategy is to complete the negotiations with the IRS and then proceed with the
negotiations with the SEC.
b. The Florida League of City may request the City to reimburse the League for any out
of pocket expenses, which were incurred due to the required refinancing of the bonds.
The Florida League of Cities acquired the services of the Law Firm Holland & Knight
to help guide them through the negotiation process with the IRS and possibly the
SEC.
c. The refinancing of the Bonds is being calculated with certain assumptions which may
or may not be accurate. No one can provide with any certainty what banks will be
submitting as the interest rate or term until the competitive bid process is complete.
d. Mark Richmond Properties (MRP) currently contributes 83.36% towards the principal
and interest of the 2002a and 2006 bond series. Furthermore, MRP also provides
70% reimbursement for the principal and interest payments of the SunTrust 1 million -
dollar loan. The City and MRP will be impacted by the change in interest rate and
term of the loan.
2. Pension continues being an issue nationwide as well as to our City. Currently the City is
in the beginning stages of negotiations with the labor unions. Until the negotiations are
finalized, certain payroll and fringe benefit calculations will remain estimates.
Health Insurance benefit costs continue being an issue. As mentioned, the City is in the
beginning stages of labor negotiations with the unions. Last year the City incurred a 14%
increase from the FY 10 policy amount. Increased health insurance policy costs continue
being a nationwide trend and until the City is able to modify the plan design through
negotiations, obtains competitive bid proposals, and an agreement with the carrier is
executed, the City will not be able to make reasonable savings nor accurately determine
the cost for health benefits. It should be noted that though not specifically stated in the
Collective Bargaining Agreements (CBAs) the modification of the health plan does
change the terms and conditions of employment by possibly reducing benefits or
increasing the employee cost. Additionally, changes to federal laws requires an analysis
of our current plan, which is grandfathered, versus the costs associated with moving away
from the grandfather security when amending the plan.
4. Due to the present status of the national and local economy compounded by the situation
in the Middle East, the price of the fuel is on an upward steady trend. At the present time
the City is paying an average of 63% more per gallon on the fuel versus the original price
estimated for the 2011 budget. Fuel was estimated at $2.25 per gallon versus the present
cost of $3.67 per gallon. The $2.25 per gallon price was the average price being paid by
the City for fuel at the time when the budget was prepared, increased by a conservative
percentage. Finance with the assistance of Public Works will continue monitoring this
situation closely and be, on the alert for any corrective action as might be needed. In the
mean time, we are requiring that the usage of city vehicles be limited only to the essential
activities. No city vehicle should be left running idle when not necessary (K -9 vehicle is
an exemption); furthermore, all take home cars should be used strictly pursuant to policy
which stipulates that the vehicles will NOT be for personal use.
5. The majority of the funds obtained for the Murray Park Pool Project were provided by
Community Development Block Grant (CDBG) funds. As of May 23, 2011, the City
received $191,550 in reimbursement from Miami -Dade County for the first design
produced by the engineering firm of C3TS. Assuming the City does not build the pool,
hence the City not meeting the national objective of the project, the City may be required
to reimburse the Federal Housing & Urban Development Agency (HUD) the $191,550.
Additionally, since the project would be identified as a failed the City's ability to receive
future CDBG money would be greatly compromised. The City and Swim Gym, the second
option pool operator, are at an impasse with regards to the $60 -$30 thousand bond or escrow
they would be required to obtain or deposit. I requested guidance but did not receive a
majority clear guidance from the Commission. I am therefore requesting that the
Commission discuss the situation today and provide me with guidance. Time is of the
essence since the CDBG funding expires on December 31, 2011.
1. Accomplishment.
a. New IT IDC successes:
i. Re -built and installed 2 desktop systems
ii. Re -built 4 laptops
iii. Set up 4 machines for ongoing training for OneSolution.
iv. Repaired 2 desktops and 2 UPS Systems.
v. Migrated Public Works to CSMI domain.
vi. Installed new OCR camera system for Police
vii. Resolved 6 connectivity issues
viii. Resolved 8 USA Software issues
b. Finance:
Finance continues working with Public Works GIS in an effort to have a
complete and accurate list of properties for the stormwater billing. GIS is
having issues with the current GIS computer workstation, hindering the
process, however, Finance and Public works continues to try to work through
the issues.
Finance obtained a DRAFT of the CAFR and anticipates having the FINAL
audit complete before May 25, 2010.
iii. Finance completed a pension benefit analysis and will be working with GRS
on impact statements related to such.
iv. Finance and the City Manager continue meeting with department directors to
discuss their respective budget worksheets. The Budget and Finance
Committee met two weeks ago and each member will be obtaining a copy of
the budget workbook once the City Manager made the preliminary
adjustments with all departments.
v. Finance and all City Departments continue training on the new OneSolution
Financial System. Finance anticipates going live with the finance module in
early July.
vi. Finance completed all bank reconciliations for the month of April and the
regular financial monthly report for the month of April is online. It can be
viewed at
http://wv,rw.soutlu-niamifl.gov/clieiitL'Plo Js/Monthly Fin Report APRIL F
Yl l.pdf
c. Grants and Sustainable Initiatives:
i. Requested time extension from Florida Department of Transportation's grant
for Sunset Drive - Phase IV; .
ii. Requested a time extension from Miami Dade County, Department of
Housing and Economic Development to extend CDBG SW 66h Street, Phase
II;
iii. Closed -out DEP's Florida Recreation and Development Assistance Program
grant that upgraded Dante Fascell Park amenities — bathrooms, basketball
court, ADA trail;
iv. Attended Staff Working Group under the Amended and Restated Interlocal
Agreement;
v. Attended ThinkBike Workshop, where a team of Dutch bicycling experts
worked with local transportation engineers, planners and bicycling advocates
to develop biking in Miami;
vi. Attended the Children's Trust SAMIS (Services and Activities Management
Information Systems ) training. SAMIS is a web -based reporting system that
aims to increase the efficiency of the information exchange between The
Children's Trust and the funded Agencies;
vii. Submitted photos, poster and summary of Earth Day activities to the Earth
Day Network — Day of Conversation;
viii. Applying for the Office of Community Oriented Policing Services (COPS)'s
FY 2011 COPS Hiring Program (CHP) grant, which has just over $200
million for the hiring and rehiring of additional career law enforcement
officers.
d. Central Services:
Murray Park Community Pool Operator RFP: Work towards finalization
of the draft operations agreement is ongoing but it appears that the
negotiation is at an impasse with Swim Aquatics not desiring to place a
$60,000 nor $30,000 escrow or bonding the amount. I am requesting
guidance from the Commission as to how the body desires to proceed since
my previous inquiry provided me with no majority direction.
ii. Purchasing Ordinance: The City Attorney conducted an initial review of
the Purchasing Ordinance and has certain clarifications /revisions that he
wants to incorporate and further review and discuss before bringing it before
Commission for consideration and approval.
iii. Public Works Solicitation Template: The City Attorney revised and
approved an initial working template that is currently being applied to the
first of solicitations to be issued for the several pending Public Works
projects.
iv. Auction of Surplus: The City continues working with PropertyRoom.com
on coordinating the auctioning of the City vehicles and other tangible items
approved for surplus. Central Services is actually coordinating with Public
Works for obtaining the corresponding titles for the surplus vehicles and for
the required coding and manifesting of the tangible surplus items which
PropertyRoom.com will pick up and place on auction for the City. Once
finalized, another Agenda Item will be brought before Commission for the
approval for surplus of other additional tangible items.
v. Tennis.Court Operator RFP: In the hope of further facilitating and
expediting the RFP draft review and approval process, the aforementioned
City Attorney approved solicitation template will be utilized for the issuance
of this solicitation as well. Once the pertinent dates for the same are
available, they will be provided to Commission.
vi. Landscaping: Much like the Tennis Court Operator RFP, in the hope of
further facilitating and expediting this RFP draft review and approval
process, the aforementioned City Attorney approved solicitation template
will also be utilized for the issuance of this solicitation as well. Once the
pertinent dates for the same are available, they will be provided to
Commission.
vii. Towing Services RFP: No change pending a revised Towing Ordinance.
e. Police:
Uniform Patrol Division
i. A total of 27 arrests: 9 felonies, 10 misdemeanors, 4 traffic and 4 warrants
served; of those 27 arrests, 3 were narcotics related;
ii. On Friday May 6th, 2011, Patrol units were dispatched to 7611 S W 67
Avenue in reference to a burglary in progress. The first responding unit
arrived on the scene within a minute and was advised by the complainant of a
suspicious vehicle parked in front of the residence. He further stated that he
observed a male removing items from the residence and placing them into
this vehicle. The subject had fled the area on foot prior to the unit's arrival
and a BOLO was issued. Units saturated the area and spotted a subject
matching the description. Upon the units attempting to make contact with the
subject, he fled from them. A perimeter was quickly established and with the
assistance of the South Miami K -9 unit, the subject was located and taken
into custody;
iii. The Patrol Division currently has a D.U.I. checkpoint scheduled for Friday,
May 27, 2011. The checkpoint will be set up at the Fellowship Church of
Miami, located at 6767 Sunset Drive.
Criminal Investigation Division
i. On Friday 05 -06 -11 (under Case # 1101583), Uniformed Patrol Officers and
G.I.U. Detectives responded to a burglary in progress at a residence (7611
SW 67th Ave.). Witnesses on the scene advised Officers that the subject fled
east bound from the location. A B.O.L.O. of the subject's description (white
male wearing a white cut off sleeved shirt and blue jeans) was issued over the
Kendall frequency. Detectives and Officers saturated the area in search of the
subject. Sergeant Wagner - observed a subject matching the description of the
B.O.L.O. walking south bound on SW 65th Place from SW 76h Terr.
Sergeant Wagner called to the subject, who then dropped a bag he was
carrying and fled, west bound through the various residential yards. A
perimeter was then established. The subject was last seen in the rear of 6540
SW 76 Street, but was hiding and it was also unknown if he was armed. K -9
Bono was deployed by Officer Castro, who located the subject hiding
underneath a tarp behind a shed. The subject (Enrique Suarez, D.O.B.
12/29/1974) was taken into custody and transported to S.M.P.D. from where
the subject received a text message on his cell phone from his girlfriend,
advising that she had the property. G.I.U. Detectives interviewed Suarez post
Miranda warnings. The subject provided a verbal and written statement as to
his involvement in the burglary. G.I.U. Detectives then contacted his
girlfriend by telephone and allowed Suarez to talk her into cooperating by
returning the stolen property. The subject's girlfriend returned the property
and also wrote a written statement as to what had happened. Suarez was
positively identified as the offender. Chief Martinez also spoke with Suarez
and asked him if he committed any additional Burglaries in the area. The
subject advised that he was a professional (in Burglaries) and that he in fact
did. The subject fully cooperated and led G.T.U. and S.I.U. Detectives to
seven additional locations (residences) where he committed burglaries, two
were in South Miami, one was in Unincorporated Miami -Dade County and
four were in the City of Miami. He provided dates, property taken, his M.O.
and what he did with the property. He also provided narcotics intelligence to
S.I.U. Detectives. Both Miami P.D. and Miami -Dade P.D. were contacted
regarding their burglary cases. All police departments involved were able to
successfully close their open burglary cases. Additionally, we were able to
return our latest victim's property back to them.
ii. On Monday 05 -09 -11 (under Case 91101.612), S.I.U. Detectives responded to
a residence after receiving information that the residents were planting and
growing marijuana. Upon the detectives' arrival at the residence, they
observed two subjects sitting next to two live marijuana plants (7.44 grams)
which were located on the north side of the residence's yard. A consent
search of the residence revealed another 1.7ounces of processed marijuana,
numerous baggies, $52.00 dollars, 4 digital scales and a Winchester shotgun
with 4 slugs, 1 spent cartridge in the tube but with an empty chamber. One
arrest was made. This subject is a convicted felon and was charged with
Possession of a Firearm by a Convicted Felon, Felony Possession of
Marijuana, Possession of Marijuana with Intent to Distribute and Possession
of Drug Paraphernalia. A.T.F. was also contacted. The subject is possibly
facing 15 years in a federal prison if found guilty.
iii.On Friday 05- 13 -11, S.I.U. Detectives detached to D.E.A.'s H.I.D.T.A. concluded
a two day operation. The operation consisted of surveillances, intelligence
gathering and interviews. The results of the operation were as follows; the
dismantling and the impounding of a Marijuana Grow House Laboratory, the
seizure of 194 plants. The weight of the contraband has not been determined
yet. However, it is estimated to weigh anywhere from 100 lbs. to 200 lbs. and
has a street value of anywhere from $400,000.00 to $800,000.00. There were
also three arrests made. All three subjects are facing federal charges of
Cultivating Marijuana and Conspiracy /Possession of Marijuana with intent to
Distribute. All three subjects are facing anywhere from 5 to 30 year prison
sentences if found guilty.
Parking Enforcement
The Parking Enforcement Unit issued a total of 2,725 citations from the time
period of May 1" thru May 16th. Total fine amount for these citations:
$53,277.00.
ii. There was 1 citation issued for trucks unlawfully parked or willfully
obstructing traffic.
Code Enforcement Division:
i. The red fence in disrepair on 71 & 65 Avenue was re- inspected with the property
owner; the property owner found that the fence is not salvageable and will
therefore need to.be totally replaced. A two week extension to comply was
requested and granted.
ii. Resolved complaint regarding unsightly orange mesh fence on vacant property;
property owner applied and obtained the permit for a construction fence. The
permit was expedited and the fence was installed within two days.
iii. A meeting between Dr. Mirabile, Chief of Police Martinez DeCastro, Acting P &
7 Director L. Cabrera and staff Marcus Lightfoot, and Carmen Baker, Code
Enforcement Director and her staff Flector Rabi was convened to review and
ensure, throughout all stages of the process, accountability , transparency, and
efficiency of the Certificate of Use application process; the timeline to process
was reduced from 2 — 4 weeks to 7 business days thereby improving efficiency
performance measures and improved customer service delivery.
iv. Code met with IT and began a long needed charting of departmental processes
and work flows. The charting will result in increased performance efficiencies.
v. Carmen Baker, Code Enforcement, and Keith Ng and Rudy DeLaTorre from
Public Works met with AT &T to address on -going work without permits issues.
The meeting resulted in the issuance of two $1,000.00 fines and the issuance of a
formal letter to AT &T establishing clear protocols regarding work conducted on
utilities within the city's boundaries.
vi. The asbestos study report on the three (3) unsafe and unsecure CRA shotgun
homes pending demolition reported that 2 of the 3 homes have asbestos. This
project is thereby delayed as the removal of the asbestos increases the cost by at
least $5,000.00.
vii. Thirty (32) lien search requests were received and processed expeditiously. CE
collected $2,940.00 for lien search requests.
viii. Attended and participated during the CM's South Miami Hospital ER
Construction Project Open meeting.
ix. Responded to complaint regarding traffic cutting thru parking lot on 62'd and
Sunset Drive. The chain to block the exit on to Manor Lane is re- instated.
x. Coordinated and facilitated an intra departmental training for the newly hired
City's Receptionist, Valencia Hill. This training was designed to address quality
of service delivery to our citizens and business owners.
xi. CE received and responded within 24 hrs. to 11 citizen complaints.
xii. CE received, processed and issued 30 Business Tax Receipts (licenses) and
collected $6,740.63 for the business tax.
xiii. CE conducted 75 Business Tax Receipt/Certificate of Use Inspections.
e. Human Resources:
i. We are in the process of a complete overhaul of the filing system for inactive
employees and general operational files within the Department.
ii. We continued the process of conducting job analysis and position audits and
concluded the first phase /interview process for CRA. Reviews will continue on a
per department basis until completion.
iii. We are still accepting applications for the Office Support position in the Human
Resources Department. The position will close on May 20, 2011, and interviews
will begin shortly thereafter.
iv. We are selecting candidates for eight Summer Recreation Aides to work with the
Parks & Recreation Department's Summer Program. The position closed on
Monday, May 16, 2011. Interviews will begin soon.
v. We are actively recruiting for the South Miami Police Department's Reserve
Police Officer Program. Applications may be submitted to the Human Resources
Office. Only Certified Officers are eligible for this position. Recruitment will
continue until all available slots are filled.
f. Public Works: See Attachment A.
g. Parks and Recreation: See Attachment B.
h. Planning and Zoning Department:
i. EAR Consultant for 2012: On April 18, 2011 the Planning and Zoning
Department received a signed contract from Henry ller.
Land Development Code Amendments: The Planning and Zoning
Department together with the Planning Board continued its program of
updating the Code.
iii. Planning Board: On Tuesday, May 10, 2011, the Planning Board held an
advertised public hearing (quasi judicial) and is recommending approval
for a special use application for the operation of a Buffalo Wild Wings Grill
and Bar Restaurant at the Shops at Sunset Place. This item will be
forwarded to the City Commission on June 7, 2011.
iv. Environmental Review and Preservation Board (ERPB): On May 17,
2011, the second regular meeting Agenda of the month consisted of four
items reviewed by the ERPB. One item was for a new construction
project for the City National Bank of South FL, located at 6388 South
Dixie Highway, (previous Thai restaurant occupied this existing one -story
building painted green facing Dixie).
On Tuesday, May 3, 2011 the ERPB meeting was cancelled due to lack
of quorum. A full Board consists of nine (9) members who reside or work
in the City, and which shall require that at least one member be from the
landscape architecture profession. Currently, there are four (4) vacancies
on the ERPB.
2
V. Historic Preservation Board: On Monday, April 25, 2011 the Historic
Preservation Board meeting was cancelled due to lack of quorum. A full
Board consists of nine (9) members who reside or work in the City.
Currently, there are four (4) vacancies on the HPB.
On April 4, 2011, the City Commission deferred amendments to historic
preservation provisions in the Land Development Code and is now being
forwarded to the Historic Preservation Board meeting on Monday, June
20, 2011 (tentative).
On April 22, 2011, the Planning and Zoning Department received a letter,
dated April 19, 2011 from Ruth Wiesen, Director, of The Thomas Armour
Youth Ballet ( "TAYB "), requesting the withdrawal for historic designation
of the property at 5818 SW 73 Street in downtown South Miami and that
this building be removed from the list of consideration by the Historic
Preservation Board.
On Monday, May 23, 2011 the Historic Preservation Board motioned not
to designate historic The Thomas Armour Youth Ballet ( "TAYB "), located
at 5818 SW 73 Street in downtown South Miami.
vi. Comprehensive Plan Amendments: On Tuesday, April 12, 2011 during
an advertised workshop, the Department presented the status of text
amendments and Future Land Use Map amendments (aka Large Scale
Amendments) of the 2010 Amendment Cycle 2 process to the City
Commission. As a result, five (5) of the items listed below were forwarded
to the Local Planning Agency (LPA) on 4/26/11 and were then forwarded
to the City Commission for first reading on May 3, 2011. At such time,
three items were approved and two items were withdrawn by the City
Commission. Resulting, in the five (5) items being forwarded to the Local
Planning Agency (LPA).
Clarification — Line Item 8 of Comprehensive Plan 2010 Cycle 2 Chart
Prior to the Workshop held on April 12, 2011, the Planning Department inquired to the
Department of Community Affairs (DCA) on the status of all of the Comprehensive Plan
Amendments listed below. Due to further inquiry by the Planning Department to DCA
an e -mail was sent on April 14, 2011 from DCA stating that Ordinance No. 43 -10 -2068
was found to be complete and filed by our agency on November 2, 2010 so no further
action was necessary.
Another e -mail was sent from DCA inquiring if the City of South Miami has an
established future land use category named "Mixed Use Affordable Housing (Two
Story)." The City's adopted EAR based amendments and adopted Future Land Use
Map do not show this land use category which was adopted by Ordinance No. 43 -10-
2068 and submitted as a small scale amendment. Hence, the future land use category
will be resubmitted as a large scale amendment (text and map amendments are large
scale amendments).
Once again, another confirmation that the item contains a text change was been
received from DCA. On May 9th the Planning and Zoning Dept., received a letter, dated
May 4, 2011, stating that the amendment package received on November 1, 2010 and
adopted by Ordinance No. 43 -10 -2068 on October 19, 2010 fails to qualify as a small
scale development amendment pursuant to Section 163.3187(1)(c), Florida Statues and
to disregard the acknowledgement letter sent to us dated November 2, 1011.
As a result, a large scale amendment (text change) was presented to the Local
Planning Agency on Tuesday May 24 2011 and will be forwarded to the City
Commission on June 14, 2011.
Vii. Commission directives or issues:
a. Pension: Research on our two pensions is conducted and we are
obtaining actuarial analysis of potential recommended modifications.
b. Parking reform: No change in status.
c. Master Park Plan: No change in status.
d. Welcome to South Miami signs: Requesting from the Commission
for a COW or workshop so the design could be shown and other ideas
explored. Post the design discussion an engineering firm would have
to be hired and a cost analysis conducted.
END OF MEMORANDUM
City Manager's Report to Commissioners
Public Works Attachment A
i. Performed thorough cleanup of the fish pond and fed the fish at City Hall.
ii. Serviced / repaired (23) vehicles and heavy equipment at the Motor Pool.
iii. Delivered (4) new garbage containers to residents.
iv. Filled (15) crane trash holes.
V. Performed pick up of garbage and trash routes.
vi. Performed daily power street sweeping, please note that two sweepers were used most
of this time in order to keep up with the fallen leaves.
vii. Performed daily clean up & watered pots downtown.
viii. Pressure cleaned sidewalks downtown on Wednesday's.
ix. Dumped litter cans throughout the City three times a week.
X. Pruned trees at 61 Court SW 66th Street to SW 68th Street and 7 trees in different areas
of the city.
xi. Removed and delivered banners to Parks and Recreation Department.
xii. Removed tree branches from trees on SW 72 "d Street from 63`d Avenue to 65 Avenue.
xiii. Re- installed traffic sign at 72 "d Street SW 63`d Avenue.
xiv. Picked up bus bench from 72 "d Street SW 58th Avenue NE corner and took it to JAM
Welding for repairs. Re- installed bench.
xv. Removed two (2) recycling containers from gas pump area at City Ball.
xvi. Straightened signs on 57th Ave from SW 62 "d Avenue to 56th Street.
xvii. Installed 25 MPH sign at 72nd Street SW 57`h Avenue.
xviii. Picked up damaged light pole and crossing sign from the sidewalk at 7070 SW 59d'
Place.
xix. Picked up barricades from 5975 SW 58'h Avenue.
xx. Grinned sidewalk at 7070 SW 59h Place.
xxi. Installed sign post base at 72 "d Street SW 61" Court.
xxii. Removed graffiti from electrical box in front of 5601 SW 64h Avenue.
xxiii. Repaired two 25 miles per hour signs.
xxiv. Installed traffic circle sign at 6300 SW 68h Street.
xxv. Performed street light inspection.
xxvi. Installed crosswalk sign at 72nd Street S W 61St Court.
xxvii. Replace lights at Motor Pool.
xxviii. Replace lights at Marshall Williamson Park.
xxix. Met with electrical contractor to seek estimate for light covers at Marshall Williamson
Park.
xxx. Replaced light bulbs in CAA boys bathroom.
xxxi. Assisted alarm contractor with Key Pad installation and codes at the Building
Maintenance Bay.
xxxii. Completed TV installation at the Motor Pool Assembly Room.
xxxiii. Cut concrete down light pole at 72nd Street SW 615i Court.
xxxiv. Changed A/C belt at the Commission Chamber
xxxv. Human Resources office furniture move.
xxxvi. Changed A/C filter rolls at the Police Department.
xxxvii. Repaired 3 electrical boxes and outlets on 72 "d Street.
xxxviii. Relocate time clock at City Hall.
xxxix. Septic Tank project at City Hall.
xl. Replace lights Central Services
Engineering and Construction Division
Sunset Drive Improvements Repairs: No changes since the last report
Sunset Drive Improvements Repairs: Notice was sent to the contractors to proceed
with the repair of concrete curbs and striping for all phases of the project. A completion
schedule was requested by the PWD.
SW 66th Street Improvements Phase 11: Applied for time extension of the project. The
general conditions were approved and provided by the City Attorney. Preparing contract
documents and initiating bidding process. Bid documents were forwarded to the
County's CDBG for review and approval.
ARRA Bus Shelter: Additional locations are being evaluated for future construction of
bus shelters in accordance with the proposed budget.
SW 64th Court Drainage: General conditions approved and provided by the City
Attorney. The project was announced for public bidding.
Pinecrest Villas: Public Works continues to receive survey responses, with 36% percent
received thus far. Of the responses received, 83% are in favor of the speed tables. A second
round of mail -out surveys were circulated to residents that did not responded. In lieu of the
concurrence from the affected resident/property owners, the City may elect to have their
commission vote on the proposed speed tables after a public hearing and may submit the
resolution to the County's PWD for approval.
Cocoplum Terrace: A conceptual plan of on street parking on SW 68th Street and SW
69th Street, just west of SW 62nd Avenue was submitted to MDC PWD for their review.
We are waiting their reply for further instructions.
Manor Lane: No changes since the last report.
Mango Terrace: Miami -Dade County approved traffic devices proposed in the Study
Report. Initiating design phase to include but limited to workshops for public
participation and assigning a design consultant.
Shops at Sunset Place/ SW 57th Court: The pit was properly filled with asphalt and the
barricades removed.
Roadway Resurfacing and Sidewalk Repairs: Bid documents were prepared and is
being forwarded to Central Services and Finance Department for review and to initiate
announcement for public bidding.
City Hall Sewer Connection: Pending an exploratory site evaluation, a resolution for
design consultant services will be prepared for Commission approval.
City Manager's Report to Commissioners
Parks and Recreation Attachment B
i. Recreation:
Track and Field — 28 participants ages 5 -15 years began competing. (Competition on
Saturday, May 5, 201)
The followinlz are team rankings and points:
3 Midget Division — Female Team Scores, 51h Place South Miami Grey
Ghosts 30 Points;
3 Midget Division — Male Team Scores, 3`d Place South Miami Grey Ghosts
50 Points
4 Youth Division - Male Team Scores, 4th Place South Miami Grey Ghosts
38 Points
5 Intermediate Division -Male Team Score, 6th Place South Miami Grey
Ghosts 10 Points
6 Young Division - Male Team Scores, 2 "d Place South Miami Grey Ghosts
47 Points
7 Primary Division — Female Team Scores, 61h Place South Miami Grey
Ghosts 5 Points
Male Team Scores -61h Place South Miami Grey Ghosts 151 Points
The following are individual rankings:
3 Midget Division — Male 5Tn Place Jeremy Tooks, 20 Points
6 Young Division — Male
-3`d Place William Reed, 18 Points
-6th Place Eric Evans, 14 Points
-8th Place Keir Moss, 11 Points
7 Primary Division Female
7 th Place Kanaria Cox, 5 Points
ii. Recreation; Football and Cheerleading Registration -June 16 2011.
Early Registration at the Gibson - Bethel Community
Center with various activities, music and refreshments
beginning at 5:00 p.m. — 7:00 p.m.
Summer Camp Registration has began.
Summer Camp runs from June 13 - August 19 2011.
Cost $30.00 per week for South Miami Residents, and $75.00 per week
for non- residents. Limited spaces available. Age groups: Kindergarten to
8th Grade.
Partnership with South Miami Middle School by providing a location for
the Girl's and Boy's Basketball Team to play in the indoors gymnasium
against Centennial and Carver Middle School on 5/11 and 5/13/2011.
B. Senior Center Calendar
ACTIVITIES
MAY 20II
Date
Time
Activity
May 1, 2011
5:30 m -9:00 m
Spanish Play Field Trip
May 6, 2011
10:00am -1:00 m
Mother's Day Party
May 7, 2011
9:OOam- 11:30am
Mother's Day Breakfast at South Miami Senior
Center
May 13, 2011
11:OOam-
12:OOpm
Diabetes Seminar
May 17, 2011
9:OOam- 11:OOam
Free Blood Pressure Testing
May 20, 2011
9:00am -2:00 m
Health Fair at South Miami Senior Center
May 20, 2011
10:00am-
12:00 pm
Free Massage
May 25, 2011
10:30am- 11:30am
Osteoporosis Seminar
May 27, 2011
1:00pm -4:00 m
Free Movies at Sunset Place Mall
May 31, 2011
9:00am- 11:00am
Free Blood Pressure Testing
➢ Every Monday, Wednesday and Friday- seniors get picked -up to walk at Dadeland Mall
(DADELAND WALKERS — a walking club for senior citizens) 9:00- 10:30am.
➢ Everyday there is asocial worker on site from 9:00 am to 3:00 pm to consult with our
seniors.
➢ Every Wednesday, Thursday, and Friday - seniors are taken to grocery stores and retailers for
their weekly shopping.
➢ Every weekday - seniors participate in board games, cards, dominoes and exercise at the
Senior Center 8:30 -1:30.
➢ Monday and Thursday - Social Worker comes to teach Arts & Crafts from 1:00pm — 3:00pm
• Every Monday, Tuesdays and Thursdays exercise classes 10:15 -11:00
• Monday and Wednesday English classes 9:30- 11:30am
• Tuesday and Thursday Spanish classes 9:30 — 11:30am
• Monday thru Thursday Computer classes 12:15- 2:30pm (Community Center)
• Monday and Thursday Art class 1:00- 3:00pm
• Friday Citizenship Class 9:00 — 2:00pm
• Last Wednesday of every month seniors go to Helen Bentley for Breakfast
Parks Landscape Division:
i. All parks are on schedule with general maintenance and repairs. Various park fields will
be closing in a few months for repairs. Park location(s) and time will be announced prior
to closing.
➢ Special Events: NEW THINGS HAPPENING AT THE PARKS:
o Free Movie At the Park — "How to Train Your Dragon" at Murray Park —
Gibson - Bethel Community Center — 5800 SW 66"' Street, on Saturday, May
27 2011 7:30 p.m. — 10:00 p.m. Sponsored by Providence Road Church
Baptist Health South Florida the City of South Miami & the Parks &
Recreation Department.
o Families First - Baby and Me Classes — Has started on Tuesday mornings
at the Gibson - Bethel Community Center at 10:00 a.m., for 10 week session.
Ages Newborns to 6 month olds. Free of charge.
For more information, please call the Parks & Recreation Department at 305- 668 -7232.
iv. Dog Park: No change