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1 City of South Miami
2 Special City Commission Minutes
3 (First Budget Hearing)
4 September 14, 2010
5
6 CALL TO ORDER:
7
8 The City Commission of the City of South Miami, Florida met
9 in special session on Tuesday, September 14, 2010, beginning at
10 7:38 p.m., in the City Commission Chambers, 6130 Sunset Drive.
11
12 A. Roll Call:
13 The following members of the City Commission were present:
14 Mayor Philip K. Stoddard, Ph.D, Vice Mayor Valerie Newman and
15 Commissioners Velma Palmer, Ph.D, Brian D. Beasley and Walter A.
16 Harris.
17
18 Also in attendance were: City Manager Hector Mirabile, Ph.D,
19 Deputy City Attorney Mark A. Goldstein and City Clerk Maria M.
20 Menendez.
21
22 B. Moment of Silence: By Mayor Stoddard.
23
24 C. Pledge of Allegiance:
25 The Pledge of Allegiance was recited in unison.
26
27 D. Presentations(s)
28
29 Dr. Mirabile conducted a presentation for the FY 2010 -2011
30 budget. (See presentation information attached)
31
32 Vice Mayor Newman asked for an explanation regarding the
33 Self - Insurance Fund with the total of $194,000.00. Mr. Riverol
34 explained that the funds are back into the General Fund; he said
35 that we are not self- insured, but we have insurance with the
36 Florida Municipal Insurance Trust (FMIT).
37
38 Commissioner Palmer asked for an explanation as to why the
39 numbers changed from a few weeks ago when the City seemed to be
40 in the red, and now we see a surplus. Dr. Mirabile explained that
41 the change was the result of the auditors identifying a true
42 picture of our reality; therefore, when we were in a perceived
43 deficit of $1,080,000, the true picture ended up being different.
44 The true picture is shown now based on the audit report and the
45 various other changes made to arrive at a balanced budget.
SPECIAL CITY COMMISSION MINUTES 1
I :t Budget Hearing - September 14, 2010
71 naf t
1 Mayor Stoddard referred to the City's tennis contract which
2 has long expired, recommending for the City to open it for bid.
3
4 Commissioner Palmer requested for the City Manager to
5 revisit the various rental fees for the Parks and Recreation
6 Department.
7
8 This year the special events are not being funded, and
9 Commissioner Beasley said that they should look for donations
10 from various organizations such as the Weed and Seed Program.
11
12 The Commission discussed the pros and cons of keeping the
13 current millage rate of 5.1452 or lowering it. Mayor Stoddard
14 said that he wanted the residents to recognize that there is a
15 cost for getting a slight reduction in their taxes; the money
16 that you put into your taxes buy things that you value, such as
17 fair wages, 4th of July celebrations, parades and arts events.
18 Commissioner Palmer concurred with the Mayor.
19
20 With some further comments this section was closed.
21
22
23 1St Reading of Ordinance(s) /Public Hearing(s)
24
25
26 1. An Ordinance of the Mayor and City Commission of the
27 City of South Miami, Florida, levying the millage of
28 4.9526 5.1452 which is 3.74% lower than the rollback
29 rate of 5.1452 and resulting in 0.00% change in
30 property tax rate in the City of South Miami, Florida,
31 for the fiscal year 2010/2011;; providing for
32 severability, ordinances in conflict and an effective
33 date. 3/5
34 (City Manager)
35
36 Moved by Mayor Stoddard, seconded by Vice Mayor Newman to
37 approve this item.
38
39 Moved by Commissioner Harris to amend the Ordinance by
40 adopting the millage of 4.9526. Seconded by Vice Mayor Newman.
41
42 At this time the Mayor announced a five - minute break.
43
44 As the meeting reconvened the public hearing was opened.
45
46 Javier Banos referred to the community pool, urging to
47 evaluate future operating costs for running the pool. He then
SPECIAL CITY COMMISSION MINUTES 2
1st Budget Hearing - September 14, 2010
m1a t
I urged the Commission not to raise taxes because of the economic
2 situation the Country is going through.
3
4 Yvonne Beckman said to be surprised about the difference
5 between the deficit that we were told we had in the books and the
6 new figure of surplus presented tonight. She said that the
7 surplus we had from last year should had gone back to the
8 residents. She said that it is important to lower the taxes at a
9 time that the County is raising them. Among other things, she
10 said that our legal fees are higher than they were last year;
11 regarding the Capital Improvement Plan she said that she would
12 like to see what is done for each neighborhood so that they can
13 see what they are paying in taxes and what they are getting back.
14
15 Sharon McCain referred to the parking increase rate; she
16 then said that there are trucks parked along Sunset Drive
17 everyday because of a construction and this is affecting the
18 downtown merchants; about special events, she said that they are
19 being cancelled due to the economic situation. She then asked
20 about the $100,000 allocated for the Farmers' Market. She also
21 referred to the Parks and Recreation fees, particularly about the
22 $36,000 soccer fee. She urged to watch what we spend in police
23 overtime.
24
25 David Fry said that the City is spending too much money
26 during the present recession and that there are a lot of things
27 that can be cut.
28
29 Brad Cassel said that if we are going to build a pool then
30 we need to have the money for its operation; he referred to the
31 increase in parking fees; about the 25 mph speed limit signs
32 installed in Mango Terrace area he said that it is a waste since
33 we have no way to enforce it.
34
35 With no further speakers the public hearing was closed.
36
37 Mayor Stoddard said that he has received numerous requests
38 from residents about the speed limit signs; he said that he
39 agrees with Ms. Beckman's request for neighborhood by
40 neighborhood breakdown on some of the CIP expenses.
41
42 Vice Mayor Newman as a point of clarification said that the
43 legal fees have not increased, and that the cost for the labor
44 attorney has decreased by half; she indicated that the major
45 portion of the fees pertain to the attorneys for the bond issue.
46 She then indicated that they will be voting on the proposed
47 millage rate of 4.9526 but that the direction is to try lowering
48 a little bit more by the final hearing.
49
SPECIAL CITY COMMISSION MINUTES 3
1�� Budget Hearing - September 14, 2010
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BTEN
With some further comments, the motion to approve the above
motion to amend the Ordinance by adopting the millage rate of
4.9526, and the item as a whole passed by a 5 -0 vote:
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Yea
Commissioner Harris: Yea
Mayor Stoddard: Yea
2. An Ordinance of the Mayor and City Commission of the
City of south Miami, Florida, adopting a budget of
$20,879,062 and pay plan for the fiscal year 2010/2011;
providing for severability; ordinances in conflict; and
an effective date. 3/5
(City Manager)
Moved by Mayor Stoddard, seconded by Commissioner Beasley to
approve this item.
The public hearing was opened at this time.
Brad Cassel congratulated the Finance Director, the City
Manager and the Budget and Finance Committee for a job well done.
With no further speakers the public hearing was closed.
With some further comments, the motion to approve this item
passed by a 5 -0 vote:
Commissioner Palmer: Yea
Vice Mayor Newman: Yea
Commissioner Beasley: Yea
Commissioner Harris: Yea
Mayor Stoddard: Yea
There being no further business to come before this Body,
the meeting adjourned at 10:04 p.m.
Attest
Maria M. Menendez
City Clerk
SPECIAL CITY COMMISSION MINUTES
1 *` Budget Hearing - September 1.4, 2010
L)
Approved
Philip K. Stoddard
Mayor
i
First Budget Hearing
September 14, 2010
Hector Mirabile, Ph. D.
City Manager
i
11
BUDGET EXPENDITURE SUMMARY
ACCOUNT CLASSIFICATION
General Fund
Sortmwater Drain Trust Fund
Local Option Gas Tax
Peoples Transportation Tax Fund
Hurricane Fund
Debt Service
Hometown District Improvement Trust Fund
Self Insurance Fund
State Forfeiture Fund
Federal Forfeiture Fund
TOTAL
BUDGET
FY 2011
PROPOSED
HEARING
18,465,177
17,892,362
335,902
385,902
75,000
75,000
383,000
383,000
181,491
181,491
1,145,465
1,145,465
25,000
25,000
194,584
194,584
1 6,000
1 6,000
57,443
57,443
20,879,062
20,356,247
IFICATION '.
MILEAGE RATE I 5.1452 I 4.9526 I . 0.192
REAL PROPERTY TAXABLE VALUE 1 1,350,916,363 1,350,916,363
PERSONAL PROPERTY TAXABLE VALUE
71,71 1,878
71,711,878
TOTAL TAXABLE VALUE (REAL AND
PERSONAL PROPERTY)
1,422,628,241
1,422,628,241
AD VALOREM REVENUE
7,319,707
7,045,709
95% OF TAXABLE VALUE (TO ALLOW
FOR DELETIONS & DELINQUENCIES)
6,953,721
6,693,423
DEDICATED TAX INCREMENT AMOUNT - 656,967 - 632,375 - 24,592
AD VALOREM BUDGET ESTIMATE 6,296,754 6,061,048 - 235,706
EXPENSE REDUCTIONS
PROPOSED PROPOSED FY ACCT
ACCT DEPARTMENT I ACCOUNT DESCRIPTION FY I I 2011 BUDGET FINAL BAL
BUDGET ADj
CITY CLERK
4080 EMPLOYEE EDUCATION Employee Education 1,200 (1,200)
4950 CODIFICATION Add to Codification 2,500 1,200 3,700
CITY CLERK TOTAL
CITY MANAGER
1210 PERSONNEL SERVICES
Grants Research & Writing
363,471 (7,019) 356,452
155,809 (1(S,0000 09)
Cancel the Cardenas & Partners
113,200 (49,200) 64,000
3450 CONTRACTUAL
Lobbyist Contract
3450
4070 TRAVEL AND CONFERENCE
Dade Days (2 elected officials)
6,000 (2,500) 3,500
3450
CONTRACTUAL SERVICES
(58,719)
CITY MANAGER TOTAL
5205
COMPUTER EQUIPMENT
HUMAN RESOURCES
4510 LIABILITY INSURANCE Reduction in Gen Liab & Prop Ins 322,760 (35,000) 287,760
HUMAN RESOUR TOTAL (35,000)
FINANCE DEPARTMENT
5210 OFFICE SUPPLIES Reduce supplies 12,668 (10,00 2,668
0)
FINANCE DEPART TOTAL (10,000)
CITY ATTORNEY
3120 LEGAL SERVICES- RETAINER CRA 20% City Atty Fees 200,400 (40,080) , 0
00
40
3440 CONSULTING -LABOR CRA 20% of Labor Atty Fees 50,000 (10,000) 40,000
CITY ATTORNEY TOTAL (50,080)
CSM - Ist Public Hearing Page I of 5 FY I I PROPOSED BUDGET
MIS OFFICE
155,809 (1(S,0000 09)
1210
PERSONNEL SERVICES
IT Outsourcing
5, 96,540
101,540 )
3450
CONTR SERV: INFRAST
Reduce Ch 77 backend upgrades
109,835 109,835
3450
CONTRACTUAL SERVICES
IT Contractor
29,500 10,000 39,500
5205
COMPUTER EQUIPMENT
2 Addl Servers -Fin Software Upgrade
(40,974)
MIS OFFICE TOTAL
FINANCE DEPARTMENT
5210 OFFICE SUPPLIES Reduce supplies 12,668 (10,00 2,668
0)
FINANCE DEPART TOTAL (10,000)
CITY ATTORNEY
3120 LEGAL SERVICES- RETAINER CRA 20% City Atty Fees 200,400 (40,080) , 0
00
40
3440 CONSULTING -LABOR CRA 20% of Labor Atty Fees 50,000 (10,000) 40,000
CITY ATTORNEY TOTAL (50,080)
CSM - Ist Public Hearing Page I of 5 FY I I PROPOSED BUDGET
SUMMARY OF ADJUSTMENTS
Beginning Revenues $17,188,386
Additional Revenues $939,860
TOTAL ENDING REVENUES $18,128,246
Beginning Expenses $18,465,177
Expense Addition /Reduction - $630,895
Additional Health Insurance Expense $34,966
Longevity Pay $23,114
TOTAL ENDING EXPENSES $17,892,362
Positive /(Deficit) $235,884
Reduction from Rolled Back (5.1452) to
Current FY Millage (4.953) - $235,706
Positive /(Deficit) $178
CITY OF SOUTH MIAMI -I st Public Hearing
FY 11 PROPOSED BUDGET
GENERAL FUND SUMMARY
ACTUAL BUDGET ESTIMATE CM RECOM
ACCOUNT CLASSIFICATION FY 2009 FY 2010 FY 2010 FY 2011
BEGINNING FUND BALANCE 6,692,266 7,813,387 7,813,387 5,164,909
TAXES
10,207,000
8,982,986
9,202,258
8,817,214
FRANCHISE FEES
1,693,938
1,426,500
1,392,823
1,490,181
INTERGOV REVENUE
1,266,285
1,093,458
870,610
1,166,155
CHARGES FOR SERVICES
3,063,078.
2,869,800
2,709,244
3,727,000
FINES AND FORFEITURES
206,637
188,000
163,288
783,560
MISCELLANIOUS REVENUES
1,302,048
1,256,851
1,085,315
410,528
OTHER FINANCIAL SOURCES
1,180,473
445,451
445,451
1,733,608
TOTAL
18,919,460
16,263,046
15,868,988
18,128,246
CITY COMMISSION
81,822
95,643
96,227
92,984
CITY CLERK
224,983
209,753
217,912
244,572
CITY MANAGER
426,671
434,622
349,142
636,467
INTERGOV
66,441
70,000
90,060
0
CENTRAL SERVICES
307,832
292,855
189,352
312,879
HUMAN RESOURCES
166,652
175,381
175,110
454,837
MIS OFFICE
543,574
567,586
580,698
325,220
FINANCE DEPARTMENT
716,778
732,881
668,855
1,589,824
FINANCE INSURANCE
704,960
863,640
863,640
0
CITY ATTORNEY
335,617
250,000
369,226
496,820
BUILDING DIVISION
428,489
428,217
426,513
466,873
PLANNING DIVISION
403,824
449,888
407,216
429,198
CODE ENFORCEMENT
335,918
336,261
291,318
391,814
PW -BLDG. MAINT.
745,276
664,009
681,324
650,622
PW -SOLID WASTE
1,878,112
1,403,695
1,402,845
1,364,705
PW- STREETS MAINT,
682,513
710,777
686,082
639,937
PW- LANDSCAPE MAINT.
538,049
522,387
556,527
526,969
PW- EQUIP. MAINT.
675,190
672,268
780,466
586,565
PW- OFFICE OF DIRECTOR
205,187
344,132
313,103
386,719
PW -ENG., CONSTR. & SMW
247,292
410,899
370,059
210,357
POLICE - LAW ENFORCEMENT
4,619,929
4,544,375
4,640,618
6,448,892
RECREATION
577,338
675,693
658,557
676,541
COMMUNITY CENTER
426,502
491,524
500,709
683,570
NON - DEPARTMENT EXPENSES
2,459,389
2,759,302
3,201,909
275,998
TOTAL EXPENDITURES
17,798,338
18,105,791
18,517,466
17,892,362
CHANGE BEFORE FUND BALANCE
1,121,121
- 1,842,745
- 2,648,478
235,884
NON - DEPARTMENT TRANSFER RESERVE
0
0
0
1,789,236
ENDING FUND BALANCE
7,813,387
5,970,642
5,164,909
3,611,557
ADDITIONAL REVENUES
PROPOSED FY I I BUDGET STATED REVENUES
$ 17,188,386
PROPOSED FY PROPOSED FY I I ACCT FINAL
ACCOUNT CLASSIFICATION
DESCRIPTION
1 1 BUDGET
BUDGET ADJ
BALANCE
Increase in Revenue Forecast based
on an increase in Parking Hour Fee
$ 1,368,000
$ 547,200
$ 1,915,200
PARKING METERS FRANCHISE
from $1 to $1.50
(Note 1)
FPL Franchise Fee Increase in
840,000
160,000
1,000,000
ELECTRICITY
Revenue Forecast
Building Fee Increase in Revenue
380,000
53,881
433,881
BUILDING PERMITS
Forecast (Note 2)
Increase in Trends provide for
CERT OF USEIOCCUPANCY
increase in building and
27,000
3,000
30,000
Construction (See Attached)
MISC. OTHERS
City Auction (See Attached)
25,000
40,000
65,000
TRANSFER FROM CRA
CPA Transfer (See Attached)
207,684
80,779
288,463
RECREATION FEES
Soccer Revenue's (Note 3)
80,000
55,000
135,000
TOTAL ADDITION REVENUES
$ 939,860
HEALTH BENEFITS DEPARTMENT
Health Benefits Insurance Increase of
WIDE (INSURANCE INCREASE OF THE
4% above the projected proposed
$ 34,966
ANTICIPATED 10% BUDGETED
10%
AMOUNT)
Employees with 10, I5, and 20 years
EMPLOYEE LONGEVITY INCREASE
of service are provided longevity pay
$ 23,114
of 3%
NOTE 1: The City will be proposing an increase in the hourly parking rate from $1 to $1.50. The change will occur as part of the
implementation of the new Centralized Parking Collections System.
NOTE 2: The four (4) year average for permit fees is $628,117-25 but includes FY 2007 -08 outlier caused by fees received from Red
Road Commons (RRC). The RRC FY 2007 -08 permit fees were $636,374. Removing the RRC amount for FY2007 -08 produced a
permit fee amount of $476,792 and a new average of $469,023.75. Acknowledging an observed negative trend average of 9 %, the
permit fee average was reduced accordingly resulting in a new adjusted average fee of $433,881.
NOTE 3: The Soccer Revenues historically have been separated into two different accounts; Special Rec Fees and a Donations Account
($61). The Donation amount is being reclassified into Special Rec Fees to correct an accounting error.
CITY OF SOUTH MIAMI - Ist Public Hearing FY I I PROPOSED BUDGET
MUNICIPALITIES & AGENCIES:
AGENCY
City of Coral Gables:
University Of Miami:
City of Miami Beach:
Town of Surfside:
Village of Bal Harbour:
City of Sunny Isles Beach:
City Of Miami:
RATE(S)
$1.25 per Hour
$1.25 per Hour
$1.25 to $1.50 per Hour
$1.00 per Hour
$1.00 per Hour
$2.00 per Hour
$1.25 to $1.50 per Hour
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AUCTION REVENUE & EXPENSE
SALES
City -Wide trucks and Vehicles
Police Forfeiture (cars & van)
Other Misc. (furn /bycycles /computers)
Total SALES
EXPENSES
Auctioneer
Employee cost
TOTAL EXPENSES
Total REVENUE /(LOSS)
FY 2008 FY 2004
49,500
4,750 5,700
2,575 10,979
56,825.00 16,679.00
(1,800) (1,600)
(2,188) (1,000)
(3,988) (2,600)
52,836.95 14,079.00
SUMMARY EXPENSES TO BE REIMBURSED BY THE CRA
`,
INSUR PENSION WICOMP 'TOTAL';
:.'POSITION
SALARY
FICA
1,058
242
Postage
1,668
Copier
TOTAL 288,463
Proposed FY I I Budget July 30 207,684
Grants Administrator
32,351
2,475
2,676
5,079
178
42,759
Code Enforcement Offil
62,252
4,762
5,328
9,774
8,273
90,389
Police Officer (CRA)
54,665
4,182
5,291
8,582
2,061
74,781
Police Officer (CRA)
51,893
3,970
5,300
8,147
1,956
71,266
15,389 18,5P5 31,583
, 279095;
TOTAL
201,1ba
,02,468
ADDITIONAL EXPESES
CRA Secretary
2,500
EAR Study Phase 1
3,800
Fuel
1,058
242
Postage
1,668
Copier
TOTAL 288,463
Proposed FY I I Budget July 30 207,684
ADDITONAL 80,779
EXPENSE REDUCTIONS
CSM - Ist Public Hearing Page 2 of 5 FY I I PROPOSED BUDGET
BUILDING DEPARTMENT
1410
OVERTIME
Eliminate overtime
2,000
(2,000)
3150
CONTRACT INSPECTORS
Reduce supplemental labor for Emerg
6,500
(3,500)
3,000
3450
CONTRACTUAL SERVICES
Reduce Contract Serve. during Emerg
4,100
(2,100)
2,000
4070
TRAVEL AND CONFERENCE
Cancel travel
105
(105)
-
4080
EMPLOYEE EDUCATION
Eliminate continuing ed
400
(400)
-
5210
SUPPLIES
Reduce Office Supplies Consumption
3,000
(1,000)
2,000
5220
UNIFORMS
Do not provide uniforms to staff
1,000
(1,000)
-
5410
MEMBERSHIPS &
Cancellation of memberships
80
(80)
-
BUILDING DEPART TOTAL
(10,185)
PLANNING & ZONING
1310
PART -TIME
Eliminate Vacant PT Ofe Supp Pos
27,431
(7,856)
19,575
2110
FICA
20,746
(601)
20,145
2410
WORKERS COMP
1,003
(72)
931
Reduce consult by 4 hrslwk ($6,072) &
94,920
(32,072)
62,848
3450
CONTRACTUAL SERVICES
FIU EAR Phase 1 ($26,000)
4910
LEGAL ADS
Change ads to only Herald
5,275
(1,688)
3,587
3450
CONTRACTUAL SERVICES
FGBC Cert App Fee
3,000
5410
MEMBERSHIP
FL Green Bldg Coalition Membership
100
PLAN & ZONING TOTAL
(39,189)
CODE ENFORCEMENT
31 1 1
CONTRACTUAL
Special Master
3,300
(600).
2,700
3450
CONTRACTUAL
Contractual
23,000
(3,000)
20,000
4070
TRAVEL & CONFERENCE
Travel
1,325
(325)
1,000
4080
EMPLOYEE EDUCATION
Employee Edu
1,500
(500)
1,000
4110
POSTAGE
Postage
7,926
(926)
7,000
4515
LIABILITY INSUR -AUTO
Reduction of I vehicle
1,446
(446)
1,000
5210
SUPPLIES
Supplies
2,400
(635)
1,765
5220
UNIFORMS
Uniforms
1,200
(200)
1,000
CODE TOTAL
(6,632)
PUBLIC WORKS
BUILDING MAINT
1410
OVERTIME
Reduce overtime
7,000
(3,000)
4,000
3450
CONTRACTUAL SERVICES
Eliminate Holiday Tree Light Install
45,032
(29,725)
15,307
2310
UTILITIES- ELECTRIC
Reduce electrical utilities
130,000
(10,000)
120,000
4620
MAINT & REPAIR GDS &
Reduce Maint & Repair
80,000
(5,000)
75,000
5210
SUPPLIES
Supplies
31,394
(1,394)
30,000
6430
OPERATING EQUIPMENT
Cancel purchase floor maint equip
3,410
(3,410)
-
BUILDING MAINT TOTAL
(52,529)
CSM - Ist Public Hearing Page 2 of 5 FY I I PROPOSED BUDGET
6430 OPERATING EQUIPMENT
PARKS LAND TOTAL
SOLIDWASTE DIVISION
3470
INTER -AG REEM ENT -RECYC
4341
REFUSE DISPOSAL FEE -RECY
5210
SUPPLIES
1410
SOLIDWASTE OVERTIME
2410
SOLIDWASTE DIV TOTAL
6430 OPERATING EQUIPMENT
PARKS LAND TOTAL
STREET MAINTENANCE
1310
PART -TIME
1410
OVERTIME
2110
FICA
2210
PENSION
2410
WORKERS COMP
4625
LANDSCAPE MAINTENANCE
4350
STREET MAIN TOTAL
6430 OPERATING EQUIPMENT
PARKS LAND TOTAL
PARKS LANDSCAPING
1310
PART -TIME
1410
OVERTIME
2110
FICA
2210
PENSION
2410
WORKERS COMP
3450
CONTRACTUAL SERVICES
4350
ELECTRICITY
4420
OUTSIDE SERVICES RENTAL
4620
MAINT & REP -OP EQUIP
6430 OPERATING EQUIPMENT
PARKS LAND TOTAL
EXPENSE REDUCTIONS
SunRecycling
EQUIPMENT MAINT
4080
EDUCATION
4620
OPERATING EQUIP
4680
MAIN & REP OUTSIDE SERV
5245
OPERATING TOOLS
1410
OVERTIME EQUIP MAIN
5320
EQUIP & MAIN LUBE
500
EQUIPMENT MAINT TOTAL
EXPENSE REDUCTIONS
SunRecycling
96,000 (10,900)
Reduction SunRecycle Tipping Fees
200,000 (54,000)
Reduce purchase ofrecyc containers
14,000 (5,000)
Add Overtime
- 7,000
28,375
(62,900)
Eliminate P/T Vacant Position
Reduce OIT
Landscape Maintenance
Elimin Summer P/T vacant position
Reduce overtime
Reduce sports lighting repair
Reduce elec utilities
Remove outside rental
Reduce Maint & Repair
Cancel Field Equip /4 New Park Signs
Reduce Employee Education
Reduce operating equipment
Reduction in outside contractual sery
Cancel Operating tools
Add Overtime
Oil for Vehicles and Equipment
OFFICE OF THE DIRECTOR
5210 SUPPLIES Remove purchase of printer
36,540
(18,270)
13,000
(6,000)
22,425
(1,857)
40,285
(942)
28,375
(2,350)
42,000
(15,000)
(44,419)
17,748
(17,748)
6,000
(2,000)
21,723
(1,511)
41,796
(314)
13,509
(863)
37,000
(1,255)
51,000
(11,000)
500
(500)
70,000
(2,000)
9,160
(9,160)
(46,351)
600
(300)
500
(6,876)
80,000
(10,000)
12,000
(300)
-
3,500
93,196
10,000
(3,976)
2,100 (800)
CSM - Ist Public Hearing Page 3 of 5 FY I I PROPOSED BUDGET
PUBLIC WORKS TOTAL
EXPENSE REDUCTIONS
Eliminate PJT Vacant Position
ENGINEER & CONSTR
1310
PART -TIME
2110
FICA
2410
WORKERS COMP
3450
CONTRACTUAL SERVICES
4070
TRAVEL & CONFERENCE
4080
EMPLOYEE- EDUCATION
5410
MEM & SUBSCIP
Reduce Travel
ENG & CONSTRCT TOTAL
PUBLIC WORKS TOTAL
EXPENSE REDUCTIONS
Eliminate PJT Vacant Position
37,597
(37,597)
-
(9,776)
11,334
(2,876)
8,458
(65,363)
548
(139)
409
Pinecrest Villas Design, PTP
25,000
(25,000)
-
Reduce Travel
750
(250)
500
Reduce Employee Education
750
(250)
S00
Reduce Membership
1,000
(500)
500
(50,000)
150,000
(66,612)
OFFICE EQUIPMENT
(276,787)
3450 CONTKACfUAL'SERVICES Car washes, Decom Ser, Narc disposal
4070
POLICE DEPARTMENT
Reduce Travel & Conference
9,776
(9,776)
1210
SALARY Elimin the proposed new PO position
5,010,532
(65,363)
4,945,169
2110
FICA
282,561
(3,825)
278,736
2210
PENSION
609,445
(8,250)
601,195
2410
WORKERS COMP
131,709
(1,885)
129,824
1410
OVERTIME The Elimination of Special Events
200,000
(50,000)
150,000
3450 CONTKACfUAL'SERVICES Car washes, Decom Ser, Narc disposal
4070
TRAVEL & CONFERENCE
Reduce Travel & Conference
9,776
(9,776)
DARE, Southern Police Inst, Academy,
4080
TRAINING & EDUCATION
6,828
21,500
(10,700)
1A
4620
MAINT & REPAIR EQUIPMENT
Maint & Repait of RADAR equip
4630
MAINT & REPAIR COMM EQUIP
Maint & Repair Comm equip
4960
SPECIAL INVESTIGATIONS
Reduce Spcl Investigations
4970
EMPLOYEE TESTING
Reduce Employee Testing
5210
SUPPLIES
Reduce Supplies
5220
UNIFORMS
Reduce Uniforms
6420
OFFICE EQUIPMENT
Desk & Document Shredder
1210
PERSONNEL SERVICES
2 CRA Police Officers
4630
MAIN & REPAIR COMM EQUIP
USA Software License Fee
POLICE TOTAL
34,670
(19,400)
15,270
9,776
(9,776)
-
19,428
(12,600)
6,828
21,500
(10,700)
10,800
56,152
(200)
55,952
3,000
(500)
2,500
12,220
(4,465)
7,755
26,059
(8,404)
17,655
61,600
(9,400)
52,200
3,300
(3,300)
5,010,532
146,433
5,156,965
56,152
29,617
85,769
(32,018)
CSM - Ist Public Hearing Page 4 of 5 FY I I PROPOSED BUDGET
PARKS & REC
Eliminate All Special Events MLK, 4th of
4820
SPECIAL EVENTS
Jul, State of City, Arts Fest, Arts &
Craft
4690
MAINT & REP - TENNIS FAC.
Elimin Wind Screen Ten Courts
5680
SENIOR CITIZENS PROGRAM
Social Worker to be Paid from CRA
4350
ELECTRICITY CITY PARKS
Add Mobley Bldg Utilities
5650
SOCCER
Soccer expense
5665
CONCESSION
Supplies for Concession
PARKS & REC TOTAL
COMMUNITY CENTER
1210
PERSONNEL SERVICES
Proposed Budget Corr - Rec Supvr 1
1310
PART -TIME
Rec Aide PT
COMM CENTER TOTAL
TOTAL ADDITIONS /(REDUCTIONS)
30,250
6,025
74,250
4,800
(30,250)
(6,025)
(40,000)
2,000
36,000
5,000
(33,275)
591,497 (50,990)
250,745 12,954
(38,036)
(630,895)
34,250
6,800
36,000
5,000
540,507
263,699
CSM - Ist Public Nearing Page 5 of 5 FY I I PROPOSED BUDGET
–
DHCD Department of Housing and Community Deveiopment
$1,374,911
_6_F_-7Cjtys
$888,268
$435,390
$446,390
$438,390
$448,390
General Fund
LOGT = Local Option Gas Tax
$450,000
MDC = Miami-Dade County
38,500
$50,000
$50,000
$368,000
$690,250
PTP = People Transportation Project
$395,000
$270,000
SMCRA = South Miami CKA
SNP = Safe Neighborhood Park
4i/40,000
$656,000
$50,00 0
$300,000
$200,000
$200,000
SWDTF = Stormwater Dram Trust Fund
—
$10S,000
$5,000
$300,000
$300,000
UF = Unfunded
P' or c r
�]JE 0 10�
F DAP Fl da Re at n Deve ment A s�istance Proga�m
E E
il
por t
en rap ta ison
t7 97.9 R40
%1.61
52r,,,179
TOTAL
CAPITAL IMPROVEMENT PLAN
7777777777777777
SOURCE OF
FY I1
Fy 12
FY 13.
FY:14 FY IS
JTION RCr11.
PRO ACT DESCRIP
s.
N b's
A
TRAFFIC CALMING
Fria
$25,000
$210,250
$188,500
Pinecrest-Villas Traffic Calming Design
E-,s,igri and Construction for mango Terrace Traffic Calming
PTP
$195,000
-$25,000
Traffic Calming - SW 64th Street
SMCRA
$270,000
Finalize Traffic Calming Cocoplum Terrace
PTP
$45,000
$155,000
DRAINAGE IMPROVEMENTS
SWDTF
$50,000
$100,000
PTP
$80,000__
-
SW 64th Court Drainage Improvements
$556.000
Citywide Drainage Improvements (59tb Ave, from 74th to 80th St)
SWDTF
-
City Hall Sewer Connection - Connect septic line to Sewer
GF
$28,100
$100,000 $100,000
�--
Citywide Drainage Imp, For EPA NPDES M54 Permit
SWDTF
$100,000
FLEET REPLACEMENT
GF
1
$261,000
PW Fleet Replacemennt - Trash Crane, Truck, Pick-Up
PW Fleet Replacement -Trash Crane, Truck, Aerial Lift
GF
$267,00D
$267,000
Fleet Replacement - Garbage Truck, 2 Fick UP, Dump
GF
$287,000
PW Fleet Replacement- Dump, Trash Crane, Fick Up
GF
-GF
$193,668
$161,390
-
$161,390 $161,390
$161,390
Police Vehicles and Equipment (6 vehicles then 5 vehicles a year)
ROAD INFRASTRUCTURE
PTP
$25,000
$25,000
$50,000 $50,000
$50,000
New)
Sidewalk Master Plan (Repair of Existing and Installation of
SW 62nd Avenue Improvements (Miami-Dade County)
MUC
'450,000
-
OF
$100,000
Sunset Drive Improvements - (65 - 67) & (67-69)
PTP
$220,000
$ 100.000 $100,000
$100,000
SWDTF
$100,000
-
Street Resurfacing Program - Phase I SW 74 Street
LOGT
-$75.000
----
$75,000
,
$75,000
$75,000
$75,000
Street Resurfacing Program Phase it Citywide
LOOT
$300,000
$300,000
Downtown Imp. Business Area - Sunset to 74 St, 57th to 59th Ave.
OF
PARKS
FRDAP
$50,000
Dante Fascell Park Improvements to Bathroom and Tennis Court
Brewer Park Lighting Improvements to tennis courts and lighting
FRDAP
$135,000
---
$200,000
OF
$200,000
$200,000
South Miami Park Infrastructure Improvements
GF
$20,0
SNP
$20,000
Dison Park Infrastructure Improvements to fencing and sinage
Marshall Williamson Park Meeting Room and Bathroom
SMCRA
$110000
DHCD
$1,3349111
Murray Park Community Pool
SMCRA
$100,000
SNP
$220,000
MISCELLANEOUS
SMCRA
---EH-CD
$100,000
New Farmers Market
$40,000
SMCRA
-$60000
Church Street Streetscape (intersection with 64th Place)
-GF
-$10000
$5,000
$10,000__
Cirywide Landscaping Program
OF
$5,000
-$5,000
$5,000
Citywide Lighting Program for additional Fvi- lights where necessary
$500,000
$500,000
$500,000
Traffic Mitigation
FDOT
Bus Shelters
PTP
$78,000
New Finance and Community Software
GF
$172,000
$8 000
Farling -Enforcement Smart Vehicle
GF
$ 8, 000
,
40 Pay and Display Parking Centers
GF
$464,500
$4,526,1750
1-
$2,575,640
$1,664,890
$1,263,390
$1,529,390
TOTAL CAPITAL IMPROVEMENTS BY YEAR
I
DHCD �-- Department of Housing and Community Development
GF = City's General Fund
LOGT = Local Option Gas Tax
MDC = Miami-Dade County
PTP = People Transportation Project
SMCKA = South Miami CRA
SNP = Safe Neighborhood Park
SWDTF = Siormwater Drain Trust Fund
OF = Unfunded
FRDAP = Florida Recreation Development Assistance Program
FDOT m Florida Department of Transportation
CAPITAL IMPROVEMENTS PLAN
Fiscal year 2010/2011 — 2014/2015
TRAFFIC CALMING
Design and Construction of Pinecrest Villas Traffic Calming
This initiative is a commitment to traffic calming in this neighborhood. A traffic study
was performed. Several workshops were held with residents to arrive at a final plan.
The design and implementation of the recommendations shall be completed.
Design and Construction of Mango Terrace Traffic Calming
This initiative is a commitment to traffic calming in the Mango Terrace neighborhood. A
traffic study has been conducted and several recommendations were provided. Partial
implementation has begun with installation of 25 MPH signs.
Traffic Calming — SW 64`h Street
Traffic calming for SW 64`h Street (Harris Drive) between SW 57`h Avenue and SW 62 "a
Avenue. Includes the following: textured pavement, pavement realignment and traffic
control signage and pavement striping.
Finalize Traffic Calming Cocoplum Terrace
Final phase of the construction of intersection improvements along with roadway
modifications and traffic calming in the Cocoplum Terrace neighborhood.
DRAINAGE IMPROVE MENTS
SW 64`h Court Drainage Improvement
This street floods when it rains. Public Works has received several complaints which it
has investigated and found that there is a need to improve the drainage in this
residential neighborhood.
Citywide Drainage Improvements Phase 6
Engineering and construction of improvements to infrastructure for the following
streets: S.W. 59" Avenue from S.W. 74`h Street and S.W. 74`h Terrace from S.W. 58`h
Avenue to S.W. 59`h Avenue. The objective is to transform roads into walkable and
aesthetically pleasing neighborhood streets.
City Hall Sewer Connection
�Connection of an active septic tank that was discovered in front of the Police Station
U- der the existing concrete slab to a sewer system. The DEP requires septic tanks to
be properly abandoned and the feeding sewer line to be connected to an existing sewer
system within a specific time as regulated by DERM.
Citywide Drainage Improvements
This activity consists of the procurement of engineering services and construction of the
citywide drainage improvements in conformance with the City's Stormwater Utility
requirements and EPA NPDES MS4 Permit..
FLEET REPLACEMENT
Replacement of Public Works Vehicles:
The program consists of the replacement of older public works vehicles and heavy
equipment with more fuel efficient vehicles. Replacements of older vehicles results in
higher efficiency and reduce cost of operation and maintenance. As older vehicles are
replaced with new ones the older vehicles are dead lined and placed for auction.
Lease /purchase of vehicles is funded by the City's general fund.
Replacement of Police Vehicles:
The program consists of the replacement of older public works vehicles. Replacements
of older vehicles results in higher efficiency and reduce cost of operation and
maintenance. As older vehicles are replaced with new ones the older vehicles are dead
lined and placed for auction.
Lease /purchase of vehicles is funded by the City's general fund. Proposed to replace 6
vehicles in FY 2011, then 5 vehicles a year for the subsequent years
ROAD INI= RASTRUCTURE
Sidewalk Master Plan
Provide much needed sidewalks for connectivity to main corridors, schools, parks,
community centers and neighborhood shopping centers. Implementation of this master
plan is continuing.
SW 62 "d Avenue Improvements (County)
Improvements to SW 62nd Avenue by Miami -Dade County (MDC Project No.
20030189) including: reduction of driving lanes, wider sidewalks, storm drainage, curbs
and gutters, pavement marking, signing, signalization and street lighting.
Sunset Drive Improvements — (65 - 67 Ave.) & (67 — 69 Ave.)
This project includes traffic calming between US I and SW 69`h Ave, on Sunset to
include: wider sidewalk, landscaped median, drainage system upgrade, street furniture
(benches and trash cans), street lights improvements, irrigation for the entire project
limit and landscaping.
Street Resurfacing Program — Phase I
The purpose of this program is to attain and maintain all City -owned paved streets at a
serviceability level. The project is to provide infrastructure improvements and
resurfacing along SW 74' Street, SW 59`h Avenue to 61"Avenue.
Street Resurfacing Program — Phase 11
The purpose of this program is to attain and maintain all City -owned paved streets at a
serviceability level. The program will resurface, restore and rehabilitate existing street
on an as- needed basis, extending the life of the existing pavements.
Downtown Infrastructure Improvements
Provide infrastructure improvements along the immediate business area of Sunset Drive
to 74`h Street, 57`h to 59`h Avenue. This improvement will include traffic calming,
drainage upgrades; streetlights; on- street parking; signage; landscaping and streetscape.
This project will also include improvement to pedestrian corridor and sidewalks.
Dante Facell Park
There is a grant available to improve the bathroom facilities can be upgraded and the
drainage problem around the tennis area could be resolved. This grant also includes the
outside area of the Tennis "Pro- Shop ", widening the sidewalks making them handicap
accessible. This project is in the beginning stages.
Brewer Park
Redo the surface of the tennis courts and add lighting so that it would increase the
availability of the court time. (Lighting would be designed to shine /illuminate down
directly onto the court and would not illuminate towards the neighboring houses. In
process of applying for grant money.
South Miami Park
Nothing has been done at South Miami Park (YMCA) property. There is a container for
storing soccer equipment and portable lighting. There area a few picnic tables (4) and
(12) benches along with (2) portable toilets. There is a Master Plan already established
for this park.
Dison Park
This project includes installation of fencing and signage. Through the General Fund, the
$20,000 grant from SNP will be matched in order to implement this project.
Marshall Williamson Park
SMCRA will be building a small meeting room for park related activities mostly for the
seniors. New bathroom facilities are also planned in this project.
Murray Park Community Pool
This project is part of the long term quality of life improvement in the City providing a
facility to enhance recreational activities and provide safe place for neighborhood youth
to swim.
MISCELLANEOUS
New Farmers Market
This project is part of the long -term sustainability and quality of life for the residents.
Church Street Streetscape Intersection with 64th Place
Perform traffic study, the engineering and construction of urban and streetscape designs
for the SW 59th Place and the intersection with SW 64th Street that will include traffic
calming devices, and to include texture pavers, irrigation system, landscaping and
pavement marking.
Citywide Landscaping program
To continue the City's tree planting initiative, the project consists of planting new trees
in the City's right of ways and public places. This project would also include the
replacement of trees along Sunset drive in downtown area, as funding becomes available.
Citywide Lighting Program
This project consists of the installation of additional street lights at various locations of
the city to ensure security and prevent crime. The street lights will be installed by FPL
under the existing agreement with the City. Operation and maintenance is to be
provided by FPL.
Traffic Mitigation
A grant of $1,500,000.00 from Florida Department of Transportation has been made
available specifically to be used for traffic mitigation projects.
Bus Shelter
Bus shelters in the selected existing bus stops along City -owned rights -of -way at SW
59`h Place, SW 66`h Street (Sunset Drive)
New Finance and Community Software
The City's current finance system was purchased in 1995 and is currently running on an
AS400 proprietary system. In an effort to simplify the accounting and provide the useful
reports to the Manager, Commission and public on a timely basis, the Finance
Department is upgrading the current program to SunGard's net platform, which will
allows the City to use a Microsoft server versus the AS400, which is very expensive to
maintain, SunGard is financing the new program over a 5 year period; by upgrading, the
City would no longer need to pay for some of the existing modules saving the City
money and offsetting the cost of the new program.
Parking Enforcement Smart Vehicle
The program consists of the replacement of the aging fleet of two older parking
enforcement vehicles. Replacements of older vehicles results in higher efficiency and
reduce cost of operation and maintenance. As older vehicles are replaced with new
ones the older vehicles are dead lined and placed for auction.
Lease /purchase of vehicles is funded by the City's general fund.
40 Pay and Display Parking Center
The Finance Department is requesting an estimated 40 new pay and display machines for
the South Miami Downtown area. The new pay and display machines are estimated to
increase parking revenues within the Downtown area by a conservative 25 %, which will
pay the annual finance amount. The Finance Department is looking to finance the
approximate amount of $464,500 over a 5 year period at a conservative 5% rate.