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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: Hector Mirabile, Ph.D., City Managedofublic I
From: Rudy de la Torre, Chief Superintende Works
Date: May 17, 2011 Agenda Item No.: - 1 U
Subject: Authorizing the City Manager to increase appropriations for Stormwater Drain Trust Fund
expenditure accounts.
Ordinance: An Ordinance of the Mayor and City Commission of the City of South Miami, Florida,
relating to the budget; authorizing an increase of appropriations of accounts 111- 1730 -541-
3450 ( Stormwater Drain Trust Fund Contractual Services) in the amount of $22,595, and
111 - 1730 -541 -7100 ( Stormwater Drain Trust Fund Debt - Principal) in the amount of
$27,036 and 111- 1730 -541 -7200 ( Stormwater Drain Trust Fund Debt - Interest) in the
amount of $4,034 and 111 - 1730 -541 -5205 ( Stormwater Drain Trust Fund Computer
Equipment) in the amount of $1,836.94 from Fund Balance, providing for severability,
ordinances in conflict and an effective date.
Background: The money collected by the City of South Miami from the stormwater utility fee goes into
a separate Stormwater Drain Trust Fund for maintenance of existing catch basins,
stormwater drains, canal maintenance and future construction of new facilities as may be
recommended upon the development of the Stormwater Master Plan.
Certain account line items in the fiscal year 2010 -11 Stormwater Drain Trust Fund budget
were not sufficiently budgeted by the previous Public Works Director to pay for the City's
existing Stormwater Interlocal Agreements and Operating permits. These appropriation
line item increases are required in order to properly fund expenses related to existing
Interlocal Agreements for the maintenance of the City's Stormwater systems and canals as
well as the Interlocal Agreement FEMA - Funded Stormwater Drainage Project (Ludlum
Glades Canal Dredging) Ordinance No. 17 -06 -1885.
Failure to meet these obligations will result in a violation of the City's ordinances and
resolutions, the additional requested funds will make these accounts whole for the rest of
the fiscal year.
In addition, the Public Works computer presently used to evaluate and calculate the
stormwater utility fees for commercial and industrial properties within the city, cannot
process the large amount of data associated with the County provided GIS maps. The
expenditure increase will provide for the replacement of the existing GIS computer with a
more efficient computer capable of handling the task. Furthermore, Public Works currently
does not have the equipment or capability to backup. The increase of funds will allow for a
new backup system.
International Data Consultants was selected as the lowest responsive bid vendor for the
purchase of new computer and back up system in the amount of $1,836.94.
Replacement of the computer will increase productivity by reducing the amount of time
needed to complete the task.
Expense: $55,501.94
Account: 111 - 1730 -541 -3450 ( Stormwater Drain Trust Fund Contractual Services) in the amount of
$22,595, and 111- 1730 - 541 -7100 ( Stormwater Drain Trust Fund Debt - Principal) in the
amount of $27,036 and 111 - 1730 -541 -7200 ( Stormwater Drain Trust Fund Debt - Interest)
in the amount of $4,034 and 111- 1730 -541 -5205 ( Stormwater Drain Trust Fund Computer
Equipment) in the amount of $1,836.94 from Fund Balance.
Attachments: Proposed Ordinance.
Stormwater Drain Trust Fund Budget.
Budget worksheets for accounts 111 - 1730 -541 -3450, 111- 1730 -541 -7100 and 111 -1730-
541 -7200.
Interlocal Agreement between the City of South Miami and the Miami Dade County
Stormwater Utility.
NPDES Interlocal Agreement (IA) Annual Payment Year 2010 -11.
Annual Regulatory Program and Surveillance Fee 2011.
Derm Aanual Operating Permit Renewal Industrial Waste 5.
Interlocal agreement for FEMA Funded Stormwater Drainage Projects between the City of
South Miami and the Miami dade County (MDC).
International Data Consultants computer estimate $1,836.94.
@XI Computer Corp. computer estimate $2,155.27.
IT Point computer estimate $2,368.00.
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ORDINANCE NO.
An Ordinance of the Mayor and City Commission of the City of South Miami, Florida,
relating to the budget; authorizing an increase of appropriations to accounts 111- 1730 -541-
3450 (Stormwater Drain Trust Fund Contractual Services) in the amount of $22,595, and
111- 1730 -541 -7100 (Stormwater Drain Trust Fund Debt - Principal) in the amount of
$27,036 and 111- 1730 -541 -7200 (Stormwater Drain Trust Fund Debt - Interest) in the
amount of $4,034 and 111 - 1730 -541 -5205 (Stormwater Drain Trust Fund Computer
Equipment) in the amount of $1,836.94 from Fund Balance, providing for severability,
ordinances in conflict and an effective date.
WHEREAS, the money collected by the City of South Miami from the stormwater utility fee
goes into a separate Stormwater Drain Trust Fund for maintenance of existing catch basins, Stormwater
drains, canal maintenance, and future construction of new facilities as may be recommended upon the
development of the Stormwater Master Plan; and
WHEREAS, certain account line items in the fiscal year 2010 -11 Stormwater Drain Trust Fund
budget were not sufficiently budgeted by the previous Public Works Director to pay for the City's
existing Stormwater Interlocal Agreements and Operating permits; and.
WHEREAS, the appropriation line item increases are required in order to properly fund
expenses related to existing Interlocal Agreements for the maintenance of the City's Stormwater systems
and canals as well as the Interlocal Agreement FEMA- Funded Stormwater Drainage Project (Ludlum
Glades Canal Dredging) Ordinance No. 17 -06 -1885; and
WHEREAS, failure to meet these obligations will result in a violation of the City's ordinances
and resolutions, the additional requested funds will make these accounts whole for the rest of the fiscal
year; and
WHEREAS, the Public Works computer presently used to evaluate and calculate the Stormwater
utility fees for commercial and industrial properties within the city, cannot process the large amount of
data associated with the County provided GIS maps; and
WHEREAS, it is essential for the Public Works Department to replace the existing computer
with a more efficient computer and back up system capable of handling the task; and
WHEREAS, International Data Consultants was selected as the lowest responsive bid vendor in
the amount of $1,836.94; and
WHEREAS, the Mayor and City Commission wishes to increase appropriations to accounts
111 - 1730 -541 -3450 (Stormwater Drain Trust Fund Contractual Services) in the amount of $22,595, and
111 - 1730 -541 -7100 (Stormwater Drain Trust Fund Debt- Principal) in the amount of $27,036 and 111-
1730 -541 -7200 (Stormwater Drain Trust Fund Debt - Interest) in the amount of $4,034 and 111- 1730 -541-
5205 (Stormwater Drain Trust Fund Computer Equipment) in the amount of $1,836.94 from Fund
Balance; and
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WHEREAS, the Mayor and City Commission authorizes the City Manager to increase
appropriations to accounts 111- 1730 -541 -3450 (Stormwater Drain Trust Fund Contractual Services) in
the amount of $22,595, and 111- 1730 -541 -7100 (Stormwater Drain Trust Fund Debt - Principal) in the
amount of $27,036 and 111- 1730 -541 -7200 (Stormwater Drain Trust Fund Debt - Interest) in the amount
of $4,034 and 111 - 1730 -541 -5205 (Storniwafer Drain Trust Fund Computer Equipment) in the amount of
$1,836.94 from Fund Balance.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to increase appropriations for expenditure
accounts 111 - 1730 -541 -3450 (Stormwater Drain Trust Fund Contractual Services) in the amount of
$22,595, and 111- 1730 -541 -7100 (Stormwater Drain Trust Fund Debt- Principal) in the amount of
$27,036 and 111- 1730 -541 -7200 (Stormwater Drain Trust Fund Debt - Interest) in the amount of $4,034
and 111 - 1730 -541 -5205 (Stormwater Drain Trust Fund Computer Equipment) in the amount of $1,836.94
from Fund Balance.
Section 2. That this ordinance shall become effective at the expiration of ten days after
adoption.
PASSED AND ADOPTED this day of 2011.
ATTEST: APPROVED:
CITY CLERK MAYOR
I" Reading:
2 °d Reading:
READ AND APPROVED AS TO
FORM AND SUFFICIENCY:
CITY ATTORNEY
COMMISSION VOTE:
Mayor Stoddard
Vice Mayor Newman:
Commissioner Beasley
Commissioner Palmer:
Commissioner Harris:
STORM WATER DRAIN TRUST
CITY OF SOUTH MIAMI FUND I I I
ACCT
NO ACCOUNT CLASSIFICATION
BEGINNING FUND BALANCE
REVENUES
314 -3000 UTILITY TAX- STORMWATER
330 -1000 INTERGOVERNMENTAL REVENUE
361 -2000 INTEREST INCOME
TOTALREVENUE
EXPENDITURES
541 -1210
REGULAR SALARY
541 -2110
FICA
541 -2210
PENSION PLAN CONTRIBUTION
541 -2310
GROUP HEALTH INSURANCE.
541 -2410
WORKER'S COMPENSATION
MAINT & REPAIR STRS /PARKWAYS
TOTAL PERSONNEL SERVICES
541 -3100
PROFESSIONAL SERVICES
541 -3450
CONTRACTUAL SERVICES
541 -4070
TRAVEL & CONFERENCE
-541 -4080
EMPLOYEE EDUCATION
541.4455
LEASE PURCHASE -TRUCK
541 -4640
MAINT & REPAIR STRS /PARKWAYS
-
TOTAL OPERATING EXPENSES
ACTUAL BUDGET ESTIMATE CM RECOM
2009 -2010 2010.2011 2010 -2011 2011 -2012
348,443 366,303 366,303 297,719
17,826
28,000
48,000
18,900
378,719
250,000
290,000
290,000
11,831
7,500
6,500
7,500
408,376
285,500
344,500
316,400
4,481
42,534
42,534
42,534
361
3,255
3,255
3,255
0
6,052
6,052
6,052
0
5,196
5,196
5,196
0-
3,731
3,731
3,731
4,842
60,768
60,768
60,768
0
0
0
0
74,557
0
21,245
22,595
0
0
0
0
0
0
0
0
30,821
0
0
0
0
0
0
0
105,378
0
21,245
22,595
541 -6490
CONSTRUCTION PROJECTS
30,296
50,000
50,000
100,000
541 -6491
REPAYMENT TO MIAMI DADE COUNTY
0
0
0
0
TOTAL CAPITAL OUTLAY
30,296
50,000
50,000
100,000
541 -7100
DEBT - PRINCIPAL
0
22,146
27,036
27,036
541 -7200
DEBT- INTEREST
0
2,988
4,035
4,034
541 -9120
TRANSFER -GEN FUND
250,000
250,000
250,000
250,000
.TOTAL OTHER FINANCING SOURCE!
250,000
275,134
281,071
281,070
TOTAL FUND EXPENSES 390,516 385,902 413,0_8_4______4_6 -4,4 2
ENDING FUND BALANCE 366,303 265,901 297,719 149,687
Department of Environmental Resources Management
Water Management Division
M iAM MADE
701 NW .1st Court, Ste-400
Miami, Florida 33136 -3912
T305-372-6529 F 305- 372 -6425
Carlos Alvarez, Mayor
ADA Coordinnuon
miamidade.gov
Agendne°n,dinwia,
March 7, 2011
Arl in Public Plxn
Auditand Management SeM,is
Mr. Rudy De La Torre
AA 11.^
Interim Public Works Director
Building Code Compliance
City of South Miami
Buuding
4795 SW 75 Avenue
Bdsn,n,oe"elopine "'
Miami, Florida 33155
:aplml lmprwemems
Citizen's tntlependn,t Transponamn Tmss
Re: Interlocal Agreement between the City of South Miami and the Miami -Dade
eo. nm snity A coon Agency
County Stormwater Utility for Fiscal Year 2009/2010.
Community AFarn,on +¢Development
community l AA.ns
Dear Mr. De La Torre:
Consomer,encen
Conxllons F Rehabiliialiun
Comaywide HeafA +care Planning
Based on information provided by the Miami -Dade County Public Works
eta:lAra,,,
Department, the total actual maintenance expenses for shared drainage systems in
En,crgeiuy Mnn^geme
the City of South Miami are Thirty -Four Thousand, Six Hundred and Seventy-
^,
Eight Dollars ($34,678).
Emeepuseiechwlogy Sentices
Emir°nmenlal Resources Management
Therefore, in accordance with Attachment "B'+ for FY 2009/2010 of the Interlocal
Far Employment Pnidicn
Agreement, attached you will find an invoice for the sum of Nineteen Thousand,
Ginnie
Seven Hundred and Sixty -Six Dollars ($19,766) which represents the City's share
FI,, =ae
(57 %) of the total costs for maintenance of shared drainage systems during FY
(',asaral Services Adminisfrmon
2009/2010. Also enclosed is a breakdown of actual tasks performed and the
Histw,c Preeervanon
associated costs. Please make your cheque payable to Miami -Dade County
" " ^�55TN51
Stormwater Utility.
Hovsmg Agency
Heu "ng Fi ^ancc Aad,edty
If you have any questions please do not hesitate to contact Jean Kunce or me at
Human Servi=cs
(305) 372 -6656. �j0S _ Z),I :)- -- 4'c b 3—
Independent Review Panel
tm¢mannnal Tuvic Gmsonium
lovenile Asmsn%+nt Cemer
Sincerely,
Medical k.amme,
MetrnpNi,an Pinnnmy Vrbnnization
`-
Pork and Recreation
Curt L.A. Williams, Manager
PlannmgandZOmng
Stormwater Utility Section
Hi,.
Prc,lummem Man,gement
Propene Appraiser
Public Lihrary 5)vem
CW
Public WO4
attachments
Sate Nnghbo,hnod Pons
seapnn
cc: Marina Blanco -Pape, P.E., Chief, Water Management Division, DERM
.41d Mwi, Wnagen,em
Jean Kunce, Accountant, Stormwater Utility Section, DERM
nt g=Bn,me,tiwnaBement
Randall White — ERPS, Stormwater Utility Section, DERM
Team Mean
Tninsii
Urban Re0a1i ,,lonT sk Force
^'^r.
l§xcnyr Museum and Gardens
Water aVUI Sewer
A
cS;
March 3, 2011
TO: City of South Miami
4795 SW 75 Avenue
Miami, FL 33155
MIAMI -DADE COUNTY
STORMWATER UTILITY
INVOICE
Invoice # SM0910007
INDEX CODE: DER 017018
PROJECT NO. 693144
PROJECT NAME
AMOUNT
FY 2009/2010 Canal Maintenance City Share
$19,766
00
TOTAL
$19,766
00
Please return a copy of this Invoice with your remittance.
PLEA6jA CE CHEQUE PAYABLE TO: MIAMI -DADE COUNTY STORMWATER UTILITY
DEPT: �,� P.O. - - # Attention: Curt Williams
PU/�0 OPEN! P.O.: C1 701 N.W. 1 Court, 5th Floor
REO # _i=— MIAMI, FLORIDA 33136 -3912
DELIVERY: PARTIAL ❑ COMPLETE ❑
7 ANTiTY AND QUALITY RECEIVED AS BILLED
A %a �Rla0'
DEPART ENTHEAO 7E
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CLZ=1DTT9Z BOARD
t1r3S96>i5
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Memorandum
Date: November 17, 2009
To: Honorable Chairman Dennis C. Moss and Members, ;Agenda Item No.8(D) (1) (B)�
Board of County Commissioners
From: George M. Burg Resolution No. R-1302-09
County ManageVu Subject: Resolution Au e Exec *n n of an Interlocal Agreement between the City of South
Miami and the Miami -Dade County Stormwater Utility for Stormwater Management
Recommendation
It is recommended that the Board of County Commissioners (BCC) approve the attached resolution
authorizing the execution of an interiocai agreement for stormwater management between the City of
South Miami ("the City ") and the Miami -Dade County Stormwater Utility ( "the Utility "). This new five (5)
year agreement will replace the current agreement on October 1, 2009, and will remain in effect until
September 30, 2014,
$cope
The City of South Miami is in Miami -Dade County Commission District 7 (Comm. Gimenez),
Fiscal Impact/Funding Source
The City shall be responsible for an estimated annual total of $38,902 in shared costs and the Utility
shall be responsible for an estimated annual total of $29,068. For the five (5) year term of the
agreement, the City's total will not exceed $194,510, and the Utility's total will not exceed $145,340.
Without the proposed interlocai agreement, the County would be responsible for all costs.
Track RecordlMonitor
The Director of the Department of Environmental Resources Management will monitor this agreement.
Background
On June 18, 1991, the BCC adopted Ordinance No. 91 -66, creating the Miami -Dade County Stormwater
Utility and establishing a uniform approach to stormwater management in Miami -Dade County. The
municipalities were subsequently given the option to become part of the Utility or to create their own
local stormwater utility that provides a dedicated source of stormwater funding in accordance with
Section 403, Florida Statutes.
On October 3, 2000, the City of South Miami adopted Resolution R- 1045 -00, creating stormwater
management regulations within their municipal code with their own stormwater utility as the funding
source.
On July 28, 2009, the City passed and adopted Resolution No. 122 -09 -12931 (Attachment A), approving
a new five (5) year interlocal agreement for stormwater management between the City and the Utility.
The proposed new agreement (Attachment8) replaces the current agreementwhich expires September
30,. 2009, and continues the relationships and responsibilities for the operation and maintenance of
stormwater ms shared by the City of South Miami and the Miami -Dade County Stormwater Utility,
0-MEMORANDUM
TO: Honorable Chairman Dennis C. Moss DATE:
and Members, Board of County Commissioners
FRO'NI: R. A. C evas, Ott
County Attorney
Please note any items checked.
November 1:, 2009
SUBJECT: Agenda Item No. 8(D) (1) (B)
"3 -Day Rule" for committees applicable if raised
6 weeks required between first reading and public hearing
4 weeks notification to municipal officials required prior to public
bearing
Decreases revenues or increases expenditures without balancing budget
Budget required
Statement of fiscal impact required
Ordinance creating a new board requires detailed County Manager's
report for public hearing
PTO committee review
Applicable legislation requires more than a majority vote (Le., 2/3's
315's _ , unanimous to approve
Current information regarding funding source, index code and available
balance, and available capacity (if debt is contemplated) required
0
Approved Mayor Agenda Item No. B(D) (1) (B)
Veto 11 -17 -09
Override
RESOLUTION NO. R- 1302 -09
RESOLUTION AUTHORIZING THE EXECUTION OF AN
iNTERLOCAL AGREEMENT BETWEEN THE CITY OF
SOUTH MIAMI AND THE MIAMI -DADE COUNTY
STORMWATER UTILITY FOR STORMWATER
MANAGEMENT; AND AUTHORIZING THE COUNTY
MAYOR OR COUNTY MAYOR'S DESIGNEE TO EXERCISE
ALL PROVISIONS THEREIN
WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying
memorandum, a copy of which is incorporated herein by reference,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF MIAMI -DADE COUNTY, FLORIDA, that this Board hereby approves the interlocal agreement
between the City of South Miami and the Miami -Dade County Stormwater Utility for stormwater
management responsibilities and the use of applicable funds for stormwater management work by
the City of South Miami and the Miami -Dade County Stormwater Utility in shared stormwater
drainage systems near or within the boundaries of the City of South Miami, commencing October 1,
2009, and expiring September 30, 2014, in substantially the form attached hereto, and made a part
hereof; and authorizes the County Mayor or County Mayor's designee to execute amendments to
this agreementfor time extension and to accept additional funds that may become available for this
agreement; and authorizes the County Mayor orCounty Mayor's designee to exercise the provisions
contained therein.
Resolution No. R- 1302 -09
Agenda Rem No. 8(D)(1)(B)
Page No. 2
The foregoing resolution was offered by Commissioner Sally A. Heyman
who moved its adoption. The motion was seconded by Commissioner Rebeca Sosa
and upon being put to a vote, the vote was as follows:
The Chairperson thereupon declared the resolution duly passed and adopted this 1T^
day of November, 2009. This resolution shall become effective ten (10) days after the date of
its adoption unless vetoed by the Mayor, and if vetoed, shall become effective only upon an
override by this Board.
Approved by County Attorney as
to form and legal sufficiency.
Peter S. Tell
MIAMI -DADE COUNTY; FLORIDA
BY ITS BOARD OF
COUNTY COMMISSIONERS
e0mliffe HARVEY RUVIN, CLERK
nt 0
By.
2 DIANE COLLINS
°y ' Deputy Clerk
tea*
Dennis C.
Moss, Chairman ay>w
Jose "Pepe"
Diaz, Vice - Chairman aye
Bruno A. Barreiro
absent
Audrey M. Edmonson
aye
Carlos A. Gimenez
aye
Sally A. Heyman
aye
Barbara J. Jordan
aye
Joe A. Martinez
absent
Dorrin D. Rolle
absent
Natacha Sejas
absent
Katy Sorenson
aye
Rebeca Sosa
aye
Son. Javier D. Souto
absent
The Chairperson thereupon declared the resolution duly passed and adopted this 1T^
day of November, 2009. This resolution shall become effective ten (10) days after the date of
its adoption unless vetoed by the Mayor, and if vetoed, shall become effective only upon an
override by this Board.
Approved by County Attorney as
to form and legal sufficiency.
Peter S. Tell
MIAMI -DADE COUNTY; FLORIDA
BY ITS BOARD OF
COUNTY COMMISSIONERS
e0mliffe HARVEY RUVIN, CLERK
nt 0
By.
2 DIANE COLLINS
°y ' Deputy Clerk
tea*
EXHIBIT A
RESOLUTION NO.: 122 -09 -12531
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI. FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A FIVE (5)
YEAR INTERLOCAL AGREEMENT WITH MIAMI -DADE COUNTY FOR ROUTINE
CANAL MAINTENANCE FOR THE LUDLAM GLADES AND BROAD CANALS FOR AN
AMOUNT OF $38,902 ANNUALLY, TO BE FUNDED FROM THE STORMWATER
TRUST FUND ACCOUNT NUMBER 111 -1730- 541 -6491; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission of the City of South Miami, Florida, wish to provide
routine canal maintenance along the Miami -Dade County canal (Ludlam Glades and Broad Canal)
systems within the City; and
WHEREAS, an interlocal agreement has been created between Miami -Dade County and the City
of South Miami for the purpose of sharing the cost for the routine maintenance; and
WHEREAS, Miami -Dade County shall provide canal maintenance services as set forth in the
interlocal agreement for the Ludlam Glades canal, from SW 52nd St. to SW 80d' St. and for the Broad
Canal from south side of SW 58h St. culvert to SW 64h St.;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OT THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Commission authorizes the City Manager to enter into an agreement with
Miami -Dade County for the routine canal maintenance of the Ludlam Glades and broad canals.
Section 2: The City Commission authorizes the City Manager to expend an amount of $36,902
annually for the next five (5) year's stormwater budget starting FY2009 -2010 stormwater trust fund
account number 111- 1730- 541 -6491 for the scope of worts defined in attachment "W of the interlocal
agreement.
Section 3: The attached exhibit is incorporate by reference into this resolution,
PASSED AND ADOPTED this 28th day of JU1Y 2009,
EST:
TY CLERK
APPROVED:
Zn`<
MAYOR
READ AND APPROVED AS TO FORM: COMMISSION VOTE: 4_0
Mayor Feliu: absent
-- _ Vice Mayor Beasley: Yea
Commissioner Palmer: Yea
CITY ATT EY _` commissioner Newman: Yea
Commissioner Sellars: Yea
IVfIAMI•DADE COUNTY, FLORIDA EXHIBIT B
FIVE (5) YEAR
MEI LOCAL AGREEMENT
between
THE CITY OF SOUTH MIAMI
AND
THE MIAMI -DADE COUNTY STORMWATER. UTILITY
FOR
STORMWATER MANAGEMENT
MIAIv1I -DARE COUNTY
STORMWATER UTILITY (305) 372 -6656
DEPARTMENT OF ENVIRONMENTAL VIRONMENTAL RESOURCES MANAGEMENT
701 NORTHWEST FIRST COURT, SUITE 400
MIA'll, FL 33136
n 455
�''4
FIVE (5) YEAR
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF SOUTH MIAMI (CITY)
AND
THE MIAMKI -DARE COUNTY S'TORMWATER UTILITY (UTILITY)
FOR STORMWATER MANAGEMENT
THIS FIVE (5) YEAR INTERLOCAL AGREEMENT, [the "Agreement "] by and
between the Miami -Dade County Stormwater Utility, a public body corporate and politic,
through its governing body, the Board of County Commissioners of Miami -Dade County,
Florida [hereinafter sometimes referred to as "UTILITY "J and the City of South MiamL a
Florida Municipal Corporation, through its governing body, the South Miami City Commission
of the City of South Miami, Florida [hereinafter sometimes referred to as "CITY ",] is entered
into as follows:
WITNESSETH
WHEREAS, Section 403.0893, Florida Statutes (F.S.), authorizes the establishment of
stormwater utilities to plan, construct, operate, and maintain stormwater management systems;
and
WHEREAS, the Board of County Commissioners of Miami -Dade County, did, by
adoption of Miami -Dade County Ordinances No. 91 -66 and Ordinance No. 91 -120, as amended
by Ordinance Nos. 92 -44 and 92 -86, create a stormwater utility [hereinafter referred to as the
"UTILITY], and which UTILITY may operate within a municipality or municipalities; and
WHEREAS, it is the intent of the UTILITY and the CITY, through this Agreement, to
establish relationships and responsibilities for the maintenance of shared stormwater systems by
the CITY and the UTILITY; and
WHEREAS, the UTILITY and the CITY recognize that there are operating costs, as well
as benefits, associated with maintaining shared stormwater drainage systems; and
WHEREAS, the UTILITY and the CITY want to share these costs in proportion to the
drainage area, the service provided, and the benefits received,
Now, therefore, in consideration of the mutual promises and covenants contained herein
and the mutual benefits to be derived from this Agreement, the parties hereto agree as follows:
2 of 11
ARTICLE I
PURPOSES
The UTILITY and the CITY enter into this Agreement to finther the following
purposes:
(1) to protect and promote the public health, safety, and general welfare through the
management of stormwater run -off;
(2) to maintain and improve water quality and preserve and enhance the
environmental quality of the receiving waters;
(3) . to control flooding that results from rainfall events;
(4) to deter unmanaged rainwater from eroding sandy soils and causing
sedimentation;
(5) to deter the disruption.of the habitat of aquatic plants and animals;
(6) to promote intergovernmental cooperation in effectively and efficiently managing
stormwater run -off;
(7) to maintain and repair shared stormwater systems located within the limits of the
drainage service areas In accordance with the approved plans. These include maintaining. canals,
and any required maintenance of flow control structures and stormwater pump stations and their
mechanical and electrical components; maintaining stormwater systems as determined by
conditions of the system, prevailing environmental conditions, and the level of service
established.
(8) to provide a mechanism for the UTILITY and the CITY to share and allocate the
cost of maintaining and repairing shared stormwater drainage systems as stated in (7), above.
ARTICLE 1I
DEFINITIONS
Agreement shall mean this document, including any written amendments, attachments,
and other written documents, which are expressly incorporated by reference.
Stormwater Management Plans shaft mean stormwater management plans developed by
both the CITY and by the UTILITY, to meet the required level of service as established in their
respective stormwater management programs or master plan pursuant to Florida Statute
403.0 &91.
City Stormwater Utility Buffet shall mean the CITY's developed and approved fiscal
year budget which includes a component for stormwater management of its drainage system,
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including capital and operating outlays necessary to maintain the level of service established in
the CITY's Stormwater Management Plans.
Utility Stormwater Budget shall mean the UTILITY's developed and approved fiscal
year budget for stormwater management of its drainage system, including capital and operating
outlays necessary to maintain the level of service established in the Utility's Approved Plans.
Shared Stormwater Drainage System shall mean that portion of the drainage system
owned by either the CITY or the UTILITY to which both the CITY and the UTILITY contribute
stotmwater runoff and which is further identified in Attachment "A ".
Costs allocable to the City shall mean those portions of the actual maintenance and
operating outlays budgeted by the UTILITY in its yearly budget process, which are allocated to
the CITY based on the CITY's relative stormwater runoff contribution to the shared nortion of
the stormwater drainage system of the UTILITY.
Costs allocable to the Utility shall mean those portions of the actual maintenance and
operating outlays budgeted by the CITY in its yearly budget process, which are allocated to the
UTILITY based on the UTILITY's relative stormwater runoff contribution to the shared portion
of the stormwater drainage system of the CITY.
Operating, Outlays shall mean expenses budgeted by the CITY and the UTILITY which
are actual expenses incurred in each fiscal year, which due to their nature are considered
reoccurring expenses to sustain yearly stormwater drainage operations.
Capital Outlays shall mean expenses budgeted by the CITY and the UTILITY which are
actual expenses incurred in each fiscal year, which due to their nature are considered non-
reoccurring and producing a long term benefit to the users. The yearly charges allocable to the
CITY or to the UTILITY shall be that amount prorated, plus interest charges and administrative
fees, for no longer than the calculated useful life of the capitalized item in no case exceeding 20
years. A separate Interlocal Agreement is required for any approved Capital Outlays that may be
amortized beyond the life of this Agreement.
Fiscal Year shall mean the period beginning on October I and ending on September 30 of
the following year.
Force Maieure shall mean an act of God, epidemic, lightning, earthquake, fire, explosion,
hurricane, flood or similar occurrence, strike, an act of a public enemy, or blockade, insurrection,
riot, general arrest or restraint of government and people, civil disturbance or similar occurrence,
which has had or may reasonably be expected to have a material adverse effect on the rights or
obligations under this Agreement, and which, by the exercise of due diligence, such parties shall
not have been able to avoid. Such acts or events DO NOT INCLUDE inclement weather (except
as noted above) or the acts or omissions of subcontractors, third -party contractors, material men,
suppliers, or their subcontractors, unless such acts or omissions are otherwise encompassed by
the definition set forth above.
Maintenance is defined by, and limited to, the tasks listed in the - Attachment "B" or other
related stormwater drainage tasks agreed to by both parties' Project Managers.
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Project Manager shall mean the persons designated by the CITY and by the UTILITY to
serve as the representative of each for the purposes of exchanging communications and to issue
and receive directives pursuant to and within the powers provided under this Agreement.
Written notice shall mean written communication between the Project Managers.
ARTICLE III
STATEMENT OF WORD
The CITY AND the UTILITY shall fully and timely perform all work tasks described in
this Statement of Work:
The CITY shall maintain and repair shared stormwater systems located within the lirnits
of the drainage service areas in accordance with this Agreement and the CITY's stormwater
management plan. The CITY shall be responsible for maintaining aesthetic conditions only on
canals and other water bodies within the City's boundary by providing for litter and minor debris
removal as needed.
The UTILITY shall maintain, repair and enhance shared stormwater management
systems located within the limits of the drainage service areas in accordance with Attachment
"A" and Attachment "B".
The CITY's relative stormwater runoff contributionn to the UTILITY's shared drainage
system and the UTILITY's relative stormwater runoff contribution to the shared drainage system
is depicted in Attachment "A".
ARTICLE rV
TERM OF THE AGREEMENT
The tern of this Agreement shall be for a period of five (5) years commencing on
October 1, 2009 and ending on September 30, 2014, provided, however, either party may
terminate this Agreement without cause prior to the expiration date upon one (1) year's advance
written notice to the other party of its decision to terminate this Agreement.
ARTICLE V
CITY AND UTILITY RESPONSIBILITIES
A. Upon the request of either the CITY or the UTILITY, each shall share
information in matters related to operations, maintenance, design and construction costs and cost
allocation determinations associated with shared drainage systems.
B. The CITY and the U'ITL ITY shall provide notice to each other, as provided, in
this Agreement designating their respeetive Project Manager. Each shall promptly notify each
5 of 1I 11)
other of any change in the Project Manager designation by written notice as specified in this
Agreement.
C. Commencing with fiscal year 2009 -2010, and after approval of the Agreement,
the costs allocable to the CITY and the costs allocable to the UTILITY based on the relative
stortnwater runoff contribution to each other's shared portion of the stormwater drainage systems
are included in this Agreement and presented as described in Attachment 'S". Estimated total
expenditures for the five (5) year tern of this Agreement are also included and shall not be
exceeded.
D. The tasks and levels of service set forth in Attachment "B" may be adjusted by
the UTILITY due to prevailing environmental conditions, maintenance needs, or ownership,
provided that the total annual estimated expenditures are not exceeded. If the tasks and level of
service must be adjusted in such a manner that the annual estimated expenditure will be
exceeded in any given year, then prior written approval by both parties' Project Managers must
be obtained. However, the total five -year cost of the Agreement shall not be exceeded.
E. Payments by the CITY are to be made within 30 days after the bill presentation.
In the event of a dispute on the billed amount, the CITY may notify the UTILITY of the nature
of the dispute and the UTILITY shall make arrangements for the pertinent records to be made
available for inspection by the CITY, as indicated under Article V (Ii) of this Agreement. The
UTILITY shall reimburse the CITY for any amounts determined to have been overpaid by the
CITY within 30 days after verification of the overpayment by the UTILITY.
F. The CITY and the UTILITY shall maintain financial records for 5 years
pertaining to this Agreement, and shall make them available for inspection and copying at the
place where the records are maintained within a reasonable time after receiving a records
request.
G. The CITY and the UTILITY shall each be responsible for procuring
independently all necessary permits in the performance of their respective work under this
Agreement,
H. The CITY and the UTILITY shall each comply with all applicable regulations,
ordinances and laws in effect in the performance of this Agreement.
ARTICLE VI
COMIPENSATION /CONSIDERATION
A. It is the intent and understanding of the parties that this Agreement is solely for
the CITY and the UTILITY. No person or entity other than the CITY or the UTILITY shall
have any rights or privileges under this Agreement in any capacity whatsoever, either as a third-
party beneficiary or otherwise.
6ofII
ARTICLE VII
DEFAULT
CITY Event of Default
Without limitation, the failure by the CITY to substantially fulfill any of its material
obligations in accordance with this Agreement, unless such failures are justified by Force
Majeure, shall constitute a "CITY event of default". The UTILITY shall not be required to
provide one year prior notice as required under Article IV before terminating this Agreement for
default. The UTILITY may terminate this Agreement immediately after issuing written notice of
default to the CITY.
If a CITY event of default occurs, the UTILITY shall have all of the following
cumulative and independent rights and remedies:
1. The right to declare that this Agreement together with all rights granted to CITY
are terminated, effective upon such date as is designated by the UTILITY.
2. Any and all rights and remedies provided under federal laws and the laws of the
State of Florida
UTILITY Event of Default
Without limitation, the Failure by the UTILITY to substantially fulfill any of its material
obligations in accordance with this Agreement, unless such failures are iustified by Force
Majeure, shall constitute a "UTILITY event of default ". The CITY shall not be required to
provide one year prior notice as required under Article IV before terminating this Agreement for
default. The CITY may terminate this Agreement immediately after written notice of default to
the UTILITY.
If a UTILITY event of default occurs, the CITY shall have all of the following
cumulative and independent rights and remedies:
The right to declare that this Agreement together with all rights granted to
UTILITY are terminated, effective upon such date as is designated by the CITY.
2. Any and all rights and remedies provided under federal laws and the laws of the
State of Florida
ARTICLE VIII
GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida. The UTILITY and the CITY agree to submit to service of process and
jurisdiction of the State of Florida for any controversy or claim arising out of or relating to this
7of11 1 a
Agreement or a breach of this Agreement. Venue for any court action between the parties for
any such controversy arising from or related to this Agreement shall be in the Eleventh Judicial
Circuit in and for Miami -Dade County, Florida, or in the United States District Court for the
Southern District of Florida, in Miami -Dade County, Florida.
ARTICLE IX
ENTIRETY OF AGREEMENT
This Agreement incorporates and includes all prior negotiations, correspondence,
conversations, agreements, and understandings applicable to the matters contained in this
Agreement. The parties agree that there are no commitments, agreements, or understandings
concerning the subject matter of this Agreement that. are not contained in this Agreement, and
that this Agreement contains the entire agreement between the parties as to all matters contained
herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated
upon any prior representations or agreements, whether oral or written. It is farther agreed that
any oral representations or modifications concerning this Agreement shall be of no force or
effect, and that this Agreement may be modified, altered or amended only by a written
amendment duly executed by both parties hereto or their authorized representatives.
ARTICLE X
HEADINGS
Captions and headings in this Agreement are for ease of reference only and do not
constitute a part of this Agreement and shall not affect the meaning or interpretation of any
provisions herein.
ARTICLE XI
RIGHTS OF OTHERS
Nothing in this Agreement expressed or implied is intended to confer upon any person
other than the parties hereto any rights or remedies under or by reasons of this Agreement.
ARTICLE XII
REPRESENTATION OF CITY
The CITY represents that this Agreement has been duly authorized, executed and
delivered by the City Commission of the City of South Miami, as the governing body of the
CITY and it has the required power and authority to perform this Agreement and has granted the
City Manager or the City Manager's Designee the required power and authority to perform this
Agreement.
13
8 of11
ARTICLE XIII
REPRESENTATION OF UTILITY
The UTILITY represents that this Agreement has been duly approved, executed and
delivered by the Board of County Commissioners; as the governing body of the UTILITY, and it
has granted the Miami -Dade County Mayor or the Mayor's Designee the required power and
authority to perform this Agreement.
ARTICLE XIV
WAIVER
There shall be no waiver of any right related to, this Agreement unless in writing and
signed by the party waiving such right. No delay or failure to exercise a right under this
Agreement shall impair such right or shall be construed to be a waiver thereof. Any waiver shall
be limited to the particular right so waived and shall not be deemed a waiver of the same right at
a later time or of any other right under this Agreement.
ARTICLE XV
INVALIDITY OF PROVISIONS, SEVERABILI.TY
Wberever possible, each provision of this Agreement shall be interpreted in such manner
as to be effective and valid under applicable law, but if any provision of this Agreement shall be
prohibited or invalid under applicable law, such provision shall be ineffective to the extent of
such prohibition or invalidity, without invalidating the remainder of such provision or the
remaining provisions of this Agreement, provided that the material purposes of this Agreement
can be determined and effectuated.
ARTICLE XVI
INDEPENDENT CONTRACTOR
The CITY shall perform all work and services described herein as an independent
contractor and not as an officer, agent, servant, or emaloyee of the UTILITY. CITY shall have
control of the work performed in accordance with the terms of this Agreement and of all persons
performing the same, and CITY shall be responsible for the acts and omissions of its officers,
agents, employees, contractors, and subcontractors, if any.
The UTILITY shall perform all work and services described herein as an independent
contractor and not as an officer, agent, servant, or employee of the CITY. UTILITY shall have
control of the work performed in accordance with the terms of this Agreement and of all persons
performing the same, and UTILITY shall be responsible for the acts and omissions of its
officers, agents, employees, contractors, and subcontractors, if any.
Nothing in this Agreement shall be construed as creating a partnership or joint venture
between the UTILITY and the CITY.
9'of I I {
ARTICLE XE H
INDEMNIFICATION
The CITY shall indemnify and hold harmless the UTILITY and its officers, employees, agents
and instrumentalities from any and all liability, losses or damages, including attorney's fees and
costs of defense, which the UTILITY or its officers, employees, agents or instrumentalities may
incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature
arising out of, relating to or resulting from the performance of this Agreement by the CITY or its
employees, agents, servants, partners, principals or subcontractors. CITY shalt pay all claims
and losses in connection therewith and shall investigate and defend all claims, suits or actions of
any kind or nature in the name of the UTILITY, where applicable, including appellate
proceedings, and shalt pay all costs, judgements and attorney's fees which may issue thereon.
Provided, however, this indemnification shall only be to the extent and within the limitations of
Section 768.28 Fla. Stat., subject to the provisions of that Statute whereby the CITY shall not be
held liable to pay a personal injury or property damage claim or judgement by any one person
which exceeds the sum of $100,000, or any claim or judgement or portions thereof, which, when
totaled with all other claims or judgement paid by the CITY arising out of the same incident or
occurrence, exceed the sum of $200,000 from any and all personal injury or property damage
claims, liabilities, losses or causes of action which may arise as a result of the negligence of the
CITY.
The UTILITY does hereby agree to indemnify and hold harmless the CITY to the extent and
within the limitations of Section 768.28 Fla. Stat., subject to the provisions of that Statute
whereby the UTILITY shall not be held liable to pay a personal injury or property damage claim
or judgement by any one person which exceeds the sum of $ 100,000, or any claim or judgements
or portions thereof, which, when totaled with all other occurrence, exceeds the sum of $200,000
from any and all personal injury or property damage claims, liabilities, losses and causes of
action which may arise solely as a result of the negligence of the UTILITY. However, nothing
herein shall be, deemed to indemnify the CITY from any liability or claim arising out of the
negligent performance or failure of performance of the CITY or any unrelated third party.
K
10 of 11
IN WITNESS THEREOF, the parties hereto through their duly authorized representatives hereby
execute this Agreement.
Attest: CITY OF SOUTH MIAMI, FLORIDA
6130 Sunset Drive
South Miami, FL 33143
Attn: Ajibola Balogun. City Manager
(305) 668 -2510
0 00 % Authorized signature on behalf
i of the City of South Miami, Florida.
By:
City Manage?' Date
MIAMI -DADE COUNTY BOARD OF COUNTY
COMMISSIONERS, FLORIDA AS GOVERNING
BODY OF THE � MM�I�AMI -DADE COUNTY
STORMWATER/U'TILITY
0
mayk)r or
Designee
Stephen P. Clark Center
II I N.W. I Street
Miami, Florida 33128
HARVEY RUVIN, CLERK
'• n" iii- '`�trm{p�,�x�tMeStt..
Al r, s
Clerk
1%
Date
fZao
Date
ATTACHMENT "N'
CITY OF SOUTH MIAMI
CANAL DRAJNAGE AREAS and % SHARE
CANALS DRAINAGE AREA (SO MILES) % SHARE
LUDLAM GLADES CANAL
Z. City of South Miami 1.381 S7 0
2, Miami -Dade County 1.045 43%
SROAD CANAL
Same percent share as above
1%
TOTAL DMNAGE AREA - 1426 tq ItYllout
ib Ludlam Glades shulfum i
r—j Dranage Basin Bounda�v 0 760 11500 IWO 4,tali O.Wo
F'sk
q City of South waol Moo, SqjlhN%QrNmo i
�;Gaflumw t BY. N�
Unincorpo,ated Miami-D.Ifs,
ATTACHMENT "B"
City of South Miami 2009/10 to 2013114
Canal Maintenance Estimated Costs
Selected Level of Service Shown Shaded
Culvert raaaninn - Above Water
Culverts
Canal
Cycles per Year
1
2 3 4
°h Share
Cost
Co st
Ludlam Glades Canal
SW 58 St Culvert (bet. SW 63 Ave & 63 Ct)*
$2,000
$10,000
$6,000 $8,000
57%
100%
$2,280
$200
sub -total
$27000
$0
$6,000 $8,000
$15,000
$2,480
City Cost at Current Level of Service $2,480
r:ea„art r.lanninn - Relow Water
i
Culveris !Canal
Cycles
per Year
1 2
3
4
%Share
Co st
(Ludlam Glades Canal
i
5W 58 St Culvert (bet 5W 63 Ave & 63 Gt)`
Ludlam Glades Canal
Broad Canal (south of SW 58 $t culvert)
$10,000
$15,000
$20,000
67%
100%
$2,850
$170
sub -total
$0
$10,000
$15,000
$20,000
$3,020
City Cost at Current Level of Service $3,020
Machnninnl HanrasHnn tsubmaroed. emeraent. and bank acres treated)
j
Acres !Canal
Cycles
per Year
1 21
31
0 Share
Cost
(Ludlam Glades Canal
(Broad Canal (south of SW 58 St culvert)
!
Ludlam Glades Canal
Broad Canal (south of SW 58 $t culvert)
$10,500 $21,000
$2,650 $5,300
$31,500
$7,950
sub -total
$0 $0
$0
$0
$0
City Cost at Current Level of Service I $0
ChamicaitHarbidde Treatment fsubmercied. emergent, and bank acres treated)
Acres
Canal
C des
pet Year
1 21
31
4 % Sharal
Cost
Ludlam Glades Canal
Broad Canal (south of SW 58 $t culvert)
$10,500 $21,000
$2,650 $5,300
$31,500
$7,950
, 57%
57 0/6
$23,940
� $6,042
sub-total
$13,150 $28,300
$39,450
$29,962
City Cost at Current Level of Service $29,882`
11
ATTACHMENT 191311
City of South Miami 2009110 to 2013/14
Mn Ann - Flat
Acres
Canal
Cycles per Year
2 31 4 % Sharei Cost
4 a/o Share' Cost
Ludlam Glades Canal
Broad Canal (south of SW 58 St culvert)
j $0
ffl
; t $0 !
sub -totat
$0 $o $01, $0 $0
City Cost at Current Level of Service $0
MoWho - Slope
`
Acres (Canal
Cycles
per Year
1 2 3
4 a/o Share' Cost
Ludlam Glades Canal
$500 I $1,000 i $1,500
57 %. $1,140
sub- total
$500 $1,000 $1,500
1,140
City Cost at Current Level of Service $1,140
Ohstnitijon Removal (conlinaencO
Hours CCanal
$67,970
Cycles
er Year
$29,068
2 2
3 4 %Share
Cost
Ludlam Glades Canal
Broad Canal (south of SW 58 St culvert)
$4,000
$4,000
$6,000
$6,Og0 =
$8,000 57%1
I
$8,000 57 %1
$1,140
$1,140
sub -total
$8,000
$12,000
$16,000 1
$2,280
City Cast at Current Level of Service $2,280
TOTAL ANNUAL COST
$67,970
MDC UTILITY ANNUAL COST
$29,068
Annual
MDC UTILITY 5 YEAR COST
$145,340
5 Year
MUNICIPALITY ANNUAL COST
$38,902
Annual
MUNICIPALITY 5 YEAR COST
$194,510
5 Year
Level at Semen and Cost EaDmates ProrAdedby Msrm -Aade County Put&. Wodn papadmeM
Does not Iryouae eesprrz aaantag scah as debre o, ktor re.'
Coats ere not le exceed ale mtai annual arnounw aw em subject to cfaneo Cased
oa..lmnmentai condMMt and COLA
'NOTE: WiemHlado County knot reopowsibk for strutlurai maxttanence of culvert
pipe or hoadwall. to rnwl a emn Is emhed to mairdvlr�.g hydmuk flow through dq
Comer,
MIAMI
• DADE
Carlos Alvarez, Mayor
December 1, 2010
Dr. Hector Mirabile, Ph.D.
City Manager
City of South Miami
6130 Sunset Drive
South Miami, Florida 33143
Department of Environmental Resources Management
Water Management Division
701 NW 1st Court, 5th Floor
Miami, Florida 33136-3912
T305-372-6529 F 305- 372 -6425
Re: NPDES Interlocal Agreement (IA) Annual Payment for Permit )C�az 2010 -11
City of South Miami
Dear Dr. Mirabile,
miamidade.gov
The subject NPDES Interlocal Agreement (IA), of which your agency is a party to, requires Miami -Dade
County to perform sediment and water quality sampling, monitoring, and analyses on behalf of all Cc-
Permitees.
As specified by this agreement, costs attributable to these services are shared among the Co- Permitees,
based on the number of outfalis. The corresponding stipend for your agency for the 2010 -11 Permit Year
is $1,350.00 as shown on "Attachment A ", which is enclosed.
Please make check payable to: Board of County Commissioners and inscribe with "DERM -NPDES
Interlocal Agreement — 2010 -11 Payment ".
Please send check to the attention of Ms. Jean Kunce.
Miami -Dade County DERM
701 N.W. I't Court, 5' Floor
Miami, Florida 33136
Thank you for your continued participation in this program. If you have any questions, please feel free to
call (305) 372 -6424 or email me at curiej @miamidade.Qov.
SPefStormwater
Jel, P.E.
C Planning Section
Miami -Dade County — DERM
cc: Marina Blanco -Pape, P.E., DERM 2(- ,y*t6 -i-h Exca?�xner ;?�`�
Jorge Vazquez, DERM <
City of South Miami
A 6130 Sunset Drive, South Miami, Florida 33143 NO. PWO 2704
(305) 663 -6339 Fax: (305) 667 -7806
` 4Nl<119'S, REQUISITION
I Date:
Vendor Name: Florida Department of Environmental Protection Vendor Number:
Address: PO Box 3070 City /State Tallahassee, FTC Zip
Bureau of Finance and Accounting Telephone Fax
02/ 16 / 11
32315 -3070
Type of Payment: For Purchase Order IF-1 For Check
Requested By Department Resolution No. —�
El CH 6130 SW 72 St. Is this Vendor on the Approved Method of Payment Delivery:
Deliver To: F-1 P &R 5800 SW 66 St. _
Vendor Over S5,000 list? Mail Payment to Vendor
—
EIPW 4795 SW 75 Ave. 'YES_ NO—x— * *DO NOT MAIL11"
TO BE FURNISHED BY
ITEM NOS QUANTITY DESCRIPTION AND SPECIFICATIONS
Invoice #18839
Facility ID FLS267201
Annual Regulatory Program and
Surveillance Fee 2011
to
''ATTACH 3 QUOTE' �y J� 0
Purchase Order No. 7M Ae-t
(HEREBY CEATffY THAT THE AHOY. / /!X'' /� �ji� ,
OR SERVICE IS ESSENTIAL. AM A PROPER REQUEST AGAINST
THE CODES CHARGED,
ACCOUNT
TO BE CHARGED
111- 1730 -541 -3450
UNIT
PRICE TOTAL COST
ca, ` if-
$N�
4�
)TES & RESOLUTION FOR PURCHASE OVER $�
SUFEIC3E OF APPROPRIATION BALANCES VERIFIED
(EXCEPT AS OTHERWISE NOTED)
PURCHASES AS ABOVE APPROVED AND ISSUANCE OF
PURCHASE ORDER AUTHORIZED
11 U HEAD OF DEPARTMENT 1 FfNANCE OEPAAT2.EN'T 1 CrTY1 AGER 11
City of South Miami
DETACH BEFORE DEPOSITING
CITY OF SOUTH MIAMI, is exempt from payment of tax under Certificate No. 23- 1 9-324896-54(
sour City of South Miami 'CITY OF PLEASANT LIVING" First National Bank 63-587
Of South Miami --i-78 1 No
OPERATING ACCOUNT South Miami, FL 33143
6130 su.a.t Drive
South Miami, Florida 33143 DATE CHECK NO. AMOUNT
03/24/2011 71079 $********875,00
PAY EIGHT HUNDRED SEVENTY FIVE AND 00/100 DOLLARS
TO THE
ORDER MIAMI DADE DERM PERMIT RENEWAL
OF PO BOX 863532
ORLANDO FL 32886-3532
VOID AFTER 180 DAYS
71079
n P-v J
CITY MANAv
* * v 0, H
FINANCE DIRECTOR *1—*
ANNUAL PERMIT RENEWAL
03/21/11 I
2011-030
875.00
875.00
FO
71079 03/24/2011
$*****875.00
*****875.DC
DETACH BEFORE DEPOSITING
CITY OF SOUTH MIAMI, is exempt from payment of tax under Certificate No. 23- 1 9-324896-54(
sour City of South Miami 'CITY OF PLEASANT LIVING" First National Bank 63-587
Of South Miami --i-78 1 No
OPERATING ACCOUNT South Miami, FL 33143
6130 su.a.t Drive
South Miami, Florida 33143 DATE CHECK NO. AMOUNT
03/24/2011 71079 $********875,00
PAY EIGHT HUNDRED SEVENTY FIVE AND 00/100 DOLLARS
TO THE
ORDER MIAMI DADE DERM PERMIT RENEWAL
OF PO BOX 863532
ORLANDO FL 32886-3532
VOID AFTER 180 DAYS
71079
n P-v J
CITY MANAv
* * v 0, H
FINANCE DIRECTOR *1—*
2011030418081891
Department of Environmental Resources Management
Environmental ReW tlSzfWW gtr85a5
Pollution Regulation & Enf ggqqyj§jvp#Pipt
MIAMI•DADE 701 NWft� LfloiQM SB
Tel 305.3`0
® ,�, ) T 305- 372 -6600 F305-372-6410
DEPT: (L' P.O. #
Carlos Alvarez, Mayor EW
March 04, 2011 REQ # OPEN P.O.: El
BERM ANNUAL OPERATING P nfENEAWTIAL ❑ COMPLETE D
INDUSTRIAL, WA ITY AND QUALITY RECEIVED AS BILLED
Mr. W. Ajibola Balogun (IW5) �2 a
CITY OF S.MIAMI P.W. D PART NT HEAD ATE
4795 SW 75 AVE
MIAMI, FL 33176 -
CENTRAL SERVICES DATE
Facility: CITY OF SOUTH MIAMI @ 4795 SW 75 AVE MIAMI, FL 33176 -
This is a reminder that your facility's Annual Operating Permit as required by Chapter
24 -18 of the Miami -Dade County Code, will expire shortly. The permit fee due as stated on
this fo-m is 'cased on the fee schedule approved by the Board of County Commissioners.
Please make your check payable to Miami -Dade County and submit it only with the bottom
portion of this form using the enclosed self addressed envelope. If there are changes to
the mailing address only, please check the box below and make the changes on the back of
this form.
Be advised that failure to renew the Permit by the stated due date shall result at a
minimum in the issuance of a Uniform Civil Violation Notice, pursuant to Chapter 8CC,
Miami -Dade County Code, requiring compliance with the: Code and payment of a civil penalty.
in addition, permit fees shall be doubled and departmental administrative enforcement
costs of $100 shall be incurred for each official Notice issued prior to compliance.
If you have any questions on your permit renewal feel free to contact us at 305- 372 -6600
and reference permit number XWS- 02234.
IMPORTANT: If there are any changes in the name of the facility owner, facility name, or
location - contact DERM at the telephone number listed above and DO NOT submit a payment
at this time; operating permits are NOT transferable and will not be issued without
additional documentation.
(Tear along perforation and return bottom portion with your payment.)
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._ s. .._..__......_.... .......... ..-.. •. - _ .
Department of Environmental Resources Management
Wafer Management
MiAMI•DADE
tiwlor
707 NW 7st Court, Sch Floor
m
Florida
T 305-372-6529 F 305 -372 -6425
Carlos Alvarez, Mayor
ADA Coordination
miamidade.gov
Agenda Coordination
An In Public Places
December 15. 2010.
Audit and Management Sen +ces
Aviation
Building Code Compliance
Mr. Fritz Armand
Building
Public Works Director
Business Development
City of South Miami
Wpltai lmpm'emares
4795 SW 75 Avenue
Citizen's Independent Tmnmwnafion Trust
Miami, Florida 33155
Coimm.memions
Community Action Agcn y
Re: Interlocal Agreement for FEMA Funded Stormwater Drainage Projects
Community& Economic Development
between the City of South Miami and the Miami -Dade County (MDC).
Comeumtly iodation,
Consumer services
Co1aer1mA &R1habdimiion
Dear Mr. Armand:
Counr,wide Henhhcare Plamm�g
Culm.al AHar,
Enclosed is a copy of Attachment rB" of an Interlocal Agreement between the City of
eleclimr,
South Miami and Miami -Dade County for Federal Emergency Management Agency
Emergency Management
(FEMA) Funded Stormwater Drainage Projects, passed and adopted on October 12,
Einployce Rela,mns
2006, effective October 22, 2006.
Emerpnu Toebm i.gy service,
En.6m.runntal Resources Management
In accordance with Article V of the Agreement, please accept this letter as the
far E mploymem Practices
second annual statement of cost. The annual principal amount as stated in
rin•'nee
Attachment °B" of the Agreement is $27,036. For FY 09 -10, the average annual
Fire R,scue
interest rate is 0.916 %, and the total interest on the balance of the amortized
General ser�cn:Admmistration
amount for twelve (12) months is $1,485. Henceforth, the total annual principal and
HetoncProa "'a° °n
interest due to the County is $28,521.
Homeless Trv,f
Hua,ing A4enCY
Enclosed is Invoice #SM510 for a total of $28,521. Please make your payment
Hou,mg finance Aolhonly
within thirty (30) days of receipt of this letter.
HmnnnseMCes
Indelmndmt Rewae Panel
If you have any questions please do not hesitate to contact Jean Kunce or me at
InternaDOml Trade Comatlum
(305) 372 -6656.
)uvenilo Assessment Center
DEPT: P,O. #
Medical Examiner
Metropolitan Planning organ¢aaun
Sincerely, REQ 9 / OPEN P.O.:
# — — —
Park and Recr¢auon
„
Plamang and 2omng
�� o nELlVERY: PARTIAL 13 COMPLETE 11
� � t"� '`
Police
QUANTITY AND QUALITY RECEIVED AS BILLED
Procumme„tmanagement
Curt L.A. Williams, Manager
Peopeny Appraiser
Stormwater Utility Section ����q�7 "''I
Public library system
�-�,�
�DFi
Pobiic Works
Sale Naghbmhood Park,
CW
seaport
attachments
CENTRAL SERVICES PATE
Solid nageme nt
Waste Ma
sfrun'c BUSmcss Management
cc: Marina Blanco -Pape, P.E., Chief, Water Management Division, DERM
Team^Acu.
Jean Kunce, Accountant, Stormwater Utility Section, DERM
Teunit
Urban Revitalization Task Force
= . j) - ^•..
l /�tG' ^v'I :•!.. .- v ftyr�,5 "' /'. � -�i0.1 ^iii I '! / " +'
1- ( !'t r;. `—'. �1i "P. /f l-(. .r �Yb 1.
b'Izcayn mumne, amt Gardens
-��' -• � /ti
Waler and se,ver
._ s. .._..__......_.... .......... ..-.. •. - _ .
„/'f0IAMI -DADE COUNTY, FLORIDA
M(AMI-DADE
MIAMI -DADE COUNTY Invoice # SM410
STORMWATER UTfLI'TDVPT: _ P.O. #
INVOICE
REO # OPEN P.O.:
March 22, 2010 DELIVERY: PARTIAL ❑ COMPLETE ❑
QUANTITY AND QUALITY RECEIVED AS BILLED
TO: City of South Miami
4795 SW 75 Avenue Q q�d�” y"z
Miami, FL 33155 DEPART HEAD DATE
INDEX CODE: DER 017018
I PROJECT NO, I
Please return I copy of this Invoice with your remittance.
PLEASE MAKE CHEQUE PAYABLE TO: MIAMI -DADE COUNTY STORMWATER, UTILITY
Attention: Curt Williams
701 N, W. 1 Court, 5th Floor
MIAMI, FLORIDA 33130 -1540
AMOUNT
d Projects reimbursement or FY 2008/2009
ftPROJECT
$27,036
00
12 months)
$3,260
00
TOTAL I
$30,296 100
Please return I copy of this Invoice with your remittance.
PLEASE MAKE CHEQUE PAYABLE TO: MIAMI -DADE COUNTY STORMWATER, UTILITY
Attention: Curt Williams
701 N, W. 1 Court, 5th Floor
MIAMI, FLORIDA 33130 -1540
11111397101
NtNiX <;
4r4_
December 15, 2010
TO: City of South Miami
4795 SW 75 Avenue
Miami, FL 33155
MIAMI -DADE COUNTY
STORMWATER UTILITY
INVOICE
INDEX CODE: DER 017018
PROJECT NO.
Invoice # SM510
PROJECT NAME
AMOUNT
MDC FEMA Funded Projects reimbursement f FY 2009/2010
City Share Principal
$27,036
00
Share Interest (12 months)
$I,485
00
-City
TOTAL
$28,521
00
Please return I copy of this Invoice with your remittance.
PLEASE MAKE CHEQUE PAYABLE TO: MIAMI -DADE COUNTY STORMWATER UTILITY
Attention: Curt Williams
701 N.W. 1 Court, 5th Floor
MIAMI, FLORIDA 33130 -1540
DEPT:� P.O. —
REQ It ��ih �__ OPEN P.O.: ❑
DELIVERY: PARTIAL ❑ COMPLETE ❑
QUITITY AND QUALITY RECEIVED AS BILLED
NEPARTM T E D� - --_-__ 'SATE
CENTRAL SERVICES DATE
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CL
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MlOff, FLORIDA RELATING TO EXECUTING AN
INTERLOCAL AGREEMENT WITH MIAMI -DADS COUNTY FOR
FEMA- FUNDED STORMWATER DRAINAGE PROJECT (LUDLAM
GLADES CANAL DREDGING); PROVIDING FOR SEVERABILITY;
ORDINANCES IN CONFLICT; AND AN EFFECTIVE DATE.
WHEREAS, the City of South Miami agreed to the cost -share of Federal Emergency
Management Agency (FEMA) funded Ludlam GIades canal dredging via Ordinance number 10-
02 -1778; and,
WHEREAS, in Ordinance number 10-02-1778, the City increased the Stormwater User
Fee Rates from. $3.00 to $4.50 per Equivalent Residential Unit (ERU) per month to cover the
City' share of the canal dredging expense; and,
WHEREAS, Miami -Dade County Department of Environmental Resource Management
(DERM) has completed the dredging work and submitted a total project cost of $3,271,177 with
the City share of $270,363; and,
WHEREAS, the City agrees to pay Miami -Dade County $270,363 as the City's share of
the Ludlam Glades canal dredging project; and,
WHEREAS, the term of the attached Interlocal Agreement shall commence upon the
final date of execution of.the Interlocal Agreement by all the parties and shall expire as specified
in Article TV of the agreement.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY.
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The, above whereas clauses are incorporated by reference.
Section 2. The Mayor and City Commission agree to the Iaterlocal Agreement
between the City of South Miami and Miami -bade County for paying the City's share of the
Ludlam: Glades Canal Dredging.
Section 3. The Mayor and City Commission authorize the City Manager to execute
the Interlocal Agreement for a term commencing upon the final date of execution of the
Interlocal Agreement by all parties and shall expire as specified in Article IV of the agreement
Section 4. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance are repealed.
Section 5. This ordinance shall become effective immediately after adoption hereof.
Additions shown by underlinine and deletions shown by --.o g.
Pg. 2 o Qzd. Ida. 17 -06 -1885
�i
PASSED AND ADOPTED this L day of�LVt�, 2006.
i
ATTEST: APPROVED:
ITY CLERK MAYOR \
3
`I•Iffil•
1St Reading- /13/06
2 "d Reading -7 / 18 / 0 6
COMMISSION VOTE: 5 -0
MayorPeliu:
Yea
Vice Mayor Wiscombe:
Yea
Commissioner Birts:
Yea
Commissioner Palmer:
Yea
Commissioner Bookman:
Yea
C:\Documents and Settings \SRothstein\My Documents\Reso- Ord\Comm Agenda Supp Doc -0613 3- Interlocal
Agreement with TIDC for Canal Dredging.doc
Additions shownn by underliaine and deletions shown by evam
south Miami
sour
arP IeIl-A ra CRY
U CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
t ° g.I4 INTER- OFFICE MEMORANDtTM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, Acting City Manager
Aibola Balo
From: W . J gua, REM, CFEA, Director
Public Works & Engineering Department
Date: 7 /18 _ /12006 Agenda Item No.:
Subject: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA- RELATING TO EXECUTING AN
INTERLOCAL AGREEMENT WITH M10 /ff -BADE COUN'T'Y FOR
FEMA- FUNDED STORMWATER DRAINAGE PROJECT (LUDLAM
GLADES CANAL DREDGING); PROVIDING FOR SEVERABILITY;
ORDINANCES IN CONFLICT; AND AN EFFECTIVE DATE
Reqnest: Authorizing the City Manager to execute Interlocal Agreement with Miami -Dade
County for paying the City's share of Ludlam Glades Canal Dredging project.
Reason /Need: After Hurricane Andrew, Hurricane Irene, and the "no name" storm of
October 2000, it was concluded that the County's canal system was not
performing satisfactorily. To remedy the situation,• Miami -Dade County
secured FEMA's assistance to dredge the canals to a depth that is
considered their original depth, so that they would have increased capacity
to transport floodwaters to Biscayne Bay. In 2002, all municipalities in
Miami -Dade County were asked to pay their share of canal dredging
Counfywidc, On September 17, 2002, the'City agreed I to pay the City's
share of the canal dredging cost by approving the. attached Ordinance
number 10 -02 -1778. The dredging proieet is now completed and- Miami-
Dade County has submitted the attached Interlocal Agreement for the
City's share of thepreject cost.
Cost: $270,363 (10 years Annual Principal Payment of $27,036), excluding
interest
Funding Source: To be budgeted in Stormwater Trust Fund annually.
Backup Documentation:
❑ Proposed Ordinance
❑ Inter-local Agreement with Miami -Dade County
❑ Ordinance No. 10 -02 -1778
Sobrq. CITY OF SOUTH MIAMI South Miami
o� lrr
Y Alt- AmedcaEiN
Excellence, Integrity, Inclusion r
V 1/
INCORPOMiED
Ia2D
DLO R I'D �
2001
TO: Maria Menendez DATE: December 12, 2006
City Clerk
FROM: W. Ajibola Balogun, REM, CFEA
Public Works & Engineering Director RE: Original Copy of Inter -local
agreement with Miami -Dade
County for FEMA funded Canal
Dredging "
Copy: Yvonne S. McKinley, City Manager w/ copy ofattachmcnt
For your record, attached is the original copy of the referenced agreement "-with Miami -Dade
County. With this agreement, the City agreed fo reimburse $270,363 to Miami -Dade County at
.$27,036 annual payment. The agreement was approved by the City Commission under Ordinance
number 17 -06 -1885.
Should you have any questions or comments, please do not hesitate to contact me,
END OF MEMORANDUM
x -y
� 11
CLERK'S OFFICE
WAMI-DA . DE.. COUNTY, FLORIDA
MI ADE
INTERLOCAL AGREEMENT
CITY Ol' SOUTH MIMM
AND
NIIANII-DADS . C'OUI'�TY
FOR,
FEDERAL EMERGENCY NLkNAGEWNT AGENCY (FE
STfiI2M WATER DRAVNAdx. RI2QJEG1 ,.
I oflo
le� / / 7 /- 6
INTERLOCAL AGREEMENT
BETWEEN
CITY OF SOUTHAIL42VIll
AND MIAMI -DADE COUNTY
FOR FEM.A-FUNDED
STORMWATER DRAINAGE PROJECTS
Tim I INTERLoCAL AGREEMENT, [the "Agreement"] by and between Miami-Dade
County; a political subdivision of the State of Florida, (hereinafter sometimes referred tot, as,
CWIDC"), and the City of South Miami Stormwatfr Utility, a public body corporate and politic,
through its g6v I emir ig body, 'the South Miami' City Commission of the City Of South Miami,
Florida, , ereinafter sometimes referred to as "CITY ",] is entered into. this _,9� day of
WITNESSET14
NOW, TIl.ERBVO,RjS, JN CONSIDERATION. OF THE, MUTUAL PROMISES AND
QQ
FROM TkM AGREEMENT, TIIE PARTIES BBPET,O AGREE AS FOLLOWS:
ARTICLE I
PURPOSES
mDc and the CITY enter into this AgTocinant to further the followingpluposes:
(I.) To repair and restore shared storrawater drainage systems located wiffiin,th6.
drama�
ge se
dre n
g
d
an their inechariigal
,t,�;,�oP.�vcterns as`. detexrnined by conditions of the system =and tbe, level
service
(2 ) TO, pr6Vid I a a mcclianisin'lor- MDC and the CITY to share" and allocate- the cost of
:Q to
... .. . d t' rmwat age b
Xestotink 7q, s 0 er drain sykems'�as 'stated 111 a ove
PTPye--Prq4e� :0 . n�
6r'c46riditutes benefiting the CITY for FEM-A-iip
a . systems;
Scek tb'pr'otect and; promote . ilia public health, safety, and, geneial tlirougti the
Seek to. " m "a ffi tdin`an nprovo varter quality and preserve and enhaYca, th e environmental
quality of the receiving ,water$ ip
2 of 10
(5) ' Seek to control flooding that results from rainfall events;
(6) Seek to prevent unmanaged rainwater from eroding sandy . sails and cawing
sedim&utation;
(7) Seek to prevent the disruption of the habitat of aquatic plants and animals;
Se efficiently managing
Seek to promote intergovernmental cooperation in effectively and e
stormwater run-off.
ARTICLE 11
DEFINMONS
Agreement shall mean this document, includin 9 any written amendments, attachments, and other
written documents; which are expressly incorporated by refer6ner.
Annual Charles shall me-an the Principal derived via amortization table, plus interest charges and
adininistratiyc fees; over a mutually agreed upon period.
Shared Stor =I wA ter pramac System I mean thaep&rd6j cf,tba, &ainage sy ste m own ed
b
y
*C',to,.wldch both the CITY and MmC may contnbute stdrinwater runoff and which is
identified in Attachment X' a cbpy'of which is attached hereto and incorporated herein by
refor6nce.
t
Costs �EMbcablb to the CITY shall mean those Portions of the actual outlays-Ii idgeted by NMC in Mwhich afc all6cated to the' CITY based on the FEMA
-approved proj!etts ��t�drainage
systems.
Costs allocable to MDC shall. mean those portions of.the actual outlays budgeted * ' by ' the CITY it
,which are' allocated to MDC based: on the FFMA.4approved projects
-�gctp
�sorftyej� shar�= systems.
F shall roban. canal dredging, culvert and headwall repair. and replacement,
EN — w
.. drainage t�. . ' ui
einb� restoration, road, ay - amagp repair and replac;6M6fi and road resurfacing.
hAgte,st' Chases shall mean the interest rate equivalent to the annual average
(based o n in rtbl
y
rites reported by-the b;fiami-Dftd6 County Finance Department) that NMC. caned
On its pociica
year, applied to the balance of th6 amortized.
investaient§,during1hat particular prior fiscal ye ' . .1
ate, of this Agreement and may be amount,-, interest shall accrab krora the, effective d
tl c period between paymen6.
Fiscal Year shall mean the period beginning on' October 1 and ending on September 30*of the
Hlowing Year.
Force 1Vlaieure I shall mean an act- Of God, epidemic, lightning, earthquake, fire, explosion,
explosion,
hurricirr6, flood or similar occurrence, Strike, an art 6fa I public. i . c enemy,- or " blockade; &kad6, insurvection
0
arrest 'f goveriamOnt
general_ , ti" and people, civil disturbance or similar c6m
riot, t or restraint 0
3 of 10
which Has had or may reasonably be expected to have a material adverse effect on the rights or
obligations under this Agreement, and which, by the exercise of due diligence, such parties shall
not have been able to avoid, Such acts or events DO NOT 1j TCLUDE` inclement weather (except
as noted above) or the acts or omissions of subcontractors; third -party contractors, material men,
suppliers, or their subcontractors, unless such act's or omissions are otherwise encompassed by
the definition set forth above.
ARTICLE 1TT
STATEMENT OF WORT{
MDC shall fully and timely perform all work tasks described herein under FEMA- Funded:
Projects and described'in Attachment "B" a copy of which is attached herefo and incorporated
herein by reference. NMC and the City agree that the majority of the work tasks have been
completed to dafe:
NIDC shall repair and restore shared stormwater management systems. located within the-limits
of the stormwater drainage system service areas as set forth in Attachment' "A" a copy bfwhich is
attached hereto and incorporated herein by reference.
The CITX"s relative stormwater runoff contribution to NMC's shared stormwater drainage
system and Iv1DG's ielafive s #ormwafer Wdoff contribution to :lie shared''sformtvafer, diaiiia e"
system are set forth in Attachment "A" a copy of which is attached hereto and incorporated
herein by reference.
Final construction costs and soft costs shall be determined based upon,actual final itemized costs
approved, by MMQ' the Department of Community Affairs (DCA), and FEM -' Soft costs are
costs idcluding but not limited to: planning and design; geoteehmcal sampling. and analysis,
survaying; consultant management services,, and other related costs that are . not directly
attributable to construction_ IMC management costs are not reimbursable by FEMA
ARTICLE IV
TERM OF' THE -AGREEMENT
Initial .Term
, The'initial term of this Agreement shall be for a period of ten (10) years commencing on the date
6f execution by MPC.
Option to Renew
on mutual written consent of the parties; this Agreement may be renewed for one additional
period of one (1) year.
4of10
ARTICLE V
CITY ANJ) MDC RESPONSIBILITIES
A. Upon the request of either the CITY or M]DC, each party shall share information
conceming operations, design and: construction costs and cost allocation determinations
of the FEMA- approved projects associated with shared stormwater drainage systems.
B. The CITY and MDC shall provide notice to each other designating their respective
Project Manager. Each parry shall promptly notify each other of 'any change in the
Project Manager designation by written notice as set forth in this Agreement.
C.' The. costs allocable to the CITY and the costs allocable to MDC based on the relative
stormwater runoff contribution to each others shared portion of the stormwater'drainage .
systems ate included in. this Agreement and presented as described in Attachment "B ", a
copy of which is attached hereto and incorporated herein by reference. The costs are not
to be exceeded and may only be lowered based on the final FEMA approved closure cost
of the project: Should FEMla approve a closure cost that reducds the Current Estimated
Cost; air associated reduction will be made to the Estimated Filial. Cost Share Tofar for
South.Mia' mi. MDC, shall reimburse the City; within ninety (90),days•, any_f_nds paid by
the CLty iu'excess of the adjusted' Estimated FuiaY'Cdit Share Total! .
D. Costs. allocable to,the CITY represent principal and interest costs for tire: prior fiscal. year,
and, shall . be provided to the CITY not later than December I" of each year for the prior
fiscal' year and may vary due to interest added each year.
A •
E. Payment's by the' CITY to MDC shall. be 'made not later than thirty (30) days from the
date of'teceipt of the invoioe from. MDC. In the event of a,' &prite, concerning the
invoiced amount; the CITY may notify MDC of the nature of the: aispute and MDC shall
make .arangements for the pertinent records to be made available' for inspection by the
CITY. mbo' shall reimburse the ' CITY for any amounts determined to, have been
overpaid by turn CITY within thirty (30) days after Verification by, MDC' of .the
overpayrienf_
The CITY and DC shall, maiutainfinaacial records for the full term of this Agreement
M
and 'shall make, the records available within a reasonable time after. req xesting,tliem:;for
inspection and: copying by either the CITY or MDC at the place where, the records are
mamtaiped.
T'He CITY and MDC shall comply with all applicable regulations, ordinances and laws.
MDC shall manage . the fruanci'al administration of the Project sites,, prepare FEMA
documentation advance funds for design and construction and, provide design' and
coristruchon.;management for an agrcei'managemerit , rlat fee of 2 %, of the ctesrgn'ai5d,
construction dosfs for restoration and repair of shared storiirwater drainage systems which
may.;tie included' wit i.h the first annual payment" oz fmauced. The CITY is aware that.
FEMA may not. reimburse this management .fee; however, the management fee is
consistent with.similar costs for this type of work-
5 of 10
T. NMC shall recover the entire cost expended by NMC for the program implemented at or
within the CITY's geographic boundaries, including those costs incurred by MDC prior
to the execution of this Agreement pursuant to expediting the repair and restoration of the
shared stormwater drainage systems.
J. The CITY agrees that any cost incurred by MDC pursuant to this Agreement which is not
reimbursed by DCA or FEMA shall be home by the CITY and reimbursed to MDC by
the CITY.
K. M)C shall identify all necessary permits, utility adjustments, and rights -of -way for the
Project in accordance with applicable federal, state, and local laws and ordinances.
ARTICLE VI
COMPENSATION /CONSIDERATION
It is the intent and understanding of the parties that this Agreement is solely for the benefit of the
CITY and NIDC. No person or entity other than the CITY or MDC stall have any right's or
privileges under this Agreement in any capacity whatsaever, either as a third -party beneficiary or
otherwise.
ARTICLE YTS
DETAULT
CITY Event ofDefault
Without limitation, the failure by the CITY' to substantially fulfill any of its material obligations
in accordance with this Agreement, unless such failures are justified by Force Majeure, shall
constitute a "CITY event of default ".
If a CITY. event of default should occur, MDC shall have all of the following cumulative and"
independent' rights andremedies_
1. The right to declare that this Agreement is terminated, effective upon such date as is
d'esignated by MDC.
2: Any and all rights provided under federal laws and the laws of the State of
Florida, and Nhami -Dade. County.
NTDC Event ofI?efault
Withoi.it. limitation, the failure by MDC to substantially fuM any of its material obligations in
accordance with' this Agreement, unless such failures are justified' by Force Majeure, shall
consfitute a `ivbC event of default ".
If a MDC event of default should occur, the CITY shall have all of the following cumulative and
mdeuendentrights and remedies:
6 of10
1. The right to .declare that this Agreement is terminated; effective upon such date as is
designated by the CITY.
2. Any and all rights provided under federal laws and the laws of the State of Florida and
!Xami -Dade County.
ARTICLE VIII
GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida. Venue for any court action between the parties for any controversy arising from or
related to this Agreement shall be. in the Eleventh Judicial Circuit in and for Miami -Dade.
County, Florida, o'r in the Tfnited: State's District Court for the Southern District of Florida, in
lvliami =Dade County, Florida.
ARTICLE IX
ENTIRETY Olt' AGREEIYIENT
This - Agreement incorporates and iuoludes all .prior riegotiatious, correspondence; couversafionsy'
ageeumeh#, and understandings applicable to the matters contained iii, thr§ Agieeznent, ' The
parties. agree that there are no commitments, agreements; or ftbaerstandings concerning the
subject matter of this Agreement if at are. not contained in. -this Agreement,.' and' that this
u....
Agreement contains the entire agmerdent between the Parties as to all.' 'matters contained herein.
Accordingly, it is agreed that no' deviation. from the terms, hereof shall: be predicated, upon any
prior iepiesenfations or. agreements, whether. oral or written. It Ys` further'agreed`'tbat, any oral'
repzessentati6ns or modifications concernng this Agreement §, hall be of no force or effect,, and
thit tfiis Agreement may be modified, altered or amended' only by a written, amendment duly
executed byboth parties hereto or their authorized representatives:
ARTICLE X
HEt1DI71TGS
Captions and headings in this Agreement are for ease, of reference: only and. doe not consdtute. a
part of this' Agceement:and shall not affect the meaning or inteiptetafion of sny'grovisioas herein:
ARTICLE XI
REPRESENTATION OF' CITY
The CITY represents that this Agreement has been duly authoxzed; executed, and delivered by
the City of Miami. Commission; as the governing: Body of the CITY and it has the required power
and aniliorityto execute tliis,Agreement:
?of 10
ARTICLE XII
REPRESENTATION OR M DC
mDC represents that this Agreement has been duly approved, executed and delivered by the
Board of County Commissioners, as the governing body of IvMC, and it iias granted the Miami -
Dade County Manager the required power and authority to execute this' Agreement.
ARTICLE XHI
WAIVER
There shall be no: waiver of any right related to this Agreement unless in writing and signed by
the party wary ng such right. No delay or failure to exercise a right under this Agreement shall
impair st be construed to be a waiver thereof. Any waiver shall be limited to the
particular right so waived and shall not be deemed a waiver of the same right at a later time or'of
any other right under tbis Agreement.
ARTICLE X'V
INVALIDITY OF PROVISIONS; SEVERABILITY
WEIerever.possible, each provision of the Agreement shall be iuterpreted.insuch manner as to. be
effecd -m and valid- under., applicable law, but if any provision of flue Agreement shall be.
prohibited or invalid under applicable law, such provision shall be ineffective to the extent-of
such.. prohibition, or invalidity, without invalidating, the remainder of such provision or the
reuaaining.provisions'of this Agreement, provided that the material purposes of thus 'Agreement
can be determined and effectuated.
ARTICLEXVI
INDEPENDENT CONTRACTOR
ca-Y sfiall perform all work and services described as an independent contractor an d not: as an
officer, . agent, servant, or employee ofMDC., CITY shad, Gontroi of the - -Work performed in
acco ;danc @'wifh the terms of thus Agreement and of all persons performing the same, and.CITY
shaIl ba responsiblle fox the acts and oinissibnsof it's officers agents; employees contractors; and
subcontractors; if any..
mMC shalt perform all work and services described herein as an independent "contractor, and not
emp
as an officer, t,
.agen servant: or: loyee of the GITY: .MDG shall have control of:ihe work
performed in, accordance with the.''terms of this - Agreement and of 611 persons peiiii, Ing the '
same; and'MI3C shall be responsible for the acts and-omissions Ofits.'of$cers,.agents, employees;
contractors, and subcontractors, if any',
9of10,
Nothing in this agreement shall be construed as creating a partnership or joint venture between
MDC and the CITY. No person performing any of the work or services described hereunder
shall be considered an officer; agent, servant or employee of MDC, nor shall any such person be
entitled to any benefits available or granted to employees of MDC.
ARTICLE KVD1
INDEMNIFICATION
The CITY' shall indemnify and hold harmless MDC and its officers; employees, agent's and
instrumentalities to the extentand within the !imitations of Section 768.28,. Fla. Stag, subject to
the provisions of that Statute from any and all liability, losses or damages, including attorneys'
fees and costs of defense, which NMC or its officers, employees, agents or instrumentalities may
incur as a result' of claims, demands, suits, causes of actions or proceedings of any kind or nature
arising out of, relating to or resulting from the performance of this Agreement by the CITY or its
employees, agents, servants; partners, principals or subconfractors. The, CITY. shal pay all'
claims and losses in connection. therewith and shall investigate and defend all claims; suits or
actions of any land or nature in the name of MDC; where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may issue' thereon.
The CITY expressly understands and agrees that any ins I arance' protection required by this
Agreement or othexwrse piovid'ed by the CITY shall in no way limit the responsibility 1p..
ird`emmfy; lceap.'and save harmless and' defend MDC or its officers; employees; agents 'am
instrumentalities as herein provided.
MDC does liereby agree to indemnify and hold harmless the. CITY to the extent and within. the
limitations of Section 768.28, Fla, Stat., subject to the provisions of that Statute,#hereby 1,,C7C
shall not be held liable to pay a personal injury or property damage claim or judgment by any
oi4person wf lch exceeds the sum of $100;000, or any clami or jidgments ofpoiii "ons fI}eregf;
which; where totaled with all- other. occurrences, exceeds the 'sum of $200,000, from any and all
personal injury or property damage claims,, liabilities, losses and causes of action which: may
arise solely as a resulf of the negligence of �C: However, nothing herein shall be .deemed to .
indemnify 'the CITY from any liability or claimarising out of the negligent; performance or
failure of performance of the CITi' or anyuprelated third party.
ARTICLE B VM
NOTICES AND APPROVAL
Notices and; approvals, required or contemplated by this Agreement•.shall be written and
gersozialiy served or mailed registered' or certified United States. mail; with- retain receipt
requested, addressed to the parties as follows:
To County:
Miami -Dade County, Department of
Envirorimentat Resources' Management
33' S.V 2 Ave, Suite 1200
Miami; Florida 33130
Atm: Department Director (305.) 372 -6789
9 of10
To City:
Phone:
IN WITNESS THEREOF, the parties through their duly authorized repr6sentative.5 hereby
execute this AGREEMENT" commencing on the date of execution by MDC.
Attcgt:
CITY CIO& Jute
. Mafia M . Menendez
CITY OF SOUTH MIAMI, FLORIDA
Authorized signature on behalf
of the CltY of South Miami, Florida:
y Mari DA
E, C Y, FLORIDA
f
P 0-h ce
L 9
1. ' 1,
Cozen. Manager L.Ja(
For the Board'of County-Commigsioners;. Miami-
Dade CoQy; Florida I
Steofien R. Clark Center
I NX Ist" :Strept
Florida 33128
HARVEY RUVIN, CLERK
OP�P
Aj
Attest.
Do
Clerk
Date,
R i
10 of 10
ATTACgilqENT
Basin Study and Cost Share TabI6
Canal
LUDLA -M GLADES CANAL
1. South Miami
2. Dade County
ATTACH4IENT " A`'
CITY Ot= SOUTH MIAMI
CANAL DRAINAGE AREAS % SHARE
Drainage Areas ISQ MILES Y % SHARE
1.38
1.05 43%
ATTACIUMENT "B"
FEMA Fuaded. Project
Cost Table
P
El;
-Approved
------Mayor jenda Item No. s (D) (1) (x)
Veto
10-10-06.
Override
SERK OF THE SdA-RO
4 OWNTY comhy§SIO F
DA 6� WUNW. FWR!p,-a
RESOLUTION NQ. R-1191-06
RESOLUTION AUTHORIZING EXECUTION OF AN
INTERLOCACAG'REEMENT BETWEEN TkE CITY OF
SOUTH MIAMI AND MIAMI-D'ADE COUNTY, FLORIDA
FOR' FEDERAL 'EME'RGENbY. MANAGEMENT 0e. Fie
AGENCY (FLMA}, FUNDED. - . I I
STORMWATER
DRAINAGE t POjEQTS; AND AUTHORIZING THE
COUNTY MANAGER.. TO EXERCISE, THE
TERMINATION PROVISIONS CONTAINED- THEREIN
WHEREAS, this Board desires.: to accomplish the purp 6ses outlined.11h - I t he
accompanying memor6ndbm, a,c6p-, y of which is incorporated herein. by reference;
N6Wj,JI4EREF01R..F., BE IT RESOLVED ''BY THE 90ARD'-'OF COUNTY
604POSSIONER'S OF MIAMI.-DADE COUNTY, FLORIDA' th6t this Board hereby
approves the jnterJqcaI-aqrq6.mert between•the'CityofSouth W rhl;and Miami -Dade
!a
Cou'rify.for Federal Erriergency Mainagement Agency -MA),fundedstormwabrd in8ge
(5.E t ra
Projects f.6soon.s-ibilitibseindth6usd'ofaoplicabloftindgf6.rstarmwaf6fmafiagornontwork
by the City of South M16H and Miaj : -nPbaqfe'Co6hfy:jn shared sfor
rnAvater drain. age
systbms, near orwithin the boundaries of the Cifyof So Miami, effective upon execution,
in subsfahtlally thd;f6rmtatt ch6d herk6,. and ." mada;a part,fiereof, and au . thorizes the
dount
y.Ma n8ger to execute same for and on behalf of, Miah -Dade county; and to exercise
11
the: termination; provisions contained therein.
I
Agenda Item N6z
Pa a No 2
(X).
j
Tfi&�-T'06gding-resolution was offered by Commissioner Jose, "Pepe" Diaz
who Moved its adoptibn. The motion was seconded by Commissioner Dennis C. Moss'
and upon being put to a vote, the vote was as follows:
The Chairp.ers6kthereupon . declared the resolijti6n` duly passed d and adopted this
12th• day of October, 2006. This resolution shall became eff6ctiVe ten'(16) days after the
date of its adoption unless vdid6o,by the Mayor, and if. , �etbe'a, shall beco'i rne'effbcl tjV'e only
upon an override by'this Board.
miAMi-t)AD.Er.COONT-;'FLbf4iDA
RVE Y RUVIN, CLERK
a, 4
..proved by Count
to. ton-6 and i6qal 86
Peter s., tell
J
li
Joe A. Martinez Chairman absent
Dennis C. Moss, Vice Ghalh!-iari Me.
Bruno A.,Barrelfo,
absent Jose Tepei'Dfaz
aye
- M.. Ed , monson
Audrey
aye d6r6-A.'Giffibniez
aye
Sally A. Hey.man'
aye 9., rbdra J. 4ord8n
'aye
Dorrin D, RoII6
aye Nafq'C'ha Seijai
aye
Ka §prenson
absent. R6bem,Sosa1y
absent
aye
. q
The Chairp.ers6kthereupon . declared the resolijti6n` duly passed d and adopted this
12th• day of October, 2006. This resolution shall became eff6ctiVe ten'(16) days after the
date of its adoption unless vdid6o,by the Mayor, and if. , �etbe'a, shall beco'i rne'effbcl tjV'e only
upon an override by'this Board.
miAMi-t)AD.Er.COONT-;'FLbf4iDA
RVE Y RUVIN, CLERK
a, 4
..proved by Count
to. ton-6 and i6qal 86
Peter s., tell
J
li
Monic"Yra"nd-um Am=
Date: October 10, 2006•
To. Honorable Chairman Joe A. Martinez and Members, Agenda. Itermn Mo. R (n �)'(I ((XjIr
Board. of County Commissioners.
.0mM
F1 George e
Cou . i acier 0
9
Subject: Resolution Authorizing Execution of an InteHocal'Agreement Between the City of
South Miarbi and Miami -Dade County for Federal Emergency Management Agency
Funded Stormwater Drainage Projects
RECOMMENDATION
It'is*re,com,mendledfhatthe Board approve the atfached Resolution
' r I
"aLM -o, r o nq execution
ofa n Mterjoca, l agreement with the City of S bUti Miami (&Jfy ) for Federal E m6fgbn6y Management
A garcy (FE A) funded to r WRt9 r dra lnade'0 0149ts� Th N a9rdbMert establishes
relqtiohshipsmnd responsibilities for repair and restoration of stormwater cnjinage systems
shared bythe City and Miami-Dade 09�nly �Cbdnt The to t I e8fi n6ted cost of this poject is
whi -7$ py1c It""
ch erqent[gpr (6dby EMA .2
Department 6fb6mm6nit 'Affairs (DOA ., bent by local rr��t Tng fund
y
)i and; 12.5 p6i, s. (j al
are) for eligible administration, design and colikructl6n co ts
s The City,shall b.._sp
kre' ghsibIq
for reimburs"e-rhen't to the County. of 57% of the local sh , 6'
re, as detbrthined 15j drainage basin
studies; pilus'a 20yc 'm'anagem'ent fee and. interest: , f6
UA " b ty"
363. Thsiaqreeh)entis effective upon execution tion ytho County oftefi• (10)
ypa..
uu!q kumity n
) was, esraDus ea as a cc
County Board of qomrh.issi6ni�ri�i� :lightly
w. . I I, � . e adoption of
V of Chapfb'r 24'of fh&,� Code 6f. M,
his utility t;4�'a uniform app roach to , st , o , rrf i
. I 1 .1 .1 ..@ter ?nage, E
t6 bi�6&
r'
1y, or to. create thbilown (ii�dice*i " *
t6'.d 180'Ll't"c'le' of-stormw6terfurid
3; -Ffbrida Statutes ,
Pursuant I to-Count , y Flesolution R-104.5_bO,-p'ass'e'd and adopt , bd on.b'bt*bbeP3;200'0t'ther City,
became exempt front the! Utility and (jfbiaked its "own slorrff adopted utility 56 "Sr funding
I _. 1 .
.._ !p
"�dur6e�
The p rbposbd.JfitdNob�I`agrbeMeht estbblishles refati �ns h"san d respon sibifitfesf6rfliaFEMA
funded repair 66d restoration water d rajh6ge-systeMs,shae&d
by the City and the
County,:
A.ssi§tan'f Couhty'Manager
ORDINANCE NO. 16-02-1779
AN ORDWANCF- OF THE MAYOR AND CITY ColvwSSTON OF
F
SOUTH MlAwy-, VL0IWjA- MATINd , To THE
BUDGET, CONCERNING THMSTORMWATBR USER PEE P' TE,
SET'nNG IM FEE., RATE, FR0.Vb))J4G. FOR. ',SEVE"BILITY4
ORDWANCtS IN CONFLICT, AND AN EFFECTIVE I DATE.
WHEIREAS, the City Of South Miami established A Stormixaitcr Utility iit October XX)o fir the fintherance
throilghout the Citf, and',
vam"AS Flodda Statutts! sec11611 403 rcztirine: the City `to embli .1 sh a rb6 ratkstjm6i0ht to 01&1: sLqtT,
pondrwr; 6p`d"-A viat-r umnagemeiiii sys�ii% and,
�qe maintain A stom
WPEPS-AS,' the City's 60si thalt of F64-r4 Emergency ManappicO( Agi:tiby 67EW) fbatiad canal
dircdgingaxp5ns'ps Is pro led to total in excbss of-1�2.86,60.00, and"
14FTFI PAS, tbc City, Manager rammiklends a stom
"ice Uscr Fee Rate of $4,50 pe�ir Eqinti,aimt
Per . ftii?pth to covar those upcolillng
It OkDAWED BY Ult MAYOR. m4ly crry Ito
ojz
5c9lirrt.P.! 71c, Mayot and City ChmpaWbal bfrlibY sets thoS't6*rnIw=r UkdrFe2 mid at $4,56 l:,-r
EquIvlcitREsiial Unit R U 7 � l Vq -h6se hnds to- fio
'=d for
IrAftY linctiou, dabs4 scmemto, orpbiitsiti of this prilli— I'S F6F h
of ILhc6dkUd6naI b� a couK of co;npievnit jutisdic"'oh, dio ho" Uj- rig dia" agroason eldirryalid
j2ot-affic;dt the , 1 .1, T : . . .
portions oftlus,ardir4�rz:e. validity of r h rmna inixig
Section 3, All ordinances, or parts of ordFn;jnocs6 condidt Mill the pro
vislopi of this prdhiani;6 are
Sccfj6fii4, s This Didh-wkce
Shalj take qif6ct linin'dititaly upon appr y
PASSED AND ADOPTED this l7"' day of Sapi6jg 20ty2-
ATTEST:
.APPROV
MAY
5-0
Yea
VIP--
Ca
Coir
Yea
Additions tho" by underline api . deletions shown 6y, owf54fian-g,
STREET SWEEPER
ORDINANCE 54 -08 -1989
111 -1730 -541
$115,414.00
PAYMENT
FY
PAYMENT
DATE
PAYMENT
AMOUNT
PRINCIPAL
INTEREST
BALANCE
2009
5/23/2009
25,134.04
23,921.39
1,212.65
91,492.61
2010
2/23/2010
25,134.04
22,152.89
2,981.15
69,339.72
2011
2123/2011
25,134.04
22,146.16
2,987.88
47,193.56
2012
2123/2012
25,134.04
23,100.45
2,033.59
24,093.11
2013
2/23/2013
25,134.04
24,093.11
1,041.03
0.00
Total
125,670.20
I 1 5,414.00
1 0,256.30