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1bMe City of South Miami Regular City Commission Minutes March 15, 2011 CALL TO ORDER: The City Commission of the City of South Miami, Florida met in regular session on Tuesday, March 15, 2011, beginning at 7:14 p.m., in the City Commission Chambers, 6130 Sunset Drive. A. Roll Call: The following members of the City Commission were present: Mayor Philip K. Stoddard, Vice Mayor Valerie Newman, and, Commissioners Velma Palmer, Brian D. Beasley and Walter A. Harris. Also in attendance were: Deputy City Attorney Mark A. Goldstein, Deputy City Clerk Nkenga Payne and City Manager Hector Mirabile. B. Moment of Silence:.By Vice Mayor Newman. C. Pledge of Allegiance: The Pledge of Allegiance was recited in unison. D. Presentations(s) Pension Board Presentation Pension Board Chairperson, Javier Banos, addressed the Commission regarding a proposed amendment to the pension ordinance. He explained that the pension ordinance investments guidelines were written 20 years ago, and the only implemented changes since then have been by the late Commissioner Beckman, restricting fixed income investments to 40% of the Fund and a statutory amendment allowing increased foreign investments. He said that there is a real fear in the market which could negatively impact the Bond Market; consequently, those fears have precipitated the request for the proposed amendment to the pension ordinance because they are forced to keep 40% of our Fund in the Bond Market. Chairperson Banos stressed the importance of having flexibility when making investments. He then urged the Commission to approve the proposed amendments. CITY COMMISSION MINUTES 1 March 15, 2011 71xt Outstanding Officer(s) of the Month Officer Rafael Gonzalez was presented the Outstanding Officer of the Month Award. Employee of the Month Communication Supervisor, Lisa Corbin, was presented with the Employee of the Month Award. With no further presentations this section was closed. ITEM (S) FOR THE COMMISSION'S CONSIDERATION: 1. Approval of Minutes Minutes of February 1, 2011 (Deferred /Amended) Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve as amended the minutes of February 1, 2011 passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea Minutes of February 15, 2011 Moved by Mayor Stoddard, seconded by Commissioner Harris, the motion to approve the minutes of February 15, 2011 passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea 2. City Manager's Report (25 minutes) (See attached report) CITY COMMISSION MINUTES 2 March 15, 2011 PT29 The Commission had questions regarding liens placed on some City properties. The Mayor recommended retaking the subject at the end of the agenda for further clarification from staff. At this time Commissioner Harris recommended pulling item no. 7 on the agenda pertaining to a permit for the installation of a banner for the Farmers' Market; he explained that the banner was damaged and has been removed, so there was no purpose for that item. With some further comments the City Manager's Report ended. 3. City Attorney's Report Mr. Goldstein said that the DCA Case with Southeastern Investments is set for final hearing on June 8th and 9th We attended a mandatory settlement conference, including the City Manager and the Personnel Director in the Christian Moya Case before Magistrate Judge Donald Sullivan; the case was not resolved, so the litigation moves forward. We have commenced union negotiations with the officers and sergeants units, and we have received a draft proposal of what they want and where they are going to ask for an executive session, which differs a little bit from the litigation executive session where more people can come in; with the executive session for union negotiations you can bring more people in, such as the Personnel Director. He said he is working on a towing ordinance amendment; at the time the original ordinance was prepared, we did not have a permanent Police Chief, so now that we have one, he has met with Code Enforcement and the Police Department and there are some recommended amendments to be drafted. With no further comments, the City Attorney's Report ended. PUBLIC REMARKS (5 minutes) At the opening of the Public Remarks session, Mayor Stoddard took the opportunity to apologize to Reverend Johns for being a little rough during the Pool Workshop. David Tucker Sr. addressed the Commission regarding the Community Center swimming pool project and its latest setback CITY COMMISSION MINUTES 3 March 15, 2011 BTmq when the selected pool operator announced to be no longer interested in the project. Kyle Saxon referred to the search for a new city attorney. As an attorney with long years of experience, Mr. Saxon urged the Commission to require at least five years of experience in the area of municipal law. Claudia Hauri thanked the Mayor for the cleanup of the neighborhood doggie park at 57th Court and 78th Street, and requested a copy of the letter sent to 7800 Red Road Management to stop blowing the leaves through the fence; she then referred to the recent disaster in Japan with the nuclear reactors, urging the Commission to be a leader with other communities in stopping Florida Power and Light from putting new nuclear reactors in South Dade, and from running those transmission lines through South Miami. Former Commissioner Lew Sellars said that it would be imperative for a city attorney to have experience in municipal law since the Commission relies heavily in the city attorney's legal opinion; he then referred to the Charter amendment which he sponsored in 2009, providing for changes in the way board members are appointed. He said that his intent was to give all Commissioners the opportunity to appoint board members for their individual sphere of influence; however, he said that at the time he did not give much thought to the technicality of whether or not the appointments would still come before the Commission for ratification; he said that he is not sure about the legal way, but that the Consent Agenda to him seems like a ratification process for the Commission as a whole. Brad Cassel spoke about Art Night, urging more businesses to participate; he concurred with previous speakers in urging the Commission to require that the new city attorney has municipal experience. Sharon McCain referred to a letter from the Mayor which was delivered to her by the police and that she did not opened; she said that this was a misuse of taxpayers' money; she said that the Mayor got bad legal advice regarding the letter sent to her. Javier Banos spoke about Art Night and how important it is for the businesses of the City. On the search for a city attorney, he concurred with prior speakers regarding the need for the city attorney to have municipal experience. Dean Whitman addressed the Commission regarding the completion of the 70th street partial closure; he said that there CITY COMMISSION MINUTES 4 March 15, 2011 is one other aspect to that issue having to do with a business there that requires five parking spaces; they have two legal parking spaces because they had agreed to have the other three spaces in their parking lot offsite; however, he has seen up to five cars, some parked one behind the other, and the rest partly over the grass and partly on the walkway. He asked for the City to look into this issue. John Edward Smith referred to item no. 17 on the agenda showing a required five -fifth vote, saying that unless this is a scrivener's error, he would like to have an explanation for the required vote. Gray Read addressed the Commission regarding the item on the agenda about an EAR consultant, urging the Commission hiring someone with experience in sustainable planning and issues because this is our chance to look at the Comprehensive Plan and make some real improvements. She said that the Farmers' Market is planning an Earth Day celebration for Saturday, April 23rd and they will have an art contest for local schools, and that they will have music. Marice Chael said to be very pleased with the Farmers' Market which has been running since December, thanking all that have supported it. With no further speakers this section was closed. At this time the Mayor announced a 5- minute recess. 4. Commission Reports, Discussion & Remarks (25 minutes) Commissioner Harris • Said that Art Night really needs to be supported; • Regarding Lew Sellars comments, he said that he believes that the ratification is what we have to have and it needs to be in the Consent Agenda when someone nominates a board member; • Would like to see the City send at least $15,000 along with a letter to a sister city in Japan, one of those that have been destroyed by the recent catastrophe as the result of the earth quake and the tsunami; • He then said that he wished to nominate Mr. Pepe as the new City Attorney; he is very experienced and honest and that he has been following our City's issues for the past year and is very familiar with the City. CITY COMMISSION MINUTES rj March 15, 2011 Commissioner Palmer: • Concurred with Commissioner Harris regarding Mr. Pepe; she then disclosed that he represented her three years ago, and that she has no conflict of interest because of the fact that since then she has not sought his legal representation. Commissioner Beasley: • Said that this is the last Art Night for the season until next October, asking for everybody to support it; • Referred to the parking issue brought up by Dr. Whitman, saying for clarification that the Code was changed so that "adjacent" means directly "adjacent" to the property, not 1,500 feet away. Vice Mayor Newman • With regard to former City Attorney, Mr. Feingold, she said that she was very concerned about his interference with the appointment of a resident to the Planning Board, referring to Lorie Yanoshik; she said that it is not the place of a City Attorney to get involved in these things; furthermore, she said that even more disturbing than his involvement on this, was the very threat that the South Miami Hospital could put pressure on FP &L to terminate Ms. Yanoshik's employment of 27 years, and unfortunately, she was in fact terminated from her job with FP &L two days after her appointment to the Planning Board in South Miami; • She then referred to Ms. McCain, saying that in her opinion, the act of permanently trying to remove her from the Commission violated her First Amendment rights and that she will never support that. Mayor Stoddard: • With regard to the above issue with Ms. McCain, he said that there was a case that has been referred to the Commission by Mr. Goldstein which shows that they cannot do that; therefore, he said that from this point forward they will take incidents of behavior as they come, unless further case law becomes apparent; • Referred to a Development Agreement that the Commission recently declined approving, and under Florida Statute 163.3225, we need to hold two hearings to present substantial competent evidence that the Agreement is not valid; Dr. Mirabile said that staff cannot find any material breech of the Agreement, CITY COMMISSION MINUTES 6 March 15, 2011 other than that one last page with inconsistency relating to the signatures; he said that they should be receiving a written notification to respond within 15 days, starting tomorrow; then there is another period of 45 days following that where they can go ahead and come before the Commission with some type of a review; • He pointed out to the City Manager's Report regarding parking tickets showing that there has been a 40% decrease in parking tickets issued since the new automated parking meter have been installed; he particularly wished for Amy Donner of Red Sunset Merchants Association to take note of this. He also thanked staff, particularly Finance Director Alfredo Riverol for working on getting these machines in; he then informed that if you sign up for the text messages, it actually texts you 10 minutes before your time expires and gives you a number so that you can add more time to the meter; • Regarding the pool operator, Swim Gym Aquatics, suggested scheduling a workshop for Thursday, March 24th. With no further comments this section was closed and the Mayor announced a 5- minute recess. RESOLUTION (S) PUBLIC HEARING (S) 44 -11 -13358 5. A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to enter into a contract with Iler Planning for the purposes of providing consultant services to the Planning and Zoning Department to assist in the preparation of the 2012 Comprehensive Plan Evaluation and Appraisal Report (EAR) in the amount of $33,675.00 total for FY 2010 -2011 and FY 2011 -2012; the selection of the firm is a result of a competitively sealed Request for Proposal, RFP No. SM -FN 2011 -02; funding for the contract shall come from the Planning and Zoning Department Account No. 001- 1620- 524 -3450 (Contractual Services); and providing an effective date. 3/5 (City Manager - Planning Dept.) CITY COMMISSION MINUTES 7 March 15, 2011 BTE Moved by Commissioner Beasley, seconded by Mayor Stoddard to approve this item. Mayor Stoddard recommended selecting Iler Planning because they specialize in sustainable city planning; they did the Green Master Plan for Doral. He then ranked Iler Planning as number one because of their extensive experience in sustainable planning which is something that the City has committed to; Calvin, Giordano & Associates also have some experience in sustainable planning, and Larue Planning has a lot of experience with the EAR process but they do not have experience with sustainable planning; he said that those three seem to be good and qualified firms and that is the way he ranked them. Vice Mayor Newman said that she read all of the proposals and that she concurred with the Mayor, by ranking Iler as number one; she then asked the City Attorney whether there would be a conflict for her to vote as they associated with the law firm representing her in the final ethics case which will be dismissed next week. Mr. Goldstein asked the Vice Mayor whether this has any relation to that matter. Her answer was no. Do you have any financial interest in the award of this bid and are you affiliated in any way with this company? Her answer again was negative. Therefore, I don't see a conflict, Mr. Goldstein said. Commissioner Palmer said that she liked both, Iler and Larue; however, she said that Larue seemed to have more experience in the EAR process. Commissioner Beasley said that he conducted some research on his own and he also read the proposals and that he concurred with the ranking expressed above. He then thanked Mr. Larue for responding to the RFQ; he said that Mr. Larue also had an impressive application. Moved by Mayor Stoddard to amend the resolution by inserting the name of Iler Planning as the selected EAR consultant, seconded by Vice Mayor Newman, the motion passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea At this time the public hearing was opened. CITY COMMISSION MINUTES 8 March 15, 2011 pnq Cal Rosenbaum congratulated the Commission on the selection of Iler Planning. Brad Cassel recommended negotiating with Mr. Iler to bring the price down to $30,000. With no further speakers the public hearing was closed. With no further comments, the motion to approve this item as amended passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea ORDINANCE (S) FIRST READING 6. A Ordinance of the Mayor and the City Commission of the City of South Miami, Florida amending the Pension Plan providing for an amendment of Sec 16 -37 Powers of Board; providing for severability, conflict and an effective date. 3/5 (City Manager) Moved by Commissioner Palmer, seconded by Commissioner Harris to approve this item. With no further comments, the motion to approve this item passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea RESOLUTION (S) 45 -11 -13359 7. A resolution of the Mayor and City Commission of the City of South Miami, Florida, relating to the City Attorney; appointing Thomas F. Pepe, Esq. to act as City Attorney; and providing an effective date. 3/5 (Vice Mayor Newman) CITY COMMISSION MINUTES 9 March 15, 2011 Moved by Commissioner Beasley, seconded by Mayor Stoddard to approve this item. At this time Commissioner Harris said that he wished to submit the name of Thomas F. Pepe as our City Attorney. Vice Mayor Newman said that they need to follow due diligence in this process; she said to have no problem with Mr. Pepe as the Acting City Attorney, and retaining the services of Mr. Goldstein as our Labor Attorney, but that she favors going for an RFQ. Mayor Stoddard said that he had spoken with various city attorneys and everyone of them has recommended very strongly that we hire as our permanent city attorney someone with extensive experience in municipal practice; he said that he favored going with the RFQ process, having the municipal experience as one of the requirements, and for a flat fee as the City Manager requested. He recommended keeping Mr. Goldstein on through the RFQ process until we have a permanent person in place. He said that he did not know why they would actually appoint an interim city attorney when they will be hiring a permanent attorney. Commissioner Palmer said she was in favor of taking on an acting city attorney, and to allow Mr. Goldstein to continue with the labor. Commissioner Harris said he had no problem recommending Mr. Pepe as Acting City Attorney. Commissioner Beasley said that Mr. Goldstein is on board and has the knowledge of the ongoing issues, so that he would like to continue with him until they can find the perfect fit. He said that he respects Mr. Pepe for his vast knowledge as an attorney, but at the same time, he said that he had to make his decision based on what he believed to be the best for the City. Moved by Mayor Stoddard to have a resolution in order to keep Mr. Goldstein on as Acting City Attorney until such time that the RFQ is complete, and for an overlap period as specified by the City Manager, whichever is the least of three months, or when the City Attorney feels that the knowledge is adequately transferred. Seconded by Commissioner Palmer. Dr. Mirabile at this time asked the Commission about compensation for the Acting City Attorney. CITY COMMISSION MINUTES 10 March 15, 2011 wayl Vice Mayor Newman proposed a special meeting to take care of the compensation for the Acting City Attorney. Commissioner Beasley pointed out that our Charter does not have a provision for "interim" city attorney; therefore, the record will show that we are going from attorney to attorney. On the above proposed resolution by Mayor Stoddard, the motion failed by a 2 -3 vote: Commissioner Palmer: Nay Vice Mayor Newman: Nay Commissioner Beasley: Yea Commissioner Harris: Nay Mayor Stoddard: Yea Moved by Vice Mayor Newman to amend the resolution by inserting Mr. Pepe's name as Acting City Attorney, and retaining the services of Mr. Goldstein as Labor Attorney until which time the RFQ is complete. Seconded by Commissioner Palmer. Commissioner Beasley proposed having both Mr. Pepe and Mr. Goldstein as Acting City Attorneys so that they could work together. After some discussion on this proposal, Commissioner Beasley proposed nominating Mr. Goldstein as the City Attorney and Mr. Pepe as the Deputy City Attorney. With no further comments, the motion to approve this item as amended passed by a 3 -2 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Nay Commissioner Harris: Yea Mayor Stoddard: Nay Mayor Stoddard said to Mr. Pepe that with all due respect, on the basis of the process he voted no, but that he will give him his full support. At this time Dr. Mirabile said that for the RFQ process to move forward, he needed a consensus on the two items that he mentioned in his Report: 1) the inclusion of the 5 -year requirement for municipal experience; and, 2) to make it fee simple, flat fee. At this juncture Mayor Stoddard opened a COW for the purpose of discussing the issue of the RFQ. CITY COMMISSION MINUTES ].1 March 15, 2011 Commissioner Palmer said that she wanted an addition to the RFQ for the qualifications to be amended to include: if you do not have ten plus five, then you have twenty years in practice. Vice Mayor Newman and Commissioner Harris concurred with this proposal. Vice Mayor Newman said that they had discussed including the idea of an in -house city attorney; therefore, she said that she would like to see that as a possibility for this RFQ; in other words, an attorney who would not have any private practice outside of our City, but one that would be as any other employee. Dr. Mirabile said that the hiring of an in -house city attorney falls under the HR Department. Mr. Goldstein said that the City of Sunrise currently has an alternate exactly what the Vice Mayor is proposing, and that could be a model which could be looked at. Commissioner Palmer did not favor the in -house idea because she said that the city attorney should be given some flexibility. At this time the COW was closed and the City Commission was resumed. Moved by Commissioner Palmer to change the RFQ to add that the City Attorney should be a lawyer with at least 10 years of practice in the courts of the State of Florida of which 5 years must be municipal experience immediately preceding the time of the appointment, or an equivalent of 20 years total experience, of which 10 are in the State of Florida. Seconded by Commissioner Harris and Vice Mayor Newman. At this time Mayor Stoddard asked the Commission whether anyone had spoken to a city attorney anywhere in the State of Florida who recommends hiring a city attorney without at least 5 years of municipal experience. Commissioner Palmer said that she had not been speaking to any city attorney concerning this matter. Commissioner Beasley said that he had spoken with several city attorneys, and every single one told him that they should not hire an attorney that does not have municipal experience. Mayor Stoddard said that he had asked 8 attorneys of whom two are city attorneys, and all 8 said that we should have CITY COMMISSION MINUTES 12 March 15, 2011 D g someone with at least 5 years of municipal practice but 10 would be ideal. With some further comments, the motion to approve the above amendment to the RFQ, passed by a 4 -1 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Nay At this time item no. 10 was pulled from the Consent Agenda (now item no. 12). (This item was pulled from the agenda) 8. A Resolution of the Mayor and City Commission of the City of South Miami, Florida concerning an application pursuant to Land Development Code Section 20- 4.3(n) to permit the installation of a banner over Sunset Drive to promote a Farmers Market to be held on every Saturday and requesting to pay a reduced cost of $150.00 of the required $300.00 application fee; providing for an effective date. 3/5 (Commissioner Harris) (BEGINNING OF CONSENT) 46 -11 -13360 9. A Resolution of the Mayor and City Commission of the City of South Miami, Florida relating to the review and acceptance of the Annual Report of the RRC 57th Avenue LLC on their mixed use development project known as Red Road Commons located at 6600 -6640 SW 57t� Avenue; said report required by Section 12 of a Development Agreement executed between the City of South Miami and RRC 57t" Avenue LLC by the adoption of Ordinance No. 12 -05 -1834; and providing an effective date. 3/5 (City Manager- Planning Dept.) 47 -11 -13361 10. A Resolution of the Mayor and City Commission of the City of South Miami, Florida relating to the review and acceptance of the Annual Affordable Housing Report of the RRC 57th Avenue LLC on their mixed use CITY COMMISSION MINUTES 13 March 15, 2011 development project known as Red Road Commons located at 6600 -6640 SW 57th Avenue; said report required in compliance with Section 2(f) of the Development Agreement executed between the City of South Miami and RRC 57th Avenue LLC by the adoption of Ordinance No. 12 -05 -1834; and providing an effective date. 3/5 (City Manager- Planning Dept.) 48 -11 -13362 11. A Resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to issue a work order to Sunbelt Waste Equipment, for the repair of automated waste collection truck No. 2141 in the amount of $6,117.87 to be charged to Maintenance and Repair - Outside Service Account Number 001- 1760- 519 -4680; providing for an effective date. 3/5 (City Manager - Public Works Dept.) Moved by Commissioner Beasley, seconded by Commissioner Palmer, the motion to approve the Consent Agenda passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea (END OF CONSENT) RESOLUTION(S) (CONrD) 49 -11 -13363 12. A resolution of the Mayor and City Commission of the City of South MIAMI, Florida, relating to City Commission meetings; rescheduling the Tuesday, April 5, 2011 City Commission meeting to Monday, April 4, 2011; providing an effective date. 3/5 (Mayor Stoddard) Moved by Commissioner Palmer, seconded by Mayor Stoddard to approve this item. CITY COMMISSION MINUTES 14 March 15, 2011 :I= After it was clarified that the Commission leaves for Tallahassee on Wednesday instead of Tuesday, the motion to approve this item passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea 13. A Resolution of the Mayor and City Commission of the City of South Miami, Florida relating to the review and acceptance of the Annual Report of the 64 Development Corporation on their proposed mixed use development project located at 5966 -70 S. Dixie Highway; said report required by Section 27 of a Development Agreement executed between the City of South Miami and the 64 Development Corporation by the adoption of Resolution No. 41 -08- 12638; and providing an effective date. (Deferred 3101111) 3/5 (City Manager- Planning Dept.) Moved by Mayor Stoddard, seconded by Commissioner Beasley to approve this item. Mayor Stoddard asked the City Manager whether he had resolved his question about the change from pavers to stamped concrete. Acting Planning Director, Lourdes Cabrera said that in reference to the question of pervious or impervious, originally the project started out 100% impervious, and that was the way that it was presented to the ERPB, and it proceeded as impervious 100 %; the building permit also shows 100% impervious on the site plan; even the architect corroborated that this was the intent. Mayor Stoddard questioned how you go from a development agreement that says that you have a pervious surface, to an architect who has a design intent that doesn't comply with a development agreement. And why would that ever be approved by the ERPB given that the development agreement presumably was before them. Mayor Stoddard said that he would like to have them adhere to the development agreement, irrespective of what the ERPB has CITY COMMISSION MINUTES 15 March 15, 2011 llaTtl approved. The development agreement is absolutely clear on that and that is what we need to comply with. The Mayor then explained the significance of having a pervious surface and how an impervious surface affects the water table. Dr. Mirabile expressed concern on another issue relating to this property. He said to be concerned with the problem that if this property is sold without fixing the street the agreement is not transferrable so it does not carry to the buyer. Mayor Stoddard then questioned whether the City would want to put a lien on the property for the value of the street repair to be lifted when the street is repaired. Moved by Mayor Stoddard, seconded by Commissioner Beasley, the motion to defer this item until staff is ready to proceed, passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea 50 -11 -13364 14. A Resolution of the Mayor and City Commission of the City of South Miami, Florida, relating to boards and committees; appointing Luigi Vitalini to serve on the Planning Board for a two -year term ending March 14, 2013; and providing an effective date. 3/5 (City Commission) Moved by Commissioner Beasley, seconded by Mayor Stoddard to approve this item. Moved by Mayor Stoddard to amend the resolution by inserting the name of Luigi Vitalini. Seconded by Commissioner Beasley, the motion to approve this item as amended passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea CITY COMMISSION MINUTES 16 March 15, 2011 on 3DTgVj ORDINANCE (S) SECOND READING PUBLIC HEARING (S) 14 -11 -2087 15. An Ordinance of the Mayor and City Commission of the City of South Miami, Florida, amending the Land Development Code in order to set forth that the Planning and Zoning Director is the responsible City Administrator to make final interpretations of regulations contained in the Land Development Code and establishing an appeal procedure, by amending Section 20 -1.9 entitled "Interpretation" providing for severability; providing for ordinances in conflict; and providing an effective date. (Deferred 3101111) 3/5 (City Manager- Planning Dept.) Moved by Mayor Stoddard, seconded by Commissioner Beasley to approve this item. The public hearing was opened and closed with no speakers. With no further comments, the motion to approve this item passed by a 4 -0 vote: Commissioner Palmer: Out of the Room Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea 16. An Ordinance of the Mayor and City Commission of the City of South Miami, Florida, amending the Land Development Code to place in one article all current regulations pertaining to historic preservation by amending Section 20 -6.1 (D)(1)(a) entitled "Historic Preservation Board Establishment and Membership" in order to require that one member be a licensed attorney; and by creating new Article XI, "Historic Preservation Regulations" including Section 20 -11.1 to be entitled "Historic Preservation Standards "; Section 20 -11.2 to be entitled "Designation of Historic Sites "; Section 20 -11.3 to be entitled "Historic Designation Reports "; Section 20 -11.4 to be entitled "Demolition of designated sites; demolition by neglect and certificates of appropriateness"; Section 20 -11.5 to be entitled "Special Provisions CITY COMMISSION MINUTES 17 March 15, 2011 Applicable to Designated Historic Sites" and making revisions to update current wording and to modify certain provisions related to the demolition delay period; and deleting from the Land Development Code regulations pertaining to historic preservation including Sections 20 -4.9, 20 -4.11, 20 -5.17, 20 -5.18. 20 -5.19; providing for severability; providing for ordinances in conflict; and providing an effective date. (Deferred 3101111) 3/5 (City Manager- Planning Dept.) Moved by Commissioner Beasley, seconded by Commissioner Palmer to approve this item. The public hearing was opened at this time. Attorney Jeffry Bass addressed the Commission opposing the adoption of the proposed changes, explaining the constitutional problems that the City faces if the ordinance is adopted as proposed. He pointed out to two words in particular that are being proposed to be changed, and that is, the word "may" which is proposed to replace the word "shall "; and the word "or" which is proposed to replace the word "and ". He said that although these are very small words, they have a radical impact on what this ordinance does. Mr. Bass continued to explain the issue further. Mr. Goldstein said that the objection on Section (A) (2), changing the word "shall" to "may ", he said that he did not believe that there is a constitutional problem with that; he said that he thinks it is ok because even though it says "may ", it says: ...in addition to the federal and county guidelines...; therefore, those are the primary guidelines. Mr. Goldstein said further that what is really at play here is the second change: the "or ". He said that Mr. Bass objects to the substance of this for two real practical reasons, and that is that this loosens the ability of the board to find a structure historic on one or more alternative basis; whereas, if you kept the "and" in (2)(a), if would have to meet all of these things, whereas if you use the word "or ", then it broadens it. After further discussion this item was deferred. Moved by Mayor Stoddard to defer this item back to staff for simplification and consistency with the County standards. Seconded by Commissioner Palmer. CITY COMMISSION MINUTES 18 March 15, 2011 Bnq Commissioner Beasley asked the attorney and staff to review the proposed ordinance for legal sufficiency. With no further comments, the motion to defer this item passed by a 5 -0 vote: Commissioner Palmer: Yes Vice Mayor Newman: Yea Commissioner Beasley: Yea Commissioner Harris: Yea Mayor Stoddard: Yea UNFINISHED BUSINESS RESOLUTION (S) PUBLIC HEARING (S) (CONrD) 17. A Resolution of the Mayor and City Commission of the City of South Miami, relating to a request pursuant to Section 20- 4.4(J) of the Land Development Code for Special Use Approval to locate an Interim Parking lot at 7150 -7160 SW 62 Avenue within the "TODD (MU -5)" Transit Oriented Development District (Mixed Use 5) Zoning District; and providing an effective date. 4/5 (City Manager- Planning Dept.) Moved by Commissioner Beasley, seconded by Commissioner Palmer to approve this item. At this time the public hearing was opened. Mr. Mattaway addressed the Commission on behalf of the 62 n6 Avenue Plaza owner of the property, saying that for the approximately past 25 years there has been a parking lot operated on the property. He said that since it was first operated as a parking lot, it received a license to operate as such. Mr. Mattaway then proceeded to explain the issues related to this item. Raul Munilla, owner of property located at 6201 SW 70th Street, addressed the Commission saying that their decision on this item will negatively impact not only Mr. Mattaway but also the rest of the property owners such as himself. He then urged the Commission to extend Mr. Mattaway's permit. CITY COMMISSION MINUTES 19 March 15, 2011 DTI Michael Munilla, also addressed the Commission concurring with the above speaker. Sharon McCain said that it seems that the City has serious problems with parking where new businesses are moving in and expanding and we are not checking our parking requirements. She asked whether an income parking lot is required to be paved and provide lighting. Ms. Cabrera said that interim parking was not established until 1994 and is supposed to be only temporary and for six month. Ms. McCain then urged the Commission not to pass this item. Sidney Cova, Manager of the 62nd parking lot, said he has been running it for a long time and that he has never seen a problem with oil spill causing contamination. He said that there are a few tenants that depend on that parking lot and it is very important that is kept the way it is until some further development occurs. Mayor Stoddard offered a solution consisting of improving the parking lot by planting trees and covering it with gravel so that it could be considered permanent and therefore be in compliance with our Code. Mr. Mattaway said that it is his intention to build on this property at the earliest possible date; therefore, to make any improvement of the source at this time would be a waste of money. Vice Mayor Newman at this time said that she would like to hear a report from staff on this item and what the Planning Board said. Ms. Cabrera then addressed the Commission as requested. Mr. Citarela explained that a permit has been applied by the owner of the property; the application is being processed but the permit has not been issued yet since the construction documents are being reviewed. This permit has nothing to do with the parking lot; the permit has to do with the erection of a 7 -8 story building in that location which has an ancillary parking garage next to it. Mr. Mattaway clarified that there is a license for the operation of the parking lot which is renewed every year. At 12:00 a.m., Mr. Goldstein said that because there was no vote underway, and the item was still being considered, it would be rolled to the next meeting. CITY COMMISSION MINUTES 20 March 15, 2011 :1XI ORDINANCE (S) FIRST READING 18. An Ordinance of the Mayor and City Commission of the City of South Miami, Florida, amending Chapter 7 of the Code of Ordinances of the City of South Miami to remove the wording South Florida Building. Code and adopting the Florida Building Code and all other codes adopted by the Florida Building Code as the city codes together with all amendments thereinafter made, and all subsequent editions, to said codes; providing for severability; providing for ordinances in conflict; providing an effective date. 3/5 (City Manager - Building Dept.) 19. An Ordinance of the Mayor and City Commission of the City of South Miami, Florida, amending the Land Development Code by deleting Section 20- 3.1(E) entitled "Business Outside a Building ", inserting new Section 20 -3.6 (V) to be entitled "Commercial Activity Conducted Outside of a Building" in order to provide regulations for allowing for outside merchandise display on private property and public sidewalks; establishing limitations on type, location and extent of outside merchandise display; providing a process for obtaining permits; and providing for exceptions for certain permitted uses; providing for severability; providing for ordinances in conflict; and providing an effective date. 5/5 (City Manager- Planning Dept.) ORDINANCE (S) FIRST READING (NONE) There being no further business to come before this Body, the meeting adjourned at 12:04 p.m. Attest Approved Maria M. Menendez Philip K. Stoddard City Clerk Mayor CITY COMMISSION MINUTES 2 1 March 15, 2011 CITY OF SOUTH MIAMI OFFICE MEMORANDUM To: Honorable Mayor and City Commission . Date: March 15, 2011 From: Hector Mirabile, Ph.D., City Manager /l Re: Manager's Report The following is my report for the commission meeting of March 15, 2011 With the recent withdrawing of our City Attorney City management is anticipating certain issues related to various cases administered from a legal perspective. Attachment C identifies the pending cases as well as projects that the City Attorney's Office are handling. There are 15 cases, with quite an exposure, which may require some continuity of legal work while the City searches for a new City Attorney. Additionally, the City commenced negotiations with the PBA (lower body) and will begin negotiations with AFSCMB with Mr. Goldstein being the Chief Negotiator. Should I be required to be the Chief Negotiator it would reduce my time available for managing the City by 50% and thus decrease the flow of operations and projects by an , unknown factor. In light of the aforementioned situation I also recommend that the continuity of effort from a legal perspective proceed for three months post the hiring of the new City Attorney so as to ensure appropriate briefing and transitioning of the cases. Therefore, I recommend that we retain Mr. Mark Goldstein, for his current flat fee amount, as the City's attorney until such time as the new City Attorney is hired and for a period of time post the hiring of the new City Attorney which is considered reasonable by the new City Attorney or three months whichever comes first. Regarding the City Attorney Request for Qualifications (RFQ), an emailed version of the staff's proposed RFQ was submitted to the Commission for cormnents and/or concerns. Certain members of the Commission responded that they would like to have the 5 years of municipal experience be removed while others desired to keep it in. Additionally, staff recommends that the City Attorney's remuneration for work performed be a flat fee so as to ensure the financial viability of this proposal. Therefore, I bring before you the RFQ for your review, discussion, and approval so that staff can publish and move this project forward. The pool operator negotiations did not prove effective with Ms. Oca or Ocaquatics removing herself from the process. This impacts the process by delaying it as we move forward with the next vendor, which is Swim Gym Aquatics, Inc. Assuming that Swim Gym Aquatics, Inc. continues being interested I am providing you with their RFP response for your review and City Manager's Report to Commission; March 15, 2011 ii. Purchasing Ordinance: Work continues on an ordinance and once a satisfactory draft is available it will be brought before Commission for consideration and approval. iii. Public Works Solicitation Template: A Public Works solicitation template was prepared and Is currently under review by the City Attorney. Once a satisfactory draft is available it will be brought before Commission for consideration and approval. iv. City Attorney RFQ: A draft City Attorney RFQ was prepared and is currently under review by the Commission. Once the Commission provides its revisions and recommendations, the draft RFQ will be finalized and issued with a projected Closing Date and Time to be determined then. v. Tennis Court Operator RFP: Last week Parks provided its Scope of Work for the Tennis Court Operator RFP. Once a draft is reviewed, approved, and finalized, it shall be issued with a projected closing date and time to be determined then. vi, Towing Services RFP: No change. vii. landscaping: No change. viii. Red Light Camera: No change. d. Police: Uniform Patrol Division i. Total of 28 arrests: 5 felonies, 11 misdemeanors, 6 traffic and 2 warrants served. Of the 28 arrests, 3 were narcotics related; Acting on a B.O.L.O., the patrol units located and stopped subjects hi a vehicle who just committed a residential burglary. This burglary occurred in Miami Dade County jurisdiction, just outside our City limits to a house which was under construction and air condition units were taken. The subjects were detained and turned over to MDPD; Patrol units located a subject wanted by MDPD in reference to an armed robbery. This subject, who is known by South Miami officers, in the past committed several crimes including robbery in our jurisdiction. Upon making contact with the subject, he took flight on foot. Units quickly established a perimeter and within a short time, the subject surrendered and was taken into custody and turned over to MDPD; ii. A shooting occurred in the area of SW 60' St & 59`x' PI, where a subject fired several round into an occupied residence. Units quickly responded and gathered information on a possible subject. Within minutes, the subject was identified, located, and taken into custody; iii. The community patrol officer on the `B" shift (afternoons) is now reporting to the Somerset Academy on a regular basis to monitor and assist with the City Manager's Report to Commission; March 15, 2011 iii. (Second Incident — same date as above) S.I.U. detectives observed what appeared to be a hand to hand transaction (drug sales). The detectives were able to stop one of the two individuals. Their investigation revealed the subject to be in possession of five (5) marijuana baggies. The subject was arrested and interviewed. The subject confessed to selling marijuana and was subsequently charged accordingly, (possession with intent to sell marijuana). iv. On Thursday — Mar. 10 "' S.I.U. detectives were conducting an area check for vehicle burglars and observed two individuals by a vehicle in one of our parking garages. After several minutes passed by one of the subjects pulled out a marijuana cigarette smoked from it and passed it to the other subject, who also smoked from it. Both subjects were taken in to custody and the contraband was impounded. Administration Bureau The 2010 annual report was completed and is available on the Police Department's website. ii. The.acereditation process is progressing with 20% of Standard Operation Procedures reviewed and approved. iii. Background Investigations far the Reserve Officer Program are in progress with 7 candidates. iv. The Internship program with FIU was re- established and background investigations are being completed on 3 current applicants. Code Enforcement Division: Received a vehicle that was re- assigned from SMPD's fleet to Code Enforcement to cover for a vehicle shortage•, Code has 3 Code Enforcement officers and was operating with 2 vehicles. The additional vehicle will increase field coverage and thereby continue to increase operational efficiencies by proactively addressing code violations. ii. Magistrate: Processing agreement to appoint a Special Magistrate for 2011- 2012. iii. FPL was issued a notice of civil infraction for right of way code violations; FPL paid for the initial fine, applied for the required City pen-nits and is scheduled to remove the violations (2 poles) by March 18, 2011. iv. Currently conducting an in -depth review and investigation of the Business Tax Receipt (aka, occupational license) and parking requirements for Ross University pursuant to the City's Code and the Land Development Code. City Manager's Report to Commission; March 15, 2011 g. Parks and Recreation: Recreation: Northwest Boys Club: South Miaml Recreational Basketball has four (4) teams participating; playoffs will begin after Spring Break. All four (4) teams will be participating. i. Track and Field - 222 -8—p pants ages 5 -15 years are competing. Medals won this past week: Raychem Bell 7th Place in the long jump (Midget Boys division) Isis Billings 4" Place in the 200 meter dash (Midget Girl's division) Xavier Burns 6th Place in the long jump (Midget Boys division) Paige Coleman 6th Place in the long jump (Midget Girls division) Robert Coleman 2nd Place in the long jump (Youth Boys division) William Colson 7th Place in the long jump (Midget Boys division) . Eric Evans 18t Place in the long jump (Young Men division) Robert Holton 174" Place in the long jump (Bantam Boys division) Pauline Laidley 11th Place in the long jump (Midget Girls division) Paul Laidley 91h Place in the long jump (Bantam Boys division) Tamara Leonard 13th Place In the long jump (Midget Girls division) Keir Moss 3r4 Place in the long jump (Young Men division) Westley Neal, Jr. 13th Place in the 200 meter dash (Bantam Boys division) 8th Place in the long jump (Bantam Boys division) William Reed 2nd Place in the long jump (Young Men division) Tariq Roberts 1 e Place in the long jump (Bantam Boys division) City Manager's Report to Commission; March 15, 2011 9 vii. Monday and Wednesday English classes 9:30- 11:30am; viii. Tuesday and Thursday Spanish classes 9:30 — 11:30am; ix. Monday thru Thursday Computer classes 12:15- 2:30pm (Community Center); Y. Monday and Thursday Art class 1:00- 3:OOpm; xi. Friday Citizenship Class 9:00 — 2:OOpm; xii. Last Wednesday of every month seniors, go to Helen Bentley for Breakfast; Parks Landscape Division: All parks are on schedule with general maintenance; ii. Secondary "Invasive clean up" workday -at All Veteran's Park on Saturday, March 26, 2011. 9:00 am —12:00 pin iii. Dante Faseell Park — FRDAP Grant — No change. iv. Preparation and total completion of South Miami Park (all fields) with cutting, and logistical lining of the entire field area was accomplished for the opening of South Miami United Soccer group by Park Maintenance Division. ii. Dog Park: No change Special Events: A February 24, 2011 — State of Ilse City Address — South Miami /Coral Gables Elks Club /BPOE. Completed ➢ February 26, 2011 — Work day — All Veteran's Park —"Invasive Clean up Day." Completed 9 February 26, 2011 — South Miami Rotary — Arts & Craft Festival —10:00 a.m. — 6:00 p.m. Completed ➢ February 26, 2011 — Black History Month events at Murray Park: Breakfast and Fun Day. Completed ➢ February 27, 2011 — Animal Services — Mobley Bldg. — 7:00 a.m. — 7:00 pap. Completed h. Planning and Zoning Department: EAR Consultant for 2012: No change since last report. The RFPs were provided to the Commission for their review and selection. ii. Land Development Code Amendments: The Planning and Zoning Department together with the Planning Board continued its program of City Manager's Report to Commission; March 15, 2011 11 City Manager's Report to Commissioners Public Works Attachment A i. Cleaned the fish pond and fed the fish at City Hall. ii. Continued improvements at the CAA Headstart Center involving electrical, plumbing, painting, and lights replacement. iii. Repaired electrical outlets on trees along Dom Avenue and Sunset Drive. iv. Installed locks vending machines at Community Center. V. Began and completed installation of wooden shelves at Building Maintenance shop. vi. Repaired entrance door to the Police Department Interview Room. vii. Repaired desk drawers at the Finance Department. viii. Met with contractor for light poles estimate on Dom Avenue. ix. Relocated Parking Office to the second floor. X. Met with contractor for window tinting estimate for Community Center and Building and Zoning. xi. Replaced light bulbs at Police Department and Community Center bathrooms. xii. Repaired entrance door to Community Center basketball court. xiii. Repaired main door at the Community Center. xiv. Replaced pole lighting in Dom Avenue. xv. Met with contractor for plumbing estimate at Police Department. xvi. Replaced boy's bathroom water faucet at Community Center. xvii. Began and completed the installation of additional A/C supply lines at Parks and Recreation Director's office. xviii. Replaced elevator lights ballast at the Community Center. xix. Repaired toilet valve at Community Center bathroom. xx. Watered new landscaping SW 70th Street from 62nd Court to SW 63" Avenue. xxi. Serviced / repaired 31 vehicles and heavy equipment at the Motor Pool. xxii. Delivered 9 new garbage containers to residents. xxiii. Filled (23) crane trash holes. xxiv. Performed pick up of garbage and trash routes. xxv. Performed daily power street sweeping. xxvi. Performed daily clean up & watered pots downtown. xxvii. Pressure cleaned sidewalks downtown on Wednesday's. xxviiL Dumped litter cans throughout the City three times a week. xxix. Filled (5) pot holes. xxx. Removed (13) shopping carts from various locations citywide. xxxi. Painted / stripped (22) parking spaces downtown. xxxii. Installed (5) parking signs at City Hall, xxxiii. Removed (1) newspaper stand from 73rd Street SW 590i Avenue. xxxiv. Removed (1) broken wooden bench from Dom Avenue b/w 73rd and 74th Street. xxxv. Processed three pennits for work in the right -of -way. xxxvi. Removed (2) Farmers Market banners that were damaged by the wind.. xxxvii. Checked irrigation system at Public Works. xxxviii. Lifted trees, (21) at 67th Street, 67h Court, 63rd Avenue, 69th Avenue, 76th Terrace and 64th Street, 59th Avenue, 57th Place, 69th Avenue, 770' Terrace and 64th Avenue, 7500 SW 59 Court. xxxix. Supervised City Hall parking lot irrigation system repair, by contractor. xl. Cut broken branch from tree blocking the street at 87th Street SW 59 Avenue. City Manager's Report to Commission; March 15, 2011 13 Cocoplum Terrace: Waiting for Miami Dade County response on the submitted traffic management plan for the implementation of alternatives not previously completed. Manor Lane: The Traffic Intrusion Study performed in 2001 was provided to Miami Dade County Public Works Department for review and recommendations of alternatives that were not previously implemented and of newly proposed speed tables. Mango Terrace: The Traffic Study performed in 2008 was provided to Miami Dade County Public Works Department for review and recommendations of traffic treatments to be implemented. Shops at Sunset Place/ SW 57th Court: Meeting was held on March 3, 2011, with the shops and recommendations were made in order to complete the drainage improvements. Roadway Resurfacing and Sidewalk Repairs: Provided the City's Purchasing Department with two possible contracts for road resurfacing and replacement of damaged sidewalks for review and approval. Additionally, we are seeking estimates from both vendors to implement the repairs as per the City's Capital Improvement Plan (CIP). City Hall Sewer Connection: Scope of work for City Hall sewer connection was completed and will be sent to the City's previously approved engineering consultants for design estimates. City Manager's Report to Cormnission; March 15, 2011 City Manager's Report to Commissioners Attachment C Pending Litigation I. Ajibola Balogun, Case No.10- 18510. Alleged breach of employment contract and whistle blower claims by former City Manager. 2. Ajibola Balogun — Public records lawsuit filed by former city manager. 3. Shirl Cornwall, Case No. 10- 52447. Alleged false arrest and battery claims by pro se litigant relating to police encounters on 8/27/06 and 9/26/06. 4, Sherrell Cure, Case No. 10- 43963. Alleged discrimination and negligence claims resulting from sexual encounter with past employee Kelsey Toomer on 1/5/10. 15 S. Amanda Jessup, Case No. 08- 21571- CIV- SBITZ. Alleged false arrest and battery claims relating to arrest on 3/31/04 by officers Max Valdes and Darby Wagner. 6. Alberto Sanchez, Case No. 10- 54606. Alleged negligent failure to provide security on 12/12/06 by off -duty police detail to patron of Martini Bar. 7. Julio Sanchez, Case No. 11- 03743. Alleged false arrest and battery claims relating to arrest by Officer Vigil on 12/12/09. 8. Christian Moya — Federal case involving the alleged non - payment of wages to a former IT employee. 9. Southeastern Investments (Zachariah) — Appeal to the circuit court of Commission's decision to rezone property along 62 "d Ave. 10. Southeastern Investments (Zachariah) — Appeal to the circuit court of Commission's decision to amend the city's comprehensive plan. 11. Southeastern Investments (Zachariah) — Challenge filed with the Dept. of community Affairs regarding Commission's decision to amend the city's comprehensive plan. 12. Schwarze Industries — Lawsuit filed to compel a street sweeper manufacturer to repair a streetweeper. 13. Barbosa— Forfeiture filed to attempt to claim ownership of Land Rover that was used in a drug transaction. 14. Brothers Two Windows — Garnishment case filed against the city. 15. Remseaoliv — Bouganvilla Tavern's property owner filed a lawsuit challenging the designation of its property as historic. Other Important Pending Matters