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RESOLUTION NO.
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, relating to appropriations for the November 2, 2010 Special Election for
the City of South Miami; approving the expenditure of $5,061.32 for election costs;
charging account no. 001 - 1200 -512 -4920; and providing an effective date.
WHEREAS, the City budgeted $8,000 to cover the cost of the special election conducted
on November 2, 2010 in conjunction with the Miami -Dade County General Elections; and,
WHEREAS, the City received an invoice from the Miami -Dade County Elections
Department totaling $5,061.32 for the election costs; and,
WHEREAS, the City Manager recommends payment of the attached invoice no. SM-
110210 dated December 2, 2010.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the invoice for election costs received from Miami -Dade County
Elections Department, in the total amount of $5,061.32 is approved for payment; charging
account no. 001 - 1200 -512 -4920 with a current balance of $2,938.68.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 4th day of January 2011.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
AND SUFFICIENCY:
LAURENCE FEINGOLD
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
Additions shown by underlining and deletions shown by ^•✓ €in .
oh' I C y41.
t
December 2, 2010
Maria M. Menendez, CIVIC
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
RE: invoice No. SM110210
Dear Ms. Menendez:
fag
bw
CITY CLERK'S OrFICE
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T 305- 499 -VOTE F 305- 499 -8547
TTY: 305-499-8480
miamidade.gov
Enclosed please find the invoice detailing the election costs associated with the
November 2, 2010 South Miami Special Election.
Should you have any questions regarding the invoice or require additional information,
please do not hesitate to contact me or Patricia Prochnicki, Elections Budget and
Finance Chief at 305 - 499 -8568.
Sincerely,
Tara C. Smith
Chief Deputy Supervisor of Elections
Miami -Dade Elections Department
Enclosure
c: Patricia Prochnicki, Elections Budget and Finance Chief
7 r �?^
referee,
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T 305- 499 -VOTE F 305- 499 -8547
TTY: 305 -499 -8480
miamidade.gov
INVOICE
South Miami Special Election 11/02!10
Maria M. Menendez, CMC Invoice N°:
City of South Miami Invoice Date:
6130 Sunset Drive
South Miami, FL 33143
SMII0210
December 2, 2010
Registered Voters: 6,660
Early Voting Days:
14
20
Precincts: 8
Early Voting Sites:
Polling Places: 6
Personnel
$
Salaries & Fringe Benefits, overtime, Poll Workers
Polling Places
Security, Polling Place Rentals
Supplies and Services
Election Supplies, Communication Charges
Trucks and Vehicles
Truck Rentals, GSA Vehicles
Printing and Advertising
2,081.20
Absentee & Precinct Bal lots, Temporary Polling Place Change Notices, Newspaper Ads
Postage
Absentee Ballots, Temporary Polling Place Change Notices, Letters
2,520.00
Ballot Creation
In -House & Outside Contractual Semites, Translations - Based on one question
Administrative Overhead
460.12
Indirect Costs, Logic & Accuracy, Post - Election Audits
Early Voting
Based on nvinber of sites and days
TOTAL
5 061.32
For more information, you may contact:
Patricia Prochnicki
Elections Budget and Finance Chief
Miami -Dade Elections Department
2700 NIN 87 Avenue
Miami, Florida 33172
Office: 305.499 -8568 E -mail: bproch @miamidade.gov