17South Miami
A�•pmencaCHy
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
From: Buford R. "Randy" Witt, Acting City Manager
Date: September 7, 2010
Agenda Item No.:
Subject: An Ordinance of the Mayor and City Commission of
the City of South Miami, Florida Amending the
South Miami Pension Plan, providing for an
amendment of Section 16 -12, Definitions, to comply
with current City policy concerning the definitions of
annual compensation, final average compensation,
department head, employee, full time employee,
participation and part -time employee; amending
Section 16- 14(f)(111(b) to allow retired participants to
change a beneficiary up to two times at the
participation's cost in compliance with Chapter 2009-
97, Laws of Florida; amending the City of South Miami
Police Officers Retirement Trust Fund to provide for
compliance with chapter 2009 -97, Laws of Florida;
amending Section 16 -17(b) to eliminate the 3% interest
payment on return of contribution; providing for
severability; providing for codification; and providing
for an effective date.
Request: Approve Amendment to the Ordinance on second reading.
Reason/Need: The proposed Ordinance requires an amendment.
Page three, line 32 of the proposed Ordinance requires a change, removing "less"
and replacing with "not more" than 32 hours. This complies with the State of
Florida part time definition.
I ORDINANCE NO.
2
3 An Ordinance of the Mayor and City Commission of the City of South
4 Miami, Florida amending the South .Miami Pension Plan, providing
5 for an amendment to Section 16 -12, Definitions, to comply with
6 current City policy concerning the definitions of annual
7 compensation, final average compensation, department head,
8 employee, full time employee, participation and part -time employee;
9 amending Section 16- 14(f)(1)(b) to allow retired participants to
10 change a beneficiary up to two times at the participant's cost in
11 compliance with Chapter 2009 -97, Laws of Florida; amending the City
12 of South Miami Police Officers Retirement Trust Fund to provide for
13 compliance with chapter 2009 -97, Laws of Florida; amending Section
14 16-17(b) to eliminate the 3% interest payment on return of
15 contribution; providing for severability; providing for codification;
16 and providing for an effective date.
17
18 WHEREAS, the current language in the pension ordinance does not comply with
19
city policy concerning the
definition of Annual Compensation„
Final Average
20
Compensation, Department
Head, Employee, Full -time Employee,
Participation and
21 Part -Time Employee; and
22 WHEREAS, an amendment to the City code is necessary to coordinate the
23 pension ordinance language and the city policy; and
24 WHEREAS, the 2009 Florida Legislature enacted Chapter 2009 -97, Law of
25 Florida, which mandates certain amendments to the City of South Pension Plan and
26 City of South Miami Police Officers' Retirement Trust Fund; and
27 WHEREAS, recent changes to State statutes require several amendments to the
28 Plan in order to maintain eligibility for receipt of state premium tax revenues; and
29 WHEREAS, an amendment to the City code is necessary to permit such new
30 obligations and conditions; and
Page 1 0£9
I WHEREAS, the trustees of the City of South Miami Pension Plan and City of
2 South Miami Police Officers' Retirement Trust Fund have requested and approved the
3 amendments provided herein as being in the best interests of the participants and
4 beneficiaries and improving the administration of the plan, and
5 WHEREAS, the City Mayor and City Commission has received and reviewed an
6 actuarial impact statement related to these change and attached as such; and
7 WHEREAS, the City Commission deems it to be in the public interest to provide
8 these changes to the pension plan and to the pension plan for its police officer
9 employees;
10 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
11 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
12 Section 1. That the foregoing whereas clauses are hereby ratified and
13 confirmed as being true and correct and are hereby made a specific part of this
14 Ordinance upon adoption hereof.
15 Section 2. Section 16 -12 of the Code of Ordinances of the City of South
16 Miami, Florida, is hereby amended as follows:
17 Sec, 16-12. Definitions.
is
19 Annual Compensation shall mean regular wages and salaries including
20 hazardous pay overtime pay, vacation sick leave holiday pay, clothing
21 allowance educational incentive and extra duty pay.
22
23
24
2.5 Department Head shall be defined in Article II Section 2.5 of the City Code
26 as designated therein including: the title of Assistant City Manager,
27 Department Head and Police Chief, who are responsible directly to the city
28 manager, _for operation of an established City department,
Nj
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Employee shall mean any person employed full -time by the Employer on a
regular, permanent basis. Elected officials and aRy-persen-whose
da_i: e shall be excluded. The city
manager, and city clerk shall be included within the definition of Employee,
however such positions shall be allowed to opt out (in writing) of this
pension plan.
Employer shall mean City of South Miami.
Final average compensation shall mean the Participant's annual
compensation, 4 p'�y "flag is a ueiferm-an�l
rrnerexcluding accruals such as vacation, holiday
pay
sick leave and compensation time averaged over the last three -year
period ending on the Participant's retirement date, date of disability, date
of termination of employment or the date of termination of the plan,
whichever is applicable. For police officers, final average compensation
shall mean the greater of:
(1j The average of the Participant's five best years of annual
compensation during the last ten (10) years of service or
(2) The average of the Participant's annual compensation over
the Participant's last three (3) years, as described above.
Full time employee shall mean an EmpfoVee who works 32 hours a week
or more on a continuing basis and is eligible to receive all benefits ...
Participation date shall mean date of participation in this Plan by a Full
time employee.
Part time employee shall mean employees who work less than 32 hours a
week Part time employees are not eligible to receive a pension benefit
though the City.
Section 3. Section 16- 14(f)(1)(b) of the Code of Ordinances of the City of
South Miami, Florida, is hereby amended as follows:
Sec. 16 -14. Pension benefits and retirement date.
(f) Optional forms of payment.
Page 3 of 9
(1) A participant entitled to a normal or early service retirement
benefit shall have the right at any time prior to the date upon which the
first payment is received to elect to have the benefit payable under one of
the options provided in this section. The participant shall be permitted to
revoke any such election and to elect a new option at any time prior to the
receipt of the first payment. Election of the retirement option shall be on a
form prescribed by the board of trustees.
Z
1 l
b. Joint and fast survivor option. A participant may elect to receive
12
a reduced benefit for life and to have the same benefit (or a
13
designated fraction of the benefit) continued after the participant's
14
death and during the lifetime of a designated joint pensioner. The
15
participant shall have the option of electing to receive the payment
16
of a benefit of seventy -five (75) percent, sixty -six and two - thirds (66
17
2/3) percent, or fifty (50) percent of the participant's monthly
18
retirement allowance to be paid at the participant's death to a joint
19
pensioner designated by the participant at the time of or prior to
20
retirement, such benefit to be payable during the lifetime of the joint
21
pensioner. The reduced retirement benefit shall be the actuarial
22
equivalent of the amount of the retirement compensation otherwise
23
payable to the participant. A designated joint pensioner may be any
24
natural person, but need not be the spouse of the participant. In the
25
event that the designated joint pensioner dies, before the
26
participant's benefit payments begin, this option shall be canceled
27
automatically and a retirement income shall be payable to the
28
member in the form of a life annuity as if the election had never
29
been made. A retired participant may change his or her joint
30
pensioner up to two times without the approval of the Board or the
31
current ioint pensioner. The retiree member need not provide proof
32
of the good health of the joint pensioner being removed and the
33
designated survivor being removed need not be living. Any
34
increase in liability to the Plan associated with the new designation,
35
as determined by the Fund's actuary, shall be borne by the retiree.
We
37 Section 4. Section 16 -33. of the South Miami Code of Ordinances is hereby
38 amended to read as follows:
39 Sec. 16 -33. Membership of board; term; officers; meetings; quorum.
40
41 (a) There is hereby created a seven - member board of trustees of the city
42 police officers' retirement trust fund, which board shall consist of three (3)
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police officers as defined herein and in F S $ 105.02(13) who shall be
--I
appointed as a ministerial act by the city commission and shall serve as
trustee for period of two (2} Years unless he or she sooner leaves the
employment of the city as a police officer, whereupon a successor shall be
elected in the same manner as an original appointment Each police
officer trustee may succeed himself or herself in office;em-Pleyees -of4he
Ge-pagGipaa#s acrd-- appeiated
three of whom who may be a resident or an employee of the city shall be
appointed by the city commission and shall serve as trustee fora period
of two (2} Years unless sooner replaced by the city commission at whose
pleasure the trustee shall serve, and a �
seventh trustee that sha11 be selec #ed by a majority
of the ether six trustees and appointed as a ministerial duty by the city
succeed himself or
_ e
2 S — —
Ml I
e: — —
tra-.,tee ,w— twG- yearterre: The board shall annually elect from its
membership a chairman and secretary. The chairman, when present, shall
preside at all meetings. The secretary shall keep complete minutes of all
Page 5 of 9
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proceedings of the board and shall comply with requirements of F.S. §
185.06(3). At each quarterly meeting a report detailing the assets and
liabilities of the fund as of the date of such meeting shall be presented. All
elections of the board shall be by a majority vote, a quorum being present.
Three- (-3)Four 4 or more trustees shall constitute a quorum. Trustees
shall receive not compensation as such but may be reimbursed for any
expenses related to board business.
Section 5. Section 16 -37 of the South Miami Code of Ordinances is hereby
amended to read as follows:
Sec. 16 -37. Powers of board.
The board shall have the power and authority as follows:
(a) To invest and reinvest monies of the fund. In making such
investments they shall be governed by F.S. ch. 185 relating to the
investment of fiduciary funds, except that the allocation of assets shall not
be less than forty (40) percent in fixed Income Investments at market. The
board may, however, invest up to ten - 1-Q)twent}� -five (25) percent of the
assets in international securities.
jf The board shall identify and publicly report any, direct or indirect
holdings it may have in any scrutinized company, as defined in Florida
Statutes Section 215.473, and proceed to sell redeem divest, or
withdraw all publicly traded securities it may have in such company
beginning January 1 2010 and shall thereafter be prohibited from
97 Laws of Florida no person may bring any civil criminal or
administrative action against the board or any employee officer, director,
or advisor of such board based upon the divestiture of any security
pursuant to this paragraph.
Section 6. Section 16 -42 of the South Miami Code of Ordinances is hereby
amended to read as follows:
Sec. 16 -42. Benefits.
Page 6 of 9
I No participant shall receive benefits from the fund in excess of the amount
2 credited to his account. Subject to this provision a participant shall receive
3 benefits as follows:
4
5 ...
7 (f) Death of a participant. Upon the death of a participant prior to
8 retirement, there shall be paid to the beneficiary last designated by him all
9 the monies credited to the participant's account plus four (4) per cent
10 interest, compounded annually, for the period commencing with the
11 December 31st immediately preceding, but not including, the day of death
12 of the participant. in the event a participant dies on or after January 1,
13 2_007 while performing Uniformed Services Employment and
14 Reemployment Act (USERRA) Qualified Military Service the beneficiaries
15 of the participant shall be entitled to any benefits (other than benefit
16 accruals relating to the period of qualified military service) as if the
17 participant had resumed employment and then died while employed.
18
19
20 (g) Change of beneficiary: Each participant shall have the right
21 to name a beneficiary and to change his beneficiary designation
22 from time to time. Any such exercise of rights shall become
23 effective immediately upon proper execution of the beneficiary
24 designation form provided by the board as a standard form under
25 this plan. A retired participant may change his or her designated
26 beneficiary up to two times without the approval of the Board or the
27 current designated beneficiary. The retired member need not
28 provide proof of the good health of the designated beneficiary being
29 removed and the designated beneficiary being removed need not
30 be living Any increase in liability to the Plan associated with the
31 new designation as determined by the Fund's actuary, shall be
32 borne by the retiree.
33
34
35 Section 7. Sec. 16 -17. Termination of employment.
F
37 (a) if the employment of a participant is terminated except by retirement,
38 transfer to ineligible status or death, the participant's interest and rights
39 under this plan shall be limited to those contained in the following sections
40 of this section.
41 (b) Any such participant shall be entitled to elect Option 1 or Option 2, as
42 described below, except that Option 2 shall be automatically considered
Page 7 of 9
I as having been elected by the participant unless Option 1 is elected
2 before the participant's normal retirement date.
3 Option 1: A cash payment of an amount equal to the aggregate of the
4 contributions made by the participant prior to termination of employment
5 W Fih_c� F c.F n n -at�+ t
6 d- ef4helear-4*aym #tr n
7 h i th Gash p gen e. Provided that police officer participants
8 eligible to withdraw their contributions from this pension plan may only
9 withdraw their contributions without interest.
10
Option 2: Pension benefits commencing on what otherwise would have
11
been the normal retirement date of the participant in an amount equal to
12
the greater of that which can be provided by the aggregate of the
13
contributions made by the participant prior to the termination of
14
employment, with credited interest compounded annually at the rate of
15
three (3) percent per annum from the end of the year of payment to the
16
date on which pension benefits commence; or an amount determined by
17
multiplying the amount of pension to which the participant is entitled in
18
accordance with subsection 16 -14(a) or 16- 14(b), whichever is applicable
19
by a percentage determined in accordance with the following schedule on
20
the basis of the length of credited service.
21
22 Section B. If any section, clause, sentence or phrase of this ordinance is for
23 any reason held invalid or unconstitutional by a court of competent jurisdiction, the
24 holding shall not affect the validity of the remaining portions of this ordinance.
25 Section 9. All ordinances or parts of ordinances in conflict with the
26 provisions of this ordinance are repealed.
27 Section 10. This Ordinance shall take effect upon adoption.
28
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PASSED AND ADOPTED this ` day of 2010.
ATTEST: APPROVED:
CITY CLERK
MAYOR
Page 8 of 9
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1" Reading —
2nd Reading —
READ AND APPROVED AS TO FORM
AND SUFFICIENCY:
CITY ATTORNEY
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
WAMy DocumentsVesolutions\0rdinance Amnd Definitions per City Policy SMPP Compliance with 2009- 97 -Ordn rev
final.doc
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