1a1 City of South Miami
2 Regular City Commission Minutes
3 March 1, 2011
4
5 CALL TO ORDER:
6
7 The City Commission of the City of South Miami, Florida met
8 in regular session on Tuesday, March 1, 2011, beginning at 8:12
9 p.m., in the City Commission Chambers, 6130 Sunset Drive.
10
11 A. Roll Call:
12 The following members of the City Commission were present:
13 Mayor Philip K. Stoddard, Vice Mayor Valerie Newman, and,
14 Commissioners Velma Palmer, Brian D. Beasley and Walter A.
15 Harris.
16
17 Also in attendance were: City Attorney Laurence Feingold,
18 Deputy City Attorney Mark A. Goldstein, City Clerk Maria M.
19 Menendez and City Manager Hector Mirabile.
20
21 B. Moment of Silence: By Commissioner Harris.
22
23 C. Pledge of Allegiance:
24 The Pledge of Allegiance was recited in unison.
25
26 D. Presentations(s)
27
28 1) Sympathy Resolution for Martin Hochman (One of longtime
29 owners of Zipp Sporting Goods in South Miami)
30
31 2) South Miami Grey Ghost Soccer Program
32
33 With no further presentations this section was closed.
34
35 At this time Mayor Stoddard read City Attorney Laurence
36 Feingold's letter of resignation. The Mayor added that under his
37 contract, Mr. Feingold and Mr. Goldstein would have 30 days
38 after the written notice, whereupon their employment with the
39 City be terminated.
40
41 Commissioner Palmer pointed out that one person of the
42 Commission cannot act on his /her own and ask the City Attorney
43 to resign.
44
CITY COMMISSION MINUTES 1
March 1, 2011
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Bmq
Mr. Feingold said to Commissioner Palmer that she was
correct; however, he said that he had given his word and that he
would not break his word.
Mayor Stoddard said that the right to resign is the right
of the employee and the employee has exercised his right.
Regarding the Add -On Items, Mayor Stoddard explained that
the ones concerning board appointments, under our Charter do not
need to come for a vote. The Mayor proceeded to read the new
Charter definition for board appointments. Mr. Feingold said
that the appointments should be an automatic act as per
Ordinance No. 27 -09 -2019, except when there are more than five
or less than five members on a board, then it should be ratified
by a majority vote of the Commission.
Vice Mayor Newman said that the way the ballot language was
written was meant to replace the power of the Mayor appointing
every member on a board, but that it did not take away the
advice and consent of the Commission.
Mr. Goldstein said that the main purpose of the amendment
was to replace the Mayor in making all of the appointments, and
to allow individual Commissioners to make appointments; however,
"you can't go wrong ", he said, by having the individual
Commissioner make the appointment and simply have it ratified,
as it has been done in the past.
In conclusion, the Add -On Items pertaining to board
appointments were withdrawn from the agenda; Add -On Items no 2
(appointing a new city attorney) , and no. 4 (installation of a
banner for the Farmers' Market) were moved to the end of the
agenda.
ITEM (S) FOR THE COMMISSION'S CONSIDERATION:
1. Approval of Minutes
(NONE)
2. City Manager's Report (25 minutes)
(See attached report)
With some further comments the City Manager's Report ended.
3. City Attorney's Report
CITY COMMISSION MINUTES
March 1, 2011
E
i ant
1
2 With no further comments, the City Attorney's Report ended.
3
4 PUBLIC REMARKS
5 (5 minutes)
6
7 David Tucker Sr., after thanking the City Attorneys for
8 their service to the City, addressed the Commission regarding
9 the importance of having patriotic celebrations in the City.
10
11 Yvonne Beckman referred to the negative comments from a
12 representative of the Merchants Association, reminding the
13 merchants that the CRA residents have priority when it comes to
14 job opportunities in some downtown areas; she said that there is
15 enough room for the Red Sunset Merchants to become more helpful.
16 She then recommended public scrutiny when it comes to
17 appointments to the board.
18
19 Sharon McCain requested pulling items no. 9 and 10 from the
20 Consent Agenda for discussion. She said that there is no money
21 to pay for lobbyists; said that she had a problem with the item
22 regarding the Farmers' Market signage. She also said that the
23 merchants should be reminded about the efforts of the Commission
24 in order to make last year's Parade of the Elves a reality which
25 is an event that really helps the merchants.
26
27 John Edward Smith referred to a proposed median strip
28 landscape improvement in front of the Shops at Sunset Place. He
29 then proceeded to disseminate information among the Commission
30 regarding further information on said proposal.
31
32 Paul Goldstein spoke about issues with the traffic,
33 requesting speed bumps and signs on SW 58 Avenue.
34
35 Claudia Hauri also spoke about traffic problems, requesting
36 speed bumps for SW 77 Terrace where she said that there are
37 young families living between 58 and 59 Avenue, plus other young
38 families living between 58 and 57 Avenue.
39
40 Javier Banos commended Rudy de la Torre for the SW 62
41 Avenue and SW 42 Street intersection improvement; referred to
42 the pool operator contract; thanked the City Attorney for his
43 service, adding that he has not received any good reason for
44 terminating him.
45
46 Dick Ward reminded everyone about the importance of the
47 upcoming special election, urging everybody to make an effort to
48 vote.
49
CITY COMMISSION MINUTES 3
March 1, 2011
1 Simon Codrington addressed the Commission with concerns
2 within the community about the process relating to the
3 construction of the pool; recommended not negotiating a contract
4 when the pool has not been designed yet; referred to the
5 original drawings which cost over a quarter of a million dollars
6 and which were dismissed, adding that they want an answer to
7 that.
8
9 Beth Schwartz thanked the Mayor for delivering a realistic
10 speech at the State of the City address; she said to be happy
11 with the police presence in the garage for the fanny pack
12 collection; regarding the construction of the pool, she said
13 that it is important to know what the operating costs are before
14 the pool is built.
15
16 With no further speakers this section was closed.
17
18 At this time the Mayor announced a 5- minute recess.
19
20
21 4. Commission Reports, Discussion & Remarks (25 minutes)
22
23
24 Commissioner Harris
25 • Said that we need a lot of volunteers for the boards;
26 • He thanked the City Attorneys for their service.
27
28 Commissioner Palmer:
29 • Said that Commissioners were selected by the voters to
30 do business on their behalf and to obey the Charter;
31 however, she said to be very concerned because she
32 does not see these things happening.
33
34 Commissioner Beasley:
35 • Thanked the MLK Committee for running a great event;
36 he also thanked Maria Stout -Tate and her staff for
37 their efforts in putting together a great State of
38 the City event;
39 • Urged the merchants to give jobs to the young people
40 in the CRA;
41 • Conducted a tour around the City with a County Public
42 Works official who made recommendations for
43 correcting some of the existing signs throughout the
44 City;
45 • Regarding the pool drawings - one of the reason for
46 not using them is because it would cause an
47 approximately $300,000 /yr to maintain the pool;
CITY COMMISSION MINUTES 4
March 1, 2011
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Bag
• He then thanked Mr. Feingold for the time he served
the city, and urged to have an RFQ out as soon as
possible.
Moved by Commissioner Beasley to start with an RFQ process
for a city attorney, seconded by Mayor Stoddard, the motion
passed by a 5 -0 vote:
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Yea
Commissioner Harris: Yea
Mayor Stoddard: Yea
Vice Mayor Newman
• Had no comments.
Mayor Stoddard:
• Thanked Maria Stout -Tate and her staff for putting
together a great State of the City event; also thanked
the Elks' Club for providing the venue at no cost to
the City, to Larkin Hospital for the great food, and
the First National Bank of South Miami for providing
the equipment for the video;
• Thanked the None - violence project for presenting a
thank you plaque to the City of South Miami;
• Said that on Saturday he had the distinct honor and
pleasure of leaping out of an airplane over Homestead
with the US Army's Parachute Team, and sent special
thanks to them;
• Wondering whether the City might wish to provide
health insurance to uninsured Commission members -
something to consider in the future;
• Some of the contentions submitted with the Nuclear
Regulatory Commission were admitted, the environmental
ones in particular, but the safety one that he raised
was not admitted - the reason is that they were
deferring to FEMA; he will be taking that up with FEMA
at their reaffirmation hearings before the US
Congress;
• Thanked Doug Baker, Maria Stout -Tate and the many
volunteers who helped with the All America Park;
• He then thanked the City Attorneys for their service
and advice, and for their friendship which will
continue.
With no further comments this section was closed.
CITY COMMISSION MINUTES
March 1, 2011
5
Wayl
1 (BEGINNING OF CONSENT)
2
3
40 -11 -13354
4
5.
A Resolution of the Mayor and City Commission of the
5
City of South Miami, Florida, relating to budget;
6
authorizing a transfer of $698.49 from account No.
7
001 - 1410 - 513 -7110, Debt Service - Principal, settlements
8
to account No. 001 -1410- 513 -7210, Debt Service -
9
Interest; providing an effective date. 3/5
10
(City Manager- Finance Dept.)
11
12
41 -11 -13355
13
6.
A Resolution of the Mayor and City Commission of the
14
City of South Miami, Florida, relating to the Boards
15
and Committees; appointing LaTasha Nickle, an active
16
employee of the City designated by the City Manager to
17
serve on the Pension Board for a two -year term ending
18
March 1, 2013; and providing an effective date. 3/5
19
(City Manager)
20
21
(This item was pulled from the agenda)
22
7.
A resolution of the Mayor and City Commission of the
23
City of South Miami, Florida, relating to boards and
24
committees; re- appointing Jorge Cruz to serve on the
25
Planning Board for a two -year term ending March 1,
26
2013; and providing an effective date. 3/5
27
(Mayor Stoddard)
28
29
(This item was pulled from the agenda)
30
8.
A resolution of the Mayor and City Commission of the
31
City of South Miami, Florida, relating to boards and
32
committees; appointing Lorie Yanoshik to serve on the
33
Planning Board for a two -year term ending March 1,
34
2013; and providing an effective date. 3/5
35
(Commissioner Harris)
36
37
Moved by Commissioner Beasley, seconded by Mayor Stoddard,
38
the
motion to approve the Consent Agenda passed by a 5 -0 vote:
39
40
Commissioner Palmer: Yea
41
Vice Mayor Newman: Yea
42
Commissioner Beasley: Yea
43
Commissioner Harris: Yea
44
Mayor Stoddard: Yea
45
46 (END OF CONSENT)
CITY COMMISSION MINUTES 6
March 1, 2011
ita7ffl
1 At this time Mayor Stoddard announced the following
2 appointments to the Planning Board:
3
4 • James Dundorf by Commissioner Palmer
5 0 Sally Philips by Commissioner Beasley
6 • Lorie Yanoshik by Commissioner Harris
7 • Jorge Cruz by Mayor Stoddard
8
9
10 RESOLUTION(S)
11
12 9. A Resolution of the Mayor and City Commission of the
13 City of South Miami, Florida relating to the review
14 and acceptance of the Annual Report of the 64
15 Development Corporation on their proposed mixed use
16 development project located at 5966 -70 S. Dixie
17 Highway; said report required by Section 27 of a
18 Development Agreement executed between the City of
19 South Miami and the 64 Development Corporation by the
20 adoption of Resolution No. 41- 08- 12638; and providing
21 an effective date. 3/5
22 (City Manager- Planning Dept.)
23
24 Moved by Commissioner Beasley, seconded by Mayor Stoddard
25 to approve this item.
26
27 With no further comments, the motion to defer this item
28 passed by a 5 -0 vote:
29
30 Commissioner Palmer: Yea
31 Vice Mayor Newman: Yea
32 Commissioner Beasley: Yea
33 Commissioner Harris: Yea
34 Mayor Stoddard: Yea
35
36
37 42 -11 -13356
38 10. A Resolution of the Mayor and City Commission of the
39 City of South Miami, Florida, selecting the firm of
40 Gomez Barker Associates, Inc. from the three (3)
41 proposal submittals considered for the Lobbying
42 Services Request for Proposals (RFP) No. SM -FN 2011 -01
43 and authorizing the City Manager to execute an
44 agreement with the same for the duration of a one (1)
45 year term, and providing for an effective date. 3/5
46 (City Commission)
CITY COMMISSION MINUTES 7
March 1, 2011
I Moved by Commissioner Palmer, seconded by Mayor Stoddard to
2 approve this item.
3
4 Mayor Stoddard said that there are many reason for which we
5 need a State lobbyist; there is legislation that is going
6 forward in the legislature, some of which we oppose and some we
7 support, and we need to have our voices heard in the halls of
8 Tallahassee on a regular basis. He then recommended selecting
9 Gomez Barker because his firm has the most experience
10 representing Florida municipalities (10 cities and one county) ,
11 and they have a pretty good track record of getting support for
12 our needs. He said that Southern has the best political
13 connections but less experience supporting municipalities (only
14 2 cities and one county, and none in South Florida).
15
16 Commissioner Palmer said to be in favor of Gomez Barker for
17 many reasons; Mr. Gomez is well connected and he has always come
18 through for us. He has been very diligent with what he is doing.
19 She noted that he was instrumental in getting the money so that
20 the City could get rid of well water.
21
22 Moved by Mayor Stoddard to amend the resolution to add the
23 name of Gomez Barker Associates, Inc. Seconded by Commissioner
24 Palmer, the motion to approve this item as amended and as a
25 whole passed by a 3 -2 vote:
26
27 Commissioner Palmer: Yea
28 Vice Mayor Newman: Nay
29 Commissioner Beasley: Nay
30 Commissioner Harris: Yea
31 Mayor Stoddard: Yea
32
33
34 ORDINANCE (S) SECOND READING PUBLIC HEARING (S)
35
36 12 -11 -2085
37 11. An Ordinance of the Mayor and City Commission of the
38 City of South Miami, Florida, authorizing the City
39 Manager to finance up to six (6) new police vehicles
40 for an amount not to exceed $165,000 and accepting the
41 interest rate of 2.44% through SunTrust Bank, charging
42 Debt Service - Principal Account No. 001.1910.521.7110
43 and Debt Service - Interest Account No.
44 001.1910.521.7210; providing for severability,
45 ordinances in conflict and an effective date. 4/5
46 (City Manager- Finance Dept.)
47
CITY COMMISSION MINUTES 8
March 1, 2011
EaTt
1 Moved by Mayor Stoddard, seconded by Commissioner Beasley
2 to approve this item.
3
4 The public hearing was opened and closed with no speakers.
5
6 With no further comments, the motion to approve this item
7 passed by a 5 -0 vote:
8
9 Commissioner Palmer: Yea
10 Vice Mayor Newman: Yea
11 Commissioner Beasley: Yea
12 Commissioner Harris: Yea
13 Mayor Stoddard: Yea
14
15
16 12. An Ordinance of the Mayor and City Commission of the
17 City of South Miami, Florida, amending the Land
18 Development Code in order to set forth that the
19 Planning and Zoning Director is the responsible City
20 Administrator to make final interpretations of
21 regulations contained in the Land Development Code and
22 establishing an appeal procedure, by amending Section
23 20 -1.9 entitled "Interpretation" providing for
24 severability; providing for ordinances in conflict;
25 and providing an effective date. 3/5
26 (City Manager- Planning Dept.)
27
28 Moved by Mayor Stoddard, seconded by Commissioner Palmer,
29 the motion to defer this item passed by a 5 -0 vote:
30
31 Commissioner Palmer: Yea
32 Vice Mayor Newman: Yea
33 Commissioner Beasley: Yea
34 Commissioner Harris: Yea
35 Mayor Stoddard: Yea
36
37
38 13. An Ordinance of the Mayor and City Commission of the
39 City of South Miami, Florida, amending the Land
40 Development Code to place in one article all current
41 regulations pertaining to historic preservation by
42 amending Section 20 -6.1 (D)(1)(a) entitled "Historic
43 Preservation Board Establishment and Membership" in
44 order to require that one member be a licensed
45 attorney; and by creating new Article XI, "Historic
46 Preservation Regulations" including Section 20 -11.1
47 to be entitled "Historic Preservation Standards ";
CITY COMMISSION MINUTES 9
March 1, 2011
m1a t
1 Section 20 -11.2 to be entitled "Designation of
2 Historic Sites "; Section 20 -11.3 to be entitled
3 "Historic Designation Reports "; Section 20 -11.4 to be
4 entitled "Demolition of designated sites; demolition
5 by neglect and certificates of appropriateness ";
6 Section 20 -11.5 to be entitled "Special Provisions
7 Applicable to Designated Historic Sites" and making
8 revisions to update current wording and to modify
9 certain provisions related to the demolition delay
10 period; and deleting from the Land Development Code
11 regulations pertaining to historic preservation
12 including Sections 20 -4.9, 20 -4.11, 20 -5.17, 20 -5.18.
13 20- 5.19,; providing for severability; providing for
14 ordinances in conflict; and providing an effective
15 date. 3/5
16 (City Manager- Planning Dept.)
17
18 Moved by Commissioner Palmer, seconded by Mayor Stoddard to
19 approve this item.
20
21 At this time the public hearing was opened.
22
23 Attorney Deana Falce addressed the Commission on behalf of
24 Remseaoliv LLC, the owner of the property located at 7221 SW 58th
25 Avenue. She referred to Section 20 -11.1 in the proposed
26 ordinance, urging the Commission not approving the proposed
27 changes.
28
29 Vice Mayor Newman asked Ms. Falce how long the firm has
30 represented this landowner. She said that she did not know the
31 answer to that question. Commissioner Beasley asked Ms. Falce to
32 find out and email the Commission with that information.
33
34 With no further speakers the public hearing was closed.
35
36 Commissioner Palmer recommended deferring this item until
37 they could have the opportunity to see where they stand on this
38 matter.
39
40 Moved by Commission Palmer to defer this item, seconded by
41 Mayor Stoddard.
42
43 Mr. Feingold requested that the attorneys for Remseaoliv
44 LLC file a brief with the City so that he could review it and
45 give his advice to the Commission.
46
47 With no further comments, the motion to defer this item
48 passed by a 5 -0 vote:
CITY COMMISSION MINUTES 7.0
March 1, 2011
1,
2 Commissioner Palmer: Yea
3 Vice Mayor Newman: Yea
4 Commissioner Beasley: Yea
5 Commissioner Harris: Yea
6 Mayor Stoddard: Yea
7
8
9 13 -11 -2086
10 14. An Ordinance of the Mayor and City Commission of the
11 City of South Miami, Florida amending the Land
12 Development Code Section 20- 8.9(B)(1) entitled
13 "Special exceptions" in order to reduce the time limit
14 for commencing and completing a development project
15 which has been granted a special exception in a
16 Transit Oriented Development District (TODD);
17 providing for severability; providing for ordinances
18 in conflict; and providing an effective date. 3/5
19 (City Manager- Planning Dept.)
20
21 Moved by Mayor Stoddard, seconded by Commissioner Beasley
22 to approve this item.
23
24 The public hearing was opened and closed with no speakers.
25
26 With no further comments, the motion to approve this item
27 passed by a 5 -0 vote:
28
29 Commissioner Palmer: Yea
30 Vice Mayor Newman: Yea
31 Commissioner Beasley: Yea
32 Commissioner Harris: Yea
33 Mayor Stoddard: Yea
34
3s RESOLUTION (S) PUBLIC HEARING (S)
36
37 15. A Resolution of the Mayor and City Commission of the
38 City of South Miami, Florida, authorizing the City
39 Manager to execute an agreement with the company
40 Ocaquatics 2, Inc., a company wholly owned and managed
41 by Ocaquatics, Inc. the top ranked respondent for the
42 Murray Park Community Pool Operator Request for
43 Proposals (REP) No. SM -FN 2010 -15, for advising and
44 consulting services concerning the design /build of the
45 Murray Park Community Pool and for its operation and
46 management thereafter completion of all construction,
CITY COMMISSION MINUTES 1 1
March 1, 2011
F I
ayt,
1 inclusive of all costs, and requiring no annual fee
2 from the City for the duration of the agreement's
3 initial three (3) year term and its two (2) one (1)
4 year options to renew for a total term of five (5)
5 years, and providing for an effective date. 3/5
6 (City Manager- Finance Dept.)
7
8 Moved by Commissioner Beasley, seconded by Mayor Stoddard
9 to approve this item.
10
11 Moved by Commissioner Beasley to extend the meeting after
12 11:00 p.m., seconded by Mayor Stoddard the motion passed by a 5-
13 0 vote:
14
15 Commissioner Palmer: Yea
16 Vice Mayor Newman: Yea
17 Commissioner Beasley: Yea
18 Commissioner Harris: Yea
19 Mayor Stoddard: Yea
20
21
22 The public hearing was opened at this time.
23
24 Sharon McCain addressed the Commission saying that she had
25 requested an open advertised workshop with flyers delivered to
26 every resident in the City before this contract was placed on
27 the agenda. Among other things, she said that adequate parking
28 is not mentioned in the contract, and she urged the Commission
29 to defer this item until a workshop is held.
30
31 David Tucker Sr. addressed the Commission about some of the
32 history of the proposed pool which started many years ago. He
33 cautioned about the big expenditure ahead after the pool is
34 built.
35
36 Yvonne Beckman said that it is not good practice to have a
37 business deal without knowing any of the costs upfront; she said
38 that we need more transparency about the proposal, and that
39 maybe the money could be used for a better cause. She then said
40 that there is a need for a workshop for having input from all of
41 the residents. She also asked about a $90,463 grant money which
42 was transferred to the Murray Park Swimming Pool account.
43
44 Brad Cassel said for clarification that grant money is not
45 our money, and if we fail to meet the December 31st deadline,
46 then the money will go back to the County.
47
CITY COMMISSION MINUTES 12
March 1, 2011
1 Sally Philips said that she was very excited to hear the
2 pool recommendation; however, she said that she would also like
3 to have a lot of the questions brought up by Sharon clarified.
4
5 Simon Crodrington Jr. addressed the Commission as a member
6 of the local CAA Committee and as a spokesperson for the
7 Concerned Clergy and Citizens Coalition. He wanted to know
8 whether the change in the scope of the pool project, as well as
9 the RFP for this operator was ever brought before the CAA
10 Committee since they are the ones that make the recommendations
11 to the County as to how those CDBG funds are being spent.
12
13 Dr. Mirabile said that this process went through the
14 various agencies of the County for approval; and, at the present
15 time there is no design to go ahead and approve.
16
17 Mr. Codrington then asked about the original design for the
18 pool at a cost of approximately $250,000.
19
20 Mayor Stoddard said that the City could not afford to build
21 the pool by the original design; there was no plan for covering
22 maintenance costs and it was deemed unbuildable for that reason
23 by the Commission. Therefore, we had to come up with a design
24 and a plan that we could afford to maintain.
25
26 Ms. Oca addressed questions from the Commission at this
27 time. She explained that the reason for the indoor pool is that
28 it can be operating all year round, while the outdoor pool
29 depends on weather conditions to operate.
30
31 At this time Mayor Stoddard suggested that all questions be
32 presented in written form at a special meeting later this week
33 for clarification by Ms. Oca.
34
35 Vice Mayor Newman said that the agreement is very vague and
36 that she wants more in this agreement and wants things spelled
37 out.
38
39 Commissioner Palmer said that this project basically
40 started in order to save children from drowning by teaching them
41 how to swim. Then we started making changes to the point that
42 now the goal seams to be making money instead of teaching
43 children how to swim. She said that she has too many questions
44 and that this needs to go back to the drawing board.
45
46 Mayor Stoddard then asked every member of the Commission to
47 forward questions to Ms. Oca through the City Manager.
48
CITY COMMISSION MINUTES 13
March 1, 2011
1 Moved by Commissioner Beasley to defer this item, the
2 motion passed by a 5 -0 vote:
3
4
Commissioner Palmer:
Yea
5
Vice Mayor Newman:
Yea
6
Commissioner Beasley:
Yea
7
Commissioner Harris:
Yea
8
Mayor Stoddard:
Yea
9
10
11
43 -11 -13357
12
16. A Resolution of the Mayor and City Commission of the
13
City of South Miami, Florida, authorizing
the City
14
Manager to an agreement with NRA Group, LLC d /b /a
15
National Recovery Agency (NRA) a collection firm
16
providing debt collection services for a
percentage of
17
the principal amount owed to the City and collecting
18
said fee as a percentage of the
outstanding
19
principal. This agreement shall have an
initial three
20
(3) year period with two (2) one (1) year option to
21
renew periods for a possible total term
of five years
22
(5), and providing an effective date.
3/5
23
(City Manager- Finance Dept.)
24
25
Moved by Commissioner Beasley, seconded
by Mayor Stoddard
26
to approve this item.
27
28
The public hearing was opened and closed
with no speakers.
29
30
With no further comments, the motion to
approve this item
31
passed by a 5 -0 vote:
32
33
Commissioner Palmer:
Yea
34
Vice Mayor Newman:
Yea
35
Commissioner Beasley:
Yea
36
Commissioner Harris:
Yea
37
Mayor Stoddard:
Yea
38
39
40 UNFINISHED BUSINESS
rill
42 RESOLUTION (S) PUBLIC HEARING (S)
43 (CONT'D)
44
45 17. A Resolution of the Mayor and City Commission of the
46 City of South Miami, Florida authorizing the City
CITY COMMISSION MINUTES 14
March 1, 2011
m1a t
Manager to enter into a contract with LaRue Planning
and Management Services, Inc. for the purposes of
providing consultant services to the Planning and
Zoning Department to assist in the preparation of the
2012 Comprehensive Plan Evaluation and Appraisal
Report (EAR) in the amount of $30,000 total for FY
2010 -2011 and FY 2011 -2012; the selection of the firm
is a result of a competitively sealed Request for
Proposal, RFP No. SM -FN 2011 -02; funding for the
contract shall come from the Planning and Zoning
Department Account No. 001- 1620- 524 -3450 (Contractual
Services); and providing an effective date. 3/5
(City Manager- Planning Dept.)
RESOLUTION(S)
(CONT'D)
18. A resolution of the Mayor and City Commission of the
City of South Miami, Florida, relating to the City
Attorney; appointing , Esq. to act as City
Attorney; and providing an effective date. 3/5
(Vice Mayor Newman)
19. A Resolution of the Mayor and City Commission of the
City of South Miami, Florida concerning an application
pursuant to Land Development Code Section 20- 4.3(n) to
permit the installation of a banner over Sunset Drive
to promote a Farmers Market to be held on every
Saturday and requesting to pay a reduced cost of
$150.00 of the required $300.00 application fee;
providing for an effective date. 3/5
(Commissioner Harris)
ORDINANCE (S) FIRST READING
(NONE)
There being no further business to come before this Body,
the meeting adjourned at 12:04 p.m.
Attest Approved
CITY COMMISSION MINUTES 15
March 1, 2011
Maria M. Menendez
City Clerk
CITY COMMISSION MINUTES 16
March 1, 2011
m1f
Philip K. Stoddard
Mayor
f Y �
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CITY OF SOUTH MIAMI
OFFICE MEMORANDUM
To: Honorable Mayor and City Commission
Date: March 1, 2011
From: Hector Mirabile, Ph.D., City Manager
Re: Manager's Report
The following is my report for the commission meeting of March 1, 2011.
This past two weeks all departments accomplished enormous amount of work which is evident
from the information presented in this manager's report. I am highly proud of staff and their
dedication. As I continue assessing the various operations of the City, under the manager's
purview, certain staffing, operational, and systems changes are brought to bear in an effort to
stream line processes and ensure greater efficiencies. As we continue transforming our
organization into a continuously learning and evolving organization, the goals of achieving the
highest customer service, improving the quality of life, and achieving the strategic goals set for
by the Commission are being realized.
One of the organizational changes I am making is in the area of Public Works. Currently Public
Works has the following divisions: Solid Waste, Motor Pool, Building Maintenance, Street and
Landscaping, and Engineering and Construction. From a systems design perspective the
Engineering and Construction division is a highly technical and specialized division which
materially functions as a projects management for all City Capital Improvement (CIP) Projects
as well as inspection of streets and sidewalk works. The remainder of the divisions is
functionally non - professional operational in nature and thus requires a different style /type of
management and supervision than that of the Engineering and Construction division.
Additionally, the civil engineering work conducted by a PE is currently contracted out and if the
City's specific projects plans were developed and signed by a City PE that same PE would not be
able to inspect and sign off on the inspections /completion of the projects. Thus, having a
technically specialized director in the area of engineering managing /leading all the Public Works
divisions fails to provide appropriate management and leadership to the whole since the requisite
skills to manage /lead the majority of the division is not present as well as continuing the current
practice of contracting out the plans development. Therefore, I am reorganizing Public Works
Department into two separate but mutually supporting divisions each directly reporting to the
City Manager entitled General Services (GSD: Solid Waste, Streets and Landscaping, Motor
Pool, and Building Maintenance) and Engineering and Construction Divisions. The GSD will be
managed by a Superintendent and the Engineering and Construction Division by a Project
Manager (with specialty in civil engineering and CIP project management).
City Manager's Report to Cormnission; March 1, 2011
I. Accomplishment.
a. New IT IDC successes:
i. Financial software installed on new servers;
ii. Total tickets for the week of 2/21 through 2/28 were 58 with an average
resolution time of 53 minutes;
iii. Coordinated with One Solution for Training on new financial software.
Currently working on getting user list per module to finalize training
schedule;
iv. Scheduled training session for IT on administration of new financial
Software.
b. Finance: (See Attachment B)
c. Grants and Sustainable Initiatives:
Applied for the Children's Trust Youth Development Grant to:
1. Establish a youth development program in the City of South Miami
(currently, none existent);
2. Create constructive activities for adolescents and teens within the
community that may find themselves engaged in more negative,
self - destructive behaviors otherwise;
3. Accommodate children growing out of current After School
Program.
ii. ICLEI (Council for Local Environmental Initiatives)
1. City has been a member since April of 2010
2. Jennifer Korth became designee
d. Central Services:
i. Murray Park Community Pool: An Agenda Item is prepared for the Commission's
consideration and approval of said agreement at tonight's meeting.
ii. Purchasing Ordinance: Work on a draft ordinance continues and will be presented
at the next Commission meeting for first reading.
iii. Debt Collection Services: An Agenda Item is prepared for the Commission's
consideration and approval of a firm at tonight's meeting.
City Manager's Report to Commission; March 1, 2011
iv. Lobbying Services: An Agenda Item is prepared for the Commission's
consideration and approval of a firm at tonight's meeting. This item was prepared
with great urgency to assure that the City would have a lobbyist by the scheduled
commencement date for the 2011 Florida Legislative Session which is a week from
today on Tuesday, March 8th, 2011.
v. Towing Services: No change.
vi. Tennis Court Operation: No change.
vii. Landscaping: No change.
viii. Debt Collection Services: An Agenda Item is prepared for the Commission's
consideration and approval of said agreement at tonight's meeting.
ix. Parking Services: The manager, Chief of Police, and other City
representatives will meet with Laz Parking to negotiate a multi -year contract
as directed by the Commission.
x. Red Light Camera: No change
d. Police:
Uniform Patrol Division
i. Total of 18 arrests: 5 felonies, 5 misdemeanors, 5 traffic, and 3 warrants served;
ii. Of those 18 arrests, 4 were narcotics related;
iii. To curb vehicular burglaries inside the garage at Sunset Place, patrol officers & CID
detectives conducted surveillance on February 18th and I9th. Two bait cars were
parked inside the garage in strategic locations. On Friday the 18th, one person was
arrested for entering into one of the bait cars and removing property. On Saturday,
2/19, two suspicious persons were identified and one of them was arrested for an
outstanding warrant.
iv. On February 22,d, patrol units stopped a vehicle in reference to a traffic violation. The
vehicle was occupied by several white males. Investigation revealed that the driver of
the vehicle was in possession of a concealed weapon and he was arrested and charged
accordingly. Upon further investigation, it was identified that this vehicle was used in
several robberies within the City of Miami jurisdiction. SMPD officers contacted the
Miami Police Robbery Detectives, who responded to the scene and are still
investigating SMPD's subjects.
Criminal Investigations Division
i. On Friday- 2/11, S.I.U. detectives arrested two subjects for possession of marijuana.
One was also in possession of a firearm that was impounded.
ii. On Thursday -2/17, S.I.U. detectives were involved in an investigation of a possible
marijuana grow house. Two arrests were made. Twenty eight pounds of marijuana
City Manager's Report to Commission; March 1, 2011 4
were seized with a street value of $60,000.00. A Mercedes -Benz CLK 550 was also
seized and is being held for possible forfeiture.
iii. On Tuesday, 2/22, S.I.U. detectives while on patrol, observed a hand to band
transaction (drug sale). The vehicle was stopped, the contraband (marijuana) was
recovered and the subject was arrested.
iv. On Wednesday, 2/23, C.LD. detectives responded to assist MDPD serve a warrant at
a location in the City of South Miami. While at the location it was discovered that the
residence was also being used as a hydroponics lab (Marijuana Grow House). One
arrest was made; one subject is still at large. 125 marijuana plants were seized with a
street value of $120,000.00. In addition, $2,000.00 in U.S. currency also seized,
along with various Hydroponics Lab equipment.
v. On Thursday, 2/24, information was received that a subject was selling marijuana
from his apartment. S.T.U. detectives responded to investigate. The investigation
culminated with an arrest for felony possession of marijuana. There was 3.25 ounces
of marijuana seized. The marijuana had a street value of $800.00. Also seized were
various drug paraphernalia (3- marijuana smoke pipes and 2- digital weighing scales).
vi. On Saturday, 2/26, at approximately 4:30am, two Bougainvillea patrons for unknown
reasons began fighting with the bar's staff and customers. The two subjects were then
ejected by staff security. Angered that they were ejected and not allowed to re- enter,
the two subjects remained on the sidewalk outside the establishment taunting the front
door security guard. At this point, witnesses observed the two subjects approach the
front door security guard and another fight ensued. One of the subjects pulled a knife
and stabbed the guard several times. By this time, an inside security guard responded
to aid the injured guard. Unfortunately, the second guard was also stabbed by that
same subject. At this point several gun shots were fired by an unknown assailant. This
caused everyone to run for cover, while the two subjects fled the area. Police officers
responded to the scene, immediately rendering first aid to both stabbed victims. Two
individuals meeting the witness' descriptions were stopped and detained. Victim(s)
and witness(s) positively identified the subjects being as the assailants. Detectives
recovered a spent bullet casing, an unfired bullet and the tip of a fired bullet. All were
from a .45 caliber firearm. The unknown shooter remains at large and is currently
under investigation. One victim was transported to South Miami Hospital and the
more seriously injured victim was transported to JMH; this victim is currently in
serious but stable condition. Both victims were interviewed by detectives. The
bloody knife was recovered from one of the subjects' pant pockets. The subjects were
arrested, transported to the station, and interviewed by the lead detective. The
detective will meet with the State's Attorney later this week and request that the
charge of Aggravated Battery be increased to Attempted Murder.
Code Enforcement:
i. Special Magistrate: No Change
ii. Conducted the investigation of the sequence of events leading to an
unpermitted, unscheduled King Mango Strut parade down Sunset Drive
City Manager's Report to Commission; March 1, 2011
during the pennitted Volksblast Annual VW Auto Show. Volksblast, Inc.
was found in violation of the City Code and fined $450.00.
iii. Actively working to resolve identified right of way violations by utility
companies. FPL was issued $350 per diem fine.
iv. Code Enforcement with IDC's assistance is working on developing and
implementing and E- recording process for the City's Liens. Proceeding
with Resolution recommending INGEO, the lowest of 3 proposers, as the
City's service provider.
v. Continued monitoring the Farmer's Market to ensure compliance with
their contract.
vi. Collaborating with the Building and Planning & Zoning Departments to
streamline and thereby improve the permit process.
vii. Collected $12,580 in fines for 2 open cases for 2 separate foreclosed upon
properties; original fines were $200.00 each.
e. Human Resources:
i. The Public Works Department completed the interview and selection
process for the positions of Maintenance Worker and Auto Mechanic.
Human Resources extended conditional offers of employment to the
selected candidates.
ii. The positions of Public Works Project Manager and Public Works
Superintendent were posted. These two new positions will collaborate to
lead the Public Works Department as it continues to grow and improve
services for the citizens of South Miarni.
iii.The position of Police Training Officer was created and posted to provide
an in -house training coordinator for the Police Department. This officer
will help the South Miami Police Department to meet and exceed the
training requirements for sworn law enforcement personnel.
iv. The Planning & Zoning Director position was posted and we are currently
accepting and reviewing applications for the position. We undertook a
nationwide recruiting effort in order to ensure that we are provided the
opportunity to select from the best possible applicant pool.
v. The part-time office support position in the Planning & Zoning
Department remains open. A pool of qualified applicants was provided to
the Department and interviews will begin shortly.
f. Public Works: See Attachment A.
g. Parks and Recreation:
City Manager's Report to Commission; March 1, 2011
0
Recreation: Northwest Boys Club: South Miami Recreational
Basketball has four (4) teams participating; 9 and under, 11 and under, 13
and under, and 15 and under. The following is a breakdown of how the
teams are doing:
15 and under (4 - 2)
13 and under - (5 - 1)
11 and under - (4 - 2)
9 and under - (5 - 1)
ii. We presently have 45 participants for the Track and Field try -outs for ages
5 -15 years.
iii. T- Ball ages 5 & 6 years of age, are on a winning roll. (Learning the
basics).
Senior Center: ACTIVITIES
February 2011
Date
Time
Activity
February 3, 2011
10:00am- 11:OOam
Blood Pressure Screening
February 10, 2011
9:30an>- 2:00 m
Circus Fieldtri
February 11, 2011
10:00am -1:00 m
CarePlus Seminar
February 17, 2011
!0:00am- 11:30am
Arthritis Seminar
February 18, 2011
10:00am- 1200pm
Free Massage
February 23, 2011
11:00am- 11:30am
Social Service Seminar
February 23, 2011
8:30arn- 11:00am
Breakfast at the Grove
February 25, 2011
1:00pm- 4:0011m
Movies at Sunset
i. Every Monday, Wednesday and Friday- seniors get picked -up to walk at
Dadeland Mall (DADELAND WALKERS — a walking club for senior
citizens) 9:00- 10:30ain;
ii. Everyday there is asocial worker on site from 9:00 am to 3:00 pm to consult
with our seniors;
iii. Every Wednesday, Thursday, and Friday -seniors are taken to grocery stores
and retailers for their weekly shopping;
ii. Every weekday - seniors participate in board games, cards, dominoes and
exercise at the Senior Center 8:30 -1:30;
iii. Monday and Thursday - Social Worker comes to teach Arts & Crafts from
1:00prn — 3:OOpm;
iv. Every Monday, Tuesdays and Thursdays exercise classes 10:15 - 11:00;
V. Monday and Wednesday English classes 9:30- 11:30am;
City Manager's Report to Commission; March 1, 2011
vi. Tuesday and Thursday Spanish classes 9:30 — 11:30am;
vii. Monday thru Thursday Computer classes 12:15- 2:30pm (Community
Center);
viii. Monday and Thursday Art class 1:00- 3:00pm;
ix. Friday Citizenship Class 9:00 — 2:00pm;
X. Last Wednesday of every month seniors go to Helen Bentley for Breakfast;
Parks Landscape Division:
All parks are on schedule with general maintenance;
ii. "Invasive clean up" work day at All Veteran's Park on Saturday, February
26, 2011. 60 — 70 % of the "invasive" plants and weeds were cleaned up
with the assistance of 20 + volunteers from ATT& T and neighborhood
residents; the second "invasive cleanup work day" for the All American
Veteran's Park will be on March 26, 2011 at 9:00 am.
iii. Dante Fascell Park — FRDAP Grant — renovations of the restrooms began.
iv. Swing sets at Dante Fascell Park to be renovated, and the ADA walking trail
was re- mulched.
xi. Dog Park: No change
h. Planning and Zoning Department:
i. EAR Consultant for 2012: An Agenda Item is prepared for the Commission's
consideration and approval of said agreement at tonight's meeting. The staff
recommendation is based on Planning and Zoning staff s evaluation only
and the manager understands that selection of a firm regarding such a
critical component of the City's future rests in the purview of the
Commission and encourages the Commission to make the final selection
based on their needs and knowledge. The EAR process will then begin in
April, 2011 with major issues workshops and interagency seeping meetings.
ii. Land Development Code Amendments: The Planning and Zoning
Department together with the Planning Board continued its program of
updating the Code. At two meetings in February six text amendments to the
Code were reviewed including a new definition of "story" and new "off
street loading" regulations.
iii. Special Use Application: A Special Use Application was filed on January
18, 2011, by 62ntl Avenue Plaza, LLC and being represented by Richard
Mattaway, to locate an Interim Parking Lot at 7150 -7160 SW 62 Avenue,
recommended for denial by the Planning Department and the Planning
City Manager's Report to Commission; March 1, 2011
Board on February 22, 2011, and is now being forwarded to the City
Commission for public hearing on March 15, 2011.
iv. Historic Preservation: The Department, working with the Historic
Preservation Board, recently redrafted the current regulations in the Land
Development Code related to historic preservation. Additionally, the
Department is seeking property owner consent for two new historic
designations recently recommended by the Historic Preservation Board.
v. Comprehensive Plan Amendments: The Department initiated preliminary
work on text amendments and Future Land Use Map amendments (aka
Large Scale Amendments) which are part of the 2010 Amendment Cycle 2
process. A total of 12 amendments were recommended in the 2006 EAR and
by various resolutions and actions by the City Commission in 2009. The
first step will be a Summary Report brought before the City Commission for
general discussion and guidance at a workshop or Committee of the Whole.
Attached is a item list of the amendments which will be part of the
Comprehensive Plan Cycle 2 Amendment Process (which process will be
completed in August 2011).
LIST OF COMPREHENSIVE PLAN
AMENDMENTS CYCLE 2 2010
Small Scale Amendments
1. Rescind Ord. 33 -10 -2058 - MU -AH (2 story)
2. Rescind Ord. 42 -10 -2067 - Low Density Afford MF (2
story)
Large Scale Amendment 2010 Cycle 2
3 EAR (sub area no. 6) - TODD Transition Area - north of
City Hall
4 New FLU - Medium Density Multiple Family Residential
(Two Story)
5 New FLU - Mixed Use - Affordable Housing (Two Story)
6 New FLU - Mixed -Use Commercial Residential (Two -
Story)
7 New FLU - Public Institutional (Two -Story)
8 New FLU - Religious (Two Story)
9 FLUM Amend - Lee Park Condominiums
10 FLUM Amend - Madison Square north
11 FLUM Amend - Red Road Properties, Ltd
12 FLUM Amend - South Miami Gardens (County)
ii. Commission directives or issues:
a. Pension: No change in status.
b. Parking reform: No change in status.
c. Master Park Plan: Workshop held; pending further action.
City Manager's Report to Commission; March 1, 2011
d. Police -No change in status.
e. Road repair schedule: No changes from last report.
f. Welcome to South Miami signs: No change.
END OF MEMORANDUM
0
City Manager's Report to Commission; March 1, 2011 10
City Manager's Report to Commissioners
Public Works Attachment A
i. Met with contractors for glass door estimate at the CAA building.
ii. Cleaned the fish pond and fed the fish at City Hall.
iii. Completed project involving the re- keying of Police Department's doors.
iv. Continued improvements at the CAA Headstart Center involving electrical, plumbing,
painting, and lights replacement.
V. Repaired Lobby door at the Police Department
vi. Repaired electrical outlets on trees along Dom Avenue and Sunset Drive.
vii. Installed shelf for fax machine at the Police Department Sally Port, as requested by
IDC.
viii. Repaired drinking water fountain at the Community Center.
ix. Installed new bike rack at City Hall.
X. Installed tiles, baseboards, and waxed the floor at the Police Department Interview
Room.
xi. Repaired water drinking fountain valve at Police Department, Second Floor.
xii. Met with contractor for estimate on welding job for the Computer Room on the 2 "a
Floor.
xiii. Repaired entrance door to the Police Department interview room.
xiv. Installed dead bolt in Police Department conference room.
xv. Repair drinking water fountain at community center basket ball court.
xvi. Changed batteries to emergency lights at the community center.
xvii. Met with a contractor for window estimate in computer room on the 2 "d floor.
xviii. Serviced / repaired 39 vehicles and heavy equipment at the Motor Pool.
xix. Continued a project involving the cleaning, sanding, and painting of Downtown litter
waste receptacles.
xx. Picked up 2 excess trash piles.
xxi. Delivered 11 new garbage containers to residents.
xxii. Filled (14) crane trash holes
xxiii. Performed pick up of garbage and trash routes.
xxiv. Performed daily power street sweeping.
xxv. Performed daily clean up & watered pots downtown.
xxvi. Pressure cleaned sidewalks downtown on Wednesday's.
xxvii. Dumped litter cans throughout the City three times a week.
xxviii. Filled 17 pot holes
xxix. Inspected 30 storm drains as per NPDES MS -4 permit.
xxx. Processed three permits for work in the right -of -way.
xxxi. Cut broken tree branches at 62 Terrace SW 59 Avenue and 8031 SW 58 Avenue.
xxxii. Installed "No Parking" signs at SW 58th Avenue b/w SW 86th and 87 "h Street.
xxxiii. Repaired (2) 25 MPH signs, one sign at 65 Avenue and one at 57th Avenue.
xxxiv. Installed (2) banners.
xxxv. Lifted trees downtown in preparation for the Arts Festival.
xxxvi. Installed "No Dumping" sign at 5856 SW 64th Avenue.
xxxvii. Cut down tree at SW 68 Street and Commerce Lane.
xxxviii. Grinded down lifted portions of sidewalk on the south west side of City Hall on 61't
Court south of 72 "d Street.
xxxix. Put out barricades for Arts Festival.
City Manager's Report to Commission; March 1, 2011
I1
xl. Handled 10 PWED issues /concerns (including permits, inspections, etc.)
xli. Provided 7 GIS maps, data, analyses, reports.
xlii. Handled 8 computing issues.
xliii. Management of AFC (2), including provision of fueling reports.
xliv. Addressed 6 concerns (applicable to PWED and /or CSM) from web and/or outside
correspondence.
xlv. Executed (1) Public Work's announcement on CSM's website.
xlvi. Design, redesign, modification of features in rights -of -way (2).
xlvii. Performed (1) zoning inspections and /or DRC for Planning Department.
xlviii. Received disbursement documents from Jennifer Korth. Distributed to corresponding
engineers for signature of engineer's certificate.
xlix. Sent Jennifer Korth pictures for progress reports (part of reimbursement documents),
per her request.
1. Provided Alfredo Riverol Information on Broad Canal per request.
li. Requested revised, updated fonnat for NPDES template (2/14/11), received (2/14/11),
iii. Worked on CIP Project File
The following is a status report of ongoing projects:
Larkin Hospital: Construction of the approved revised plans are ongoing.
Pineerest Villas Traffic Calming Speed Tables: Construction documents are 50% completed,
Miami Dade County may required concurrence from the area residents before approval.
Sunset Drive Improvements Repairs: Milling and resurfacing of affected areas is 90%
completed.
Manor Lane Traffic mitigation: Staff reviewed the Manor Lane Traffic Intrusion Study and
recommendations completed in 2001. It appears that most of the recommendations were
implemented with the exception of alternative 5, which calls for two speed bumps or pavement
changes on Manor Lane, one south of SW 64th Court and the other North of SW 64"' Court. We
are preparing to submit the study to the County for review and cormnents on the
recommendations, and we will be submitting a request for two additional speed bumps on the
northern section of Manor Lane and SW 63`d Avenue.
City Hall Energy Survey: Energy survey is completed and was submitted to the City on
February 15, 2011. The survey is being reviewed and a plan of action will be recommended to
implement as funds become available.
SW 66`h Street Improvements Phase II: Contract documents are being completed by the
purchasing department and will be reviewed by the city attorney before final submittal to the
Housing and Community Development Agency.
ARRA Bus Shelters: On Friday February 25th, 2011 T.Y. Lin International submitted 100%
drawings for the third bus shelter. Drawings will be reviewed by the Public works department
and returned to be signed and sealed.
SW 64`h Court Drainage: On Wednesday afternoon, the Public Works department met with the
engineering consultant to discuss the scope of work for the project. The intent was to identify the
City Manager's Report to Commission; March 1, 2011
12
areas with the highest priority and to address those areas first. Due to reduced funds allocated for
this project, the project will be completed in phases. Every attempt will be made to address the
highest priority areas in phase 1 of the project. Please note that due to the phasing out of the
project, overall project cost may increase due to recurring cost of engineering, mobilization, and
maintenance of traffic (MOT).
Electrical Equipment Recycling: The Public works department will be meeting with EQ
Florida's (The Environmental Quality Company) to identify possible site locations for EQ
containers. Once potential locations are identified a complete package will be presented to the
City Manager.
Pump Station 177: No change since last report.
Cocoplum Terrace: The 2001 traffic study and recommendations was provided to Miami Dade
County for review of the traffic calming treatments that have not been implemented.
Shops at Sunset Place/ SW 57th Court: The revised drawings submitted by the Shops at Sunset
were not approved; a meeting will be scheduled on Wednesday to address the issues.
City Manager's Report to Commission; March 1, 2011 13
City Manager's Report to the Commission
Attachment B, Finance
i. Training will begin in March for the new OneSolution Finance Software.
ii. The Inventory and Appraisal Company completed the physical inventory count
of all assets throughout the City and is currently preparing the inventory and
asset report. American Appraisal anticipates having the report complete before
March 15.
iii. Finance reviewed the towing agreement and franchise fees collected. It was
discovered that the towing franchise fee was not been billed or collected since
January 2009. Finance worked with Police and collected all outstanding
franchise fees for a total amount of $4,708.
iv. Finance implemented new billing procedures, which will enhance the collections
process for:
1. Solid Waste Non - Exclusive Private Hauler Franchise Fees
2. Bus Bench Advertising Exclusive Franchise Fee
3. Towing Franchise Fee
4. False Alarms
5. Excess Trash
6, Stonnwater Utilities
7. Miami -Dade County School Board - South Miami Field Rental
8. South Miami Hospital — Annual Contribution to the City Services
v. Finance is continuing to work with the non - exclusive Solid Waste Private
Haulers. Finance is anticipating on collecting over $25,000 in additional
revenues for past unbilled and uncollected franchise fees. Moreover, Finance is
making an effort to asses and evaluate if the percentage required by Ordinance
were submitted correctly by all franchisees.
vi. Finance continues working with the auditors to complete the citywide audit and
the South Miami Parking Garage audit. The City is currently on track to have the
Citywide audit complete before the end of March. Furthermore, Finance, the City
Manager, and the Chief of Police have a meeting scheduled for Tuesday with the
external auditor to discuss the progress of the audit and any findings related to
the Parking Garage audit.
vii. Finance is currently working on the Management Discussion and Analysis
section of the Citywide Audit report. The MD &A is the section of a company's
annual report in which management discusses numerous aspects of the City, both
past and present. Furthermore, Finance is working on the CAFR statistical
sections which are required.
viii. Finance completed an unannounced audit of the Parks Department vending
machine and discovered key issues. At that time Finance met with Parks and
discovered a deficit of over $500 relating the collections of the funds. Finance,
City Manager's Report to Commission; March 1, 2011
14
through Central Services began handling the administration of the City owned
vending machine and improved collections in excess of the previous reported
amount. Finance is looking into outsourcing the vending machine services, such
as City Hall.
ix. Finance is obtaining quotes for a P -Card system. Finance is also looking into the
current banking services being provided by the current city banking institutions.
South Miami is looking to implement certain new collection and banking
solutions, which may not be offered by the current banking institutions and is
looking into issuing an RFP for banking services.
x. Finance is almost complete in revising the city's investment policy. Finance
anticipates using idle cash to generate revenue through investments. The new
policy is anticipated to be completed within a week and institution solicitations
will begin immediately thereafter.
xi. Finance is working with the City Manager's Office and Human Resources in
preparing for labor negotiations. Finance is working on implementing
spreadsheets, which will allow for the quantifying of certain benefits.
xii. Finance will begin preparing and issuing department budget worksheets this
month in an effort to begin the budget process.
xiii. Finance is reviewing the top -three proposals as provided by the evaluation
committee for the outsourcing of the building and permitting services and is
preparing a memo, which provides the financial projections. The memo will be
submitted to the Manager for final review.