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8South Miami To: The Honorable Mayor & Members of the Ci Commission Via: Hector Mirabile, Ph.D., City Manager From: Maria E. Stout -Tate, Director Parks & Recreation Department Date: February 1, 2011 Agenda Item No.: A Resolution of the City Commission of the City of South Miami, Florida, Subject: authorizing the City Manager to expend $18,876 for Del Aguila Bus Service Inc., for the transportation from area schools for participants of the Afterschool House Program as described in the Children's Trust grant agreement, and to be charged to the Children's Trust grant account number 106- 3500 -564 -3450; providing an effective date. Background: Del Aguila Bus Service, Inc. is an approved vendor of the Miami -Dade County Public Schools, currently providing bus transportation services in the school system. This vendor was selected through quotes from three qualified services. Find below a breakdown of the quotes obtained. Expense: Account number: Attachments: Name Price # Day Total Del Aguila Bus Service,Inc. $121 156 $18,876 Franmar Corporation $175 156 $27,300 A I A Trans ortation,Inc. $180 156 $28,080 The City of South Miami has been awarded a grant from the Children's Trust. One of the provisions in the grant allows the City to provide transportation of After School House Program participants from their area schools to the Gibson - Bethel Community Center; where the program is held. The After School House Program offers children a variety of recreational and educational activities which includes an excellent tutoring program. Therefore, allowing the City Manager to accept the services of Del Aguila Bus Service, Inc., enables a broader group of children in the South Miami area to take advantage of the program. 106- 3500 -564 -3450 Proposed Resolution 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 RESOLUTION NO. A Resolution of the City Commission of the City of South Miami, Florida, authorizing the City Manager to expend $18,876 for Del Aguila Bus Service Inc., for the transportation from area schools for participants of the Afterschool House Program as described in the Children's Trust grant agreement, and to be charged to the Children's Trust grant account number 106- 3500 -564 -3450; providing an effective date. WHEREAS, the City of South Miami was awarded a grant from the Children's Trust which allows the City to provide transportation to participants from area schools to the Gibson - Bethel Community Center.; and, WHEREAS, Del Aguila Bus Service, Inc. is a Miami -Dade County Public Schools approved vendor currently providing bus transportation services in the school system; and, WHEREAS, this company will provide daily after school transportation from area schools for participants of the Afterschool House Program in an amount of $18,876 to be charged to account 106- 3500 -564 -3450; and WHEREAS, Del Aguila Bus Service, Inc. was the lowest quote provided among three qualified services; A I A Transportation, Inc. and Fanmar Corporation. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. That the City Manager is authorized to expend $18,876 for Del Aguila Bus Service, Inc., for the provision of daily transportation of After School House participants from area schools to the Gibson - Bethel Community Center, where the program is held, in an amount of $18,876 to be charged to the Children's Trust Grant account 106- 3500 -564- 3450. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of , 2011. ATTEST: APPROVED: CITY CLERK t : ► : ' ' [Z�I�]C�iZ:I.YI17�f��7NUT1 CITY ATTORNEY MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Newman: Commissioner Beasley: Commissioner Palmer Commissioner Harris: otDEL AGUILA BUS SERVICE, INC. Approved byHomi -Dade County School Board 825 Lisbon Street (oral Gables, Fl. 33134 305.446.6001 305.446.8272 fax August 11, 2010 TO: Worrell C. Troup Parks & Recreation Site Manager City of South Miami RE: After School Transportation Bid 2010/2011 ..r Del Aguila Bus Services, Inc. fee for the After School transportation service is $121.00 per day for 156 school days. The total cost of the service will be $18,876.00 (156 daysx $121.00). 1 Thank you. Jose Del Aguila, President City of South Miami Parks & Recreation Director PRODUCER RICHARD G KING 18497 S. .DIXIE HWY MIAMI FL 33157 INSURED DEL AGUILA BUS SERVICE INC 7520 SW 57'ca AVE STE D SOUTH MIAMI FL 33143-5330 oCATE OF LIABILITY IN; )RANGE DATE (MM/DD/YYYY) 8/3/10 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFIC HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND AFFORDING COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L POLICY EFFECTNE PQLICYEXPIRATWN LIMITS LTR INSRD TYPEOFINSURANCE POLICYNUMBER DATE MM/DD DATE MM/DD EACH OCCURRENCE $ GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE D OCCUR PREMISES Ea oecurranee S MED EXP An one on $_ PERSONAL & ADV INJURY $ REPRESENTATIVE .. GENERAL AGGREGATE $ GE HLAGG.REGATELIMAMESPER PRODUCTS- COMP/OPAGG S PRO - POLICY I fJECT LOG A X AUTOMOBILE LIABILITY 404- 8622- B25 -59 AUG -25 -10 AUG -25 -11 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 ANYAUTO ALL OWNED AUTOS BODILY INJURY (Per pereon) $ X SCHEDULED AUTOS HIRED AUTOS BODILY INJURY $ NON-0WMED ALROS PROPERTY DAMAGE (Per accident) $ GARAGE CIABILITY AUTO ONLY- EAACCIDENT $ ANY AUTO OTHER T14AN aACC AUTO ONLY: AGG $ S EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ AGGREGATE $ OCCUR FlCIAIMS MADE $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE WCSTATU- ORY LIMITS OTH- ER E.L. EACH ACCIDENT $ ELDISEASE -EA EMPLOYEE I S OFFICER/MEMBER EXCLUDED? E.L. DISEASE - POLICY LIMIT $ If e% describe under SPECIAL PROVISIONS below OTHER DESCRIPTION OF OPERATIONS/ LOCATIONS / VEHICLES /EXCLUSIONS ADDED BY ENDORSEMENT] SPECIAL PROVISIONS ADDITIONAL INSUREDi SOUTH MIAMI COMMUNITY CENTER PARKS & RECREATION SOUTH MIAMI FLORIDA a..crt urn.tLrc nvwcrt SOUTH MIAMI COMMUNITY CENTER PARKS & RECREATION SOUTH MIAMI FLORIDA - -- — SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICETO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVE .. AUTHORIZED REPRESN �� ^� P >. ffACOKD uORPORAl ION 1988,2007 NHvm[ "t4vu 1,VVJ 5a Tag---. .._._...... .... ..... ___, _ -_.... AN ngnrs reserveu 132849 03.13.2007. Page 1 of 1 Cortes, Martha From: Troup, Worrell Sent: Thursday, December 09, 2010 3:24 PM To: Cortes, Martha Subject: FW: This, this is a quote from Fran Mar. Troup From: franmarbus @aim.com [mailto:franmarbus @aim.comj Sent: Thursday, December 09, 2010 2:51 PM To: Troup, Worrell Subject, Dear Mr. Troup, Thanks for requesting a quote from Franmar for your after school program at South Miami Community Center. Following the schedule that you have provided us, the cost will be $175.00 per day, per bus (one bus). Franmar has been in the school bus business for 37 years. I will fax you a letter giving you some information about us and provide you with some references. In addition, we will enclose a certificate of insurance. We have worked for the Children's Trust many times and I am confident they will be satisfied once again. If you have any further questions or need additional information please feel free to call me on my cell (305) 878 -4912. - - -We would be able tor starttassoon as you are ready. Sincerely, Fran I7 5 15b S(%P atA%S zl) 00 12/9/2010 Frann'llar Corporation School Bus Transportation & Bus Maintenance Services P.O. Box 970763 • MIAMI, Florida 33197 • (305) 253.5066 • Fax (306) 2$3.8427 .Get Vs .Introduce You To franmar We have been. in the school bus business for 35 years. We have based our business on personal service, safety, reliability and accountability, We have an office, an office staff, and a maintenance garage that is opera fxve'days a week from 8:30 AM until 4:30 PM. After 4:30 PM, an answering machine picks up the calls and gives you access to an emergency person. Therefore, we are actually available 24 hours a day, seven days a week. All of our drivers are licensed and drug- free. Several of our drivers have worked with us up to 30 years. We have one million dollars of insurance with State Farm. We have had a remarka.biesafety_r ccord whieh.we.are_11app_y_to. "have -_you verify.... ........ ... ._ I rannar "is uTticior contr�ctto the Miami =Dade Couatay Public School System. "We perform 1.7 MDCPS routes per day, as well as 4 special needs routes for United Cerebral Palsy. Jaa between, tho .rouges the Irises transport students on daily Field trips for public and private schools, sports prograans and private parties. We work for the Dade County Housing Authority, and the Dade County Parics and Recreation Department, as well as an...any other Govemment agencies. Our buses are )maintained in our own garage and are required to pass an inspection at the Dade County Public School terminal every 28 days, We will not leave you stranded due to a bus breakdown. PLEASE SEE )INCLOSED REFERENCE LIST We hope you will give us the opportunity to establish a close working relationship with you. If there are any concerns or questions please feel free to call us. Sincerely, JaneFran Martinel ' Fran)roa.r. Corporation OFFICE LOCATION: 19301 Southwest 108 Avenue • Miami, Florida 33157 Below is a sarnpling of some of our. current work. We pride ourselves on excellent service, so please feel free to call any of these people. Miami Dade County Public Schools City of Miami Beach - Senior Mr. Jerry Klein, Director of Transportation Carlos De Cruz, Recreation Div. (305) 234 -3365 (305) 673 -7730 #6287 Miami Beach JCC University of Mianai 4221 Pine Tree Drive 5821 San Arnaro Drive Miami Beach, Fl. 33140 Coral Gables, F1, 33146 Sharona Litwin Alexander Kelley (305) 534 -3206 (305) 284 -3382 Major private schools for which we provide entire sports program transportation and field trips: CnxlJivcr Schools (4 campuses) 305 - 666.7937 Chiistoph.er Columbus High 305- 223 -5650 Miarn..i Country Day School 305- 759 -2843 Mild Community Day School 305- 931 -2831 Palmer Wnity School 305 - 96911254 Temple Both Are Tcmplo7udea- - -... Temple Bet Breira Westminster Cluistian Richmond Perrine Opt Playground Theatcr 305-667-6607 305.662.997.0_.. 305- 595 -1500 305 -233 -2030 mist 305.253 -0115 305 -751 -9550 Miami Dade County Parks and Recreation Department. We have been the successful bidder and have maintained this contract for years. 1�4 We have many more customers in the public and private sector. Please call is you desire further .references and/or telephone numbers. Ju108 '008;41a P.1 , 6. R o CERTIFICATE OF LIABILITY INSURANCE DATE (MaW M'YI 7/5 /10 PRODUCER RICxF>_= 0 XWO 18487 s. DIXTS EM mum VI 33157 THIS CERTIFICATE I$ ISSUED AS MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. MIAMI FL 33129 OeROALLIAMLITY INSURERS AFFORDING COVERAGE NAIC;4 INSURED FRANMAR CORP _ INSURER StRte FRa.TU Mutual AuCo ID3vtADCS C Nn 2$178 25178 NU u R PO BOX 970,783 INSURER INSURER C: MIAMI A7.. 33:97.0783 INSURER D: MED EXP Any ono e m NSURER c COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED_ NOTWITHSTANDING ANY REQUIREMENT, TERM OR.CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECTTO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,, GGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. WOR A PULICYF•FFECTNE P�LIVYI THA N LTR NSRD TYPEOPINSURANCE POLICYNUMBER DATE MMtD CA79(MWOWn LIMITS DATE THEREOP. THE 188UINO INSURER WILL ObEAVOR TO MAIL 00 DAYS WRITTEN MIAMI FL 33129 OeROALLIAMLITY IMPOSE NO OBLIGATION OR LIABILITY OP ANY KIND UPON THE INSURER, ITS AGENTS OR RepmmP 7'•AiT 41 RRENC $ NU u R COMMERCIAL MENFfl ABILITY MED EXP Any ono e m a GIAtMB M hOE OCCUR PERSONAL a ADV 1 JURY S _ 4ENE I,A @pRFPA 8 5 _ GWLAkQREpATFLIk6 ECPETt PROOIh`re- ODMPIOpAGG $ RO• POUCV J P C7 LOC A }` AUTOMOBILE LIABILITY ANY AUTO 306- 14.50- AO1 -59 FLEET JCL -01 -10 OTLL- 01 -7.1 COMBINEDSINGLELIMIY IEa ft lderfl S J „000,000 BODILY INJURY (Pnrpotma} S ALL OINKED AUTOS BOMEDULEDAUTOS X X X BODILY-INJURY ------ .........._�. (Per -wd-'* . ._..... HIRBD.9UTg &.__ _. ___ __._ NON- OWNWAUYOS ENOL...,_..,.. ..�JtTJ.- 01 -10_.. _. T L7D1_71..__ PROPERTYDAMAGE (Par eedden8 a .... GARAGE LIABILITY AUTO ONLY- PAACOIOF.NT $ OTHERTHAN EAACO $ ANY AUTO AUTO ONLY. AGO S =R&SIUMBAI LLALIABIDTY EACH OCCURRENCE S AGGREGATE a OCCUR ECLAIMS MNJE ,�•, S RETENTION S i WOqKERS COMP¢NSAT70N AND EMPLOYETaBown.01 WC STATU- OTH- RYLIMR6 ER E.L. EACH ACCENT 9 OFFICERA0.Ef B¢R EXC ¢D 0�6CVTNE Hy09m dowbo Under EL . DISEASE- EA EMPLOYEE S ELDHEASE- PODCYLIMIT III SPFCI L PROVISIONS bew, OTHER DESCRIPTION OF OPERATIONS! LOCATIONS I VEHICLE.' / EXCLUSIONS A0DE0 EY ENDORSEMENT/ SPECIAL PROVISIONS ADDITIONAL INSUREDI THE CHILDRIFNS TRUST 3150 aW 30 Avg B, FLOOR MIAMI FL 33129 CERTIFICATE HOLDER CANCELLATION TZE CH ILDRENS TRUST SHOULD ANY Of THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXpmrON 3150 aid 9°'a AVE 8� FI00.a DATE THEREOP. THE 188UINO INSURER WILL ObEAVOR TO MAIL 00 DAYS WRITTEN MIAMI FL 33129 NOT'CE TO THE CERTIFICATE HOLDER NAMBO TOTNBLEFr, BUTFAILURE To DO DO SHALL IMPOSE NO OBLIGATION OR LIABILITY OP ANY KIND UPON THE INSURER, ITS AGENTS OR RepmmP 7'•AiT 41 AUT IWD REPJ[FSENTA7IVE f•y AGORLY ZS 20208) 1 e rag Istration nOtICAR illdtOate Ownela Ip o MarKS Dy ineir respective 132849 03-2-2007 I `�.,,, All r19 rSSBIV9d December 2, 2010 Mr. Christopher Josvai, High School Coordinator Everest Institute — Ft. Lauderdale 1040 Bayview Drive Ft. Lauderdale, Florida 33304 Dear Mr. Josvai: AIA Transportation, Inc. operates under the laws and guidelines of the Florida Department of Education, School Board of Broward and Miami -Dade Counties. COMPANY PROFILE Our company was incorporated in the State of Florida in April 1996, and, has been operating routes and field trips within Miami -Dade and Broward Counties for the past fourteen years. We are approved by both Miami -Dade and Broward School Boards. We operate approximately 50 daily routes and 800 field trips a month. We are very familiar with field trip sites within Miami -Dade, Broward and Palm Beach Counties. DISPATCH OFFICES: With offices in both Miami -Dade and Broward Counties we are prepared to handle your transportation needs. Our dispatchers are in constant contact with our drivers through two -way radios and all buses are equipped with GPS Vehicle Tracking for up to the minute knowledge of each bus's location. They have stand -by drivers and spare buses at their disposal for any emergencies. A dispatcher will be on duty any time you hire a bus from our company for customer support. Our offices are open from 6:00 am to 7:00 pm Monday through Friday; however a dispatcher is on duty for any after -hours field trip and may be reached through our office numbers. We encourage you to take tour of our facility so that you can see firsthand how we are prepared to handle your transportation needs. Our drivers and buses receive certification by meeting and adhering to the following requirements: CRIMINAL BACKGROUND CHECK: Drivers are fingerprinted at Broward County Public Schools by the Florida Department of Law Enforcement and the FBI, with a Level II screening to adhere to the Jessica Lunsford Act. All drivers receive a Vendor ID Badge when they have been cleared. STATE OF FLORIDA MVR EVALUATION CRITERIA AND FREQUENCY: Each driver's DHSMV complete record is examined prior to initial certification. Points will be assigned for each entry on DHSMV driver record. As a general rule, individuals will not usually be approved to drive a school bus if they have: A. More than three points during the past year. B. More than six points during the past three years. C. More than nine points during the past five years. D. More than twenty -five points total on the entire driving record. E. Individuals that have ever been cited for driving while impaired due to unlawful use of alcohol or drugs. A subsequent record check is made every September, January and July PHYSICAL AND DRUG TEST FREQUENCY: Each driver must pass an annual physical examination using an ESE 479 form, and an annual drug test. Both exams are completed by Miami -Dade School Board approved doctor and facility. DRIVERS: All drivers are certified by Broward County Public Schools. They receive certification by meeting and completing the following requirements: A. Have five years of licensed driving experience. B. Hold a valid commercial driver's license (class A or B) with a passenger and school bus endorsement. C. Successfully complete forty hours of pre - service training. D. Submit a set of fingerprints for background investigation. E. Comply with pre - employment, annual, post accident, reasonable suspicion and random drug tests. F. Annual physical examination. G. Maintain a clean and safe driving record. CLASSROOM TRAINING OF DRIVERS: Prior to initial certification, each driver successfully completes the State of Florida Basic School Bus Driver Training Course. Drivers receive forty hours of training, at least twenty hours of classroom instruction and eight hours of on the road training. TESTING — ROAD AND /OR WRITTEN: Each driver receives a written exam and road test in order to complete the State of Florida Basic School Bus Driver Training Course. COMMERCIAL DRIVER LICENSE, DRUG AND ALCOHOL TESTING: AIA Transportation, Inc. adheres to the Omnibus Transportation Employee testing Act per Federal Regulations. 49 CFR Parts 40 and 382. Drug and/or alcohol testing procedures are performed with regard to: • Pre - Employment Drug Testing • Random Drug/Alcohol Testing • Return to Duty Drug Testing • Annual Drug Testing • Post Accident Drug/Alcohol Testing • Follow -up Drug/Alcohol Testing • Reasonable Suspicion Drug/Alcohol Testing AIA Transportation, Inc. is a Drug Free Workplace under contract with American Drug Free Workplace, LLC, which manages our drug program. SCHEDULED SAFETY MEETINGS: Since our company consists of approximately 66 employees, safety meetings occur very frequently. There is daily contact between drivers and supervisory staff. ON ROAD SAFETY CHECKS: Safety checks are done periodically to insure that all students are safely transported. This includes checking railroad crossing procedures, loading /unloading students, and proper student management and driver evaluations. BUS INSPECTION CRITERIA: A monthly safety inspection is performed on each bus by our maintenance department and by Broward County Public School Inspector. The inspection is done in accordance with Florida Statutes Chapter 1006.21 and the Rules of the State Board of Education Chapter 6A- 3.017. PREVENTIVE MAINTENANCE: By performing this preventive maintenance service, we have minimized the number of road calls dramatically. BUS REQUIREMENTS: We have a fleet of over 50 buses with rated seating capacity of 65 passengers. All of our buses are post 1978 models and meet all Federal Guidelines, Florida Statutes Chapter 1006.25 and Florida State Board of Education Administrative Rules 6A -3. AUTOMOBILE LIABILITY INSURANCE: All buses are insured at $1,000,000.00 combined single limit. GENERAL LIABILITY INSURANCE: We carry Commercial General Liability in the amount of $1,000,000.00. WORKERS COMPENSATION INSURANCE: We carry Workers Compensation Insurance in the amount of $1,000,000.00 per accident. Your institution will be listed as Additional Insured and Certificate Holder on all of our insurance policies. COST OF SERVICES PER BUS: $45.00 per hour / minimum 4 hours. Price valid for all trips within Miami -Dade, Broward and Palm Beach Counties. `V REFERENCES: Broward Community Charter Schools & Discovery Charter Middle 11421 NW 56h Drive Coral Springs, Florida 33076 Phone: (954) 345-6500 Contact: Mr. John Drag, Principal Parkway Academy 7451 Riviera Blvd. Miramar, Florida 33023 Phone: (954) 961 -2911 Contact: Ms. Clarissa Wright, Principal Charter School of Excellence 1217 SE 3`6 Avenue Fort Lauderdale, Florida 33316 Phone: (954) 522-2997 Contact: Ms. Tracy Ness], Superintendent Imagine Charter School at Weston 2500 Glades Circle Weston, Florida 33327 Phone: (954) 659-3600 Contact: Ms. Jacquelyn Vernon, Principal Broward District Schools Pupil Transportation 3831 NW 10`" Avenue, 2 "d Floor Oakland Park, Florida 33309 Phone: (754) 321-4440 Contact: Mr. Eugene Williams, Manager Miami -Dade County Public Schools Department of Transportation 15401 SW 117'"Avenue Miami, Florida 33177 Phone: (305) 252 -7480 Contact: Mr. Jerry Klein, Director Thank you for the opportunity and consideration of allowing us to serve your transportation needs. If you have any questions or concerns, please call me at your convenience. Sincerely, Eddie Hernandez, Transportation Director