5South Miami
IUI•RmedeaM
CITY OF SOUTH MIAMI , f
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Stoddard and Members o he City Commission
Via: Hector Mirabile, Ph.D., City Manager
From: Thomas J. Vageline, Director
Planning and Zoning Departmen
Date: January 18, 2011 ITEM No.
Subject:
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida concerning approval of an application pursuant to Land Development
Code Section 20- 4.3(N) to permit the installation of a banner over Sunset Drive to
promote the Annual International Chocolate Festival, a fundraising event
sponsored by Fairchild Tropical Botanic Garden to be held at the Garden on
January 21 -23, 2011; and providing for an effective date.
APPLICANT'S REQUEST
The applicant, the Fairchild Tropical Botanic Garden a non -profit organization, has
submitted a Banner Request Application asking for approval to hang a banner over
Sunset Drive at 5880 Sunset Drive in order to promote their Annual International
Chocolate Festival, to be held at the Garden on January 21 -23, 2011.
APPLICABLE REGULATIONS
The City Commission at its May 1, 2007 meeting amended the Land Development Code
to require approval of all banners placed across a public street. The ordinance created
Section 20- 4.3(N) which sets forth regulations governing the placement of banners.
Attached is a copy of that section.
SPECIFIC BANNER REQUEST
It is requested that the proposed banner be placed across Sunset Drive at 5880 Sunset
Drive. The event is scheduled to take place on the weekend of January 21 -23, 2011.
Attached is a copy of the application, insurance certificate, and a banner design
document. The adopted ordinance limits the display period for a banner to a maximum of
14 days prior to the event. The applicant has requested that the banner be displayed
January 19 — 23.
RECOMMENDATION
It is recommended that the banner request be approved for the time period limit set forth
above. Attached is an approval resolution.
Backup Documentation:
Draft Resolution;
Banner Application and banner design;
Insurance Certificate
LDC Section 20- 4.3(N)
Banner Status Report
T.TV /SAY
X (Comm Items1201111 -18 -III Banner Approval Fairchild Chocolate Fest CM Report.doc
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RESOLUTION NO.
A Resolution of the Mayor and City Commission' of the City of South Miami, Florida
concerning approval of an application pursuant to Land Development Code Section 20-
4.3(N) to permit the installation of a banner over Sunset Drive to promote the Annual
International Chocolate Festival, a fundraising event sponsored by Fairchild Tropical
Botanic Garden to be held at the Garden on January 21 -23, 2011; and providing for an
effective date.
WHEREAS, pursuant to Land Development Code Section 20 -4.3 (N) "Banners over
Rights -of -Way" all non - profit organizations proposing to display a special event banner over a City
street must submit a Banner Request Application; and
WHEREAS, the applicant, Fairchild Tropical Botanic Gardens, a non -profit
organization, has submitted a Banner Request Application asking for approval to hang a banner
over Sunset Drive at 5880 Sunset Drive in order to promote their Annual International Chocolate
Festival, a fundraising event sponsored by Fairchild Tropical Botanic Garden to be held at the
Garden on January 21 -23, 2011; and
WHEREAS, the submitted application contains the required insurance statement,
banner design document, and fee; and
WHEREAS, the Mayor and City Commission of the City of South Miami desire to
support Fairchild Tropical Garden.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the request submitted by Fairchild Tropical Botanic Garden a non -profit
organization, asking for approval to hang a banner over Sunset Drive at 5880 Sunset Drive in order
to promote their Annual International Chocolate Festival a fundraising event to be held in at the
Garden on the weekend of January 21 -23, 2011 is hereby approved for hanging during the period
January 19 -23, 2011.
Section 2. This resolution shall be effective immediately upon being approved.
PASSED AND ADOPTED this , day of 2011
ATTEST: APPROVED:
CITY CLERK
FU ._ •1
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(2)
READ AND APPROVED AS TO FORM
AND SUFFICIENCY:
CITY ATTORNEY
Commission Vote:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
X: \Comm Items \2011 \1 -18 -11 \13anner Approval Fairchild Chocolate Fest Resolution.doc
CITY OF SOUTH MIAMI
PLANNING DEPARTMENT
6130 Sunset Drive, South Miami, Fl 33143
305- 663 -6326
fanner Request Application
Application for the purpose of requesting approval to display banners over public streets promoting events
.as set forth in Ordinance No. 10- 07.1911; LDC Section 20- 4.3(N) Attached
Name of Not for Profit
Organization - Frliroidc)i ?roj f t30�QV %C
Address of
Organization Dlc% ("LH1W ?"OQO( 3315
Contact Person %'b r +''-) 0 /' L lay)
Title CrMfi'7 • Garr- Phone 305 /005'
Briefly describe event for which you wish to display a banner in South Miami.
-Tll(. Chnrofayc' Fes V01 6trVes /141n d ct
7-LI e /-n ol) r lo rrr / Ckwooha -k- Ve) '9dn-r .c
a- 'LtfOJ1 �7��4'' / /1)C G /�Or? /Q 4�)/ 1 ° 1 0('001
Event date(s) J Q✓� 21-Z3 2i)/(b4 �� —
Dates banner to be displayed )/19/// to
r
Location(s)
366
A fee of &250 per banner is required to cover cost incurred by the city to hang and remove
the banner. /-
Received by -- (s _ Check N 7 F- iJ 6
ATTACHMENTS REQU : Proofoflnsurance ✓ Ree'd 'Ply
Banner Design (including wording) Ree'd
r Banners will be displayed 10 -14 days before the advertised event takes place;
banners will be removed by the City after the end of the special event.
Y Banner Specifications — 30 Feet long X 3 -4 Feet Wide, 60 Feet of Vi nylon tope with
hooks and the banner must have vents.
City Commission Approval Resolution No. Date��s� f �
Dale
City Manager
(To be signed by Ciry+ Mnnnger jnllmvrng oppravrrl $r City Commission)
ACOR®im CERTIFICATE OF LIABILITY INSURANCE
F DATE 01/ 0606 /20/YYYV)
/2011
PRODUCER 1 -3os- 592 -soeo
Arthur J. Gallagher Risk Management Services, Inc.
8200 N.W. 41st Street
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
POLICYNUMBER
35367194
POLICYEFFECTIVE
DATE MM D
03/01/10
Suite 200
Miami, FL 33166
INSURERS AFFORDING COVERAGE
NAIC #
INSURED
Fairchild Tropical Botanic Garden
INSURERA: Vigilant Insurance Co.
$2,000
INSURERS:
WSURERC:
AUTHORRED REPRESENTATIVEy,__�i
10901 Old Cutler Rd.
INSURER D:
PERSONAL &ADV INJURY
Coral Gables, FL 33156
/. TIll A11 aQQ
INSURER E:
UUVtKAIitS
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR
LTR
A
DD'
N R
X
C
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
POLICYNUMBER
35367194
POLICYEFFECTIVE
DATE MM D
03/01/10
POLICY EXPIRATION
DATE(MMIDDfYYI
03/01/11
LIMITS
EACH OCCURRENCE
$1,000,000
PREMISES (Ea occurenca
$1,000,000
MED EXP(Anyone person)
$2,000
CLAIMS MADE FxIOCCUR
AUTHORRED REPRESENTATIVEy,__�i
South Miami, FL 33143
USA
PERSONAL &ADV INJURY
$1,000,000
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GENERALAGGREGATE
$2,000,000
-
GEN'L AGGREGATE LIMITAPPLIES
PER:
PRODUCTS - COMP /OP AGG
$2,000,000
POLICY M 2 F—xl
LOD
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
(Eaaccidenl)
$
ANYAUTO
BODILYINJURY
(Per Person)
$
ALLOWNEDAUTOS
SCHEDULEDAUTOS
HIREDAUTOS
BODILY INJURY
(Pwav,lden0
$
NON- OWNEDAUTOS
PROPERTY DAMAGE
(Peracidenl)
$
GARAGSUABILITY
AUTO ONLY - EAACCIOENT
$
OTHERTHAN EAACC
$
ANYAUTO
$
AUTO ONLY: AGO
EXCESS /UMBRELIA LIABILITY
EACH OCCURRENCE
$
AGGREGATE
$
OCCUR CLAIMS MADE
$
DEDUCTIBLE
--
$
RETENTION $
WC STATU- OTH-
WORKERS COMPENSATION AND
0
E.L. EACH ACCIDENT
$
EMPLOYERS'LIABILITY
ANY PROPRIETOWPARTNERIEXECUTIVE
OFFICEWMEMSER EXCLUDED?
E.L. DISEASE - EA EMPLOYEE
$
E.L. DISEASE - POLICY LIMIT
$
Ifyoa, deecdbeender
SPECIAL PROVISIONS below
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS
RE: The International Chocolate Festival, banner to be displayed from January 9, 2011 to January 23, 2011.
ceK I It It A I C MULUCK
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 45 DAYS WRITTEN
City of South Miami, Planning Department
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
6130 Sunset Drive
REPRESENTATIVES.
AUTHORRED REPRESENTATIVEy,__�i
South Miami, FL 33143
USA
may' )
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ACORD 25(2001/08)BETLA2 ,...,. -....
19247283
OTHER REGULATIONS .
20 -4.3
(N) Banners over Bights -of =Way.
(1) Organizations wishing to display a banner over rights -of -way in the'City of South
Miami must submit to the Planning Department a "Banner Request" application at
least thirty (30) days in advance.
(2) The city commission will review all requests and will determine whether the request
conforms to the following guidelines:
(a) Only not for profit organizations may display banners;
(b) Banners for no more than three (3) special events shall be displayed at any given
time;
(c) Banners may be displayed ten (10) to fourteen (14) days before the advertised
event takes place; banners must be removed within five (5) days after the end of
the special event.
(d) Banner design, color, size,;Psoposed location and wording must be approved by
the city commission, and must be submitted along with request.
(3) naming he City of South Miami as additionally insured for the period of time banner
is displayed.
(4) The organization must pay a two hundred o h d��Y- ddollar ($ e o.o )banner. advance or
the actual cost incurred by the city g
commission may adjust this fee from time to time in order to reflect the current costs
of installation. The city or one (1) of the firms approved by the city to hang and remove
the banners will be the only entities performing this task.
(Ord. No. 1-91-1466,1-15-91; Ord. No. 9 -92 -1504, 5- 19 -92; Ord. No. 4 -93 -1533, 6 -1 -93; Ord, No.
18 -93 -1544, §§ 2, 3, 11- 16 -93; Ord, No. 19 -96 -1619, § 1, 10 -1 -96; Ord. No. 6 -98 -1654, § 3,
4- 21 -98; Ord, No. 9 -99 -1688, §§ 2, 3, 5 -4 -99; Ord. No. 22 -01 -1753, § 1, 10 -2 -01; Ord. No.
10 -07 -1911, § 1, 5.1 -07)
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