Loading...
5South Miami nu•nmpAcaCKY CITY OF SOUTH MIAMI 1 I r OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission Via: Hector Mirabile, PhD, City Manager i,f,{ From:' Maria Stout -Tate, Director Parks & Recreation Department Date: January 4, 2011 Agenda Item No.: A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to permit South Miami Rotary Art Festival, a non - profit organization to hold their Subject: 27th Annual South Miami Rotary Art Festival on February 26 & 27, 2011, which would be held in the downtown South Miami area on Sunset Drive; providing for an effective date. The applicant, South Miami Rotary, a non - profit organization, has submitted a Special Event Application to hold their 27 Annual South Miami Rotary Art Festival on February 26,& 27, 2011. The applicant has paid for the following: Deposit: $ 600.00 Application Fee: $ 60.00 Over Street Banner Request: $ 300.00 Pole Banners: 300.00 Total amount: $ 1,260.00 The "estimated cost" from various City Departments are: Background: Police Department $ 7,744.00 Public Works $6,262.69 Total: $ 14,006.69 Partial payment towards Police & Public Works: - $ 4.000.00 Total Amount Due $ 10,006.69 The applicant will pay the above figure upon completion of the event. The applicant has attached a copy of Resolution # 155 -03- 11705, revising a policy related to requiring signature petition from businesses as previously established through Resolution # 27- 03- 11576. According to this resolution, the South Miami Rotary will not have to obtain signatures for this event according the above mentioned resolution. Resolution # 85 -06- 12226, waives the requirements which were established in Resolution # 27 -03- 11576. In accordance to Resolution #85 -06- 12226, dated June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the annual event", and "Rotary shall not be required to reimburse the City for lost parking revenues ". The uncollected amount for the street closure on Sunset Drive is $10,000 and the uncollected revenues from the meters would be $2,950.00, (59 meters X $25.00 per day X 2). The South Miami Rotary will pay the City of South Miami an estimated amount of $10,006.69, after the event is completed; for services rendered by the Police and Public Works Departments. This attached resolution authorizes the City Manager to permit South Miami Rotary Art Festival, a non - profit organization to hold their 27th Annual South Miami Rotary Art Festival on February 26 & 27, 2010, Amount Paid: $ 5,260.00 Expense Payment Due: $10,006.69 (Upon completion of the event) (Police and Public Works Departments) Waived Amount: $12,950.00 Fund & Account N/A Attachments: Special Event Application I RESOLUTION NO. 2 3 A Resolution of the Mayor and City Commission of the City of South 4 Miami, Florida authorizing the City Manager to permit South Miami 5 Rotary, a non - profit organization to hold its 27`h Annual South Miami 6 Rotary Art Festival on February 26 & 27, 2011, in the downtown South 7 Miami area on Sunset Drive; providing for an effective date. 8 9 WHEREAS, South Miami Rotary, a non - profit organization, has submitted a 10 Special Event Application; and, 11 12 WHEREAS, for the past 27 years the South Miami Rotary Art Festival has been held 13 in the City of South Miami, and sponsored through South Miami Rotary; and, 14 15 WHEREAS, the applicant has requested permission to hold its event on February 26 16 & 27,2011; and, 17 18 WHEREAS, the applicant has paid for the deposit, fee application, Over Street 19 Banner Request, Pole Banners, and partial payment towards Police and Public Works 20 Departments, totaling $5,260.00 ; and, 21 22 WHEREAS, the applicant will pay for all services rendered by the Police and 23 Public Works Departments in an estimated amount of $10,006.69, to be paid upon 24 completion of the event; and 25 26 WHEREAS, The applicant has attached a copy of Resolution # 155 -03- 11705, 27 revising a policy related to requiring signature petition from businesses as previously 28 established through Resolution # 27 -03- 11576• and 29 30 WHEREAS, According to this resolution, the South Miami 31 Rotary will not have to obtain signatures for this event according the above mentioned 32 resolution; and 33 34 WHEREAS, Resolution # 85 -06- 12226, waives the requirements which were 35 established in Resolution # 27 -03- 11576. In accordance to Resolution #85 -06- 12226, 36 dated June 6, 2006, "Mayor and City Commission agree to close Sunset Drive for the 37 annual event ", and "Rotary shall not be required to reimburse the City for lost parking 38 revenues ". 39 40 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 41 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: 42 43 Section 1. The Mayor and City Commission authorize the City Manager to 44 approve the 27`h Annual South Miami Rotary Art Festival event, to be held on February 45 26 & 27, 2011, in downtown South Miami on Sunset Drive. 46 47 Section 2. The South Miami Rotary will pay the City of South Miami an 1 2 3 4 5 6 7 8 9 10 11 12 13 14' 15 16 17 18 19 20 21 estimated amount of $10,006.69 after this event is completed; for services rendered by the Police and Public Works Departments. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this F0461:00 CITY CLERK COMMISSION VOTE: READ AND APPROVED AS TO FORM: CITY ATTORNEY 201 ®, APPROVED: MAYOR Mayor Stoddard: Vice Mayor Newman: Commissioner Beasley: Commissioner Palmer: Commissioner Harris: South Miami Rotary Art Crafts Festival Feb. 26-27, 2010 12/22/2010 5:41 PM Date Form of Payment Payments I Licenses & permits Est. Expenditures Total Due Event & Graft __ Event d�te-- 2/26-27-2011 sp �nsq-:�- South Miami Rota Application fee 9117/2010 Check $ 6000 Film Deposit 7/17/2010 Check 600,00 660.00 Planning Dept Street Banner Resolution Reso# 9/17/2010 $300.00 other 300.001 Other Public Works ROW permit Personnel cost 6,088.69 $ 6,088.69 Other(Barricades) 174.00 $ 174.00 Pole Banner 9/17/2010 $ 100.00 Pole Banner 1217/2010 $ 200.00 Sub-total $ 300.001M $ 6,262.691$ 6,262.69 Police Dept Personnel cost $ 7,744.00 $ 7,744.00 other Sub-total $ 7,744 *00 $ 7,744.00 TOTALS PAID 1,260.00 $ 14,006.69 Parfial-Papm—ent for t$ (4,000.00) Police Total Amount Due 10,006.69 $ 10,006.69 COMMENTS: II I 12/22/2010 5:41 PM Page 1 of 1 Stout -Tate, Maria From: Corbin, Larry P. Sent: Wednesday, December 08, 2010 9:40 AM To: Stout -Tate, Maria Subject: Cost Estimate for Rotary Art Show The following is a cost estimate for the upcoming Rotary Art Show. This is an estimate of the cost for extra -duty police personnel which will be required to properly cover this two day event. Saturday February 26, 2010, 0500 — 2200hrs 17 supervisor hours 59 officer hours Overnight 2200hrs — 0600hrs 8 supervisor hours 32 officer hours Sunday February 27, 2010 0600hrs — 2100hrs 15 supervisor hours 52 officer hours Cost for extra -duty supervisor ...... - .................... $50.00 per hour Cost for extra -duty officer....,... ......... _ ............. $40.00 per hour One time radio fee ........... ............................... $3.00 per day per radio (4 radios) Total estimate... ....... ...... ....... __ .................. $7744.00 Maria, Sorry about the wrong date, this estimate is a little different than the previous one. I spoke to Dianna Phillips regarding the cost and basically I was able to cut it by $320.00. Thank You. Lieutenant Larry Corbin Uniform Patrol Division South Miami Police Department PH 305 - 663 -6351 FAX 305 - 663 -6353 12/22/2010 141 -1419 IM111miam. in Public Works Department Event Cost Estimate Submitted To: Maria Stout Tate Name of Event: South Miami Rotary Arts Festival Event Date (s): February 26 and 27, 2011 Personnel: Cost: Saturday, February 26, 2011 (S:OOAM to 7:00 PM) One (1) Supervisor - $42.00 @14 hours $ 588.00 Four (4) employees - $40.00 @14 hours $2,240.00 Sunday, February 27, 2011 (7:00 AM to 9:00 PM) One (1) Supervisor - $42.00 @14 hours $ 588.00 Four (4) employees - $40.00 @14 hours $22,240.00 $5,656.00 FICA (Saturday and Sunday) 432.69 $6,088.69 Equipments: Cost: Barricades $174.00 Date Prepared: Agreed to Estimate: Signature: Grand Total: $6,262.69 Approved by: Public Works Director Witness: Signature: Print Name: Print Name: v�1,a `r 12ESOLUTIONNO. 55 -06 -12226 A RESOLUTION OF THE MAYOR AND CI'7Y COMIvIISSIoN OF THE CITY OF SOUTH MIAMI, FLORIDA, REI ATING TO WAIVIlSTf gEQXJIl2EMENTS OF RESOLUTION 27 -Q3- 115'76 FOR THE ROTARY CLUB OF SOUTH MIAMI FOR THE EVENT SPONSORED BY THE ROTARY CLUB, WHICH EVENT SHALL BE NAMED THE SOUTH MIAMI ROTARY ARTS FESTIVAL; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Commission of the City of South Miami desire to continue to encourage the existence of th6 annual South Miami Arts and 'Crafts Festival; and, WHEREAS, for the past 22 years the Red Road Merchant's Association (RCSM and RSMA) sponsored the South Miami Arts and Crafts Festival; and, WIIMM&S, RCSM and RSMA are no longer interested in sponsoring the event; and, WHMEAS, the Rotary Club of South Miami (Rotary) would like to event supported by the Mayor and City Commission; and, WHEREAS, if the Mayor and City Commission agree, the Rotary would like to rename the event the "South Miami Rotary Arts Festival," and, ® . WIIE'REAS, Rotary would hie the City's annual special event permit policy adopted under resolution 27- 03- 11576, to be waived as to this annual event, as the art festival "has been a long standing event and popular event in the City; and, WHINMAS, the city shall annually allocate funds to support the city's "in- Idn(r police services for the event, in order to assist with defraying the costs of the Rotary's efforts to sponsor the event; and, aA VBMAS, the Mayor and City Commission agree to close Sunset Drive for the animal event; and, Additions shown by tinder ' ' and deletions shown by ev�g• It,is. No. 85 -06 -12226 } j • Rotary .r shall coordinate fill.. - r' t1 the South tl . rtE Police !) ` f P1} r • .I/ i • f 1 tf . tlt • the and ensuring i r • l P IL ! 1 i Al l 1 . zj ) . Rotary shall not be required to pay ' •it d f • ! . rental charges • t' ! If vr' :it ) 31 . ) reauiredfo Pay for necessary lilt ) - .st 0 WDERFAS, Rotary ' shall not be required of • reimburse the City for lo ) f : Sri • revenaw, and, WHMEAS, the Mayor and City Commission desire !f provide t3 ..I k t Y i • tt ``•Y. • ) ) f tfI' t! cf, services to the Rotary for the annual "t dil 1 .j;X• . f ,r t . ) - ` t w ' a { • r . u r r .) 33 r .ri - • - _ r 3 i )! * :. i.3U' ft" .te f fi )f i. ri 3-f ) 32' i. ) it - ,. i t h!: • • i f 3! " I t'l. f }l �i I tl " tf 1 a • 1'1 1 1 1 1 f 4 • Wf11;'1iRAS, the Mayor and City Commission desire to waive the requirements of resolution 27 -03 -11576 for this event, and desire to rename the event the "South Miami Rotary Arts Festival" Section 1. The above whereas clauses are incorporated by reference. section 2. a!_ :. ! )it • t 4 . "to- A. tt - ii . r s 1 .tl I f Leis'Ii-Figueredo, o of City homey, Nagin Gallop & Figaeredo, F-A- Page 2 of 2 mayor t r Mayor IT c a )' Commissioner i t t. fllfli YFt'" Palmer. commissioner l o- ..li . i - RESOLUTION NO. 155 -03 -11705 A RESOLUTION OF THE MAYOR AND CITY , COMMISSION A OF THE CITY OF SOUTH MIAMI, RESOLUTION NO 27- 03- 11576. RELATED TO SPECIAL EVENTS, IN ORDER TO REVISE A POLICY RELATED TO REQUIRING A CEPETT FROM BUSINESSES IMPACTED RY A SP A=EVEN; PVIDING AN EFFECTIVE DATE. WHEREAS, public property. and public street locations within the City of South Miami are used by organizations for special events which are beneficial to the City and its residents; and WHEREAS, the City Commission of its February 18, 2003 adopted Resolution No. to be fo lowed by which set forth policies on funding special events; costs for special events, and po ' organizations sponsoring special events within the City; and WHEREAS, Section 4 of Resolution No. 27-03 -11576 sets forth a policy requiring a signature petition of businesses impacted by a street special event ;and WHEREAS, the City Commission desires to clarify the above policy by specifying that certain long standing special. events are exempt from the policy pertaining to a signature petition df businesses impacted as set forth. in Section 4 of Resolution No. 27 -03- 11576. THEREFORE, SOUTH BE IT FLO AS OLVE BY FOHOMAYOR AND My COMMISSION OF THE CITY Section 1. That Section 4 of Resolution No. 27 -03 -11576 which' seforfh a policy requiring a signature petition of businesses impacted by a street special event, is hereby amended to read: "Section 4. All organizations sponsoring an approved special event which closes a public street within the City of South Miami* must provide in advance, a petition signed by a majority of businesses facing the street affected by the approved special event This reouirement will not be Mguired by the following special events: Red Sunset Merchants Assoc Safe Street Halloween (Oct 31, 2003 Santa s Parade ofthe Elves Parade 7, 2003 Cultpral Affazrs Council Expo (Jan. 3 & 4.2004? Martin Luther Kintt MLK paradeBvent fJ_am 10,20 Miami Heratd Total Health flan. 18 2004 Red Sunset Merchants Assoc Arts & Crafts Show fFeb. 21 & 22, 2004 Pg. 2 of Res. No. 155 -03 -11705 Section 2. This resolution shall be effective immediately after the adoption hereof. PASSED AND ADOPTED this 16th day of September 2003. READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: Commission Vote: 1 5J0 Mayor Fella ea SAY/F.-Tomm ItemsV00319- 16- 03\Resolution Spec Events Revision 9- 16-03.doc Viee Mayor Russell Yea Commission Bethel Yea Commission McCrea yea Commissioner Wiscombe Yea SAY/F.-Tomm ItemsV00319- 16- 03\Resolution Spec Events Revision 9- 16-03.doc mOLUTION NO. 27 -03 -13576 • t. ty ►, t � t. ti. � t WHERk:AS, public property and public street locations within the city of South Miami are used by organizations for special events which are beneficial to the City and its residents; and WHEREAS, such special events may require City services and resources to be expended in order to provide security, clean up, banner hanging, street blocking covering of parking meters; and WHEREAS, the Mayor and City Commission desire set forth a policy requiring reimbursement to the City for all revenues lost or expenditures made for special events. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLOWDA, AS FOLLOWS: special events using public property or public streets within the City of South. mumn must reunvwx city expenditures associated with the approved special event. Section 2. All organizations sponsoring special events using publi c property or public sheets within the City of South Miami must receive approval by resolution from the South Miami City Commission. The resolution must include the estimated reimbursement amount to be paid to the City for all City revenue loses and City expenditures associated with the approved special event Section 3. The resolution described in Section 2 above may also specify an additional monetary contribution to be made by the organization to the City; the resolution shall specify as how the additional monetary contribution is to be used by the City. Section 4. All organizations sponsoring an approved special event which closes a public street within the City of South Miami, must provide in advance, a petition signed by a majority of businesses facing the strect affected by the approved special event Section 5. All organizations sponsoring approved special events using public property or public streets within the City of South Miami must agree in writing as to Pay the actual the amount of City revenue loses and final City expenditures associated with the approved special event 27 -03 -11576 (2) Section 6. All organizations sponsoring approved special events using public property or public streets within the City of south Miami which have been allocated monetary grants in the adopted City Budget, should pay for the required reimbursement from the designated monetary grant. Section 7. This resolution shall be effective immediately after the adoption hereof. PASSED AND ADOPTED this 1 Bth , day of February , 2003. ATTEST: eA MAYO— R -- C CLERK TO FORK Commission Vote: l / 5 -0 �i Mayor Feliu Yea Commission Bethel Yea ATTORNEY Commission McCrea Yea Cou n mioner Wiseombe Yea lJ C Q = tli w W O W z U) Z d O W Lu F 0 z N LL Q O O ❑ V W U d J a H W fp z U a V V CL Q J rC Q Z N 00 U O OZ z Vz ai ti d� 0 S "V 165 "M'S x v vl 3pN3Ab '4465 'M "5 • 3 Ywi ,�� u•wre �9 avvxver rvwa � °. ^•�5 III gam. T� BB sa� 'E •icy 1U000 '4165 'M'S ANbd.00 'la 'Vies -M'S ...... 41L6 'M'S 30N3Atl '41L5 'M'S ea 3n �+e6116bb ` s momxxe �: �s a s ♦ S °rc 5 rrx.ee x C 2T aiv� as �� &„ o6 e R ^v sIX w rc tl mwuJ a�Ytl iav' S a3vrtt 33)ea3 werwet ti � •53)veS Nrxevev ' ^ Ei'.°'. • Sanm auireve r Mvvnav � wevnve •I AL- vm re+�m ni +v u^ aN 41L5 °f n +u++n u+a �r +n � men iNnoJ '41LS 'M'S vas murpvet »� 03 ee59xirMU�Sq a N,� v W Z A 2 m d � m J= X w aK • m R �aw 2 LLo O j W x r m z �• o. ^ •oxnWa+9x:vavn: sa p ° to 30N3Ab '4106 v`ar v¢ av r r5 3"aAv '4106 'M'S 66>em oxrw�. ° a rsn.es %S ; QaU SQ ° -02 zx Sa.Y. Y Saw rC'9 ° -naM N1U �p £Y § x zp �3�e3g •ate ¢z W y. Y »a .saw mm a^ z dj s »' oxrvw 5 3i owrxva '' } Yp o N Y. 5 =e a x . e y N e^ n z Vz ai ti d� 0 S "V 165 "M'S x v vl 3pN3Ab '4465 'M "5 • 3 Ywi ,�� u•wre �9 avvxver rvwa � °. ^•�5 III gam. T� BB sa� 'E •icy 1U000 '4165 'M'S ANbd.00 'la 'Vies -M'S �T „� 9= 5TUTY: MTR�T 6139 SUNSET TRUE. MU'411T „FL 13143 ME 2-5U-1 04 Ami 9.r99ca 4,1589 MICHELLE �� M ;crn� ANA cnn av [VAL Hector Mirabile, City Manager City of South Miami Dear Mr. Mirabile: tf December 21, 2010 In accordance with information recently provided by Parks and Recreation Director Maria Stout -Tate, and being aware of the general difficulties caused by the present economy and affecting us all, the South Miami Rotary Art Festival encloses a check in the amount of $4,000 (four thousand dollars) as a partial payment against estimated police and public works services for our event taking place February 26 and February 27, 2011. This is the time of year that is most financially difficult for us: We must shortly pay our largest expenses while the bulk of our sponsorship money has not yet come in. This festival has never paid for services in advance and has always paid its bills promptly. We would expect that our willingness to make this partial pre - payment will not establish a precedent for advance payments in the future. Thank you for your kind attention, Ve truly yours, Diana Phillips Festival Committee Chair South Miami Rotary Art Festival Rotary Foundation of South Miami 12/2' 11U C:' 2:52x1 r"HMAK 540r.2”. M., RECEIVED OF DESCRIPTION -t- ��,� PLEASE MAKE ALL CHECKS PAYABLL?'O: AMOUNT $_ "CITY OF SGUrH MIAMI" VAUDONLY WHEN BEA RING OFF /CIALREGISTF vALim770N CASHIER iw I Qy .......... r. 4w City of S FUND RECEIVED OF DESCRIPTION Miami PLEASE MAKE ALL CHECKS PAYABLE TO: "CITY OF SOUTH MIAMI" VALID ONLY WHENBE4RING OFFICIAL REGISTER VALIDATION 2 1/; "_ CASH CHECK NO.OW DATE:R ACCOUNT NO 4 AMOUNT$ CASH RECEIPT City of South Miami FUND RECEIVED OF M DESCRIPTION PLEASE MAKE ALL CHECKS PAYABLE TO: CASHIER CASH - CHECK NO. )6C�� DATE: 1-7 1 ACCOUNT NO- n AMOUNT$ �0- Q.(-) "CITY OF SOUTH MIAMI" 5-� MIN ASHIER VALID ONLY WHENBEARING OFFICIAL REGISTER VALIDATION City of Sou h Miami FUND RECEIVED OF�� DESCRIPTION PLEASE MAKE ALL CHECKS PAYABLE TO: "CITY OF SOUTH MIAMI" nc i2Yi jD VALID ONLY WREN BEARING OFFICIAL REGISTER VALIDA77ON City of SO 09=i7 RECEIVED OF DESCRIPTION N CASH CHECK NO. ICJ L�A DATE:_Aj tF7110 _ ACCOUNT NO r 4 AMOUNT $ b O,0D CA 1, E Miami PLEASE MAKE ALL CHECKS PAYABLE TO: "CITY OF SOUTH MIAMI" ` D9: 2712D VALID ONLY WHENBF_ARING OFFICIAL REGISTER VALIDATION CASH CHECK NO. IF56F DATE: ho ACCOUNT NO AMOUNT $�� (7C Or 20.C6Am l CASHIER OUTH s RO�RY FESTIVAL September 14, 2010 Hector Mirabile, City Manager City of South Miami Dear Mr. Mirabile: With this letter, I am delivering to the City a package containing the special event application and related documents for the South Miami Rotary Art Festival, February 26 and February 27, 2011. This will be the festival's 27th year. Included are checks in the amount of $60.00 to cover the application for our show, $600 for the required deposit, and $300 to cover the installation and removal of our street banner. Also attached is a copy of City Resolution No.85 -06 -12226 adopted June 6, 2006. The Resolution details the rights and obligations of both the City and Rotary in connection with the Festival. Profits from this event go particularly to full college scholarships for local students and to international and community Rotary projects. We are aware that the City is in the process of developing the next budget, and we hope that the City not only will again provide a credit against the cost of City services, but also will consider increasing the amount to above $2,500, $6,000 having been granted in previous years.. Should you have questions, please contact me, dianamark @juno.com or 305 - 235 -1192. Attached is a list of items to help familiarize you with our show. I realize you are just settling in to your new position, but I would be happy to meet with you if you think that would be helpful. very truly yours, Diana Phillips Festival Committee Chair South Miami Rotary Art Festival Rotary Foundation of South Miami SOUTH MIAMI ROTARY ART FESTIVAL — February 26 & 27, 2011 $2,500 to help promote the City of South Miami as the City of Pleasant Living, family friendly, with Florida's famous February weather and a vibrant night life: It's a bargain! EXPOSURE! 32,000 visitors to the event over two days estimated 350 artists, vendors, volunteers, and their friends participate from all over Florida and across the country advance publicity throughout Miami -Dade (print and broadcast media) 35 colorful pole banners on major roads in the county, including beyond City limits 27t' successful year TANGIBLE BENEFITS! Patrons and vendors enjoy our restaurants, play here, and shop local merchants both during the event and as repeat customers afterward. We offer a unique free venue for local nonprofits who provide interactive and educational experiences in our Children's Alley. No other show gives this kind of community support. Profits go to the Rotary Foundation of South Miami and its projects, especially full college scholarships for local school children We would be unable to continue our level of publicity without sponsorship funding. While the show would go on, we could not then count on as many patrons and participants to benefit South Miami SUMN ARY OF EVENT This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty -one (21) days prior to the effective date of the event with all required documents. ORION .may � F vr> .ma✓ * s© ^,�, ' :�._ k *0111111 .. �,.2Fl+luac" TYPE OF EVENT: F--] Filming [--]Charity 0 Festivals ❑ Celebration D Promotion Other:�tyT�Z NAME OF EVENT: LOCATION OF EVENT: �rJs�s�1JR f-4,TaGCA USj Ak\� (� �a fo &N6 rJ 3Q ci 93 SM T4 �lhr r girl (Please note: write completri mailing address, as well as name of any buildings and/or parks if applicable) 'r-11 Is this an annual event? ❑ No 1� Yes if yes, this is the 01 annual event, previous date, �! 1I `Z. 1-1)otd EVENT DATES) A e;(4}h Z6 * -2 7 , "Lr1t 1 EVENT DAY(S): - IcbLt,t 6f . Silt i�ea ACTUAL EVENT HOURS: UNTIL: a.m. (Please note: event may not begin earlier then 8 a.m. or and later then f f p.m. in residential areas, or midnight in commercial areas) ASSEMBLY DATE(S): _- » TU DOWN TIMES: a�r 1p.m. 16 O /p.m. ANTICIPATED ATTENDANCE: bpc TOTAL EVENT DURATION: hrs mins f ►n�dllwici. �i'1�L1.5 (/�� Title: hata z - �. �»,� Title: EST�V IL l�dlnMxx Cell hone: S - Cel Phone: 3 ) 2\3 S J 1 1 Email: Email: Ctc�rxa._M�X F{�klr -Ca{v� tj mry s E { .. a y-' `'�C,�. 3j ,r, a^' 1d'i ' 1R^K8y'��1- IMA �'3�<.r"� +'. IN in�Er GSY,�r l `� ba.r;Lro%s 1 COv te)uSiC tz�CC. ZYC �c.�bS t%1S I b4. C.b i_�C- Wa'tg L-- "Xv C(-'-tcr l C r51 L� an�J�f663 erlb TLkSSS ��L %l�ohi� $x+1-,,0. CrXrL.r�fte�a (47maru.r__fK<: tCCr`s 1 -16 The applicant for the Special Event Permit must be the authorized representative of the organization/business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organizationibusiness. lax w a+ �' }3 •nyf� }+r e w d w tr .nUS `�` N =001 NAME OF ORGANIZATION: K,rp'pfd—jl{ ADDRESS OF ORGANIZATION: f PC Sao -, �niArn C �- t <ew� %�1�ut1� Jmca�s totiGi Sw '1 'wt OFFICE TELEPHONE: M ,aye �(np� .+x C/ sa��'yro: t F*f e�o+�e,. *(wn a:: `f, n'CA /�,�J* a+�. •is - "+f,�`,.'d'n -az4 WG:.y&. =brva EF1' e43iVVI/'/ 1.. i.+ 11/ Ya :4[G4.YK`.h.S2ke`.A4"iAt*N� -2n hr��.y+hF��`j.��R���6 CI�P�Yt- PRESIDENT: Zr-C t® ' y SECRETARY--, I-,�g„) f, OA-t ADDRESS: �,, rb Av E 0^ 1 lr% . , C� z :�, C � by f nra l ' 7=1 3 3 i Sb PRES. PHONE: 7 C0> � �' 1(35�i EMAIL' Ab1 e i'1 i—t-S--l.,(c L i1\Fli 12 S€G- PHONE: SOS— X35 -1 \q�X - EMAIL: �tC�1�cAS�accrK2 corn If the organization is a tenant and /or renter of the event location, please have the property owner complete the following: �JaT pa'Q�L.w151.� Applicant/organization owns the event location E] I give permission for the Applicant/Organization to use my property. Comments: Property Owner's Name: �a c &P, s -oru. "� n Phone: Property Owner's Address: Property Owner's Signature: Notary Signature: 2 -16 Date: E%47 1 1 TIO AGREEMENT THIS AGREEMENT ( "Agreement") is entered into by and between ( "Applicant "), and the City of South Miami ( "City ") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) taL�l }` yt yypr t R11 iRT S01*,y at .JJq,�. r- :_ (location) on (date(s)) (o �(� 1 -&J I ( "Special Event "); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, TTIEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami - Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty-eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(ies) on the date set forth below. 6v\14), Z PRINT NAME APPLICANT Ibo? ECG APPLICANT'S TITLE 1 DATE 2is•'' ��. = MY coMMISSION 8 DD 891862 EXPIRES:October 2, 2073 %' %7�yf 8ontled thru Netary Pu6NOUMemr6en ho�£ Ibo? ECG APPLICANT'S TITLE 1 DATE seven ax t. mt 1 ,. CITY OF SOUTH MIAMI PLANNING &ZONING DEPARTMENT 6130 Sunset Drive, South Miami, FI 33143 (305) 663 -6326 Fax (305) 668 -7356 nu.nmenca mn Hanging Banner Over Public Street \\.l 9 9 Request Form for Special Event =oo, Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10-07 -1911; LDC Section 20- 4,3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building in front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75"' Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specked by the approved permit. Name of Non-for- Profit Organization Organization Address Phone No. Authorized Re- presentative Name �) +arJ.P }l MVPs S`�� i'd.. Rep. Tit1eVC�'*'cSV tZ'tS�,i4�YYZ Event Name: Event Date: :L o6 Ao, 21 it Event Type., Approximate Installation Date Requested: _ thtu L271 cst ) Banner Location Requested: 5800 Sunset Drive ❑ 5880 Sunset Drive Briefly describbe event for which you wish to display a banner in South Miami: r,l 4 a. 57 C;-, fz PLANNING & ZONING OFFICE USE ONLY: • Illustration of banner showing height, width of the banner, and lettering • Copy of liability and/or property damage insurance required • Application fee $300 (per application) City Commission Approval Resolution No. Comment: 14 -16 SUBBM.ITTED Comm. Date: RECD BY: INITIAL f'auntllug Jjnnm� WILLIAMSON h Mimi I�®} Art vest1VA �'""tl Saturday, February 24 8c Sunday, February 25 9 a.m.--6 p.m. Sautk Mtamt CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT 3 -n aen�cm� or ` 4795 SW 75" Avenue, Miami, FI 33155 (305) 663 -6350 Fax (305) 668 -7208 ..`" Special Event Pole Banner Application This application must be fully Completed and submitted With REQUIRED attachments such as: copy of a public liability insurance policy and copy of the design With the banner dimensions listed. The $100 per 10 poles fee also include the installation and removal of banners. B siness/Organization Name Business/Organization Address Phone Number Event Name: Event Location: Approximate Installation Date: Banner Size /Dimension: Fax Number Authorized city E -Mail Name SCX5 -„Z 3 S', t k4D Event Type: SY thru �, '1'"t 1.10 Total Duration: Pole Banner Description: Sunset Drive 62 Ave to Red Rd 5Y­ North and South 10 Number of • Applicant understands that the Banners) Installation Period is an estimate, Installation and removal dates are based on workload. • Applicant agrees to pickup banners) within seven (7) days after the event. The city may discard the banners) after the specified period. > Applicant understands the installation location(s) are approximate location(s). The installation location(s) is /are based on site availability and dearee of difficulty. The City is not responsible for the condition of the banners) during this period. "The applicant agrees to hold the City of South Miami, free and harmless from all liability that may be adjusted against it and to reimburse the City for all expenses of litigation in connection with the defense of claims as such liability and claims may arise because of negligence in the performance a operation, sen�ice, or act for which the pe it was issued." �A.krSy 9t �fyi�\A IFS �j �t S�x'� \u� PRINT NAME APPLICANT SIGNATURE - - -- DATE FOR OFFICE USE ONLY: Resolution NO. 0 APPROVED AS PRESENTED F-1 DENIED r_1 APPROVED WITH CONDITION Permit Installation Date: Comment: Removal Date: PUBLIC WORKS SIGNATURE 15 -16 DATE Work Order NO. ha. C ACORD. CERTIFICATE OF LIABILITY INSURANCE m/9Ht0°'nw" M LOCR.TIDN COMPANm�T1r.JT CRICAGO 525 W. GO uawoc� IL 6 661 600 CHICAGO n.6066[ (312)669 -6900 O YACEZ71FIC TE IS NO R1G[iC5 UPON THE OF FINFORMATTION HOLDER. THIS CERTIFICATE DOES NOT AMEND, OM940 OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. additional insured: City of South Miami, Ft, Rotary Foundation of � ror a A,zHOnmxn�nroTHEL�r,eNrFMV r000soswuL South Miami; Rotary Club of South Miami, FL: South Miami Rotary 04SURERS AFFORDING COVERAGE NAIC # All Aclift US ROtary tanbs &Dist6ets WSURaRA. ACE Ameaican Insunium Compgry 22667 MIX RiskMsmg==t Dgwtnent MS1X *RM ACE & Usaeeme Co 20699 ls6o Sherman Ave. HV=ston. n. 60 201 -3 69 8 Itri ¢ R76IIRHR o- . INStAHez E: SI#NLEANICOEOFa1SgUdLFn[I�/IOT W11[IREAGMIMCI�'I�ITI COVERAGES �RI;{rATNEORPImn[G6t AlIDTfSe6nH'iGTE11[/.DEn. @IBWIWG THE POUCIES OF INSURANCE L1S1ED BELOW NAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED. NOTN4HHSTAN5ING ANY REQUIREMENT, TERM OR CONDITION OF ANYOONTRAGr OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BYTHE POLICIES DESCRIBED HEREIN IS SUBJECTTO ALLTHETERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE UNITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS M iTPE OF PtSURA POLICY Mllnn3t DA YMMMUIrvE PM E70O1471nX UN= GNEAAI.RU,naRY FuiHOCLtIRRBHCE s 00 000 A Ln,HeRCHaL.cFl>EnaLLU�oltm PNaG23867355 7 /1RAt0 7/E20I1 �g`16m1Or„omna,m S 500,000 CtANS Ma ® T-31bw1aded H� EXP (ft . HaVSOn) _ PERSUWLsADVR RY s 2,000.000 ig— liAnity OBRHtAt.AGGRSMG $ 10,000,000 G84L AGGRE:MTE LRHr APPUFS Pat PRODUCTS- COMWOPAGG $ 4,0D0,W0 X mw = A nuromoaeEUnannY AAUTO M' PNgG23661355 71IM10 7/12011 cova*mSw Uurr RE �a'R' °) f 1'000'000 BomytmKy (PStPecsm) f RR%d.XXX ALLOWNELIAVWS &YHEDUUR) AUTOS R HRH)AUTOG X NoN Ow�AVI»a DMexa)RY f X)OOOOO( (Pere $ X)CX XXX GAR/Q:E LV1BN.fi'Y AUIOONLY -PAA Wrr $ X]XR)= ANYA= NOTAPPLICASLB onl Taw EaAGC f XX)OD= AUIDONM AGG f iOCXXXXC B pN: ®sJlwnRS.l.n LinnaLnr R Occm 1-1 t]An9i 11ADE M00539092 7 mu) 7112011 Each OCga8iFxlc9= f sx o0D AGGREGATE S ) 00(1 $ XXXR'�7C uN�.LA DMUCT1n1E ® (ERN 5 R QD(XXX $ )OCU(xIX RETIRE" f woRla3RS cospaSa ANO NOT APPLICABLE El- MCFIACCmaiT $ XXXX)OLY Ef1MAY8L4'DA69Lt1Y Alff PR0MaE0RPARTNBT0W1MnNE FL DIPF.ASE _EAEMPIA $ xXXXpJC{ OFl9CEti"1B1BHi EXCUAED �c�- caALPRDVLS�hmeN ELDLSPA.se- roHxxWerr s RXXRXXX vnrex OESCIOPTgM OF OPERATI[ttL41 LQCATiOR3l VH6CI.E3 / PXG.n9011a ADDtL BY @IDOR.4B�!(1 SPEY�AL PROVISION+ The Certificate Holder is included as Additional Insured where required by written contract or permit subject to the terms and conditions of the General Liability policy, but only to the extent bodily injury or property damage is caused in whole or in part by the acts or omissions of the insured. ACORD 25 {2UD7lOBl bAG-aLrPRD cORPORA -noN i988 sewutn ANr oPTHEASavEDEeaRmm PoLROES aECaNCa�.m nanRE TEHE ocPBtnT WN OATETln31G-0F,THEISSUNr. nlfllsiSt Vln1 BIOEgVORro Nan. 30 HAYS NWlTH'EtH additional insured: City of South Miami, Ft, Rotary Foundation of � ror a A,zHOnmxn�nroTHEL�r,eNrFMV r000soswuL South Miami; Rotary Club of South Miami, FL: South Miami Rotary WOWMoarxA. ORUnes„YOFAm.ImmuroNnsEa+WU, ,rreaGerrsM Art Festival 226-2272011 AnvFa. AVR1jMWy IT /AT1E' . i T ACORD 25 {2UD7lOBl bAG-aLrPRD cORPORA -noN i988 -oI F", sough Minmf {. 4 CITY OF SOUTH MIAMI POLICE DEPARTMENT 6130 Sunset Drive, South Miami, F133143 (305) 663 -6301 ,,,, a,,,c, c,c Extra -Duty Police Officers 1 Application A police officer for employment that is indigenous to their law enforcement authority commonly referred to as "Extra -Duty" employment. The following policies and procedures must conform in order to schedule a police officer for employment on a temporary or infrequent basis: ➢ The South Miami Police Department shall be the final authority in determining the minimum number of officers required to police a particular event If more than three officers are hired, a supervisor must also be hired. The City Manager Office and South Miami Police Department will determine the supervisor to officer ratio for larger events. ➢ The Applicant will be required to compensate the assigned officer for a minimum of three (3) hours even if the event is of a shorter duration. Currently the rate for Extra-Duty Police Officer is $40 per hour & $50 per hour for Supervising Officer, plus a $3.DD charge for radio usage for each officer. ➢ The Applicant must compensate the officers) for their services at least one (1) day prior to the start of the scheduled event that the officers) will be assigned to. No monetary payment will be accepted. No payment by exchange of goods or services is acceptable. ➢ If, during a scheduled event, the Applicant determines that he /she needs to extend the time an officer(s) works at the assignment, the Applicant shall compensate officer(s) for a full hour worked if the Officer(s) works for more than 20 minutes and/or less 59 minutes beyond the regularly scheduled time of the event ➢ Applicant must notify of a cancellation request of an Off -Duty Police Officer forty -eight (48) hours prior to the scheduled date of service. Failure to do so will require the Applicant to compensate the assigned officer for a minimum of three (3) hours. Busine s /Organization Name Applicant Name C�ta r iner)t(� ha .cah �3J�3 11uJtS41 >, S ll,`}U'N 4� '�b'1 ) �) \ State Zip Code Business /Organization Addresses City P d )Gl'L4 r-,ck it F (ter d, Coy,, Phone Number Fax Number E -Mail EVENT INFORMATION On -Site Contact Person Sg or>1 bha pmn> K'c9p, Aar TcgnVr, Name of Event ®S_zS3 -635 Cellular Number 5vuti �-�a l J� Event Location SrK�tr 1= 6srtV�L_ Type of Event ' R, 4oa Anticipated Attendance t 5; zfiV w �`�- F t� �.,=G�� I ackno I e and accept financial ponsibilitles to pay all costs and fees associated with thhi'ss �requeas�tt forniiWaLWItitItmice date(s): R &M v A nnli ... Vo .Qinnat A Date FOR OFFICE USES ONLY: NO. Office: COMMENT: POLICE DEPARTMENT SIGNATURE APPROVED AS PRESENTED [—]DENIED 11 -16 DATE APPROVED WITH CONDITION NO. Hours Estimated Total Cost Sou oh M9..1 4w F I r 1 A n CITY OF SOUTH MIAMI PUBLIC WORKS DEPARTMENT ;f 4795 SW 75' Avenue, Miami, A 33155 (305) 668 -7205 Fax (305) 668 -7208 nb'arrleaem .. ,..,M..,, Application to Conduct A Special Event Function on r Public Right -of -Way NOTE: ALL FIELDS SHALL BE FILLED. No action can be taken on this application until all questions have been answered. As set forth in Ordinance No. 21 -09 -2013; temporary full roadway and sidewalk closure (NO SINGLE LANE ROADWAY CLOSURE PERMITTED) for special events, eight (8) hours max. Including time for setup (EXCLUDES CITY EVENTS AND EVENTS FUNDED BY THE CITY) fees are: OLF (Linear Foot) to 5OLF $1,500, >50LF to 30OLF $2,500 and every additional 5OLF or fraction $1,000. Please be advised that a representative from the Public Works Department will have to be present for any /and all event(s) at a rate of $40 per hour, if a supervisor is required, a rate of $45 per hour. Use blank paper if you need additional writing space. PLEASE PRINT clearly, except for signature. JtFI hx )�1 iA4) 1LC Ids Business /Organization Name Authorized Representative Name P—U 016�c 1_%0910 `�trl -fir— _�L S�,--) q �_ Business /Organization Address City Phone Fax Number Event Name -J t -V1-1A MIAMI Kbl-A, Project Location 6S _ TD j2C q c Event Date(s) & ) 2 lYrl 1.ytb\ Event Day(s) if I Event Start Time (am r pm) Event End Time State Zip Code C 1C.hc�.dn 4�� (> Oyli. I" __.. E -Ma Ti Vr L rce C Type of Event WC 0 T_C.S t t\%t'1 Lam_. (am/pm) Anticipated Attendance 3 ob v Event Setup Time _ (am / pm) Breakdown Time (am / pm) Total Duration (include setup) I HEREBY REQUEST A PERMIT FOR THE FOLLOWING: Anticipated effects on vehicular and pedestrian traffic during Project Maintenance of traffic provisions are specific (include sketch if necessary): Will you be requiring the use of City Barricades? YES 0 NO If No, what form of safety barrier and /or fencing company will you be using to obstruct traffic? If Yes, how many: "in signing this application, I understand that separate City and /or County permits may be required for this project. Furthermore, I am aware that / am responsible for ensuring that the project is completed in accordance wkh the plans and specifications as stipulated in the permit approval conditions. As well as acknowledge th %any right -of- -way closures wilt require at least one off-d officer, public works employee and barricades." tt_vi� T NAME APPLICANT SIGN T /U /R-7 DATE TARV SIr:NATI F ? 'A, w:f_ MARIAL AARroe 9` "( tl6i- M ONLY: APPROVED AS PRESENTED NO. Employee: Z NO. Hours: S Comment: PUBLIC WORKS SIGNATURE ;0 /.6 Permit No: =APPROVED WITH CONDITION NO. Barricades: W: DATE