12South Miami
To: The Honorable Mayor and Members of the City Commission
From: Hector Mirabile, Ph.D, City Manager /
Date: November 29, 2010 Agenda Item #
Subject: A Resolution of the Mayor and City Commission of the City of South Miami, Florida,
authorizing the City Manager to purchase an InstAlert Rapid message board with
radar, trailer, solar panel and batteries, plus a Speed Sentry radar display unit from
Emergency Vehicle Supply (EVS) in the amount of $21,985.00 from Federal
Forfeiture Account 615- 1910 -521 -6430.
Background: On a daily basis the Police Department addresses residents' concerns regarding traffic
speeding complaints. In order to more efficiently identify problem areas and to properly
deploy resources to those identified areas, the Police Department is requesting the
purchase of an InstAlert radar and message board and a Speed Sentry radar speed
display. The InstAlert radar trailer and message board monitors traffic and provides
data with average speed, peak traffic periods, and highlights problem area. The message
board also allows the Police Department to provide safety tips and traffic advisories.
The Speed Sentry radar display is a smaller unit which can be mounted on any pole,
provide traffic data, and is more inconspicuous. It should be noted that the InstAlert and
Speed Sentry systems have patents pending and are solely available through Emergency
Vehicle Supply (EVS). Copy of patent letter and sole source vendor to the City of Cape
Coral is attached and letter currently being supplied to the City of South Miami has
been requested.
Cost: $21,985.00
Funding Source: 615- 1910 -521 -6430 Federal Forfeiture Fund with a current account balance of
$22,000.00.
Backup Documentation:
0 Patent and sole source letter to Cape Coral, Quotation from Emergency
Vehicle Supply and Information pamphlet from All Traffic Solutions.
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RESOLUTION NO.
A Resolution of the Mayor and City Commission of the City of South Miami, Florida,
authorizing the City Manager to purchase an InstAlert message board with radar, trailer,
solar panel and batteries, plus a Speed Sentry radar display unit from Emergency Vehicle
Supply (EVS) in the amount of $21,985.00 from Federal Forfeiture Account 615- 1910 -521-
6430, providing for an effective date.
WHEREAS, The Police Department needs new technology to more efficiently monitor
traffic and identify areas with speeding problems,
WHEREAS, the Police Department has no current system to collect data for traffic safety
and provide efficient enforcement,
WHEREAS, the total amount for the Inst Alert radar /message board trailer and Speed Sentry
radar display is $21,985.00 and,
WHEREAS, the funding for this request will come from the Federal Forfeiture Account
615 - 1910 -521 -6430 at a cost of $211,985.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1: The City Manager be, and hereby is authorized to allow these expenditures to
be charged to the Federal Forfeiture account 615- 1910 - 521 -6430 at a cost of $21,985.00 with a
current balance of $22,000.00.
Section 2: That this resolution shall effect immediately upon approval.
PASSED AND ADOPTED this day of December, 2010.
ATTEST: APPROVED:
CITY CLERK
Read and approved as to form and
Sufficiency:
CITY ATTORNEY
TU F.Syll
Commission Vote:
Mayor Stoddard
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Palmer:
Commissioner Harris:
1
FEDERAL FORFEITURE FUND
CITY OF SOUTH MIAMI FUND 615
ACCT
NO
ACCOUNT CLASSIFICATION
BEGINNING
FUND BALANCE
REVENUES
LEASE PURCHASE -POL VEHICLE
330 -1000
INTERGOVERNMENTAL REVENUES
36.1 -2000
INTEREST INCOME
369.9200
OTHER MISC REVENUES
TOTAL REVENUE
EXPENSES
BUDGET
FY 2010
521 -4400
RENTAL & LEASES
521 -4450
LEASE PURCHASE -POL VEHICLE
194,211
TOTAL OPERATING EXPENSES
521 -6430
OPERATING EQUIPMENT
0
TOTAL CAPITAL OUTLAY
521 -7100
DEBT - PRINCIPAL
521 -7200
DEBT - INTEREST
5,383
TOTAL DEBT SERVICE
21,305
TOTAL EXPENSE
CARRY OVER
END OF YEAR
CITY OF SOUTH MIAMI
e
e
ACTUAL
FY 2009
BUDGET
FY 2010
ESTIMATE
FY 2010
CM RECOM
FY 2011
113,315
194,211
194,211
182,968
108,915
0
40,735
0
169
200
137..
200
2,400
0
0
0
111,484
200
40,873
200
0
0
0
0
25,205
30,060
30,811
30,060
25,205
30,060
30,811
30,060
5,383
5,384
21,305
22,000
5,383
5,384
21,305
22,000
0
0
0
5,166
0
0
0
217
0
0
0
5,383
30,588
35,444
52,116 -
57,443
194,211
158,967
182,968
125,725
PROPOSED FY 2011 BUDGET
- tl
June 28, 2006
Cape Coral Public Works, City of
Traffic Operations
Attn: Charles Kruvelis
1015 Cultural Blvd.
Cape Coral, FL 33990
Mr. Kruvelis
The patent pending InstALERT RAPID MESSENGERTm portable variable
message sign and the SPEEDsentrye Radar Speed Display sign are proprietary
products developed and manufactured exclusively by Intuitive Control Systems,
LLC, the parent company of All Traffic Solutions in which Emergency Vehicle
Supply is the exclusive reseller of the products for the state of Florida.
The patent pending instALERT RAPID MESSENGER' portable variable
message sign and the SPEEDsenlrye Radar Speed Display sign are marketed
by All Traffic Solutions. Please direct further inquiries to my attention at (814)
237.9005.
Sincerely,
C. Jo nson
Vice President
Intuitive Control Systems, LLC
:n Inluiuue eoneal W18111s, rre
1"0 nos 1(11085 Sinto COlogr" 11A M805 • 'roc r(rc 36f; ('1602 . Fax In 1•!1237: IIAIG
mm AllTrafficSolutions.rom
Providirnq Safety by Awareness"
FIFF
4661 JOHNSON ROAD - SU1TE 1
COCONUTCREEK, FL 33073
Tel. 954 -428 -5201 * Fax 954 - 428 -5202
Quoted to: CITY OF SOUTH MIAMI PD
ATT:SGT BARZOLA
6130 SUNSET DRIVE
SOUTH MIAMI, FL 33143 -5093
Quotation
Quote Number: 10899
Quote Date: Nov 24, 2010
Page: 1
CustomerlD
GoodThru
Payment Terms
PONumber
SOUTH MIAMI PD
12/24110
Net 30 Days
Quantity
Item
Description
Unit Price
Extension
INSTALERT MR95AGE BOARD W/
RADAR, TRAILER, SOLAR PANEL,
AND BATTERIES
IDO
4000468
INSTALERT 24" MESSAGE DISPLAY
7,000.00
7,000.00
BASE UNIT
2.00
4000631
ATS OPT SH BLUETOOTH
400.00
800.00
MANAGEMENT FOR NEW SHIELD
UNITS
2.00
4000519
ATSSHIELDDATAKiT
500.00
1 ,000.00
1.00
4000520
ATSSHIELDSTROBEKIT
350.00
350.00
(SPEEDSHIELDONLY)
IDO
4000665
ALLTRAFFIC INTERNAL RADAR
2,000.00
2,000.00
FOR INSTALERT
1.00
4000173
ATS-5 TRAILER FOR SPEEDSENTRY
3,200.00
3200.00
(WHITE)
1 AO
4000275
60w Solar Kit for Trailer
895.00
895.00
'.. 1AO
4000636
ALLTRAFFICTRAMER BATTERY
990.00
990.00
KIT 470AH DEEP CYCLE BATTERIES
W /COVER HOLD DOWN, CABLES
& HDWR
1.00
4000250
FDA, W /MESSAGE SOFTWARE
425,00
425.00
UO
4000561
ATS 12" SPREDSENTRY SHIELD, NO
3,150.00
31150.00
BT MGMT. NOPOWER
UO
4000613
UP POWER KIT,IOAHBATTERY,
750.00
750.00
INTERNAL POWER CONTROLLER,
CHARGER WITH CONNECTOR
1.00
4900055
ALLTRAFFIC CARRYING CASE,
2110.00
200.00
SH12SOFTCASE WlTHSTORAGE
Subtotal
Continued
Sales Tax
Continued
Total
Continued
n
Quotation
Quote Number: 10899
Quote Date: Nov 24, 2010
Page: 2
Quoted to: CITY OF SOUTH MIAMI PD
ATT: SGT. BARZOLA
6130 SUNSET DRIVE
SOUTH MIAMI, Fl, 33143 -5093
µCustomer ID Good Thm Payment Terms
SOUTH MIAMI PD 12/24/10 Net30Days_
Quantity ESHIPPING Descrlptlon
POCKETS
1.00 ALLTRAFFIC LFP BATTERY IOAH
ADDITIONAL BATTERY FOR0006'13)
SPEEDSIGN
1.00 ESTIMATED SHIPPING FROM ATS
PO Number
Unit Price Extension
275.00 275.00
950.00 1 950.00
Subtotal
21,985.00
Sales Tax
Total
21,985.00