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6South Miami a CITY OF SOUTH MIAMI l OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission Via: Hector Mirabile, PhD, City Manager From: Maria E. Stout -Tate, Director Parks & Recreation Department Date: December 14, 2010 Agenda Item No.: A resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to expend $22,000 to Ballpark Subject: Maintenance Inc. for application of pest control fertilization and herbicide for the athletic fields at South Miami Park, Murray Park and Palmer Park to be charged to Contractual Services account 001- 1750 -519 -3450; providing an effective date. Ballpark Maintenance Inc. has provided quality services and products which have sustained our needs to provide top notch playing fields for various sports throughout the year. The Parks Maintenance Division needs specific services for the maintenance and repair of the City of South Miami athletic fields. Ballpark Maintenance Inc. will provide topdressing application, aerification of turf grass, herbicides, cultivation, fertilization and application. Background: This company provides specific spray applications following federal and state regulations and DERM standards. And, is the only company which provides this type of services providing for a sole source. After extensive research, the only local vendor providing these particular services, and located within Miami Dade County is Ballpark Maintenance Inc. All other companies are located outside of the Dade County line. (See attachments). Expense: $22,000.00 Fund & Account: Account 001 - 1750 -519 -3450 (Contractual Services) with a current account balance of $35,745.00 • Proposed Resolution • Single source letter • Proposal Attachments: . Google information on subject matter • Business Card — UM Field Maintenance and Repair (Laserturf) • Bing information on subject matter • Yellow pages — Athletic Field Repair Page 1 of 1 Stout -Tate, Maria From: cineas, joanne Sent: Thursday, December 09, 2010 2:33 PM To: Stout -Tate, Maria Subject: FW: Ballpark Maintenance As requested. Joanne M. Cineas City of South -Miami Parks & Recreation Department From: AslanF @aol.com [AslanF @aol.com) Sent. Thursday, December 09, 2010 2:24 PM To: cineas, joanne Subject: Re: Ballpark Maintenance approved Larry Laurence Feingold P.A. City Attorney of South Miami. City Ball (305) 663 -6340 Beach Office: (305) 538 -1686 Cell: (305) 495 -7887 Fax: (305) 538 -7875 Web: laurencefeingold.com In a message dated 12/9/2010 1:33:36 P.M. Eastern Standard Time, jcineas @southmiamifl.gov writes: For your review as per Maria Stout -Tate. Joanne .714. Cineas City of South Miami Parks & Recreation Department 12/9/2010 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 RESOLUTION NO. A resolution of the Mayor and City Commission of the City of South Miami, Florida, authorizing the City Manager to expend $22,000 to Ballpark Maintenance Inc. for application of pest control fertilization and herbicide for the athletic fields at South Miami Park, Murray Park and Palmer Park to be charged to Contractual Services account 001 - 1750 -519 -3450; providing an effective date. WHEREAS, the Parks Maintenance Division requires specific needs for athletic field repairs; and, WHEREAS, Ballpark Maintenance Inc. is the sole company found to provide services such as topdressing application, aerification of turf grass, herbicides, cultivation, fertilization and application; and, and, WHEREAS, these capital improvements have already been budgeted for the year 2010 -2011; WHEREAS, this company's service will be utilized throughout the year. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to expend $22,000 to Ballpark Maintenance Inc. for athletic field repairs needed at South Miami Park, Murray Park and Palmer Park through Contractual Services account 001- 1750 -519 -3450, with a current balance of $35,745. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of 2010. ATTEST: APPROVED: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Newman: Commissioner Beasley: Commissioner Palmer Commissioner Harris: Dec 07 10 10:14a Ballpark Maintenance Inc. 305 - 278 -2067 p.2 Ballpark Maintenance, Inc. 8836 SW 131 Street Miami, FL 33176 Ph: 305 -259 -0222 Fax: 305- 278 -2067 e -mail: kh @baliparkmaintenanee.com To: Ms. Maria Stout -Tate From: Kevin Hardy Date: December 7, 2010 Re: Sole Source Letter Ballpark Maintenance, Inc. has been providing athletic field services to the local schools and municipalities over 30 years and as a corporation since 2005. The specialized athletic field services offered by our company are not provided by any other company in Miami Dade County. Our list of clients in Miami Dade County include many municipalities such as Miami Dade County Parks and Schools, the City of Doral, City of Hialeah Gardens, City of Miami, City of Miami Beach, the Village of Pinecrest, Village of Palmetto Bay, Village of Cutler Bay and numerous universities and private schools including the University of Miami, Florida International University, Barry University, Florida Memorial College, St. Thomas University, Palmer Trinity, Gulliver, hansom Everglades, Westminster Christian, Dade Christian and Miami Christian. Ballpark Maintenance, Inc. provides all the specialized maintenance services for athletic fields and facilities such as aerification, topdressing, fertilization, pest control, herbicide spraying, clay installation and laser grading as well as renovations of playing fields and new construction of athletic fields. Ballpark Maintenance, Inc. offers unmatched qualifications and expertise and is the sole source provider of these specialized athletic field maintenance services in Miami Dade County. Sincerely, Kevin Hardy Oct 19 10 11:04a Ballpark Maintenance Inc. Ballpark Maintenance, Inc. 8836 SW 131 street 305 - 278 -2067 p.2 Miami, FL 33176 Ph: 305- 259 -0222 Fax: 305 - 278 -2067 khQballparkmaintenance.com To: City of South Miami Parks Department Attn: Jorge Gonzales Date: October 19, 2010 Site: Palmer Park/South Miami Park Field Maintenance Cost Projection Schedule for 2010 -2011 Ballpark Maintenance, Inc. will perform the following field maintenance services. Palmer Park 5 acres, South Miami Park 7 Acres, Community Center 1 acre Topdressing: Application of topdressing sand or soil mix $ 200.00 per acre x 13 acre x 1 annually = $2,600.00 *Sand and soil material not included* Aerification: Aerification of turfgrass. $ 90.00 per acre x 13 acre x 3 annually = $ 3,510.00 Herbicides: * Goosegrass Crabgrass Control. Cost is dependent on specific chemical needed and used. These chemicals vary in cost which effects the application cost. Goosegrass Control $ 286.50 per acre x 13 acres x 6 applications Annually = $22,347.00 * Nutsedge Broadleaf control $ 227.75 per acre x 13 acres x 4 applications Annually = $11,843.00 Fertilization : Fertilizer and application $ 254.00 per acre x 13 acres x S annually = 526,416.00 Cultivation: Roto - tilling of infield clay - - -- S 300 per field x 5 fields x I annuaQy = $1,500.00 Laser Grading: - - - - -- $ 650.00 per baseball infield x 5 fields x 1 annually =$3,250.00 *Clay provided by City of South Miami ball park maintence companies, miami, florida - Google Search Web Images Videos Maps News Shopping Gm d more Go., le 8 ball park maintence companies, n Search) About 123,000 results (0.27 seconds) Advanced search Everything Images Videos More Brownsville, FL Change location All results Related searches More search tools Ballpark Jobs Ad Ads Page 1 of 2 Web History i Search settings I Sion in Search for Ballpark jobs - Find your new job today. 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