6South Miami
To: The Honorable Mayor & Members of the City ommission
Via: Hector Mirabile, Ph.D., City Manager
From: Maria E. Stout -Tate, Director !G -'
Parks & Recreation Department
Date: February 1, 2011 Agenda Item No.:
Subject: A Resolution of the City Commission of the City of South Miami, Florida,
authorizing the City Manager to execute and expend $9,200 to Construction
Catering, Inc., for the provision of weekend meals delivery to seniors who
participate in the South Miami Senior Center and /or seniors who live in the Senior
complex run by Miami -Dade County, and to be charged to the Senior Meals
Program funded through Miami -Dade County Department of Human Services;
providing an effective date.
Background: The City of South Miami has been awarded a grant in the amount of $9,200 from
the Miami -Dade County Department of Human Services to provide weekend
meals to participants of the South Miami Senior Center and/or senior residents
who live in the Senior complex run by Miami -Dade County. This grant will allow
services from October 2010, until March 2011.
Expense
Account number
Attachments:
The service agreement allows for Construction Catering, Inc., to provide two
meals per weekend to approximately 60 seniors per week.
This vendor was selected through quotes from three qualified services. Find below
a breakdown of the quotes obtained:
Name
Price per person
# of person
Total
Construction Catering
$3.40
60
$204
Neil's Catering Service, Inc.
$4.00
60
$240
Dixie Catering
$3.90
60
$234
$9,200.
106 - 3600 - 564 -3450 with an anticipated budget of $22,588 subject to approval of
grant agreements with Miami -Dade County DHS.
• Proposed Resolution
• Copy of Construction Catering Inc., Service Agreement
• Construction Catering quote
• Neil's Catering Service, Inc. quote
• Dixie Catering quote
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
RESOLUTION NO.
A Resolution of the City Commission of the City of South Miami, Florida, authorizing
the City Manager to execute and expend $9,200 with Construction Catering, Inc., for
the provision of weekend meals delivery to seniors who participate in the South Miami
Senior Center and /or seniors who live in the Senior complex run by Miami -Dade
County; to be charged to the Senior Meals Program funded through Miami -Dade
County Department of Human Services; providing an effective date.
WHEREAS, the City of South Miami has received a grant in the amount of $9,200 from the
Miami -Dade County Department of Human Services for the purpose of providing additional weekend meals
to seniors who participate in the South Miami Senior Center and /or seniors who live in the Senior complex
run by Miami -Dade County; and,
WHEREAS, Construction Catering, Inc. is a Miami -Dade County approved vendor which currently
provides food service for several senior centers across the County, including South Miami Senior Center;
and,
WHEREAS Construction Catering, Inc. provided the best quote for solicited services of home-
bound meal delivery; and,
WHEREAS, Construction Catering, Inc. will provide the weekend meal delivery for an amount
not to exceed $9,200; and,
WHEREAS, Construction Catering was selected through quotes provided by three qualified food
catering services.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1. That the City Manager is authorized to expend $9,200 with Construction Catering,
Inc., for the provision of weekend meal delivery.
Section 2. Payment in an amount not to exceed $9,200 to be charged to the Department of Human Services -
Senior Meals Program account 106- 3600 -564 -3450 with an anticipated budget of $22,588 subject to
approval of grant agreements with Miami -Dade County DHS.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this , day of '2011.
ATTEST: APPROVED:
CITY CLERK
COMMISSION VOTE:
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Palmer:
Commissioner Harris:
Construction Catering Inc, will provide the following services to City of South Miami at
6701 SW 62 Avenue, Miami, Fl. 33143.
Service Agreement
Meals are based on the four — cycle four -week menus attached which are designed for the
nutrition of adults by a licensed nutritionist, meeting the usual, one -third RDA required.
Construction Catering will be closed on the following dates: Labor Day, Christmas Day,
and New Years Day. Any other holidays not mentioned in this contract, may also be
observed. We will cooperate on providing meals for these holidays and special
arrangements including additional cost to be determined.
Special meals will be provided as needed with sufficient notification from Monday
through Friday only. Special meals may be Box Lunches. The food will be transported
in thermos containers in order to maintain the proper temperature required by law. As a
reminder, we are a current food vendor or supplier for The Miami Dade County.
The cost per meal will be $ 3.40 per person for 60 clients receiving 2 weekend meals
every week. Food quality is to be nutritional and of a good quality. Portion sizes are
standard adult portions and labeled as often as practicable on the menus. All meals
will be prepared and guaranteed in accordance with Miami Dade County Bid # 2365-
4/09.
Payment plans are as follow:
Payments are due on the 15t day of each month and will not exceed a total of
$ 9,204 for the length of the agreement.
This contract will be effective from September 2010 until March 2011.
Accepted on this day of 2010, with t e intend to be legally
bound
itness Cons' et ion Caie g Tn�
(Authorized Representative)
Witness South Miami
(Authorized Representative)
2472 N.W. 21st Terrace e Miami, Florida 33142
Phone (305) 633 -5668 - Fax (305)633 -1489
i-
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE v
Morris & Reynolds Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
14 821 South Dixie Highway - ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Miami FL 33176 j Phone:305- 238 -1000 Fax:305- 255 -9643 jURE FFORDINGCOVERAGE ENAIC INSURED
QZN Specialty Insurance on. Construction Catering, Inc. Praetorian Insurance company Classic Events Catering, Inc. Mr. Gus Stinfil Chartis specialty Insurance C
2472 Northwest 21 Terrace
Miami FL 33142
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED By THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED By PAID CLAIMS.
LTR N
NSft T
TYPE OF INSURANCE P
POLICY NUMBER D
DATE MMIDD/YYYY D
DATE MM /DD/YYYY L
LIMITS
A X
GENERAL L
LIABILITY
QSIFL0001298 0
08/16/10 0
08/16/11 P
EACH OCCURRENCE $
$1,000,000
A
X C
PREMISES ao�ccuencD e _ $
$_300,000
MED EXP (Any one person) $
$ EXCLUDED
X L
PERSONAL &ADV INJURY S
....__
$1M OCC /$2M AGG G
GENERAL AGGREGATE $
$ 2, 000, 000
GEWL AGGREGATE LIMIT APPLIES PER: P
PRODUCTS- COMP /OPAGG $
$1,000,000
EmP Ben •
N/A
B X
AUTOMOBILE L
LIABILITY
PICFL0001344 0
08/16/10 0
08/16/11 (
COMBINED SINGLE LIMIT
$1,000,000
A
(Per person) $
$ B
BODILY INJURY
$
PROPERTY DAMAGE $
$
GARAGE LIABILITY A
AUTO ONLY -
EAACCIDENT $
$
OTHER THAN EA ACC $
$
$
C X
EXCESS / UMBRELLA LIABILITY E
BE020749414 0
08116110 0
08116111 A
EACH OCCURRENCE $
$1,000,000
AGGREGATE $
$1,000,000
P
Products- $
$1,0.00,000
Comp 0 $
$
TORY LIMITS ER
$
E.L. EACH ACCIDENT $
$
E.L. DISEASE - EA EMPLOYEE $
$
O
DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISION$
Operations: Caterers- including warehouse, as incidental to catering.
*10 Days written notice of cancellation for non - payment of premium.
CERTIFICATC : nI r,=0
C
- - " "- '— ' "' -- -" NULLLAIIUN
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CITYSOU DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL *30 DAYSWRITmN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
City Of South Miami REPRESENTATIVES.
67.30 Sunset Drive AUTHORIZEDljWE5ENTATIVE
__.
ACORD 25 (2009!01)
The ACORD name and logo are registered marks of ACORD
inbox
Page 1 of 2
Inbox (18 Iterns, 2 unread) Help.
New j Reply Reply to All .. � Forward
Search Inbox ,� v menu selections
�kJ Recened NeilsCaterinc @aoLcom [Nei[sCaterinc @aoLcom]
Yesterday Sent: Tuesday, November 09, 2010 1:28 PM
r' Tue 4:09 PM To: Larzabal, Ana
l; Tue 3:55 PM Attachments: Docl.docx (17 KB) lopen as Web Page]
0 Tue 1:30 PM
Last Week
M Thu 11/4
t Wed 11/3
Two Weeks Ago
10/28/2010
10/28/2010^
Three Weeks Ago
' 10/19/2010
tt1 10/19/2010�mm
Last Month
w . 10/15 /2010 ......„„�„..�,
1 10/14/2010
10/12/2010
Older
,u 9/22/2010 _
Dear Anna:
I have sent you a month of menus in order for you to pick what you would like for
your four week cycle. We are also open to suggestions. Our price is $ 4.00 per
person per meal. Neil's Catering serves many private schools in Miami -Dade and
Broward counties and has done many other types of institutional catering as well as
weddings, bbq's, and corporate events. Please let us know if you need any
additional information. I will be glad to send you references if needed.
Sincerely,
Bonnie Hill
Executive Assistant
Neil's Catering Service, Inc.
Visit our website / neilscateringservice.com
Tel. 954 - 885 -7902 - Bonnie Hill
Tel. 305 - 225 -4044 - Tammy Nunez
https: //12.42.129.195/owa/ ?ae= Folder &t= IPF.Note &a= 11/10/2010
Bl Tue 12:56 PM
Tue 11:07 AM
_ ._.
J6
_ ..._._..
Tue 10:53 AM
Monday
f ta
Mon 4:14 PM
Mon 11:27 AM
Last Week
M Thu 11/4
t Wed 11/3
Two Weeks Ago
10/28/2010
10/28/2010^
Three Weeks Ago
' 10/19/2010
tt1 10/19/2010�mm
Last Month
w . 10/15 /2010 ......„„�„..�,
1 10/14/2010
10/12/2010
Older
,u 9/22/2010 _
Dear Anna:
I have sent you a month of menus in order for you to pick what you would like for
your four week cycle. We are also open to suggestions. Our price is $ 4.00 per
person per meal. Neil's Catering serves many private schools in Miami -Dade and
Broward counties and has done many other types of institutional catering as well as
weddings, bbq's, and corporate events. Please let us know if you need any
additional information. I will be glad to send you references if needed.
Sincerely,
Bonnie Hill
Executive Assistant
Neil's Catering Service, Inc.
Visit our website / neilscateringservice.com
Tel. 954 - 885 -7902 - Bonnie Hill
Tel. 305 - 225 -4044 - Tammy Nunez
https: //12.42.129.195/owa/ ?ae= Folder &t= IPF.Note &a= 11/10/2010
1 AX COVER
DIXIE CATERING
12222 SOUTHWEST 132ND COURT
MIAMI, FLORIDA 33186
PHONE (305) 235 -3227 FAX (305) 235 -4617 sales@dixieribs.com
DATE: November 9, 2010
FROM: Luz Quiroz, Catering Coordinator
TO: Ana
COMPANY: CITY OF SOUTH MIAMI
TELE #: 786 - 291 -5531 E -MAIL: alarzabal(a cityofsouthmiami.net
Remarks: Ana,
Remarks: Thank you for calling Dixie Catering in reference to senior citizen meal program. Below is
our proposal. These menus meet the USDA's school lunch requirements. We would deliver the meals in
bulk in full size aluminum pans with lids, placed in thereto boxes
The price will be $3.90 PER MEAL — TAX EXEMPT ID #:
MENU/PROPOSAL
All Meals include I Drink and I Dessert
Pork Spanish Rice, Sweet Plantains
Picadillo White Rice, Sweet Plantains
Ropa Vieja, White Rice, Sweet Plantains
Spaghetti with Meat Sauce, Garlic Bread
Drinks: 8oz. Carton Milk
Desserts: Fruit, Chocolate Pudding
Please review this information and then call me back to further discuss. As you know, Dixie Catering has
been in business since 1958, originally Flynn's Dixie Ribs on US and SW 152nd Street, and we'd love
to do business with you once again!
Thank you,