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16South Miami All-GmeficaCily CITY OF SOUTH MIAMI 1 I I I .' OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor Stoddard and Members of the City Commission Via: Hector Mirabile, Ph.D., City Manager 19 From: Maria Stout -Tate, Director Parks & Recreation Department Date: October 5, 2010 ITEM NO. Subject: A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to permit Chamber South, a non - profit organization to hold their 39`n Annual South Miami Art Festival on November 6 -7, 2010, which would be held in the downtown South Miami area on Sunset Drive; providing for an effective date. BACKGROUND The applicant, Chamber South, a non - profit organization, has submitted a Special Event Application to hold their 39th Annual South Miami Art Festival on November 6-7,2010. The applicant has paid for the following: Deposit: $ 600.00 Application Fee: $ 60.00 Over Street Banner Request: $ 300.00 Total amount: $ 960.00 Upon receiving the "estimated cost" from the Police Department and Public Works, the applicant will then pay for those services. This attached resolution authorizes the City Manager to permit Chamber South, a non - profit organization to hold their 39t" Annual South Miami Art Festival on November 6 -7, 2010. Cost: 0 Funding Source: N/A Backup Documentation: Special Event Application RESOLUTION NO. A Resolution of the Mayor and City Commission of the City of South Miami, Florida authorizing the City Manager to permit Chamber South, a non - profit organization to hold its 39`h Annual South Miami Art Festival on November 6 - 7, 2010, in the downtown South Miami area on Sunset Drive; providing for an effective date. WHEREAS, Chamber South, a non - profit organization, has submitted a Special Event Application; and, WHEREAS, for the past 39 years the South Miami Art Festival has been held in the City of South Miami, and sponsored through Chamber South; and, 3M WHEREAS, the applicant has requested permission to hold its event on November 6 -7, 2010; WHEREAS, the applicant has met its required obligations; and, WHEREAS, the applicant has paid for all services except for the pending estimate for Police and Public Works services; and, WHEREAS, the applicant will provide payment to the City upon final receipt from the Police and Public Works Department. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1. The Mayor and City Commission authorize the City Manager to approve the 39t4 Annual South Miami Art Festival event, to be held on November 6 -7, 2010, in downtown South Miami on Sunset Drive. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 2010. ATTEST: APPROVED: CITY CLERK COMMISSION VOTE: READ AND APPROVED AS TO FORM: CITY ATTORNEY MAYOR Mayor Stoddard: Vice Mayor Newman: Commissioner Beasley: Commissioner Palmer: Commissioner Harris: SUMMARY OF This section of the permit application is intended to provide the Special Events Permit Committee with an overview of your event. Information you provide in this section is public information and may be used in developing the City of South Miami's Calendar of Special Events. Application must be submitted no less than twenty -one (21) days prior to the effective date of the event with all required documents. TYPE OF EVENT: ❑ Filming E�] Charity M Festivals ❑ Celebration D Promotion Other: NAME OF EVENT: South Miami Art Festival LOCATION OF EVENT: Sunset Drive (72 Street) between US -1 and Red Road (57 Avenue) (Please note: write complete mailing address, as well as name of any buildings and /or parks if applicable) Is this an annual event? E] No [;] Yes if yes, this is the 39 annual event, previous date 11/7 - 11/8/09 EVENT DATE(S): 11/6- 11/7/10 EVENT DAY(S): Sat. & Sun. ACTUAL EVENT HOURS: 10:00am a.m. /p.m. UNTIL: 7:001mr 6:OOpm a.m. /p.m. (Please note: event may not begin earlier then 8 a.m. or end later then 91 p.m. in residential areas, or midnight in commercial areas) ASSEMBLY DATE(S): 11/6/10, 11/7/10 SETUP /DOWN TIMES: 4:00ama.m. /p.m. 9:00pla.m. /p.m. ANTICIPATED ATTENDANCE: 50,000 TOTAL EVENT DURATION: 16 hrs mins Name: Sandy Gallaher Title: Business & Events Manager Cell /Phone: -405- 807 -2129 Email :sgallaher @chambersouth.com Name: Mary Scott Russell Title: president Cell/Phone:g5 -401 -0370 Email: msrussell @chambersouth.com The South Miami Art Festival is a juried fine arts show that showcases 100 -150 - artists both local and international. The show brings more than 50,000 to South 1 -16 APPLICANT/SPONSOR. INFORMATION The applicant for the Special Event Permit must be the authorized representative of the organization /business conducting the special event. This person must be available to work with the City's Special Event Permit Committee throughout the permitting process. A professional event organizer, or other representative, may apply for the Special Event permit on behalf of the organization /business. ADDRESS OF ORGANIZATION: 6410 SW 80 Street South Miami FL 33143 OFFICE TELEPHONE: 305- 661 -1621 PRESIDENT: Mary Scott Russell ADDRESS: 6410 SW 80 Street South Miami, FL 33143 PRIES. PHONE: 305- 661 -1621 x. 101 SEC. PHONE: FAX: 305- 666 -0508 SECRETARY: Carol Alexander EMAIL: msrussell @chambersouth.com EMAIL: If the organization is a tenant and /or renter of the event location, please have the property owner complete the following:. Applicant/organization owns the event location 1 give permission for the Applicant/Organization to use my property. Comments: Property Owner's Name: Property Owner's Address: Property Owner's Signature: Notary Signature: le 2 -16 Phone: Date: • —m a &V SS MS m` x x Q 0 N w ll peog pag / anUTAV LS MS 8 nt:g Li 19 .S.a� �P9,q oJ,J is v Q v c c h u v o —1 N S jO ljllOH'1Yx1 l I x� 0 3 unoo LS MS w J B w m U o w � Na�C OR y �Y MUM 4'.zm m o "e ti a a pl- ow N a any 8S MS w m in --o— „QUA l �S myuy >aW '�S3a >N R�oO Q Yin N rvr h 0. H 3 OAV 69 MS v y ti W E M F > S a c v v O N w e = �y o V C v G a z y �Y a N N unoD 85 MS w OAV 69 MS v y ti W E M F > S a c v v O N w e = �y o V C v G a z COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, Y unl e7 r CERTIFICATE OF LIABILITY INSURANCE OPcHAMB y�r - 1 0 7/22/22 /110 0ID PRODUCER P00CY-EXPTRWr[0N- DATE(MM/DDIYYY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION InSource, Inc. LIABILITY COMMERCIAL GENERALLIABILITY CLAIMS MADE OCCUR ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 9500 South Dadeland Blvd. , #400 EACH OCCURRENCE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. Box 561567 $ 1000000 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Miami FL 33256 -1567 PERSONAL B ADV INJURY $1000000 Phone: 305- 670 -6111 Fax:305- 670 -9699 GENERAL AGGREGATE INSURERS AFFORDING COVERAGE NAIC# INSURED Greater South Dade Chamber of s2000DOO INSURER A: Aaeu[ance Company of Amcxiea 19305 Commerce, South Miami Kendall INSURER 8: Zenith Insurance Company 13269 Chamber of Commerce 06/01/10 06/01/11 COMBINED SINGLE LIMIT (Ea accident) DBA Chamber South, Inc. INSURER G: BODILY INJURY (Per person) 6410 SW 80 Street - INSURER D: BODILY INJURY (Per accident) South Miami FL 33143 -4602 X PROPERTY DAMAGE (Per accident) i INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION TYPE OF INSURANCE POLICY NUMBER -POLICY EFFECTIVE DATE(MM/DD/YYYY) P00CY-EXPTRWr[0N- DATE(MM/DDIYYY LIMITS Planning Department 7GE'NERAL LIABILITY COMMERCIAL GENERALLIABILITY CLAIMS MADE OCCUR PPS40564958 06/01/10 06/01/11 EACH OCCURRENCE $1000000 PREMISES Eaoccum w) $ 1000000 MED EXP(Any one person) $10000 PERSONAL B ADV INJURY $1000000 GENERAL AGGREGATE $2000000 N'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- LOG JECT PRODUCTS COMP /OP AEG s2000DOO A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS PPS40564958 06/01/10 06/01/11 COMBINED SINGLE LIMIT (Ea accident) g1000O00 BODILY INJURY (Per person) $ X BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG $ $ EXCESS I UMBRELLA LIABILITY OCCUR El CLAIMS MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR /PARTNERIEXECUTIV OFFICERIMEMBER EXCLUDED? I_1 (Mandatory in NH) II yes, describe under SPECIAL PROVISIONS below 2065971207 06 /08 /10 06/08/11 ' X TORY LIMITS ER E.L. EACH ACCIDENT $500000 E.L. DISEASE EA EMPLOYEE $ 500000 E.L. DISEASE - POLICY LIMIT $500000 OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Certificate Holder is an additional insured under the General Liability with respects to the Annual South Miami Arts Festival. CERTIFICATE HOLDER CANCELLATION ACORD 25 (2009/01) ©1988.2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYSWRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL City of South Miami IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR Planning Department 6130 Sunset Drive AUTHOflREO REPflESENTATIVE AUTHORIZED REPRESENTATIVE a- South Miami FL 33143 ACORD 25 (2009/01) ©1988.2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. AUUMU z5 (xuUU /U1) NO NOTIFICATION f PETTHON Event Name: South Miami Art Festival Event Date: 11/6/10-11/7/10 We, the undersigned businesses and/or residents, have been notified of street closures associated with the event noted about on said date, and hereby agree or disagree to the closure(s). We are also aware that this response may not effect this application being approved or disapproved. 6-16 3Te ss WaINRMUN Name Sr nature RUN svw\s'4 C� t Approved Disapproved ❑ 5W4CJ JADE. 305- Approved [J"Usapproved 0 Approved ❑ Disapproved ,7 0 7V; V4-4 �tl 73116 Approved Disapproved ❑ FiP, Approved Disapproved ❑ Approved)q jDisapproved❑ Approved [2/ Disapproved E] 5(S �j g St) Approved Zisapproved ❑ VV �UU� Approved E' I Disapproved El �701 S&(m5c1 6r EappApp roved: 6-16 INDEMNIFICATI ®N AGREEMENT Greater South Dade /South Miami /Kendall THIS AGREEMENT ( "Agreement ") is entered into by and between ( "Applicant "), and the City of South Miami ( "City ") on the date on which the last of the Parties executes this Agreement. RECITALS WHEREAS, the Applicant has submitted a Special Event Permit Application to the City for (event title) South Miami Art Festival at Sunset between US -1 and Red Rd. (location) on (date(s)) 11 /6 /10-11/ 7 / 10 ( "Special Event "); and WHEREAS, pursuant to of the City's Code and the City's Special Event Regulations, the Applicant must execute an indemnification and hold harmless agreement protecting the City from any and all claims which may arise out of the Special Event. NOW, THEREFORE, in consideration of the matters recited above, the mutual covenants set forth herein, and other good consideration the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree as follows: 1. The above recitals are true and correct. 2. Applicant agrees to indemnify, defend and hold the City, its officers, affiliates, employees, successors and assigns, harmless from and against any and all such claims, suits, actions, damages, or causes of action arising as a result of the Special Event, or of the condition of the site on which the Special Event is held including any personal injury or loss of life, or damage to or loss of property, and from and against any costs, attorney's fees, expenses or liabilities incurred in and about the defense or settlement of any claims, and the investigation thereof. 3. Permits for Special Events must be on event site at all times. 4. No Street shall be closed without authorization from the City of South Miami Public Works Department and Police Department. 5. Traffic shall be maintained in accordance with Florida Department of Transportation (FDOT), Miami - Dade County standards and any additional requirements by the City of South Miami Public Works Department and Police Department. 6. Event areas shall be restored to equal or better condition than they were before the event started. 7. If all restoration work is not performed within 30 days of work completion, the City of South Miami Public Works Department may restore the event area and charge the applicant for the cost of restoration plus a minimum of 15% for administrative fee and any additional incidental fees. 8. Applicant must pay all fees prior to the start of their event(s). 9. Applicants that receive approval for their event more than thirty (30) days in advance shall notify the City of South Miami Special Event/Marketing Coordinator at least forty -eight (48) hours prior to start of their event. 10. Any damage to private property shall be restored to its original condition or better and as accepted by the Owner. IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and sealed by its duly authorized signatory(les) on the date set forth below. Sandra Gallaher PRINT NAME APPLICANT Business & Events Manager APPLICANT'S TITLE -1 110 DATE E1Z*MJAGK90NHUT$ON M17EXPIRS&S10N 8 D $_I6 ,713 ., 3�i EKFIRE09rYFUh0UndeW "�RE�•• BbnC @tl Thru Notary Public UnEerxmers -� Soutl, M�eml fX t F I o g 1 it w CITY OF SOUTH MIAMI PLANNING &ZONING DEPARTMENT 6130 Sunset Drive, South Miami, FI 33143 (305) 663 -6326 Fax (305) 668 -7356 0.11- nmerlceGlty .n, r Hanging Banner Over Public Street Request Form for Special Event Application for the purpose of requesting approval to display banners over public streets promoting events as set forth in Ordinance No. 10 -07 -1911; LDC Section 20- 4.3(N). Complete this permit application form and submit the application to the Planning & Zoning Department located in the Sylva Martin Building in front of City Hall. This application must be submitted at least 30 days prior to the event date. An application fee of $300 must be paid at time of submittal. If approved by the City Commission, this fee covers installation and removal of banner. If approved, take the permit and the banner to the City's Public Works Department located at 4795 SW 75th Avenue Miami, FL 33155, at least one week prior to the installation date. The Public Works Department will install and remove the banner on the dates specified by the approved permit. Name of Non -for- Profit Organization Greater South Dade /South Miami /Kendall Chamber of Commerce dba Chamber South Organization Address 6410 SW 80 Street Phone No. 305- 661 -1621 Authorized Re- presentative Name Sandy Gallaher Rep. Title Business & Events Manager Event Name: South Miami Art Festival Event Date: 11/6- 11/7/10 Event Type: festival Approximate Installation Date Requested: 11/6/2010 thru 11/7/2010 Banner Location Requested: ❑ 5800 Sunset Drive 0 5880 Sunset Drive Briefly describe event for which you wish to display a banner in South Miami: The 39th Annual South Miami Art Fectiv 1 is a 3iripd fine art Phnw that h gc 50,000 people — to the S ,uth- Miami area. Illustration of banner showing height, width of the banner, and lettering ❑ Copy of liability and /or property damage insurance required ❑ Application fee $300 (per application) ❑ City Commission Approval Resolution No. Comment: 14 -16 Comm. Date: Part 2 of 4 City of South Miami, Florida PLANNING AND ZONING DEPARTMENT APPLICATION, MlscEI.LANEOus AND DOCUMENT FEES NAME: 03AI 300 BANNER OVER PUBLIC STREET CHECKNO s 371 PHONE NO: 24rS = 6 6/ ........................... (S300) ..,> ........................ [Plus 510.00 per Newsrack] 03.41.300 OUTDOOR DINING 1 SEATING PERMIT (S25 per seat on public sidewalks only) (5250 per year flat fee on private property) Resolution No. 150-08 -12747 03AI300 TEMPORARY SIGN PERMIT ... ............................... (S751each time) 01" Issuance; Renewals: ❑ 2'413 are 03.41300 03.41.300 03.41300 03.41.300 03.41.300 03.41.400 03.41.400 02.19.162 03.69.920 TREE REMOVAL PERMIT .............. .......................(575.00) CLOSING OF PUBLIC RIGHTS -OF -WAY .....................(S1,500) WAIVER OF ROW IMPROVEMENTS ........................ (51,500) ZONING I LAND USE VERIFICATION LETTER .......... ($75) PERMANENT GENERATOR SITE PLAN INSPECTION (5100) REQUEST FOR MICROFILM RESEARCH ................. ($100.00) MICROFILM Reader/Printer copies . ...........................(S12 each image) BLUEPRINT MAPS AND OTHER MAPS fZoning Maps, City Official Maps, Future Land Use Maps, GX& Maps] LDC, COMP PLAN & ALL PHOTOCOPIES [S 0.15 per single -side copy; S 0.30 per doable -sided copy] 02.19.162 Blueprints and Other Maas: Official zoning Map Color $15.00 (Tax included) Small Official City Map 55.00 (Tax Included) Land Use Color Map $5.00 (Tax Included) Custom G. I. S. Map $15.00 (Tax Included) Planning gcncsis/FormSactzipt Fonus/RECEIPT FORM Part M12 -15-09 Ordimm No. 21-09 -2013, adopted 9 -15-09 GRAND TOTAL 11. o 6 03.69.920 LDC. Comp Plan. Photocopies: Land Development Code $75.00 (Tax Included) Comprehensive Plan $50.00 (Tax Included) Hometown Regulations S 5.00 (Tax Included) Census Data Packet S 3.00 (Tax Included) All Charette Booklets FREE (No charge) White copy to Planning; Pink copy to Customer, Yellow copy to Finance c, c❑ 0