10South Miami
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Co mission
From: Hector Mirabile, Ph.D., City Manager
Date: January 4, 2011 Agenda Item No.:
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida, authorizing the City Manager to amend the agreement with Miami -Dade
Subject: County's Department of Housing and Community Development (DHCD) to
extend the expiration date from December 31, 2010 to December 31, 2011 of the
fiscal year 2009 grant agreement amendment for the SW 661h Street Improvements
—Phase II Project; and providing an effective date.
The City of South Miami was awarded a grant for SW 66h Street Improvements —
Phase II from Miami -Dade County's Department of Housing and Community
Development with a contract expiration date of December 31, 2010. It is necessary
to extend the grant agreement in an effort to resolve right of way and property
right issues that emerged following the completion of the construction design
Background: drawings for the project. The City of South Miami has been approved for a I -year
contract extension from December 31, 2010 to December 31, 2011 in the form of a
grant agreement amendment by Miami -Dade County's Department of Housing and
Community Development for Phase II of the SW 661h Street Improvements
Project.
Expense: $0
Account: 106- 3303 - 331 -1000
Attachments: Amendment One to the FY 2009 CDBG Contract between Miami -Dade County
and City of South Miami SW 66 Street Improvements — Phase II
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RESOLUTION NO.:
A Resolution of the Mayor and City Commission of the City of South
Miami, Florida, authorizing the City Manager to amend the
agreement with Miami -Dade County's Department of Housing and
Community Development (DHCD) to extend the expiration date from
December 31, 2010 to December 31, 2011 of the fiscal year 2009
grant agreement amendment for the SW 66th Street Improvements
Project – Phase II and providing an effective date.
WHEREAS, the City of South Miami was awarded a grant for SW 66th Street
Improvements Project – Phase II from Miami -Dade County's Department of Housing and
Community Development with a contract expiration date of December 31, 2010; and
WHEREAS, it is necessary to extend the grant agreement in an effort to resolve
right of way and property right issues that emerged following the completion of the
construction design drawings for the project; and
WHEREAS, the City of South Miami has been approved for a 1 -year contract
extension in the form of a grant agreement amendment with Miami -Dade County's
Department of Housing and Community Development for the SW 66th Street
Improvements Project – Phase II; and
WHEREAS, the Mayor and City Commission wish to accept the grant agreement
amendment with Miami -Dade County's Department of Housing and Community
Development; and
WHEREAS, the Mayor and City Commission authorize the City Manager to
amend the agreement with Miami -Dade County's Department of Housing and
Community Development to extend the expiration date from December 31, 2010 to
December 31, 2011 of the grant agreement amendment for the SW 66th Street
Improvements Project – Phase II.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission of the City of South Miami shall give
authorization to the City Manager to amend the grant agreement amendment with
Miami -Dade County's Department of Housing and Community Development to extend
the expiration date from December 31, 2010 to December 31, 2011 for the SW 66th
Street Improvements Project – Phase II.
Section 2: This resolution shall be effective immediately upon being approved.
PASSED AND ADOPTED this—, day of , 201_,
ATTEST: APPROVED:
CITY CLERK
MAYOR
10
11
12
READ AND APPROVED AS TO FORM
AND SUFFICIENCY:
CITY ATTORNEY
WAMy DocumentsVesolutions\Resolution DHCD grant SW 66th Street.doc
Commission Vote:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
AMENDMENT ONE TO THE FY 2009 COMMUNITY
DEVELOPMENT BLOCK GRANT CONTRACT
BETWEEN
MIAMI -DADE COUNTY
AND
CITY OF SOUTH MIAMI
SW 66th Street Improvements — Phase II
January 1, 2009 — December 31, 2011
This contract entered into between Miami -Dade County, hereinafter referred to as the
"County" and City of South Miami, hereinafter referred to as the "Awardee" executed on
March 24th, 2009, is amended as follows:
Paragraph IV.
The Awardee and DHCD Agree:
A. Effective Date
1. This contract began on January 1, 2009. Any costs incurred by
the Awardee prior to this date will not be reimbursed by the
County.
2. This contract shall now expire on December 31 2011. Any
costs incurred by the Awardee beyond this date will not be
reimbursed by the County. The term of this agreement and the
provisions herein may be extended by the County to cover any
additional time period during which the Awardee remains in
control of the CDBG funds or other assets, including Program
Income to support CDBG eligible activities. Any extension made
pursuant to this paragraph shall be accomplished by writing by
the County to the Awardee. Such notice shall automatically
become a part of this contract.
3. This contract may, at the sole and absolute discretion of the
County and DHCD, remain in effect during any period that the
Awardee has control over contract funds, including Program
Income. However, the County shall have no obligation or
responsibility to make any payment, except those described within
Section II, Paragraph Y, or provide any type of assistance or
support to the Awardee if this contract has expired or been
terminated.
B. Attachment A is amended as indicated in Attachment A.
C. Attachment Al is amended as indicated in Attachment Al.
D. Attachment B is amended as indicated in Attachment B.
The effective date for this amendment is December 31, 2010.
Except for any changes enumerated above, all provisions of the contract shall remain in
full force and effect.
This Amendment and all its attachments are hereby made a part of the Agreement.
AWARDEE: MIAMI -DADE COUNTY
City of South Miami
BY: BY:
NAME: NAME: Rowena Crawford
TITLE: City Manager TITLE: Assistant Director
DATE: DATE:
Witness:
BY:
(Signature)
Type or Print Name
Federal ID
Number: 59- 6000431
Index Code: CD535C09CI
Contractor's Fiscal Year Ending Date: September 3&
CORPORATE SEAL:
AMENDMENT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES
2
City of South Miami
FY 2009
Scope of Services
January 1, 2009 — December 31, 2011
1. ACTIVITY TITLE:
IDIS #:
INDEX CODE:
RESOLUTION #:
DUNS #:
ACTIVITY #
2. - ACTIVITY DESCRIPTION:
2a — Activity Category:
2b. — Objective:
2c. — Outcome:
3. - APPROVED BY BCC:
Other Funding Source and Amount:
4. - TOTAL PROJECT COST:
5. - HUD INFORMATION:
5a. — HUD matrix code:
5b. — HUD Activity Type:
5c. —Eligibility
6. - ACCOMPLISHMENTS:
6a. — Number of Units:
6b. — Type:
7. - NATIONAL OBJECTIVE:
Total # of Low/Mod in Service Area:
Census Tract:
Block Group:
8. - ACTIVITYADDRESS:
9. - LOCATION:
NRSA:
District:
10. -LABOR STANDARD applicable
Type of Work:
❑ Building ❑ Residential
S.W. 66'h Street Improvements — Phase II
4800
CD535C09CI
Street Improvement on SW 66th St from SW 59 PI to SW 61 Ct. Project
consists of reconstruction & upgrading of sidewalk (widening), roadway
resurfacing, enhanced street lighting, brick paved intersections &
landscaping associated with irrigation system.
Amount: $395,000 Source: CDBG FY: 2009
South Miami CRA - $95,000
952
People
South Miami
07
11. Set aside units different from total units
COMMENTS:
❑ highway
➢ PROJECT MANAGER: Letitia S. Goodson PLANNER:
❑ Heavy
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CITY OF SOUTH MIAMI
SW 66th Street Phase 11 Improvements
CDBG
FY2009
SUMMARY BUDGET
JANUARY 1, 2009 — DECEMBER 31, 2011
SOURCES OF OTHER
FUNDING TOTAL AMOUNT
CRA $95,000
PRIOR YEAR
FY 2009
NON -DHCD
CATEGORIES
FUNDING
FUNDING
FUNDING
TOTAL
I. Personnel
$12,500
$12,500
$0
$25,000
II.Contractual Services
$47,500
$50,000
$0
$97,500
III.Operating Services
$0
$0
$0
$0
IV. Capital Outlay
$240,000
$332,500
$95,000
$667,500
TOTAL BUDGET
$300,000
$395,000
$95,000
$790,000
SOURCES OF OTHER
FUNDING TOTAL AMOUNT
CRA $95,000
CITY OF SOUTH MIAMI, INC
CDBG FY 2009
SW 66th Street Phase II IMPROVEMENTS
DETAIL BUDGET
January 1, 2009 thru December 31, 2011
4010 Fringe Benefits
FICA (salaryX7.65 %)
$
$ 11000.00
$ 1,000.00
$ 1,000.00
DHCD
$ -
PP
Non -DHCD
FY 2009
Total DHCD
Total All Sources
$
$ 1,000.00
CD535C09C1
1 $ 11000.00
21030 Other Professional Svc
4010 PERSONNEL- Employee
$ -
$ -
$ -
$ -
Total Personnel
Regular- Salaries
$
$ 12,500.00
$ 12,500.00
1 $ 12,500.00
25330 Rent Copier
Engineer
$ -
$ -
$ 5,000.00
$ 5,000.00
$ 5,000.00
Accounting Supervisor
$ -
$ -
$ 500.00
$ 500.00
$ 500.00
Grants Administrator
$ -
$ -
$ 6,000.00
$ 6,000.00
$ 6,000.00
Sub -Total Salaries
$ -
I $ 11,500.00
1 $ 11,500.00
1 $ 11,500.00
4010 Fringe Benefits
FICA (salaryX7.65 %)
$
$ 11000.00
$ 1,000.00
$ 1,000.00
21012 Environmental Audit
$ -
$ -
$ -
$ -
Sub -Total Fringe
$
$ 1,000.00
$ 100.00
1 $ 11000.00
21030 Other Professional Svc
31420 Advertising
$ -
$ -
$ -
$ -
Total Personnel
$
$
$ 12,500.00
$ 12,500.00
1 $ 12,500.00
Contractual Services
21011 External Audit
$ -
$ -
$ -
$
21012 Environmental Audit
$ -
$ -
$ -
$ -
21030 Other Professional- Svc Const Mgmt
$
$ 50,000.00
$ 50,000.00
$ 50,000.00
21030 Other Professional Svc
31420 Advertising
$ -
$ -
$ -
$ -
22350 Bottled Water
$
$ -
$ -
$ -
$
25330 Rent Copier
$ -
$ -
$ -
$ -
$
25511 Building Rental
$ -
$ -
$ -
$
Total Contractual
$ -
$ 50,000.00
$ 50,000.00
$ 50,000.00
Operating Expenses
31011 Telephone Regular
$
$
$
$
31011 Telephone Long Distance
$
$
$
$
31610 Postage
$
$
$
$
$
31420 Advertising
Radio
I $
$
$
$
$
Total Operating Expenses
$ -
$
$
$ -
Commodities
31510 Outside Printing
$
$
$
$
95020 Computer Purchase
$
$
$
$
47010 Office Supplies/ Outside Vendors
$
$
$
$
Total Commodities
I $
I $
Is
1 $
Capital Outlay
90 Construction
$ 95,000.00
$ 332,500.00
1 $ 332,500.00
1 $ 427,500.00
Infrastructure Improvements
1 $
$
is
$ -
Total Capital Outlay
1 $ 95,000.00
1 $ 332,500.00
1 $ 332,500.00
1 $ 427,500.00
TOTAL BUDGET $ 95,000.00 1 $ 395,000.00 1 $ 395,000.00 1 $ 490,000.00
SOURCES OF OTHER
FUNDING
TOTAL AMOUNT
CRA $95,000
17
RESOLUTION NO.: 50 -09 -12859
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE FISCAL YEAR 2009 GRANT
AGREEMENT WITH MIAMI -DADE COUNTY'S OFFICE OF COMMUNITY AND ECONOMIC
DEVELOPMENT (OCED) FOR S.W. 66TH STREET IMPROVEMENTS PHASE II IN THE AMOUNT OF
$395,000.00; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of South Miami has been awarded a grant for S.W. 66" Street
Improvements Phase ii in the amount of $395,000.00 from Miami -Dade County's Office of Community
and Economic Development; and
WHEREAS, the Mayor and City Commission wish to accept the grant agreement with Miami -
Dade County's Office of Community and Economic Development; and
WHEREAS, the Mayor and City Commission authorize the City Manager to execute the grant
agreement with Miami -Dade County Office of Community and Economic Development for S.W. 66th
Street Improvements Phase it in the amount of $395,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorize the City Manager to execute the grant
agreement with Miami -Dade County's Office of Community and Economic Development for S.W. 66th
Street Improvements Phase II in the amount of $395,000.00.
Section 2: The attached exhibit is incorporated by reference into this resolution.
PASSED AND ADOPTED this /.*/4 day of Del" 2009.
I
C •.
Include File Name and Path
APPROVED:
�-.n
MAYOR
COMMISSION VOTE:
4 -0
Mayor Feiiu:
Yea
Vice Mayor Beasley:
Yea .
Commissioner Newman:
Yea
Commissioner Palmer
absent
Commissioner Beckman:
Yea