17South Miami
NC- AmeNCaCiN
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Stoddard and Members of the City Commission
Via: Hector Mirabile, Ph. D.
City Manager 4"
From Maria E. Stout -Tate, Director
Parks & Recreation Department
Date: December 7, 2010 ITEM NO.�
Subject
A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing
the City Manager to approve the purchase in the amount of $8,208 for the replacement of
playground equipment (swing sets) at Dante Fascell Park through Site Creations; as part of the
scope -o£ -work through the awarded FRDAP grant (FRDAP —Dante Fascell, Account number 114-
2000 -572- 6302); providing an effective date.
Background
The City of South Miami has entered into an agreement with FRDAP for a grant for Dante Fascell Park.
This grant will benefit the purchase of playground equipment (swing sets)for Dante Fascell Park.
Authorizing the City Manager to purchase playground equipment for Dante Fascell Park through the
vendor Site Creations, in the amount of $8,208. These aging playground equipment (swing sets) need to
be replaced due to excessive wear and tear.
Updating this park through the utilization of this grant, will enhance the area and provide needed
renovations.
Cost: $ 8,208.00
Funding Source: FRDAP Grant
Backup Documentation: Proposed Resolution
Account Balance: $ 45,154.00
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RESOLUTION NO.
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida authorizing the City Manager to approve the purchase in the amount
of $8,208 for the replacement of playground equipment (swing sets) at Dante
Fascell Park through Site Creations; as part of the scope -of -work through the
awarded FRDAP grant ( FRDAP — Dante Fascell, Account number 114 -2000-
572- 6302); providing an effective date.
WHEREAS, the city has entered into an agreement with FRDAP for a grant for
Dante Fascell Park and,
WHEREAS, the scope of work approves replacing the playground equipment
(swing sets); and,
WHEREAS, it is deemed by the Park Safety Inspector to change these apparatus
due to age limitations; and,
WHEREAS, Site Creations is the lowest of three bids in the amount of $8,208; and,
WHEREAS, the replacement would be an enhancement to the park and eliminate
any safety concerns regarding the present playground equipment (swing sets); and,
WHEREAS, the swings would accommodate more participants using this park.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The Mayor and City Commission authorize the City Manager to
purchase the replacement of playground equipment (swing sets) from Site Creations in the
amount of $8,208, through the FRDAP grant, (FRDAP -Dante Fascell, Account number 114-
2000 -572- 6302).
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of 2010.
ATTEST: APPROVED:
CITY CLERK MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
READ AND APPROVED AS TO FORM: Commissioner Palmer
Commissioner Harris:
CITY ATTORNEY
2t
"Quality, Service and Inno
Terms:: Net 30
Sales Person: Jan Darsey
Entered by: Jan Darsey
Quote To:
City of South Miami
Bill To:
City of South Miami
6130 Sunset Dr
South Miami, FL 33143
Doug Baker
P.O. Box 50760
Jacksonville Beach, FL 32240
Phone: 904 - 241 -2240
Fax: 904 - 241 -2243
Quote
Today's Date: 10/21/10
Qty. Description
Line Total
2 2 -Bay Arch Swing w/ tot and belt seats
$2,730.00
10% $4,914.00
Freight
$798.00
$798.00
1 Installation
$2,500.00
$2,500.00
TOTAL DUE
$8,208.00
Price Protected for 30 days from date of Quote.
Piggy backing off of the Clay County Bid # 0809 -03
This quotation on the goods named, is subject to the conditions noted below:
Unless specifically listed all quotes DO INCLUDE: freight, standard colors; sales tax
Unless specifically listed above all quotes DO NOT INCLUDE: Anchor Bolt Placement, Border Timbers, Border Timber Stakes, Concrete
Footings, Concrete Slab, Electrical, Engineered Drawings, Engineered Footing Details, Engineered Slab Details, Excavation, GC
Involvement, Geo -tech Testing, Hot - dipped Galvanizing, Impact Fees, Inside Delivery, Inspections, Insurance Subrogation, Landscape
Fabric, Lift gate Forklift, Offloading, Assembly, Installation, Painting, Permits, plumbing, Removal and disposal of any existing equipment,
Replacement Fill and /or Sod, Safety Surfacing, Security, Site Work, Storage, Sub - surfacing, Survey Work, Underground line location,
Underground Obstacle Removal, Utility Inspections, Utility Responsibility.
SALES / USE TAX: Site Creations LLC is a registered agent for Sales and Use tax in the State of Florida if the delivery location for the
goods listed above is in the State of Florida then sales tax will be applied to the total sales cost. if the customer is Tax Exempt, then current
exemption certificate must be on file, if delivery location is outside the State of Florida then the customer will be responsible for paying all
applicable Sales & Use taxes on the items listed above.
Approval and acceptance of this proposal may be executed by signing below and faxing back to 904 - 595 -0011. if a Purchase Order is
required by your company, please forward one along with a copy of this quotation to 904- 595 -0011.
Company:
Signature /Authorized Purchaser: Title:
Date:
NOTICE OF DECISION BY THE BOARD OF COUNTY COMMISSIONERS OF
CLAY COUNTY, FLORIDA, ON BID NO. 08/09 -3
Various Equipment and Amenities for Parks and Playgrounds
In accordance with the provisions of Section 120.57 (3), Florida Statutes, notice is
hereby given and posted of the decision of the Board of County Commissioners of Clay
County, Florida (hereinafter the `Board ") with respect to Bid No.: 08/09 -3. Bids were
opened on December 2, 2008. On January 13, 2009, the Board during its regular
meeting rendered its decision to post the notice of intent and to award the bid to various
vendors immediately following the 72 -hour posting period provided no protest is filed.
Attached hereto is a Bid Recommendation for Bid No. 08/09 -3. The decision of the
Board is final. Failure to file a protest within the time prescribed in Section 120.57(3),
Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida
Statutes.
Date of Posting:
Time of Posting:
Fritz A. Behring
County Manager
Date of Removal:
Time of Removal:
Initials: In
BID RECOI4Il UNDATION SHEET
December 2, 2008
(Please Highlight Bid to Be Recommended)
BID #08109 - 3
Various Equipment and Amenities for Parks and Playgrounds
BIDDERS
BOND
BASE BID
Qitele Fia Vypnds
NIA
See Attached
Site Creations
WA
See Attached
AdvancedRecreation
WA
See Attached
Miher Recreation
AA
See Attached
No&ultSportGroun
1V (Q
Se ttacl�e
M Gay Constructors
NSA
5eeAttadjO
ELCLS ac
See Attac
S orts ro g
I A
&ft Attached
Masco S arp is Lig�ititx�
WA
See Attached
RCP Shelters
WA
See Attached
NAS Products
N�A
SeeAttached
Kool Flayerounds
NM
See Attached
RFP Services
VGA_
See Attached
Plan it Safe
NSA
See Attached
Site Horizons
WA
See Attached
Staff Assigned to Tabulate Bids and Make Recommendations!
Tom Price
TITLE
Division Director
RECOMMENDATION:
It is staffs recommendation to accent all bids si bmitted except that of Kids Play Inc
as the did not comps with bid instructions All bids are awarded based upon the %
discount offered for products and service.
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OCT -18 -2018 11:31 FROM:
9549870976 TO:13056687208 P.2/4
ua1!M!IRACLE
�ar�oN Equu�r�r coMp
Sales Representative
Miracle of South Florida
Connie Brown
4581 SW 25th Avenue
Fort Lauderdale, FL 33312
Phone: (954)367 -3057 Fax! (954) 997-0976
Prepared City of South Miami
For: 6130 Sunset Drive
South Miami, FL 33143
dbaker@cityofsouthmiami.net
Payment/ Doug Baker (305) 663 -6319
Accounting
Cnmaet..
Quantity item Number
1 360757
1 71485245
1 7149524T
Equipment (,quotation
Quote Number:
23105164
Quote Date:
10 11,/2010
Customer Number
$3,511.00
Terms of Sale;
Customer Class: I.
Parks & Roc
Shipping Method:
Rest Way
Freight Terms:
Prepaid
Approximate Ship Date:
ASAP
Cost PO Num:
Location: City of South Miami P & R
5800 SW 66th Street
South Miami, :F.L 33143
Shipping/ Doug Baker (305) 668 -7207
Delivery
Conlaeh
Description
BS"L BKBD -ST FAN/DB RIM/NYL NT,FXD•48" EXT
5" OD ARCH SWG FRAME WA S/P SEATS .MC
5" OD ARCH SWG FRAME W/4 360 D TOT SEATS MC
Special Colors:
Please provide a copy of your salon tax exempt certificate w /order.
Price Each
Price Total
$1,155.00
$1,155.00
$3,326.00
$3,326.00
$3,511.00
$3,511.00
Equipment Total:
$7,99100
Freight:
$ 1,052.60
installation:
$2,60164
Discount,
$ubTotnl:
Grand Tot().
910,165.34
Notes:
Prices do not include site preparation, assembly, installation, site security, storage, building permits and related fees (if required). Palm
Beach Co SD Bid # 10C -548.
I kerehy authorize Mhaek Reavallon Rqulpmeat Company toship the equipment listed abovejor which ] agree rainy the total ampumspccocA I wAi be
retponsihle for receiving all merchandisefmm rheMbade truck AVatentrerms are Ne00 days fmar Invoice date with approved credit Non4axable customers
will provide proper tax dwa pdoa ceMJkateto Miracle RecreaNOn. Purchase at&!& and paymems should be made payable to the order of briraete Reeredlon
$galpmear CUagmay,
Accepted Ry
Printed Name
Date
Rep #: 23 Order #: 23105164 Page I of 2
Z,fm"i REP SERVICES, INC.
fa Experts at Play Fa Outdoor Spaces ESTIMATE
This Estimate has been prepared by:
Rep Services, Inc.
902 Waterway Place
Longwood, FL 32750 - -3573
Page 1 of 2
Proposed City of South Miami
Ship To: City of South Miami
Terms: See below
To: Recreation Department
Recreation Department
Doug Baker
6130 Sunset Drive
6130 Sunset Drive
Proposal Name:
South Miami, FL 33143 -6319
South Miami, FL 33143 -6319
5800 SW 66 Street
Attn: Doug Baker
Attn: Doug Baker
Proposal Expires:
Phone: 305 - 663 -6319
Phone: 305 - 663 -6319
South Miami, FL 33143
Fax:
Fax:
Project No:
6594
Project Name:
Dante Fascell Park
Project Contact:
Doug Baker
Proposal No:
6594.01
Proposal Name:
Dante Fascell Park- Svdngs
Project Location:
5800 SW 66 Street
*Note: Orders less than $5,000 require check with order
Estimate Total:
Proposal Expires:
10/3/2010
South Miami, FL 33143
Proposal Date:
913/2010
For Questions Contact: Jacqui Rohrborn
Phone: 407 - 831 -9658
E -Mail: jacqui@repservices.com
Sales Consultant:
Debbie Levine
Phone: 561- 353 -0980
E -Mail: dlevine @repservices.com
Option: A Rev: -1
Input By: JR - 9/3/2010
Vendor: Landscape Structures Proj Drawings:
525983 Freight: Prepaid Ship Method: Best Way FOB: Destination
Part No Qty Description Unit Wt Unit Price Net Price Ext Price
Indep. Swings IP100050C -010 2 5ARCH SWING 2 PLACE UNCOATED 2 220 2,215.00 -2.0% 2,170.70 4,341.40
BELT
IP111579C -009 2 5ARCH SWING ADD 2 PLACE UNCOATED 152 1,69100 -2.0% 1,659.14 3,318.28
CHAIN 2 FULL BUCKET
Total Product: 744 $7.659.68
Discount per the Clay County Contract #08109 -3: $156.32
Freight Charge: $86211
Landscape Structures Total: $8,522.39
Vendor: D W Recreation Services, Inc.
525989
Part No Qty Description Ext Price
Custom INS -LSI 1 Equipment installation - Landscape Structures Arch Swings 2,426.47
2 Sets - (1) Bay Belt Seats (1) Bay Full Bucket Seats each
D W Recreation Services, Inc. Total: $2,426.47
General Terms of Sale and Proposal Summary
Gov't & Preferred Customers: Net 30
Product:
$7,659.68
With Credit Approval: 50% down, Net 30
Installation:
47
All Others: *50% down, Balance Prior to Shipment
Freight:
862.71
*Note: Orders less than $5,000 require check with order
Estimate Total:
$10,948.86
Notes
Estimate for (2) -2 Bay Arch Swings
(1) Bay with Belt Seats each
(1) Bay with Full Bucket Seats each
Clay County Contract #08109 -3 discounts and installation: Landscape Structures 2% discount; installation 40% of list price (Installation does not include site
prep, slabs or engineered footings)..
Landscape Structures, Inc.:
When placing an order, please select colors from those shown on the back inside cover of the catalog.
WRITTEN COLOR SELECTION AND SUPPORT OPTION (DIRECT BURY, SURFACE MOUNT, OR OTHER) MUST ACCOMPANY SIGNED PROPOSAL
Estimated may change without notice. M� 902 Waterway Place - Longwood, FL 32750 -3573
9 Y 9 ,7.012 REP SERVICES, INC. 407.831.9668 (P) , 407.834,5366 (F) - 800.992.5357
For a formal proposal, please contact us. 111
�' W Experts at Play Fs Outdoor Spaces www.reoservices.com sales @repservices.com