9F1711�. eTiMIiif
To: The Honorable Mayor & Members of the City Commission
Via: Hector Mirabile, Ph.D., City Manager
From: Maria E. Stout -Tate, Director
Parks & Recreation Department
Date: May 26, 2011 Agenda Item No.:
Subject: A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, authorizing the City Manager to permit Team FootWorks
Educational and Fitness Corporation, a non - for - profit organization to hold
its' 23rd Annual Twilight 5K Run event on June 5, 2011, in the downtown
South Miami area; providing for an effective date.
Background: Team FootWorks Educational and Fitness Corporation, is a non - for - profit
organization, which submitted a Special Event Application to request permission
to hold its event the Twilight 5K Run, on June 5`t', 2011, in the downtown area of
the City of South Miami.
For the past 23 years Team FootWorks Educational and Fitness Corporation held
the Twilight 5 K Run in the City of South Miami providing a health initiative and
ability for avid and beginning runners to participate in this special event.
Each year Team FootWorks Educational and Fitness Corporation has awarded as a
charitable designation the Afterschool House Program or the South Miami Police
Explorers. This year the charitable beneficiary will be the South Miami Police
Explorers.
This year as in the past years, the applicant will pay for all services rendered by
the South Miami Police, Public Works Departments, and towards the Parking
meters in an estimated amount of $4,200.00 prior to the event. And as in the past
years, the applicant is requesting to waive the fee for closing the streets; which
would be in the amount of $10,000.00 (Resolution No. 51 -10- 13085, March 16,
2010).
Expense: N/A
Fund & Account: N/A
Attachments: • Proposed Resolution
• Special Event Application
• Resolution No. 27 -03 -11576
• Resolution No. 51 -10 -13085
I RESOLUTION NO.
2
3 A Resolution of the Mayor and City Commission of the City of South Miami,
4 Florida, authorizing the City Manager to permit Team FootWorks Educational and
5 Fitness Corporation, a non - for - profit organization to hold its' 23`d Annual Twilight
6 5K Run event on June 5, 2011, in the downtown South Miami area; providing for an
7 effective date.
8
9 WHEREAS, Resolution number 27- 03- 11576, Section 2, states that all
10 organizations sponsoring a Special Event must receive approval by resolution from the
11 South Miami City Commission; and,
12
13 WHEREAS, Team FootWorks Educational and Fitness Corporation, a non -for-
14 profit organization, has submitted a Special Event Application to request permission to
15 hold its event on June 5fh, 2011; and,
16
17 WHEREAS, for the past 23 years Team FootWorks Educational and Fitness
18 Corporation has held the Twilight 5 K Run in the City of South Miami; and,
19
20 WHEREAS, Team FootWorks Educationa and Fitness Corporation , is
21 requesting for the City of South Miami to sponsor the event, to waive the requirements of
22 Resolution No. 27- 03- 11576, and to waive the temporary right -of -way usage fee for this
23 event; and,
24
25 WHEREAS, Team FootWorks Educational and Fitness Corporation will
26 designate the South Miami Police Explores as the charitable beneficiary for the run; and
27
28 WHEREAS, the applicant will pay for all services rendered by the Police,
29 Public Works Departments, and parking meters in an estimated amount of $4,200.00;
30 and,
31
32 WHEREAS, the applicant is requesting to waive the fee for closing the streets;
33 which would be in the amount of $10,000.00.
34
35 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND
36 CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
37
38 Section 1. The Mayor and City Commission authorize the City Manager to
39 approve the 23`d Amoral Twilight 5K Run organized and operated by Team
40 FootWorks Educational and Fitness Corporation, to be held on June 5`h, 2011, in the
41 downtown area of the City of South Miami, Florida.
42 Section 2. The City Commission approved the waiver of the fee for the
43 street closures.
44 Section 3. This resolution shall take effect immediately upon adoption.
45
46
47
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
COMMISSION VOTE:
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
2011.
MAYOR
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Palmer:
Commissioner Harris:
s`
5724 Sunset Dr.
South Miami, FL 33143
To: Hector Mirabile
City Manager
City of South Miami
305- 666 -RACE
www. tea mfootworks. org
4/11/2011
Mr. Mirabile,
This letter is to accompany our special event application for the Twilight 5k Run Walk.
This year will mark the 23rd time runners and walkers have gone the 3.1 mile distance
through the streets of South Miami.
The Twilight 5k is a healthy and wholesome family event based on exercise, fun, and
music. This will be the sixth year my grandchildren along with many of their friends and
extended families have participated.
Supported by the Baptist South Miami Hospital, Town Kitchen and Bar, as well as the
City of South Miami, the run/walk will take place on Sunday evening, June 5`h, 2011.
To better provide a quick.overview of the event, I have included a photocopy of the
expenses we had with services provided by the city.
As we have in the past, once again the Twilight 5k will designate the South Miami Police
Explorers as the charitable beneficiary for the run.
If you have any questions please do not hesitate to call.
Sincerelyk
John "" Huseby
Race Director
TeamFootworks is a 501(c)(3) corporation committed to fitness education
through the production of events and educational material.
Throughout the year, we offer training programs and events to promote fitness.
FEIN: 65- 0455073
A�®�
llll���... CERTIFICATE OF LIABILITY INSURANCE
DATE (MMIDDlYY1'Y)
4/11/2011
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
STAR Insurance - Fort Wayne Office
2130 East DuPont Road
Eort Wa a IN 46825
NAMEACT Jody Weaver _
PHONE (260) 467 -5697 FAX No): (260)469 -5691
E -MAIL ud Weaver @Starfinanaial.com
ADDRESS: Y• _ -_-
PRODUCER p0057125 '
INSURERS AFFORDING COVERAGE
NAICN
INSURED
ROAD RUNNERS CLUB OF A14FRICA /2011 AND ITS
MEMBER CLUBS
7410 SKYLINE DRIVE
FREDERICK ND .21702'3652 -
INSURERANATI027P.L CASUALTY COMPANY
11991
INSURERS NATIONWIDE LIFE INSURANCE CO.
66896
INSURERC:
EACH OCCURRENCE
INSURER D:
DA RENTED
PREMISE Ea occunenc
INSURERE:
INSURER F:
rnvco ACae CFRTIFICATFNIIMRFR•2 MILLION A. I. ' REVISION NUMBER:
V THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TN-9R
LTR
TYPE OF INSURANCE
AWL
BR
POLICY NUMBER
MMIDDY EFF
MMIDDMW
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$ 2,000,000
DA RENTED
PREMISE Ea occunenc
$ 500,000
X COMMERCIAL GENERAL LIABILITY
MED EXP An ono person
$ 5,000
A
CLAIMS -MADE ❑OCCUR
KIZO00000001300700
2/31/2010
2/31/2011
PERSONAL &ADV INJURY
$ 2,000,000
X LEGAL LIAB.TO PARTIC.
2:01 A.M.
2:01 A.M.
$2,000,000
GENERAL AGGREGATE
$ NONE
GEN'L AGGREGATE
LIMIT APPLIES PER,
PRODUCTS - COMP /OP AGG
$ 2,000,000
ABUSE & MOLESTATION
1 500,000
X POLICY
FT LOC
&M AGGREGATE $5,000,000
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
(Ea accident)
$ 2,000,000
BODILY INJURY (Per person)
$
A
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
000000001300.100
2/31/2010
2:01 A, M.
2/31/2011
2:00 A.M.
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
(Per accident
$
X
X
$
NON -OWNED AUTOS
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAB
CLAIMS -MADE
DEDUCTIBLE
$
$
RETENTION $
WORKERS COMPENSATION
WC STATU- OTH-
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/ PARTNER /EXECUTIVE
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYE
$
OFMCERNEMBER EXCLUDED?
(Mandatory In NH)
NIA
E.L. DISEASE, POLICY LIMIT
$
If yes, describe under
DESCRIPTION OF OPERATIONS below
B
EXCESS MEDICAL & ACCIDENT
PX- 00000039016 -00
2/31/2010
2/31/2011
EXCESS MEDICAL $10,000
($250 DEDUCTIBLE /CLAIM)
12:01 A.M.
2:01 A.M.
AD &SPECIFIC LOSS $2,500
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
CERTIFICATE HOLDER IS NAMED AS AN ADDITIONAL INSURED AS RESPECTS THEIR INTEREST IN THE OPERATIONS OF THE NAMED
INSURED.
DATE & EVENT: 06/05/11 Twilight 5k INSURED CLUB: TeamFootWorks, attn: John "Hansa Huseby; 5724 Sunset Drive,
South Miami, FL 33143
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
06/05/11 City of South Miami
6130 Sunset Drive AUTHORIZED REPRESENTATIVE
So Miami, FL 33143
Lefever /JWE
25 12n09 /091
INS025 (200909) 1 ne AOIJKIJ name ana logo are regrsfereu mar a, ur eawnv
CORPORATION. All rights reserved.
City of South Miami
6130 Sunset Drive,
South Miami, Florida 33143
305 -663 -6339
SPECIAL EVENT PERMIT APPLICATION
This application is for the purpose of conducting a Special Event in the City of South Miami that
shall be filed in the City Manager's Office, not less than twenty -one (21) days prior to the effective
date together with all the requirements.
tall
I'Name of Organization
Telephone 2 k k4L-j�� (Office) (Home)
Address of Organization 7.L!q: cC6l�2 i" f tT�
I I1 ytP / J'J'd '-3
Name of Principal Officers and/or manager of Organization: F f
President Secretary td a
Address
Address
Office Phone c3 Office Phone
�f 7 jee�t
Q.E-mail Address - `0 ail Address _
Briefly describe event and purpose:
If Applicant is a tenant, please answer /complete the follow:
"'Property Owner's Name:
Property Owner's Addres
Property Owner`s Teleph
Property Owner's Signatt
Notarizing Signature:
Rcc+eM iRi'G?
v
Page 2 of 16
a Location of event: Please write street names /number and if you will utilize a City Park:
rev C`s�' aeA /fie � ��� .aT-df�t�il iV14��s�
(A rental fee wilt be applicable if a City Park is being utilized. Reservations are made through
the Parks & Recreation Department (305) 663 -6319 or (305) 668 - 7232).
The proposed date(s) and hours of operation:
Set-update(s) and time(s): Dates: IZO _ Time: j2 22WA )
Clean-up completed by
(Please be advised that a representative from the Public Works Department will have to be present for
any /and all event(s)). '72'oO
Time of Actual Event: From : 7 T A , (am/ To: , (amC)
To what extent, if any, would the City benefit:
IS A &3 .Q Q 0Qe, is OF S5 wf
Please give any additional information deemed pertinent to this application:
The following person(s)will be in direct charge of conducting the activities:
Name Address Phone
tN� -awtt �! 33f�^3
Page 3 of 16
Rc.ixvl F!1iM,
A
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Name (s) of person(s) who must be on site with authority other than applicant to expend funds or
make major changes in case of an emergency:
Name Address Phone
The following fun(s) will be utilized to promote this event:
Name Address Phone
Approximate number of:
Participants /%o
Spectators 2-00
General Requirements:
,,,,T ✓ in the event of a parade, approval from the South Miami Police Department must be
obtained.( must provide documentation in order to be approved)
✓ When marking any public street, curb and /or right -of -way no permanent marking substance
may be used. All marking agents must be removed immediately fter the completion of the
event.
Please initial
✓ Barricades shall require an additional rental fee established by the Public Works Department.
(See page 46).
✓ A minimum of one Public Works employee will be required for the events on Public Right of
Way.
✓ Any temporary cover for stations such as a canopy shall be flame retardant and applicant shall
provide proof of such certificate.
Page 4 of 16
✓ No pegs, stakes, or anchoring dev'ces shall be driven into concrete, asphalt, or City hardened
right -of -way. Please initial
"✓ If Police service for traffic an r crowd control is required, arrangements will be made
through the City of South Miami Police Department for off -duty Police officers. The Police
Department will determine the number of officers required. (Please be aware that costs might
change on a yearly basis).
% Specific Requirements: All organizations sponsoring special events using public property or
public streets within the City of South Miami must receive prior approval by resolution from
the South Miami City Commission The resolution must include the estimated reimbursement
amount to be paid to the Citv for all City revenue loses and City expenditures associated with
the approved special event.
The adopted resolution may also specify an additional monetary contribution to be made by
the organization to the City; *the resolution shall specify as how the additional monetary
contribution is to be used by the City.
✓ Map of route or site plan of the scheduled event including all stations and descriptions of
activities. Site plan shall show streets, alleyways and business names or addresses that are
affected by street closure.(upon submission of application)
"`✓ A majority vote of approval (one -month in advance) by the City Commission will be
required for large events.
✓ 72 hour notice given to all merchants and/or residents whose street would be closed.
✓ A permit from the Public Works Department must be obtained for an y use of the public
Right of Way. See permit application on page 4J16.
if
Please Wti 1
✓ Deposit of Six Hundred Dollars ($600.00) to defray cost of litter clean-up, must
accompany application, plus a permit fee of $60.00. If clean-tip is not required, deposit
may be refunded. The litter deposit may differ depending upon the event. ($100.00 will be
retained by the City as an Administrative processing fee deducted from the $600.00
deposit).
Page 5 of 16
R v, 'IdN'114
❖ The following schedules of fees will/could be imposed for anv special event;
thev are as followed:
�;• Public Works — The average hourly rates are approximate $40.00 per non
-
supervising employee, per hour, and $45.00 for supervising employee, per
hour.
• Barricades: The average rate for up to 125 Barricades per (1) day usage is
approximately $80.00.
S• Cost of Police Officers: Extra duty pay for Supervisor
$50.00 per hour.
Extra duty pay for Officer
$40.00 per hour.
Note: Quantity of Officers and /or Supervisor to be required
depends on:
Date /Time of Event
Location
Type of Event
s Age and number of attendees
Roadway(s) closed
Safety and security of public and officers
One time radio fee:
Cost of Meters:
-- Street Closure Fee:
❖ Pole banner fee (per 10 poles)
bamror(s)).
$3.00 per officer, per day, per radio
$15.00 per day, per meter.
$125.00 per each 50 W and
$75.00 for additional 50 ft'-*
$100.00 (This tee includes the placement of the
❖ Hanging and Removal of a banner: $300.00 (Cost incurred by the City)
(Please see attached form and information)
• Code Enforcement Department will check on each event to make sure that all codes and
regulations are being adhered to.
• Review of applicant's paper work to note location any food sales volume of noise /music
and duration.
✓ All paarkina issues will be reviewed through the Plannina Department. Parking Division
and/or Code Enforcement Division.
(Please note that rates shall increase on a Yearly basis due to cost of living increases).
'For further details please refer to the ordinance r 44-18 -1979
Page 6 of 16
ft,,is Y.14, .
r For Grant Recipients: Payment of these charges could be deducted from the designated
grant amount approved by the City.
s Public liability insurance coverage certificate naming the City of South Miami as an
additional insured for the time date place and name of the event, in the amount of
S1,000,000 is required prior to the eventl( Insurance documentation must accompanv
this application Without proof of insurance application will not be approved).
Signed:
Name talti y�+�Iatle�
Address "las�ae �3itx�a �; Pthone- i�,io thL 2_
Subscribed and sworn to before me, thisW day of 20
Application Fee: $60.00
Received by
Deposit Fee: $600.00
Received by
Page 7 of 16
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5724 SUNSET DRIVE, SOUTH MIAMI, FL 33 143-5316
(305) 666-RACE FAX: 667 -9760
PAY
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63.587.670
DATE.L
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First_` 5760 Sunset Drive
National
Bank South Miami, FL 33143
South 305.667.5511
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FOR - '�m9.:�i�j_D )i :
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INDEMNIFICATION AGMEMENT
THIS AGREEMENT ( "Agreement ") is entered into by and between
( "Applicant "), and the City of South Miami ( "City ") on the date on wl lithe last of the Parties executes this Agreement.
RECITALS
WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title)
_ l `it Lk 1�4: _ at _-7 S W :-!`7 (T ( location) on
(date(s)) —S ("Special Event "); and 'WHEREAS, pursuant to of the City's Code and the
City's Special Event Regulations, the Applicanl must execute an indemnification and hold harmless agreement protecting
the City from any and all claims which may arise out of the Special Event.
NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good
consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows:
I. The above recitals are true and correct.
2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors
and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of
action arising as a result of the Special Event, or of the condition of the site on which the Special Event
is held including any personal injury or loss of life, or damage to or loss of property, and from and
against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement
of any claims, and the investigation thereof.
3. Permits for Special Events must be on event site at all times.
4. No Street shall be closed without authorization from the City of South Miami Public Works Department
and Police Department.
5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami -
Dade County standards and any additional requirements by the City of South Miami Public Works
Department and Police Department.
6. Event areas shall be restored to equal or better condition than they were before the event started.
7. If all restoration work is not performed within 30 days of work completion, the City of South
Miami Public Works Department may restore the event area and charge the applicant for the cost of
restoration plus a minimum of 15% for administrative fee and any additional incidental fees.
8. Applicant must pay all fees prior to the start of their event(s).
9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the
City of South Miami Special Event /Marketing Coordinator at least forty -eight (48) hours prior to start of
their event.
10. Any damage to private property shall tie restored toils original condition or better and as accepted by the
Owner.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly
authorized signalory(iies) on the date set forth below.
7�4rve 7661 - --
PRINT NAME APPLICANT APPLICANT'S TITLE
dblf7t_L_
SIGNAT/LIRE DATE
DAPHNE CHARBONNEAU g_16
Commission 1 714065
Expires October 27, 2011
8wdWThw T,.yrain lnsorance 80D3BS ]019
THE CITY OF SOUTH MIAMI ®rlv4p
PUBLIC WORKS DEPARTMENT nclLn�lr
4795 SW 75" Avenue, Miami, Florida ;3155
Phone: (305) 663 -6350 - Fax (305) 668 -7208
PERMIT APPLICATION FOR WORK WITHIN THE PUBLIC RIGHT -OE -WAY
Note: ALL FIELDS SHALL BE FILLED
PROJECT LOCATION: Sjj 7,3 / ! /j
cSQ t; 7 C7
APPLICANT �, -7�bexr Q t yS NAME:
PHONE /CELL. 72 2.,3 E -mail: rycJ.S %.+"7�iy1 d �ldFk�lrS ., Ca�C7
APPLICANT'S ADDRESS:_ S i 2,41 •Jow g % [ch5 o 6 Oe2P / de?1"y- �
STRE T CITY STATE ZIP
1 HEREBY REQUEST A PERMIT FOR THE FOLLOWING:
(BE ,SPECIFIC :AND ATTACH PLANS AND ADDITIONAL SHEETS)
ESTIMATED PROJECT COST: $ ALA PROJECT DURATION: Aua AK2uA,S
ANTICIPATED EFFECTS ON VEHICULAR AND PEDESTRIAN TRAFFIC DURING PROJECT / MAINTENANCE OF TRAFFIC
PROVISIONS (INCLUDE PLANS OR SKETCHES):
t°ZytSt5 Ses7 f,�(^.Llrr �
"IN SIGNING THIS APPLICATION, I UNDERSTAND THAT SEPARATE CITY AND /OR COUNTY PERMITS MAY BE REQUIRED FOR THIS
PROJECT. FURTHERMORE, 1 AM AWARE THAT 1 AM RES�9t�tS1BLE FOR ENSURING THAT THE PROJECT IS COMPLETED IN
ACCORDANCE WITH THE PLANS AND, SPECIFICATIONS AS TIPULA-'l E? IN THE PERMIT A ROVAL CONDITIONS."
SIGNATURE O NCO TRACTOR /QUALIFIER NO ARY
.q" DAPHNE CHARBONNEAU
t-7 11 Commission DD 714065 _
PRINT NAME & CONTRACTORS LICENSE NO. D T- : • d� - %pIfOS C Of�El 27,Tl
,R OFFICE USE ONLY
RECEIVED.
+DATE
APPROVED/
DISAPPROVED + DATE
COMMENTS
I PERMIT FEES
PUBLIC WORKS AUTHORIZATION:
V.11.2007
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South Miami
Permit Application for Work within the Public Right -of -Way
Note: All fields shall be filled
Project Location:
Applicant: €sYS Name: V i,fsnst5
Phone /Cell. E -: mail_ & L .sY3cA 5 Gs
Applicants Address: 9 /�
Street City Stale
I HEREBY REQUEST A PERMIT FOR THE FOLLOWING:
(Be specific and attach additional paper(s) is accessary)
JI�A� -'
Estimated Project Cost: $
Project Duration: tS�
Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic
provisions (include sketch if necessary):
"In signing this application, I understand that separate City and/or County pennits may be required
for this project. Furthermore, I am aware that I am responsible for ensuring that the project is
completed in accordance with the plans and specifications as stipulated in the permit approval
conditions."
MYCAMMIS3IOPER DEZ
-Ka EXPIRES:FBbnury13,2012
Baaeamn�Naiery PW9a Unatlfralrtro
Page 11 of 16
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The City of South Miami
2001
Public Works Department
4795 SW 75m AVENUE, MIAMI, FLORIDA 33155
PHONE: (305) 663 -6350 - PAx (305) 668 -7208
Permit Application for Work within the Public Right -of -Way
Note: All fields shall be filled
Project Location:
Applicant: €sYS Name: V i,fsnst5
Phone /Cell. E -: mail_ & L .sY3cA 5 Gs
Applicants Address: 9 /�
Street City Stale
I HEREBY REQUEST A PERMIT FOR THE FOLLOWING:
(Be specific and attach additional paper(s) is accessary)
JI�A� -'
Estimated Project Cost: $
Project Duration: tS�
Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic
provisions (include sketch if necessary):
"In signing this application, I understand that separate City and/or County pennits may be required
for this project. Furthermore, I am aware that I am responsible for ensuring that the project is
completed in accordance with the plans and specifications as stipulated in the permit approval
conditions."
MYCAMMIS3IOPER DEZ
-Ka EXPIRES:FBbnury13,2012
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Public Works Department
Event Cost Estimate
Submitted To: Maria Stout -Tate
Name of Event: Team Works 5K Run
Event Date (s): June 5, 2011
Personnel: Cost:
One employee $400.00
Materials: Cost:
n
Eauinments: Cost:
Barricades delivery - set -up and pick -up $320.00
Date Prepared:
S. ) 1 e
Agreed to Estimate:
Signature:
Print Name:
Grand Total: $720.00
Approved by:
La"'o, />
Iyublic Works
Witness:
Signature:
Print Name-
CITY OF SOUTH MIAN41 POLICE DEPARTMENT
6130 Sunset Drive, South Miami, FI 33143 (305) 663 -6301
Extra-Duty Police Officers
Application
Sou[la Mlwual
All- ACUTOM CITY
A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra- Duty"
employment. The following policies and procedures must conform in order to schedule a police officer for employment on a
temporary or infrequent basis:
• The South Miami Police Department shall be the final authority in determining the minimum number of officers reouired to police a
particular event. If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami
Police Department will determine the supervisor to officer ratio for larger events.
• The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter
duration. Currently the rate for Extra -Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.00 charge for
radio usage for each officer.
• The Applicant must compensate the officer(s) for their services at least one (1) day prior to the start of the scheduled event that the
officer(s) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable.
• If, during a scheduled event, the Applicant determines that he /she needs to extend the time an officer(s) works at the assignment, the
Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and /or less 59 minutes
beyond the regularly scheduled time of the event.
Applicant must notify of a cancellation request of an Off -Duty Police Officer forty-eight (48) hours prior to the scheduled date of service.
Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours.
APPLICANT
Business /Organization Name Applicant Name
-57L4 Seas r KN9A1 40 4441 T7 3&i_943
Business /Organization Address City State Zip Code
°4P'2. i 3 e GZi % 7 4p® S?7�er�t �a,fclr c. a e�
Phone Number Fax Number E -Mail
Zeb 4--Y -S 7 % ,5/`S t'v,3 Q,t e
O.. `
On-Site Contact Person � Cellular Number Type of Event
c�j /000
Name of Event Event Location Anticipated Attendance
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I acknowledge and pjflinancial responsibilities to pay all costs and fees associated with this request form prior to the service date(s):
Applicant's Signature Date
FOR OFFICE USES ONLY: APPROVED AS PRESENTED
NO. Office: �S� Gi r,Jdti M NO. Radio:
Cr7MMENT: /)PP /r,.
_ICE DEPARTMENT
SIGNATURE
11 -16
DENIED r'ii APPROVED WITH CONDITION
::W NO. Hours 7lt>i/i z-
/ Estimated � t9�?
DATE �.7 � Total Cost
Sou tl Mlumt
CITY OF SOUTH MIAMI PARKING DIVISION
6130 Sunset Drive, South Miami, FI 33143 (305) 668 -2512 Fax (305) 663 -6346
Parking Stalls/ Meters Rentals Application .4d,
Pursuant to Section 20 -4.4 (.Nf)(3)(B) o Land Development Code. "Rental Fees for Public On /Street
curbside spaces (Parking space) are $] 0 er space per day, seven days per week based on twenty -four (24)
hour use ". (� Sys.
Av ^R5 a2'7l�7' P c`3AtcJ 'T. /rt-alS e •°WVS,SAb�
Business /Organization Name Applicant Name
Business /Organization Address City State Zip Code
Phone Number
S30 60J 7r . l , S - 7'`,o4 /c�:7V'°' o • otzc,
Fax Number
E -Mail
Name of Event: /c Y_46AI7- S/
Type of Event:
Purpose for utilizing parking meters:
_1
,�a:
%tsar fir :I
J[ e1C15
Number of On/Street Number of Day's y Start ('m^-' End ��p
curbside spaces requested: curbside spaces desired: / Time: 15.,'00 p.m. Time:
z
L1
,?-Z0
(it necessary, please attach additional sheets,(,,
I hereby certify the above information is true, correct and complete as of the date of this submittal. It is understood that
this applicant will be reviewed and may be adjusted periodically by City Staff; if any information should change that I shall
amend or supplement this pplication within five business days of the change.
Applicant's Signature Date
FOR OFFICE USES ONLY: Permit No:
NO. Meter Days:
Comment:
= DENIED = APPROVED AS PRESENTED
M NO. Meter:
PARKING DIVISION SIGNATURE
13 -16
0
0 APPROVED WITH CONDITION
Daily Fee:
DATE
d
AIL
5724 Sunset Dr.
South Miami, FL 33143
Dear Neighbor:
305- 666 -RACE
www.teamfootworks.org
The annual Twilight 5k Run/Walk benefitting the South Miami Police Explorers will be
held on June 5, 2011. This is a Sunday evening run/walk that starts and finishes at SW 58
Avenue and SW 74 Street. Please see the attached map for a look at the route of the run.
The event begins at 7:00pIn and will take about an hour to complete. We are expecting
approximately 1,400 participants. The lead runners will run just over /under 5 minute
miles — meaning that they will get to mile one at 7:05pm, mile two at 7:1 Opm and finish
(3.1 miles) at 7:16pm. Walkers will finish at about 7:40 to 7:55pm.
We know that this event may be an inconvenience for you that evening and we appreciate
your patience and understanding. As a courtesy, we'd like to extend an invitation to join
us at the post -race celebration with complimentary refreshments courtesy of Town
Kitchens & Bar. Please bring this flyer with you to gain entrance.
Thank you,
TeamFootWorks
TeamFootworks is a 501(c)(3) corporation committed to fitness education
through the production of events and educational material.
Throughout the year, we offer training programs and events to promote fitness.
FEIN: 65- 0455073
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RESOLUTION NO.
27 -03 -11576
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATED TO
SPECIAL EVENTS, SETTING FORTH A POLICY ON FUNDING
SPECIAL EVENTS AND COSTS ASSOCIATED WITH SPECIAL
EVENTS AND; PROVIDING AN EFFECTIVE DATE.
WHEREAS, public property and public street locations within the City of South Miami are used
by organizations for special events which are beneficial to the City and its residents; and
WHEREAS, such special events may require City services and resources to be expended in order
to provide security, clean up, banner hanging, street blocking, covering of parking meters; and
WHEREAS, the Mayor and City Commission desire set forth a policy requiring reimbursement
to the City for all revenues lost or expenditures made for special events.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORRDA, AS FOLLOWS:
Section 1. All organizations sponsoring approved special events using public property or public
streets within the City of South Miami must reimburse the City for all City revenue loses, and
City expenditures associated with the approved special event.
Section 2. All organizations sponsoring special events using public property or public streets
within the City of South Miami must receive approval by resolution from the South Miami City
Commission. The resolution must include the estimated reimbursement amount to be paid to the
City for all City revenue loses and City expenditures associated with the approved special event.
Section 3. The resolution described in Section 2 above may also specify an additional monetary
contribution to be made by the organization to the City; the resolution shall specify as how the
additional monetary contribution is to be used by the City.
Section 4. All organizations sponsoring an approved special event which closes a public street
within the City of South Miami, must provide in advance, a petition signed by a majority of
businesses facing the street affected by the approved special event.
Section 5. All organizations sponsoring approved special events using public property or public
streets within the City of South Miami must agree in writing as to pay the actual the amount of
City revenue loses and final City expenditures associated with the approved special event.
27 -03 -11576
(2)
Section 6. All organizations sponsoring approved special events using public property or public
streets within the City of South Miami which have been allocated monetary grants in the adopted
City Budget, should pay for the required reimbursement from the designated monetary grant.
Section 7. This resolution shall be effective immediately after the adoption hereof.
PASSED AND ADOPTED this 1 8th day of February 2003.
ATTEST:
CI CLERK
APPROVED:
MAYOR��
Commission Vote: 5 -0
Mayor Feliu Yea
Vice Mayor Russell Yea
Commission Bethel Yea
Commission McCrea Yea
Commissioner Wiseombe Yea
RESOLUTION NO. 51 -10 -13085
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, relating to the sponsoring and waiving of the requirements of Resolution
No. 27 -03 -11576 for the South Miami Twilight 5 K Run and Walk; providing an
effective date.
Whereas, the Mayor and City Commission of the City of South Miami wishes to sponsor the South Miami
Twilight 5 K Run and Walk; and
Whereas, TeamFootWorks, the event organizer is requesting for the City of South Miami to sponsor the
event, to waive the requirements of resolution no. 27 -03 -11576 and to waive the temporary right -of -way usage fee
for this event; and
Whereas, TeamFootWorks is a 501 (c) (3) corporation committed to fitness education through the
production of events and educational material; and
Whereas, TeamFootWorks in the past 5 years has donated $424,842.00 to charities and $19,500.00 to the
City of South Miami's After School House and South Miami Police Explorers; and
Whereas, the City of South Miami presently sponsors and allocates funds to support local events; and
Whereas, the City of South Miami has allocated funds in the amount of $1,250.00 to support the event
formerly known as the Footworks Fun Run in fiscal year 2009 -2010 budget; and
Whereas, the funds allocated by the City of South Miami to support the event formerly known as the
Footworks Fun Run, be used to defray the cost of the city's in -kind Police and Public Works services for the event;
and
Whereas, TeamFootWorks shall be required to obtain public liability insurance coverage, which policy
shall name the city as an additional insured for the date, time, and location of the sponsored event, in the amount of
$1,000,000, prior to the event.
Now,, therefore, be it resolved by the Mayor and City Commission of the City of South Miami,
Florida that:
Section 1: The request by TeamFootWorks, for the City of South Miami to sponsor the South Miami Twilight
5 K Run and Walk, to waive the requirements of resolution no. 27 -03 -11576 and to waive the temporary right -of-
way usage fee for this event is hereby approved.
Section 2 ' This resolution shall be effective immediately.
Passed and adopted thisl 6 day of March 2010.
st: Ap • v :J�
Cify Clerk�Lv� Mayor
Read and approved as to form Commission Vote: 4-0
and sufficiency: Mayor Stoddard: Yea
Vice Mayor Newman: Yea
Commissioner Palmer: Yea
Commissioner Beasley: absent
Commissioner Harris: Yea
r
Y ATTORNEY
South Miami
da MAW
1 I
. CITY OF SOUTH MIAMI 111P.
•`�rxwx8z� <m
OFFICE OF THE. CITY MANAGER
INTER - OFFICE MEMORANDUM xooY
To: The Honorable Mayor & Members of the Cittyyy Co ission
From: Roger M. Carlton, Acting City Manager.�`�
Date: March 16, 2010 Agenda item Igo.:
Subject: South Miami Twilight 5 K Run and Walk
Resolution: A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, relating to the sponsoring and waiving of the requirements of
Resolution No. 27.03 -11576 for the South Miami Twilight 5 K Run and
Walk, providing an effective date.
Request: TeamFootWorks is a 501 (c) (3) corporation committed to fitness education
through the production of events and educational material. Throughout the year they offer
training programs and events to promote fitness.
One of their main events and one we can be most proud of is the Twilight Run. This year will be
the 22 "a running of the South Miami Twilight 5 K Run and Walk
TeamFootWorks has been organizing running /walking events for more than 30 years and they
work with the cities of Miami, Coral Gables, Ft. Lauderdale, West Palm Beach as well as Miami
Dade County and Key Biscayne, and in addition they work with national sponsors such as
Mercedes -Benz and American Airlines as well as hometown sponsors which include Winn
Dixie, Subway, Red Sunset Merchants Association, South Miami Hospital, Town Restaurant and
others.
TeamFootWorks in the past 5 years has donated $424,842.00 to various worthwhile causes and
charities and $19,500.00 to the City of South Miami's After School House and South Miami's
Police Explorers.
TeamFootWorks is requesting for the City of South Miami to sponsor this hometown event
"South Miami Twilight 5K Run and Walk" and to waive the requirements of resolution no. 27-
03 -11576 and to waive the temporary right of way usage fee for this event.
Presently the City of South Miami sponsors and or supports the following hometown events.
South Miami Arks Festival
Safe Streets Halloween
MLK Event
Santa's Parade of Elves
South Miami Arts & Craft Festival
Footworks Fun Run
Volksblast
The South Miami Twilight 5K Run and Walk is an event that supports charities and provides
short fun runs for kids making this event an event for the entire family.
Conclusions TeamFootworks wishes for the City of South Miami to sponsor the South Miami .
Twilight 5 K Run and Walk.
Cost: Under the current Ordinance No. 21 -09 -2013 fees for the South Miami Twilight 5
K Run and Walk would total an estimated $12,637.00 if this request is not approved.
6
Under the proposed Resolution TeamFootWorks will be liable to reimburse the City for the cost
of Parking meters, Police and Public Works services which'would total an estimated $2,6$0.00
of which $1,250.00 would be paid from the City's Fiscal Year 2009 -2010 allowance for support
of the former Footworks Fun Run,, leaving a balance of $1,430.00 to be paid by
TeamFootWorks.
Backup Documentation:
❑ Proposed Resolution
❑ Resolution no. 27-03 -11576
❑ TeamFootWorks request letter
❑ TeamFootWorks list of charities
Page 2 of 2
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5724 Sunset Drive, South Miami, FL 33143
�05.666.RACE www.teamfooty4orks.org
Team ootWorks is a.5010 corporation committed to fnness education through the
production of event% and educational material, Througbom theyear, we offer training
programs and events to promote fituess.
One of the events we are the proudest of is our "hometown" Twilisbt Run. This year will
bt the 22id zu ming of the South Miami Twilight SK Run and Walk.
We have been organizing rumdug /walking events for more than 30 years. 'We work' Kith
the cities of Miami, Coral Gables, Ft Lauderdale and West Palm Beach as well. as Miami
Dade Cowy. and Key Biscayne...
TeamFOotWorks has donated $1.9,500 to the After School House and South Miami Police
Explorers (2005 -2009)
TeamFootWorks has donated $424;842.00 to various worthwhile catms and charities
from 2005 — 2009. Please see attached list.
%Y6 work with national.lmel sponsors such as Mbrcedes- Bcuz and American Airlines,
our. hometown sponsors include Winn Dixie,. Subway and. Town kitchen and Bar as well .
as the Red Sunset Merchants Association.
As TeaorFbnt'WOrks, takes pride in never•staxting an avant by asking for Pree services
from a municipality, we also do not like to pay above and beyond what other events do:
Consideratidw granted others should be extended to us as well.
We, are asking tite City of South Miami to consider being a sponsor of this "hometown
event." The race is currently supported by South Miami Hospital and Town Restaurant
and Community Newspapers. We provide a bounce house and short fun runs for the kids
making it a great event for the entire family. The residents look forward to this event — it
is a tradition for downtown south Miami.
From the beginning (2Z years ago) through 2008 the only eVpeuses The Twilight Run
paid the city were fvr off duty Police— fees went up a little oath year. In 2008 we had 8
officers totaling $1249.00 `We have a budget that covers the police but does not include
extra expenses up, to$ 10,000 the city can charge.
We are asking for the same consideration you give the Volkskst, Craft Festival and Art
Show.
'thank. you for your consideration. Ylans and Laurie Huseby
rks is a sogc)(3) corporation committed to fitness education
gh the production arevanu, and educational anaterial,
year, we aner mnl ping programs and events to promote fitness.
11 }
T� FiuF;5�+v ✓ 5 .�rK' 3�ry Y� y } Y S�� � ✓��Z b 3� rK�:.
A` a ..aaM �. i; .� s..� }• «. s.: 5^E Jk Z. «, Jr., .t
5724 Sunset Drive,
TsamFootWorks Total Contributions 2004— May 2009 $424.$42.00
South Miami After School douse & sl9,so0.00
South Miami Police Explorers
Leukemia& Lymphoma Society
Friends oftheEvetpledes
Partnership in Eduducation
Autism Speaks
Special Olympics
Arderle'an. Heart Association
Coral Gables Chamber
optimist Club of No Bay Village
South Florida Triathletes
American Assoc of Running Clubs
U of Triathlete Club
fr Orange Bowl Committee
Safe Space Shelter
The Wellness Community
Miami Bridge
Tropical Audubon Society
Missionaries of Charity
$iwanis'Little Nirvana
Mardi of Dimes
March of Dimes
McDougall Research and Pd Fund
Miami *Dade. Police Explorers
ALS Recovery Fund
Good Speed Foundation
Miami Beach Sr High School ROTC
Panther Aquatic Boosier Club
Switchboard of Waved,
Wmens Fund of Miami Dade
Palmetto Senior Mgb School
Phre Bay Wrestling Club
Koren Breast Cancer Research
Rearing Research Institute
PautherTouehdown Club
Baptistflealth Medical Eduestion
Progressive officers Club-
*eston High. School J'r ROTC
Greater Tampa Assoc of the Deaf
Touchdovni.Booster Club
Wellingro'n Soccer Club
Lourdes Academy
.Road Runners Club of America
Miami Peer Running Club
CharIeeflomes for Children
Tributtato the.Milhary
OW Carver Middle School
Boys and Girls Cub
Miami Aids Vlalk
National Deaf Softball Association
The Villagers .
St Thomas: BpiscopalSchool
St Michael School
AIRN Public Radio
Killian High School Girls Lacrosse
Operation Brave Kids
Brooker T Washington fTigb.School
Infooned 1'am9fli* of Miami Dade
Muscular Dystrophy Assoc.
Girl Scouts
Out of be Darkness Suicide Prevention
tnrougb the production ofevents and eduteGOnai matelot.
Throughout the year, we offer tninlny programs and events to promote fitness.
'SPONSORSHIP OF THE 21ST ANNUAL TWILIGHT 5K.
JUNE 6, 2010
SUPPORTING SPONSOR
Sponsor.401 be, rued in all E -News updates to event database (30;000+) an estimate of
8 separate etnails
Sponsor logo on TearaooV%1orks,org and Twilight5k.org websites vfith link to.tbe, City's
'vrubsiie,
Sponsor Togo will appear 10,000 race applications and advertisements in Competitor
Magazine and Communitp'newspaper. ,
Sponsor logo' on 1500 teoh running shirts given to each participant
Sponsor logo on two vertical banners placed at the finish line.
investment for the City of S'ooth Mimi
Waive fees £or required City sm ces
i. e. Application fee, Porkfkg me &.r,, charge per square fang Public Starks
through the production of eventsand odurattonal maradai,
Throughout the year, we offer trelning programs and events to promote fitness.