18South Miami
1NAIedca i
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Stoddat4d and Members of the City Commission
Via: Hector Mirabile, Ph. Drie
City Manager
FromMaria E. Stout -Tate, Director
Parks & Recreation Department
Date: December 7, 2010 ITEM NO.
Subiect
A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing
the City Manager to approve the purchase in the amount of $10,000 from Electrical Masters Inc. to
continue improvements for Palmer Park replacing the lighting system, drawn from account # 001-
1750 -519 -3450 (Contractual Services) ; providing an effective date.
Background
The first phase of this capital improvement was approved on August 3, 2010 "Resolution # 152 -10-
13186", in the amount of $8,500, to replace lighting fixtures at Palmer Park.
This resolution would provide the ability to fix /replace 46 more light fixtures at Palmer Park. There are
approximately 200 children/adults which use this park on a daily basis. The need to replace these light
fixtures does not only enhance the ball park, but provide safety through better visibility.
Along with the various sports which are housed at this park, baseball season is starting at the end of
December, having more participants using the facility in the evenings. With the replacements of the light
fixtures, it will improve the safety conditions for the children using this park.
Upgrading these fixtures will bring an antiquated lighting system up to standard, which is recommended
by the Florida League of Cities; which provide the City of South Miami Parks & Recreation Department
with periodic safety inspections.
Cost: $10,000
Funding Source: Account # 001 - 1750 -519 -3450 (Contractual Services)
Backup Documentation: Proposed Resolution
Balance in account: $30,845.00
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RESOLUTION NO.
A Resolution of the Mayor and City Commission of the City of South Miami, Florida
authorizing the City Manager to approve the purchase in the amount of $10,000 from
Electrical Masters Inc. to continue improvements for Palmer Park replacing the lighting
system, drawn from account # 001 - 1750 -519 -3450 (Contractual Services); providing an
effective date.
WHEREAS, the city of South Miami had started repairs on the lighting system located at
Palmer Park; and,
WHEREAS, continuation of this project provides the safety for participants at Palmer
Park; and
WHEREAS, Electric Masters is the lowest of the three bids; and,
WHEREAS, the purchase in the amount of $10,000 from Electrical Masters will improve
the safety of participants using Palmer Park.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The Mayor and City Commission authorize the City Manager to approve the
purchase in the amount of $ 10,000 to continue improvements at Palmer Park, through the vendor,
Electrical Masters Inc, drawn from account # 001 - 1750 -519 -3450 (Contractual Services), with an
account balance of $30,845.00.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this , day of , 2010.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Palmer
Commissioner Harris:
Page 1 of 1
Stout -Tate, Maria
From: cineas, joanne
Sent: Thursday, November 18, 2010 1:38 PM
To: Stout -Tate, Maria; Doug Baker
Subject: FW: (no subject)
FYI
Joanne.. Cineas
City of South ,�Viiami
Parks & Recreation Department
From: AslanF @aol.com [AslanF @aol.com]
Sent: Thursday, November 18, 2010 12:32 PM
To: cineas, joanne
Subject: Re: (no subject)
Approved
Larry
Laurence Feingold P.A.
City Attorney of South Miami.
City Hall (305) 663 -6340
Beach Office: (305) 538 -1686
Cell: (305) 495 -7887
Fax: (305) 538 -7875
Web: laurencefeingold.com
In a message dated 11/17/2010 5:01:05 P.M. Eastern Standard Time,
jcineas @cityofsouthmiami.net writes:
As per Maria Stout -Tate, please find attached the Resolutions.
Thanks,
Joanne -%I. Cineas
City of South .Warm
Parks & Recreation Department
11/22/2010
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12:23 3052255839 R9K INSURANCE #0700 P-001/001
... .. ....... ...... ................
....... . .. ...... .... -
. . ....... .... .. .......
ELECTRICAL MASTIERS, INC- TODAY'S DATE! JULY %.2010
102I I SW 1� STREET
MIAMI, FL 33174
Phone 786.232-7634 Fax 305-225-5639
ELMASTERSWLIVEXOM
FOR CITY OF SOUTH MIAMI
4795 SW 75"' AVE
MIAMI, FL 33155
JOB NAME a CITY OF SOUTH MIAMI
ADDRESS: 4795 SW 75' AVE
SOUTH MIAMI, Fl. 33155
Replace Bulb and Ballast 1000 Watt, Metal Halide
MATERIAL
Bulb Metal Halide
Pulse Star metal Halide Ballast
$7.00
Fuse
$132-50
Price for Hour
TOTALDUE
THANK YOU FOR YOUR BUSINESS!
LANGER
�
ELECTRIC Sj5RVACE COMPANY
SINCE 1939
Page 2
hrojCV Namc; Baseball Facility Palmer Park
f @choral Conditions:
1) Langer Electric Service Company shall not In hold liable for errors omissions in designs by others, nor inadequacios of materials and equipment
speciflcd ur supplied by others
Z) Equipment and material supplied by Langer Electric Service Company arc warranted up to one year from completion date or to the extent that
(:he same are warranted by Elie manufacturer. tamps are warranted 90 days,
3) Langer Electric Scrvicc Company shall not be liable for indirect loss or damage
4) Unless included in this proposal, all bonding and /or special insurance requirements are supplied at additional costs
5) If a formal contract is requirad, its conditions must not deviate from this proposal without the permission of l angcr Electric Service Company
(;) Anything (verbal or written) expressed or implied elsewhere, which is cohtrary to those condhfons, shall be null and void
7) Due to market conditions oil manorial or items set forth in this contract proposal are subject to price increase through time of contract and
subjcct to review every 90 (ninety) days, unless this proposal expressly sta.i:cs that pricing for any such products or items are ihn and fixed
'terms and Conditions:
After goods aro delivered and signed for, our responsibility oowcs. Title to ownership ofthis material romains with Ganger Electric Scrvicc
Company until bill is paid in full, Them will be additional charges for any returned chock,
In the event that Langer oonducts Voliolling, Langer Electric Service Company cannot' be hold responsible for any damage to underground
sysrcros (c. g, sprinklers, water pipes, phone, television or eleeuioal cables, ate.)
Any costs incurred as a result of nonpayment of invoice including court cost's and attornoy's fees, plus legal rate of interest charged from
date of billing, will bo sustained by tho customer.
The terms or this contract do not authorize overtime or change orders unrass approved and signed by the general contractor or ov err,
Langer Electric Service Company reserves the right to assess the cumulative impact of any changes to its work. Langer Electric Service Company
wilt not be responsible for job stoppage or disputes caused by other contractors.
The work described in this contract will be installed in a neat workmanlike manner in accordance with,city and county codes. Any work to
be parformod not hernia described inoiuding eorrootiom of code vioiations is not part of this proposal and shall be portbrmed on a time and material
basis unless otlierWise specie ed.
whenever applicable, this contract shall serve as a waiver of notice of intention to claim a lion under the Florida statutes.
Either this contract proposal or the AIA Document A401 -1997 is the only acceptable contract.
Ali payments shall be progrossive payments during the course of tiajob based en work completed tindtor time ticitets. Payments must be
nxadc upon completlon of flit job, This proposal shall be doerned accepted only if signed and rctumcd within five (5) days from the date of contract.
After the expiration nfsald five (5) days, the acceptance of Elie proposal shall be optional with Langer Electric Service Company.
We thank you for the opportunity to submit this quote, and hope we may have the privilogo of completing this work fir you, f f accepted,
please sign one copy of this proposal, noting the terms and conditions on.the back, and return it to our office. This proposal is based upon our
entering Into a contract with you in a form that is mutually satisfactory. Permit fees and saics tax, if applicablo, must be added to the above amount.
APPROVED AND ACCEPTED
Roger P., tango, President Owner or Agent for Owner
#EC0000099 Accepted _ day of
OFFICES IN DAC)E ^ BS &IARD * PALM BEACH
CORPORATE OFFICE: 6600 NW R1stAVCNUE, SUITE i FORT LAUDERDALE, FL 33309
,^,CM1w.M b NhMYfMHYJ WIMemAUwIM
PHONE: (964) 984 -8489 ° FAX: (954) 984.8668
Y ..
July 29, 2010
City of South Miami Public Works Department
4795 SW 75 Avenue
South Miami, FL 33143
Min; Doug Bolm'
Project Name: Sasoball Iracilit'y Palmer Park
Estimat:c No t 10 -4,015
Plans; N/A
LANGER
ELECTRIC SERVICE COMPANY
SINCE 1939
CONTRACT PROPOSA.I,
pate:
Architeef: N/A
We are ploased to submit a proposal to perform the oloctriwl work for the above roferenced project in the amount of sT /,M (T me and
Materials). This proposal is based "Per Performance of the worst as detailed in the Plans and specif cations listed above using the most practical and
economical practices of tha industry with the addition of tho terms and qualifications listed below.
The iailowint? worst is iaelvd�ed in this P001122all
I) Standard insurance cover ago
2) Breakdown of anitpricoaas per telephone donvursation
t
4) 1000 watts ballast t tmul t base, 558 42 each
taP: $122.55each ;
-» f1'P'rt 1, e; �VJ5e
5) Rol boom ) i0rental •daily(ry,fi1,04R.Cbperday , D:� J
4) 80' boom lift rontal; weakly Oq ;$2,239.00 per day
7) Delivery anti pickup: $420.00
s) I- lourly rate of one mein $65,00 per hour
9) Hourly rate of a two men crew; $120.00 per hour -
10) Can not prico tixanc roplacomant tvithoufknowing mounting system
11) Irpermit is required will be billod separately at cost of the P"mit plus 5250.00 for labor'
The fnilowinzMarlc is NOT included In In this aranosnl:
0
/ LID`, vj
1) Overtime (Standard worlcweok is Monday — Friday 7:60 ant to 3:30 Pm)
Z)' All concrete /asphalt cutting or Patching if needed shall bo by others
3) Any penettationsor scaling ofthe roof shall bebyOthers
4) Hoisting or scaffolding
S) Fireproof ng shall be by others
6) Duct detectors or wiring shall be by others
7) Thermostat and control dovices rumishedby Others
8) fainting and touch -up'
9) Surveying and engineeringccrtification
10) All utility and municipality fees, anyspocial permits and regular and overtima hours required to perform the above requircrncnts
1'1) Corrcotions of coda violations for Work not installed by this contractor
12) Repairs to oxistine wiring and /or eicotr•ical systetnsnot specifically included ciscwhore in this proposal
Pabiir
OFFICES iN DADE ^ QRGWARD ^PALM BEACH
". CORPORATE OFFICE_: 6500 NW 21st AVENUE, SUITE 1 % FORT LAUDERDALE, FL 33309
PHONE: (954) 984.8489 1 FAX: (954) 984.8668
Florida E
cting Service, Inc.
1445 SW 21" Avenue, Fort Lauderdale, FL 33312 Phone (954)' 587 -6760 Fax (954) 321 -0355
Doug Baker
City of South Miami
Parks, Recreation &
Maintenance Service
Re: Snort Lighting Repair Budget Estimate:
June 24, 2010
Email: dbakena citvofsoti hmiami.net
In order to establish a base to work from, I have listed our normal per hour pricing for the trucks
that would be needed for general repairs and the most expensive material components that may
or may not be used. Not included are wire nuts, wire, and fuse holders that may or may not be
Wed. It is near impossible to give aprice on repairing items that we have no idea what is wrong
until we research the problem. We have also included a per fixture material cost for the change
out to new Power Spoffixtures. Florida Electric Contracting Service, Inc. respectfully submits
the following prices to provide labor, materials, and equipment to repair the sport lights at The
City of South Miami parks:
1) 95' Bucket truck w /operator and electrician $174.90.per hr.
57' Bucket truck w /operator and electrician $129.80 per hr.
IOOOW MH ballast $134.04
IOOOW MH lamp $34:68
Fuses: $7.06
New GE Power Spot (integral ballast) I OOOW MH 480V Fixture
that also includes lamp, reflector and glass lens: $578.00 (fixture only)
Please note, the above prices assume the existing whing to the poles is, in proper working
condition. We will connect to the existing wiring. .
Upon approval, please forward a purchase order to our office,
Please feet free to call me should you have any questions or require further information.
Sincerely, `
Richard N Headley II'
_Operations Manager
Florida Electric Contracting Service, Inc.
South Miami
iofi sovra�, AC•Ameff aCKY
W CITY OF SOUTH MIAMI 1 r
V
OFFICE OF THE CITY MANAGER
Ito axo" INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: Randy Witt, City Manager �l
From: Fritz Armand, M.E.
Public Works & Engineering Department
Date: July 29, 2010 Agenda Item No.:
Subject: Accepting services for Palmer Park Light Repairs
Resolution: A Resolution of the City Commission of the City of South Miami,
Florida, accepting and endorsing Palmer Park light repairs to provide
safe usage of the Athletic Fields; providing for an effective date.
Request: Authorizing the Mayor and City Manager to accept an a Purchase Order request
for services for Palmer Park Light Repairs
Reason/Need: The request addresses the need for light repairs at Palmer Park. The athletic fields
have extensive light damage. Due to the specialized work required and the height
of the 75 foot poles, professional services have been requested to provide for
public safety,
RESOLUTION NO.: 152-10-13186
A Resolution of the City Commission of the City of South Miami, Florida,
accepting and endorsing Palmer Park light repairs to provide safe usage of
the Athletic Fields; providing for an effective date.
WHEREAS, Palmer Park has severe light outages. The repair is specialized work due to
the height of the pole being at 75 feet.
WHEREAS, the Public Works Department requests to put an open Purchase Order for
$8,500 for re- lamping and repairs of Palmer Park Athletic Fields.
WHEREAS, three bids have been acquired to expedite the repairs for the public safety of
the athletic fields.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: the City Commission authorizes the City Manager to execute a purchase order with
Electric Masters, Inc. In an amount of $8,500 for services for Palmer Park Light Repairs.
Section 2: This resolution shall be effective immediately upon being approved.
PASSED AND ACCEPTED THIS 3rd
ATTEST:
a",aa.�
TY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNE
DAY OF August 12010
APPROVED
MAYOR
Commission Vote:
Mayor Stoddard
Vice Mayor Newman
Commissioner Palmer
Commissioner Harris
Commissioner Beasley
4 -0
Yea
Yea
Yea
out of room
Yea