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To: Via: From: Date: Subject: South Miami The Honorable Mayor & Members of the City Commission Hector Mirabile, PhD, City Manager Ille Alfredo Riverol, CPA, CrFA, Chief Financial Officer November 5, 2010 Agenda Item No.: A Resolution of the Mayor and City Commission of the City of South Miami, Florida, relating to the final amendment of the 2009 -2010 fiscal year budget; approving and adopting the recommendations of the City Manager to transfer line items as set forth in the attached itemized list within each City department pursuant to Article IV F(I) of the City Charter and Florida Statue 166.241(3) for the budget year ending September 30, 2010; and providing an effective date. The attached resolution is requesting your authorization for the City Manager to transfer certain unencumbered appropriation balances from one department line item to another in the City's budget for fiscal year 2009- 2010 pursuant to Article IV of the City Charter. Please find attached the summary of all budget adjustments for fiscal year 2009 -2010. The significant budget amendments, which are reflected within the attached, are to increase /decrease certain departments and divisions' appropriations in excess of the budgeted amount. Below please find brief descriptions of the department or division which exceeded overall budgeted amounts. Background: The City Clerk's Department exceeded appropriations due to the numerous amounts of advertisements required throughout the fiscal year for public meetings, bids, land development and charter amendments. • The Intergovernmental Division exceeded budget due to the mid- year agreement executed with the Cardenas Group for federal lobbying services, which was unbudgeted at the beginning of the fiscal year. • The budget for equipment maintenance was greater due to the increase in anticipated fuel prices. • The increase within the Police Department's budget includes the authorization to purchase nine (9) new police vehicles as per resolution number 13 -10 -2038. The capital lease financing of the police vehicles with SunTrust must be recorded within the year the liability and asset were incurred as part of the modified accrual accounting principles. • Non - departmental budget was exceeded due to the City's increase in respective pension contributions. Furthermore, the City subsidized 2% of the employee's pension contribution which was a large part of the unbudgeted increase. Federal Forfeiture Resolution 65 -10 -13099 authorizes the non - budgeted expenditure of $15,090.58 from account 615- 1910 -521- 6430. The City is requesting an increase in expenditures of $10,731 to balance the line item. The additional funds come from FY 2010 federal forfeiture confiscated revenues of $177,764. The total adopted General Fund expenditure budget for fiscal year 2010 was $18,105,791 and prior year encumbrances of $451,651, which totals $18,557,442. The to -date actual expense for fiscal year 2010 is 17,346,511, which is $1,210,931 lower than the original approved budget. Backup General Fund Expenditure Report Documentation: Federal Forfeiture Fund Expenditure Report I RESOLUTION NO. 2 A Resolution of the Mayor and City Commission of the City of South Miami, 3 Florida, relating to the final amendment of the 2009 -2010 fiscal year budget; 4 approving and adopting the recommendations of the City Manager to transfer 5 line items as set forth in the attached itemized list within each City department 6 pursuant to Article IV F(1) of the City Charter and Florida Statue 166.241(3) 7 for the budget year ending September 30,2010; and providing an effective date. 8 WHEREAS, Article fV F(1) of the City of South Miami, Florida provides for 9 amendment of the City budget by transferring any unencumbered appropriation balance or 10 portion thereof between general classification of expenditure within an office or department 11 within the fiscal year. Florida Statue 166.241(3) provides the governing body of each 12 municipality at any time within a fiscal year or within up to 60 days following the end 13 of the fiscal year may amend a budget for that year; and 14 WHEREAS, the City Manager has set forth a series of recommendations in the attached 15 itemized list to transfer unencumbered appropriation balance in the line items between general 16 classification of expenditure within an office or department for the budget year ending 17 September 30, 2010, and to amend the initially adopted expenditure and revenue budgets. 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY OF THE CITY OF SOUTH MIAMI THAT: Section 1. The recommendations of the City Manager be, and hereby are, approved and as set forth in a list, which list is attached to this resolution and made a part hereof as though fully set forth therein, to transfer unencumbered appropriation between fine items from within an office or department pursuant to the City Charter for the 2009 -2010 budget year, and to amend the initially adopted expenditure and revenue budgets. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of , 2010. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM AND SUFFICIANCY CITY ATTORNEY APPROVED: MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Newman: Commissioner Palmer: Commissioner Beasley: Commissioner Harris: ADOPTED PRIOR 1 1 10 FINAL 62,000 ACCT BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADDS BUDGET ACTUAL OFFICE OF THE MAYOR & COMMISSION 1210 1 1 10 SALARIES & WAGES - EXECUTIVE 62,000 2110 F. I. C. A. 4,743 2410 WORKER'S COMPENSATION 0 4010 MAYOR'S EXPENSE 2,000 4020 COMMISSIONER'S EXPENSE -ONE 1,500 4030 COMMISSIONER'S EXPENSE -FOUR 1,500 4040 COMMISSIONER'S EXPENSE -THREE 1,500 4050 COMMISSIONER'S EXPENSE -TWO 1,500 4060 MAYOR'S AUTO ALLOWANCE 500 4071 TRAVEL & CONFERENCE -MAYOR 1,200 4072 TRAVEL & CONFERENCE -ONE 1,200 4073 TRAVEL & CONFERENCE -TWO 1,200 4074 TRAVEL & CONFERENCE -THREE 1,200 4075 TRAVEL & CONFERENCE -FOUR 1,200 4120 COMMUNICATIONS - TELEPHONE 51000 4830 KEYS & FLOWERS 750 5210 SUPPLIES 1,750 5410 MEMBERSHIPS & SUBSCRIPTIONS 3,900 9910 CONTRIBUTIONS -COMM. BOARDS 3,000 TOTAL COMMISSION CITY CLERK 1210 SALARIES & WAGES - EXECUTIVE 2110 F.I.C,A. 2210 PENSION PLAN CONTRIBUTION 2310 GROUP HEALTH INSURANCE 2410 WORKER'S COMPENSATION 3450 CONTRACTUAL 4070 TRAVEL & CONFERENCE 4080 EMPLOYEE EDUCATION 4110 POSTAGE 4120 COMMUNICATIONS- TELEPHONE 4710 PRINTING MATERIAL- INFRAST 4910 LEGAL ADS 4920 ELECTIONS 4950 CODIFICATIONS 5210 SUPPLIES 5410 MEMBERSHIPS & SUBSCRIPTIONS 6410 EQUIPMENT LESS THAN $500 VALUE 6430 EQUIPMENT - OPERATING 6510 RECORDS RETENTION TOTAL CITY CLERK 3,000 65,000 65,000 229 4,972 4,973 10,738 0 0 2,000 1,637 8,183 1,500 461 8,735 1,500 1,467 0 1,500 1,492 90 1,590 1,590 1,400 159 500 500 222 1,200 533 368 1,200 0 652 1,852 1,852 0 1,200 1,200 0 1,200 0 0 5,000 4,678 6,765 750 680 264 0 2,014 1,779 -881 3,019 2,627 -3,000 0 0 95,643 354 0 138,291 909 139,200 139,200 10,579 159 10,738 10,739 0 0 0 8,183 552 8,735 8,735 0 0 0 0 1,400 159 -1,337 222 222 1,200 -832 368 367 0 0 0 0 0 0 0 0 0 16,000 6,765 22,765 22,765 25,000 -764 24,236 24,236 3,500 2,058 5,558 5,558 1,000 -63 937 937 600 -40 560 560 0 0 0 0 0 0 0 4,000 4,000 -3,025 4,975 4,975 209,753 4,159 0 4,382 218,294 218,294 ADOPTED PRIOR SALARIES - REGULAR FINAL RI.C.A. ACCT BUDGET YEAR FY 2010 YEAREND FINAL AD) UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADJS BUDGET ACTUAL CITY MANAGER 1210 SALARIES - REGULAR 2110 RI.C.A. 2210 PENSION PLAN CONTRIBUTION 2310 GROUP HEALTH INSURANCE 2410 WORKER'S COMPENSATION 3450 CONTRACTUAL SERVICES 4060 AUTO ALLOWANCE 4065 CITY MANAGER EXPENSE 4070 TRAVEL & CONFERENCE 4080 EMPLOYEE EDUCATION 4110 POSTAGE 4120 TELEPHONE - CELL PHONES 4630 MAINT & REP - COMM EQUIP 4710 PRINTING- INFRASTRUCTURE 5210 SUPPLIES 5410 MEMBERSHIPS & SUBSCRIPTIONS 6410 EQUIPMENT LESS THAN $500 VALUE 6420 OFFICE EQUIPMENT 9920 GENERAL CONTINGENCY 1,744 OTHER FUNDING SOURCE TOTAL CITY MANAGER INTERGOVERNMENTAL AFFAIRS 3450 CONTRACTUAL SERVICES 4070 TRAVEL & CONFERENCE INTERGOV AFFAIRS 358,750 - 51,007 307,743 307,743 23,488 - 21,722 1,766 1,766 0 0 0 40,634 - 23,596 17,038 17,038 0 0 0 60,490 60,490 3,000 0 0 325 325 325 1,500 300 1,800 1,744 1,000 1,000 996 1,300 -1,208 92 37 0 0 0 0 500 -500 0 0 0 3,250 715 3,965 3,930 3,200 1,208 4,408 4,329 500 -125 375 299 500 -300 -200 0 0 0 0 0 434,622 715 59,990 - 96,325 399,002 341,208 65,000 24,300 89,300 89,300 5,000 510 5,510 5,510 70,000 0 0 24,810 94,810 94,810 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL AD) UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADJS BUDGET ACTUAL CENTRAL SERVICES 1210 SALARIES - REGULAR 141,436 -168 141,268 135,244 1310 SALARIES - PART TIME 0 0 0 1410 OVERTIME 0 168 168 168 2110 F.I.C.A. 10,820 10,820 9,897 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 14,183 14,183 12,001 2410 WORKER'S COMPENSATION 0 0 3450 CONTRACTUAL SERVICES 0 0 4070 TRAVEL & CONFERENCE 1,000 1,000 364 4080 EMPLOYEE EDUCATION 1,200 1,200 0 4110 POSTAGE 30,909 -4,980 25,929 23,155 41 1 1 POSTAGE - PASSPORT PROCESSING 0 0 4120 TELEPHONE SERVICES 0 0 4420 LEASE PURCHASE - POSTAGE MACH 770 770 540 4615 MAINT - OFFICE EQUIPMENT 2,600 813 3,413 813 4620 MAINT- OPERATING EQUIPMENT 2,013 2,013 1,987 4710 PRINT /BIND /COPYING 46,024 2,216 48,240 45,342 4720 PRINTING - CONTRACTUAL 6,600 6,600 3,504 5210 SUPPLIES 32,900 110 - 15,510 17,500 15,276 5211 SUPPLIES - PASSPORT PROCESSING 1,500 1,500 1,393 5220 UNIFORMS 0 326 326 326 5230 FUEL 0 0 5410 MEMBERSHIPS & SUBSCRIPTIONS 400 400 385 6410 EQUIP LESS THAN $500 500 500 436 6420 OFFICE EQUIPMENT 0 0 6430 OPERATING EQUIPMENT 0 0 TOTAL CENTRAL SERVICES 292,855 3,465 - 20,490 0 275,830 250,830 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL AD) UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM AD), ADJS BUDGET ACTUAL HUMAN RESOURCES 1210 SALARIES - REGULAR 125,385 125,385 108,266 1310 SALARIES - PART TIME 0 0 2110 F.I.C.A. 9,592 9,592 8,906 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 9,504 9,504 7,514 2410 WORKER'S COMPENSATION 0 0 2510 UNEMPLOYMENT COMPENSATION 0 0 2610 EMPLOYEE ASSISTANCE PROGRAM 4,800 0 4,800 0 3160 PRE- EMPLOYMENT PHYSICALS 10,000 5,252 15,252 12,853 4070 TRAVEL & CONFERENCE 0 0 4080 CITYWIDE TRAINING 8,500 -6,286 2,214 1,215 4110 POSTAGE 100 100 0 4120 TELEPHONE- CELL PHONES 0 0 4510 LIABILITY INSURANCE 0 0 4520 PUBLIC EMPLOYEES BLANKET BOND 0 0 4710 PRINTING- INFRASTRUCTURE 0 0 4850 ADVERTISING -NON LEGAL 5,800 2,777 8,577 8,572 5210 SUPPLIES 1,700 1,700 270 5410 MEMBERSHIPS & SUBSCRIPTIONS 0 125 125 125 6420 OFFICE EQUIPMENT 0 3,384 3,384 0 TOTAL HUMAN RESOURCES 175,381 5;252 0 0 180,633 147,721 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADJS BUDGET ACTUAL MANAGEMENT INFORMATION SYSTEMS 1210 SALARIES - REGULAR 203,678 -5,500 - 24,810 173,368 171,040 2110 F.I.C.A. 15,581 15,581 15,331 2210 PENSION PLAN CONTRIBUTION 0 0 0 2310 GROUP HEALTH INSURANCE 12,826 12,826 12,179 2410 WORKER'S COMPENSATION 0 0 3450 CONTRACTSER- INFRAST 95,000 10,499 10,900 116,399 108,572 4070 TRAVEL & CONFERENCE 0 0 4080 EMPLOYEE EDUCATION 250 250 0 4120 TELEPHONE - CELL PHONES 0 0 0 4445 LEASE PURCHASE - AS 400 13,500 945 14,445 6,273 4515 LIABILITY INSURANCE 0 0 4630 MAINT & REP - COMM EQUIPMENT 2,000 7,850 9,850 7,195 4632 INTERNET SERVICE 50,500 50,500 50,439 4634 MAINTENANCE - INTERNET SERVICE 97,500 3,055 100,555 91,675 5205 COMPUTER EQUIPMENT 0 0 5210 SUPPLIES 12,000 1,218 13,218 13,029 5220 UNIFORMS 250 250 0 5230 FUEL 0 0 5410 MEMBERSHIPS & SUBSCRIPTIONS 0 0 6410 EQUIPMENT LESS THAN $500 VALUE 1,000 1,000 539 6420 OFFICE EQUIPMENT 1,000 11000 700 6430 OPERATING EQUIPMENT 62,500 2,653 65,153 38,841 TOTAL MIS 567,586 18,370 13,250 - 24,810 574,396 515,813 FINANCE - INSURANCE 2410 WORKERS'COMPENSATION ADOPTED PRIOR FINAL 241,188 241,188 ACCT UNEMPLOYMENT COMPENSATION BUDGET YEAR FY 2010 YEAREND FINAL AD) UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM AD). AD)S BUDGET ACTUAL FINANCE 4520 PUBLIC EMPLOYEES BLKT BOND 1,200 1210 SALARIES - REGULAR 404,921 - 46,472 358,449 358,449 1310 SALARIES - PART TIME 27,092 -1,389 25,703 20,474 2110 F.I.C.A. 33,049 DEATH BENEFITS FOR PENSIONERS 33,049 28,618 2210 PENSION PLAN CONTRIBUTION 0 TOTAL INSURANCE 0 0 - 247,812 2310 GROUP HEALTH INSURANCE 30,231 1,389 31,620 31,620 2410 WORKER'S COMPENSATION 0 0 3100 PROFESSIONAL SERVICES 0 0 3210 AUDITOR'S FEE 0 0 3450 CONTRACTUAL SERVICES 210,000 25,000 235,000 193,848 4070 TRAVEL & CONFERENCE 1,200 1,200 893 4080 EDUCATION 2,248 2,248 285 4620 MAINTENANCE- EQUIPMENT 100 100 0 4110 POSTAGE 0 0 4120 TELEPHONE- CELL PHONES 0 0 4515 LIABILITY INSURANCE -AUTO 0 0 4634 MAINTENANCE COMP PROGRAMS 0 0 4710 PRINTING- INFRASTRUCTURE 0 0 5210 SUPPLIES 11,930 52 4,689 16,671 14,996 5230 FUEL 0 0 5410 MEMBERSHIPS & SUBSCRIPTIONS 1,610 210 1,820 1,816 6410 EQUIPMENT -LESS THAN $500 500 -165 335 335 6430 EQUIPMENT OPERATING 10,000 -4,524 5,476 5,476 7110 DEBT SERVICE- PRINCIPAL 0 0 7210 DEBT SERVICE- INTEREST 0 0 TOTAL FINANCE 732,881 262 25,000 - 46,472 711,671 656,810 FINANCE - INSURANCE 2410 WORKERS'COMPENSATION 333,072 - 91,884 241,188 241,188 2510 UNEMPLOYMENT COMPENSATION 20,000 20,000 16,169 4510 LIABILITY INSURANCE 501,618 - 155,928 345,690 345,690 4520 PUBLIC EMPLOYEES BLKT BOND 1,200 1,200 660 4540 BOILER & MACHINERY INSUR 2,750 2,750 0 4591 POLICE A.D.D. 3,500 3,500 1,780 4592 DEATH BENEFITS FOR PENSIONERS 1,500 1,500 0 TOTAL INSURANCE 863,640 0 0 - 247,812 615,828 605,487 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADJS BUDGET ACTUAL CITY ATTORNEY 3120 LEGAL SERVICES - RETAINER 132,924 67,726 200,650 200,650 3410 LEGALSERVICES - OUTSIDE 52,076 128,016 -1,976 178,116 150,447 3440 CONSULTING -LABOR 45,000 25,258 1,976 72,234 72,234 3452 CONTRACTUAL SVC -CODE ENE 20,000 20,000 8,155 4065 CITY ATTORNEY'S EXPENSE 0 11500 1,500 1,463 TOTAL CITY ATTORNEY 250,000 0 222,500 0 472,500 432,950 BUILDING & ZONING 1210 SALARIES - REGULAR 227,932 1,105 229,037 229,037 1310 SALARIES- PARTTIME - INSPECTOR 138,435 -1,105 137,330 135,239 1410 OVERTIME 2,000 -285 1,715 0 2110 F.LC.A. 28,027 285 28,312 28,312 2210 PENSION PLAN CONTRIBUTION 0 0 0 2310 GROUP HEALTH INSURANCE 17,538 1,554 19,092 19,092 2410 WORKER'S COMPENSATION 0 0 0 3150 CONTRACT INSPECTORS 6,500 -1,554 4,946 2,100 3450 CONTRACTUAL SERVICES 4,100 -1,600 2,500 0 4070 TRAVEL & CONFERENCE 105 105 11 4080 EMPLOYEE EDUCATION 400 400 0 4110 POSTAGE 0 0 4120 TELEPHONE- CELL PHONES 0 0 4515 LIABILITY INSURANCE - AUTO 0 0 4710 PRINTING - INFRASTUCTURE 0 0 5210 SUPPLIES 3,000 3,000 1,430 5220 UNIFORMS 100 1,600 1,700 1,685 5410 MEMBERSHIPS & SUBSCRIPTIONS 80 80 80 6420 OFFICE EQUIPMENT 0 0 TOTAL BUILDING & ZONING 428,217 428,217 416, ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL AD) UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. AD)S BUDGET ACTUAL PLANING & ZONING 1210 SALARIES - REGULAR 301,969 - 30,268 271,701 271,701 1310 SALARIES - PART TIME 26,414 26,414 23,618 1410 OVERTIME 0 0 0 2110 F.I.C.A. 25,121 25,121 22,453 2210 PENSION PLAN CONTRIBUTION 0 0 2230 COMPENSATED ABSENCES 0 0 2310 GROUP HEALTH INSURANCE 21,953 21,953 21,550 2410 WORKER'S COMPENSATION 0 0 3100 PROFESSIONAL SERVICES 0 675 2,110 2,785 847 3450 CONTRACTUAL SERVICES 62,400 24,000 -6,553 -4,383 75,464 55,479 3480 MICROFILMING - DIGITIZING 1,375 70 1,445 1,444 4070 TRAVEL & CONFERENCE 0 110 110 68 4080 EMPLOYEE - EDUCATION 0 0 4110 POSTAGE 0 0 4120 TELEPHONE- CELL PHONES 0 0 4515 LIABILITY INSURANCE -AUTO 0 0 4620 MAINTENANCE -OPER EQPT. 3,656 1,253 4,909 4,909 4630 MAINTENANCE -COMM EQPT. 0 0 4710 PRINTING - INFRASTRUCTURE 0 0 4910 LEGAL ADS 4,000 -22 3,978 1,915 5210 SUPPLIES 1,200 91 2,010 22 3,323 3,323 5410 MEMBERSHIPS & SUBSCRIPTIONS 1,300 1,300 732 6410 EQUIPMENT UNDER $500 IN VALUE 500 1,000 1,500 0 6420 OFFICE EQUIPMENT 0 0 TOTAL PLANNING & ZONING 449,888 24,766 0 - 34,651 440,003 408,039 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL AD) UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM AD). AD)S BUDGET ACTUAL CODE ENFORCEMENT 1210 SALARIES - REGULAR 276,812 - 19,768 - 47,815 209,229 209,229 1310 SALARIES - PART TIME 0 7,580 7,580 7;134 1410 OVERTIME 0 0 2110 F.I.C.A. 21,176 21,176 18,697 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 23,728 23,728 20,330 2410 WORKER'S COMPENSATION 0 0 31 1 1 CONTRACTUAL - SPECIAL MASTER 1,575 1,575 1,300 3450 CONTRACTUAL - SPECIAL MASTER 4,200 293 10,000 14,493 8,688 4070 TRAVEL & CONFERENCE 0 0 0 4080 EMPLOYEE EDUCATION 750 1,000 1,750 1,695 4110 POSTAGE 0 0 4120 TELEPHONE - CELL PHONES 0 0 4515 LIABILITY INSURANCE -AUTO 0 0 4710 PRINTING - INFRASTRUCTURE 0 0 4920 OTHER CHARGES -LIENS 2,400 12 -225 2,187 586 5210 SUPPLIES 4,300 -1,000 3,300 502 5220 UNIFORMS 1,200 379 1,579 379 5230 FUEL 0 0 5410 MEMBERSHIPS & SUBSCRIPTIONS 120 225 345 345 6410 EQUIPMENT UNDER $500 0 0 6420 OFFICE EQUIPMENT 0 2,188 2,188 2,188 TOTAL CODE ENFORCEMENT 336,261 684 0 - 47,815 289,130 271,073 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADJS BUDGET ACTUAL PW- BUILDING MAINTENANCE 1210 SALARIES - REGULAR 249,834 9,100 258,934 258,934 1310 SALARIES - PART TIME 19,367 -505 18,862 12,567 1410 OVERTIME 7,000 7,000 6,911 2110 F.1.C.A. 21,129 21,129 20,626 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 35,684 505 36,189 36,189 2410 WORKER'S COMPENSATION 0 0 3450 CONTRACTUAL SERVICES 50,000 -9,100 40,900 37,252 4070 TRAVEL AND CONFERENCE 250 250 0 4080 EMPLOYEE EDUCATION 600 600 198 2310 UTILITES- ELECTRIC 128,340 128,340 115,156 4320 UTILITIES -WATER 28,175 28,175 22,146 4455 LEASE PURCHASE - TRUCKS 9,585 7,228 226 17,039 17,039 4620 MAINT & REPAIR OPER EQUIP 250 250 250 4670 MAINT & REPAIR -GDS & STRUCT 75,000 11,491 -226 86,265 76,914 4680 MAINT & REP - OUTSIDE SERVICES 0 0 -693 5210 SUPPLIES 25,000 364 25,364 25,364 5220 UNIFORMS 3,250 623 -364 3,509 3,132 6410 EQUIPMENT UNDER $500 500 500 120 6430 OPERATING EQUIPMENT 10,045 10,045 3,784 7110 DEBT- PRINCIPAL 0 0 7210 DEBT - INTEREST 0 0 TOTAL BUILDING MAINT 664,009 19,342 0 0 683,351 635,889 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL AD) UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM AD). ADJS BUDGET ACTUAL PW -SOLID WASTE 1210 SALARIES - REGULAR 426,677 426,677 426,242 1310 PART -TIME 0 0 1410 OVERTIME 10,000 -1,021 8,979 8,841 2110 F.I.C.A. 33,406 1,021 34,427 34,426 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 47,112 3,886 50,998 50,998 2410 WORKER'S COMPENSATION 0 0 3470 INTER AGREEMT-RECYCLING 93,000 -3,886 89,114 82,567 4080 EMPLOYEE EDUCATION 500 500 0 4340 REFUSE DISPOSAL FEE 620,000 -23,811 596,189 575,535 4341 REFUSE DISPOSAL FEE- RECYCLING 0 0 4455 LEASE PURCHASE - TRUCKS 155,000 155,000 142,369 5210 SUPPLIES 3,000 3,000 2,051 5220 UNIFORMS 5,000 500 5,500 3,297 6410 EQUIPMENT LESS THAN $500 0 0 6430 OPERATING EQUIPMENT 0 0 6450 CAPITAL LEASE 10,000 10,000 0 7110 DEBT- PRINCIPAL 0 0 7210 DEBT- INTEREST 0 0 TOTAL SOLID WASTE 1,403,695 500 0 - 23,811 1,380,384 1,326,326 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADJS BUDGET ACTUAL PW- STREET MAINTENANCE 1210 SALARIES - REGULAR 305,946 - 14,886 291,060 291,060 1310 SALARIES - PART TIME 32,260 - 17,653 14,607 14,607 1410 OVERTIME 13,000 -8,002 4,998 4,998 2110 F.I.C.A. 26,867 -3,453 23,414 23,415 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 41,840 41,840 37,260 2410 WORKER'S COMPENSATION 0 0 3450 CONTRACT SERV 84,000 42,181 - 10,667 115,514 83,323 4070 TRAVEL AND CONFERENCE 450 450 0 4080 EMPLOYEE EDUCATION 1,000 1,000 966 4455 LEASE PURCHASE-TRUCKS 22,100 22,100 22,095 4625 LANDSCAPE MAINTENANCE 38,000 2,729 40,729 16,443 4640 MAINT & REP. STREETS & PARKWAYS 17,300 3,313 20,613 20,353 4650 ELECTRICITY 110,000 110,000 96,454 4670 MAINT. & REP -GDS & STRUCTR 4,000 4,000 3,742 5210 SUPPLIES 3,500 144 3,644 3,415 5220 UNIFORMS 3,600 507 4,107 2,778 5245 TOOLS 500 500 0 6410 EQUIPMENT- UNDER$500 500 1,987 2,487 2,486 6430 OPERATING EQUIPMENT 5,914 -1,987 3,927 3,500 7110 DEBT- PRINCIPAL 0 0 7210 DEBT- INTEREST 0 0 TOTAL STREET MAINT 710,777 48,874 0 - 54,661 704,990 626,894 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL AD) UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM AD). AD)S BUDGET ACTUAL PW- LANDSCAPE MAINTENANCE 1210 SALARIES - REGULAR 294,422 294,422 260,559 1310 SALARIES - PART TIME 0 0 1410 OVERTIME 6,000 6,000 2,690 2110 F.I.C.A. 22,982 22,982 20,631 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 37,460 37,460 36,506 2410 WORKER'S COMPENSATION 0 0 3450 CONTRACTUAL SERVICES 27,116 13,400 40,516 35,890 4070 TRAVEL AND CONFERENCE 200 200 0 4080 EDUCATION 500 500 165 4350 ELECTRICITY -CITY PARKS 51,000 51,000 38,393 4420 OUTSIDE SERV RENTAL 500 500 0 4455 LEASE PURCHASE - TRUCKS 5,504 5,504 5,504 4620 MAINT & REP- OPERAT EQUIP 70,000 6,549 -1,355 75,194 73,468 5220 UNIFORMS 4,000 752 4,752 3,796 5410 MEMBERSHIPS & SUBSCRIPTIONS 300 300 75 6410 EQUIPMENT UNDER $500 1,088 -985 103 102 6430 EQUIPMENT - OPERATING 1,315 21,090 2,340 24,745 24,691 TOTAL LANDSCAPE MAINT. 522,387 41,791 0 0 564,178 502,468 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADJS BUDGET ACTUAL PW- EQUIPMENT MAINTENANCE 1210 SALARIES - REGULAR 191,995 3,660 195,655 195,655 1310 SALARIES - PART TIME 0 0 1410 OVERTIME 5,000 -1,373 3,627 3,627 2110 F.I.C.A. 15,070 81 15,151 15,151 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 17,505 664 18,169 18,169 2410 WORKER'S COMPENSATION 0 0 3450 CONTRACTUAL SERVICES 20,000 27,850 - 20,000 27,850 27,850 4070 TRAVEL AND CONFERENCE 250 -250 0 0 4080 EDUCATION 600 -560 40 40 4455 LEASE PURCHASE - TRUCKS 12,848 33 12,881 12,881 4515 LIABILITY INSURANCE -AUTO 0 0 0 4620 MAINT & REP - OPERAT EQUIP 500 -160 340 340 4680 MAINT & REP-OUTSIDE SER. 80,000 14,102 - 13,914 80,188 80,188 5220 UNIFORMS 5,000 315 -413 4,902 4,902 5230 FUEL & LUB. 220,000 56,790 276,790 276,790 5240 PARTS 58,000 3,024 -33 -3,269 57,722 57,722 5245 OPERATING TOOL 1,000 -318 682 682 5250 TIRES 30,000 -1,034 28,966 28,966 5260 CHEMICALS /SUPPLIES 10,000 747 -3,785 6,962 6,962 6410 EQUIPMENT UNDER $500 500 -398 102 101 6430 EQUIPMENT - OPERATING 4,000 -873 3,127 3,127 7110 DEBT - PRINCIPAL 0 0 7210 DEBT - INTEREST 0 0 0 TOTAL EQUIPMENT MAINT 672,268 46,038 0 14,848 733,154 733,154 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADJS BUDGET ACTUAL PW- OFFICE OF THE DIRECTOR 1210 SALARIES - REGULAR 297,810 - 14,848 282,962 233,516 2110 F.I.C.A. 22,782 22,782 18,718 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 19,040 19,040 15,544 2410 WORKER'S COMPENSATION 0 0 4070 TRAVEL & CONFERENCES 500 500 0 4080 EMPLOYEE EDUCATION 300 300 0 4110 POSTAGE 0 0 4120 TELEPHONE- CELL PHONES 0 0 4540 BOILER & MACHINERY INSURANCE 0 0 4710 PRINTING- INFRASTRUCTURE 0 0 5210 SUPPLIES 1,600 -125 1,475 1,121 5270 PERMITS 750 125 875 875 5410 MEMBERSHIPS & SUBSCRIPTIONS 500 500 95 6410 EQUIPMENT -UNDER $500 500 500 367 6420 OFFICE EQUIPMENT 350 350 0 TOTAL OFFICE OF THE DIR 344,132 0 0 - 14,848 329,284 270,236 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. ADDS BUDGET ACTUAL PW- ENGINEERING & CONSTRUCTION 1210 SALARIES & WAGES - REGULAR 113,662 113,662 110,374 1310 SALARIES & WAGES - PART TIME 37,598 37,598 88 1410 OVERTIME 0 0 2110 F.I.C.A. 11,571 -844 10,727 8,477 2210 PENSION PLAN CONTRIBUTION 0 0 2230 COMPENSATED ABSENCES 0 0 2310 GROUP HEALTH INSURANCE 9,568 844 10,412 10,412 2410 WORKER'S COMPENSATION 0 0 3100 PROFESSIONAL SERVICES 50,000 3,383 53,383 19,843 3450 CONTRACTUAL SERVICES 25,000 25,000 413 4070 TRAVEL & CONFERENCE 750 750 165 4080 EMPLOYEE - EDUCATION 750 750 0 5210 SUPPLIES 2,500 2,500 2,087 5410 MEMBERSHIPS & SUBSCRIPTIONS 1,000 1,000 0 6410 EQUIPMENT -UNDER $500 500 500 135 6420 OFFICE EQUIPMENT 1,000 1,000 0 6430 OPERATING EQUIPMENT 0 0 6440 CAPITAL IMPROVEMENTS 157,000 - 25,000 132,000 8,114 TOTAL ENGIN & CONST 410,899 3,383 - 25,000 0 389,282 160,107 ACCT NO ACCOUNT CLASSIFICATION POLICE DEPARTMENT 1210 SALARIES - REGULAR 1310 SALARIES - PART TIME 1410 OVERTIME 1510 SPECIAL PAY - EDUCATION INCEN. 1520 EXTRA DUTY PAY 1530 HAZARD PAY 2110 F.I.C.A. 2210 PENSION CITY CONTRIBUTION 2230 COMPENSATED ABSENCES 2310 GROUP HEALTH INSURANCE 2410 WORKER'S COMPENSATION 3116 ANNUAL PHYSICALS 3450 CONTRACTUAL SERVICES 3452 RED LIGHT CAMERA AGREEMENT 3456 CONTRACTUAL SCHOOL CROSSING 3490 CRIME PREVENTION PROGRAMS 4070 TRAVEL & CONFERENCE 4080 TRAINING & EDUCATION 4110 POSTAGE 4425 LEASE PURCHASE PD 800 MHZ 4450 LEASE PURCHASE- POLICE VEHICLE 4515 LIABILITY INSURANCE -AUTO 4591 POLICE ACC. DTH & DIS. INSUR 4620 MAINT & REPAIR EQUIPMENT 4630 MAINT & REPAIR COMM EQMT 4710 PRINTING - INFRASTRUCTURE 4960 SPECIAL INVESTIGATIONS 4970 EMPLOYEE TESTING 5210 SUPPLIES 5220 UNIFORMS 5230 FUEL 5410 MEMBERSHIPS & SUBSCRIPTIONS 5940 PRISONER DETENTION 6410 EQUIPMENT UNDER $500 6420 EQUIPMENT- OFFICE 6430 EQUIPMENT - OPERATING 6441 VEHICLES 7110 DEBT SERVICE- PRINCIPAL 7210 DEBT SERVICE - INTEREST TOTAL POLICE DEPARTMENT ADOPTED PRIOR FINAL 3,463,378 BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED 2009 -2010 ENCUM ADJ. ADDS BUDGET ACTUAL 3,389,023 74,355 3,463,378 3,463,378 0 0 160,000 -3,527 156,473 156,473 22,044 673 22,717 22,717 0 4,947 4,947 4,947 50,.112 452 50,564 50,564 277,020 13,510 290,530 290,530 0 0 0 0 262,360 26,408 288,768 288,768 0 0 11,800 150 11,950 11,950 19,000 -420 18,580 18,580 0 0 0 0 6,237 -5,128 1,109 1,109 1,500 3,000 -2,376 2,124 2,124 4,000 -1,000 -799 2,201 2,201 0 0 0 0 141,270 - 25,218 - 12,472 103,580 103,580 0 0 0 0 22,500 2,809 -7,222 18,087 18,087 38,100 173 -7,135 31,138 31,138 0 0 4,000 -3,900 100 100 11,750 2,589 -2,000 -4,660 7,679 7,679 25,666 1,465 -3,783 23,348 23,348 62,500 6,305 - 21,330 47,475 47,475 0 0 6,500 1,253 7,753 7,753 100 -100 0 0 500 100 -3 597 597 240 -240 0 0 28,153 282 25,218 -1,172 52,481 52,481 0 228,060 228,060 228,060 0 0 0 0 4,544,375 13,723 0 275,541 4,833,639 4,833,639 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ, ADJS BUDGET ACTUAL PARKS & RECREATION 1210 SALARIES - REGULAR 383,566 -4,714 378,852 378,852 1310 SALARIES - PART TIME 47,450 -4,491 42,959 40,948 1410 OVERTIME 200 200 83 2110 F.I.C.A. 32,988 886 33,874 33,874 2210 PENSION PLAN CONTRIBUTION 0 0 2310 GROUP HEALTH INSURANCE 42,256 8,319 50,575 50,576 2410 WORKER'S COMPENSATION 0 0 3450 CONTRACTUAL SERVICES 4,000 260 -27 4,233 2,322 4070 TRAVEL & CONFERENCE 800 800 -359 4080 EMPLOYEE EDUCATION 1,200 1,200 802 4110 POSTAGE 0 0 4120 TELEPHONE - CELL PHONES 0 0 4350 ELECTRICITY -CITY PARKS 0 0 4420 OUTSIDE SERVICE RENTAL 300 300 45 4455 LEASE PURCHASE - TRUCKS 5,200 5,200 5,200 4515 LIABILITY INSURANCE -AUTO 0 0 4620 MAINT & REP -OPER EQUIPT 1,000 1,000 811 4670 MAINT & REP -PARK FACILITIES 2,500 2,500 2,423 4690 MAINT & REP - TENNIS FACILITY 0 0 4710 COPY MACHINE 0 0 4820 SPECIAL EVENTS 9,500 9,500 9,500 5210 SUPPLIES 2,750 2,750 2,500 5220 UNIFORMS 3,250 3,250 2,008 5230 FUEL 0 0 5410 MEMBERSHIPS & SUBSCRIPTIONS 1,800 27 1,827 1,811 5550 SCHOOL PROGRAMS 5,000 323 5,323 5,065 5610 BASEBALL 0 0 5630 FOOTBALL 15,000 15,000 14,812 5631 CHEERLEADERS 6,000 897 6,897 6,771 5660 SUMMER PROGRAMS 2,250 2,250 1,964 5670 SPECIAL RECREATION PROGRAMS 26,000 26,000 25,717 5680 SENIOR CITIZENS PROGRAMS 59,533 59,533 46,316 6410 EQUIPMENT UNDER $500 200 200 0 6420 EQUIPMENT- OFFICE 450 450 0 6430 OPERATING EQUIPMENT 22,500 3,244 -5,906 19,838 10,015 TOTAL PARKS & REC 675,693 4,724 -5,906 0 674,511 642,056 ACCT NO ACCOUNT CLASSIFICATION COMMUNITY CENTER 1210 SALARIES - REGULAR 1310 SALARIES - PART TIME 1410 OVERTIME 2110 F.I.C.A. 2210 PENSION PLAN CONTRIBUTION 2310 GROUP HEALTH INSURANCE 2410 WORKER'S COMPENSATION 3450 CONTRACTUAL SERVICES 4100 EQUIPMENTAL RENTAL 4120 TELEPHONE SERVICE 4310 UTILITIES - ELECTRICITY 4320 UTILITIES -WATER 4670 MAINT & REP -GRDS & STRCTR 4710 COPY MACHINE 5210 SUPPLIES 5550 SCHOOL PROGRAM 5640 BASKETBALL 5660 SUMMER CAMP 5670 SPECIAL REC PROGRAMS 6410 EQUIPMENT UNDER $500 6430 OPERATING EQUIPMENT 6440 CAPITAL IMPROVEMENT TOTAL COMMUNITY CENTER ADOPTED PRIOR FINAL 140,881 BUDGET YEAR FY 2010 YEAREND FINAL ADJ UNAUDITED 2009 -2010 ENCUM ADJ. ADJS BUDGET ACTUAL 173,280 173,280 140,881 146,331 - 13,593 132,738 72,454 250 250 188 24,469 24,469 16,516 0 0 24,994 24,994 17,449 0 0 4,500 18 4,518 4,218 400 400 0 5,500 5,500 4,186 52,800 13,593 66,393 66,393 4,500 5,906 10,406 10,406 9,000 2,500 11,500 9,830 0 0 2,500 889 3,389 3,233 0 0 0 0 0 0 19,500 1,311 -18 20,793 18,965 500 390 1,062 1,952 1,520 23,000 799 -1,062 22,737 18,955 0 0 491,524 5,889 5,906 0 503,319 385,195 ADOPTED PRIOR FINAL ACCT BUDGET YEAR FY 2010 YEAREND FINAL AD) UNAUDITED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM ADJ. AD)S BUDGET ACTUAL NON - DEPARTMENTAL 2210 PENSION PLAN- CONTRIBUTION 907,390 409,273 1,316,663 1,316,663 2220 DEFERRED COMPENSATION 56,959 - 40,000 899 17,858 17,858 3210 AUDITOR'S FEE 60,000 -7,505 52,495 52,495 3211 PERFORMANCE AUDIT 0 150,000 - 115,000 35,000 35,000 3440 CONSULTANT -LABOR ATTORNEY 0 920 920 920 3450 CONTRT SER GIBSON- BETHEL 0 0 3456 CONTRACTUAL - SCHOOL CROSSING ( 70,000 9,778 79,778 63,301 3457 CONTRACTUAL 129,000 1,800 - 107,000 - 20,000 3,800 3,800 4120 COMM- TELEPHONE 60,000 1,407 20,402 -6,649 75,160 75,160 4425 LEASE PURCHASE- POLICE 800 MHZ 40,000 40,000 - 26,290 53,710 53,710 4630 MAINTENANCE & REP. COMM EQPT. 500 -278 222 222 4720 PRINTING & PHOTOCOPYING 25,000 1,490 - 22,250 -7 4,233 4,233 5210 SUPPLIES 200 -200 0 0 5290 SUPPLIES - BRICKS 1,500 -1,500 0 0 5410 MEMBERSHIPS & SUBSCRIPTIONS 600 -509 91 91 7115 SAM LOAN PRIN. 2006A -CITY 18,304 -832 17,472 17,472 7116 SAM LOAN PRIN. 2006A -MRP 91,696 -4,168 87,528 87,528 7215 SAM LOAN INT. 2006A -CITY 40,200 3,519 43,719 43,719 7216 SAM LOAN INT. 2006A -MRP 201,383 44 201,427 201,427 9210 CONTRIBUTION TO SELF INS FND 0 0 9910 CONTRIBUTION - SPECIAL EVENTS 39,000 65 - 15,163 23,902 23,902 9920 GENERAL CONTINGENCY 50,000 3,900 - 11,402 355 42,853 42,853 9923 DEBT SERVICE -YMCA INT 3,828 -65 3,763 3,763 9926 DEBT SERVICE -VAN SMITH PARK 93,864 93,864 93,864 9927 DEBT SERVICE -YMCA PRINCIPAL 100,000 100,000 100,000 9928 6.SM LOAN PRIN. 2002A -CITY 22,464 22,464 22,464 9929 2.2 M LOAN 2001A PRINCIPAL 45,000 45,000 45,000 9930 6.5M LOAN PRIN.2002A -MRP 112,536 112,536 112,536 9931 ECONOMIC DEVELOPMENT 10,000 -9,100 900 900 9932 STREET BEAUTIFICATION 55,000 - 55,000 0 0 9934 1 M LOAN PRINCIPAL -CITY 24,912 -323 24,589 24,589 9935 1 M LOAN PRINCIPAL -MRP 58,129 -756 57,373 57,373 9945 6.5M LOAN INT. 2002A -MRP 242,266 5,057 247,323 247,323 9946 2.2 M LOAN INTEREST 2001A 98,488 -565 97,923 97,923 9947 6.5M LOAN INT. 2002A -CITY 48,360 1,010 49,370 49,370 9948 DEBT SERV -INT. VAN SMITH PARK 10,696 10,696 10,693 9949 1 M LOAN INTEREST -CITY PORTION 12,248 323 12,571 12,571 9950 RESERVE FOR ENCUMBRANCES 0 - 168,205 9951 1 M LOAN INTEREST -MRP PORTION 29,279 54 29,333 29,333 9962 UNDERGROUND FUEL STORAGE 0 0 6410 EQUIPMENT -UNDER $500 500 500 200 9120 INTRA -GOVT TRAN -DEBT SERVICE 0 0 9130 INTRA -GOVT EMERG RES FUND 0 0 TOTAL NON - DEPART 2,759,302 209,360 - 275,250 271,624 2,965,036 2,780,052 TOTAL GENERAL FUND 18,105,791 451,651 0 0 18,557,442 17,346,507 Al ACCT BUDGET PRIORYEAR CURRENT FINAL ADJUSTED NO ACCOUNT CLASSIFICATION 2009 -2010 ENCUM YEAR ADJ. YEAR ADJS BUDGET ACTUAL 4450 LEASE PURCHASE- POLICE VEHICLES 30,060 4,147 -900 33,307 33,307 TOTAL OPERATING EXPENSES 30,060 4,147 -900 0 33,307 33,307 6430 OPERATING EQUIPMENT 5,384 900 10,731 17,015 17,015 TOTAL CAPITAL OUTLAY 5,384 0 900 10,731 17,015 17,015 TOTALFUND 35,444 4,147 0 10,731 50,322 50,322