20South Miami
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CITY OF SOUTH MIAMI i
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: Buford R. "Randy" Witt, Acting CiFrom: Alfredo Riverol, Finance Director
Date: September 7, 2010 No..
Subject: A Resolution of the Mayor and City Commission of the City of South
Miami, Florida, authorizing the Acting City Manager to execute a contract
agreement with International Consulting Firm (IDC) a Multimedia and Information
Technology Consulting Services in the amount of $ 6,600.00; and providing for
an effective date.
Background: In light of the current changes in the MIS Division, the City's MIS
Department is shorthanded and in need of certain assistance and
expertise in order to provide essential technical support. Also, there is
technical restructure needed to evaluate IT infrastructure and plan
improvements.
By contracting the services of International Data Consultants (IDC) a
multimedia and Information Technology Consulting Firm it will bring much
needed assistance to the City's MIS Department in maintaining the
network infrastructure. IDC is currently on a State of Florida Contract
and preventive service to several South Florida cities.
Cost: $ 6,600.00
Funding Source: 001 - 1340 - 513 -3450 Contractual Services, pending a transfer of
$6,600.00 after expenditure the balance of the account is $ 2,494.85
Backup Documentation:
❑ International Data Consultants (IDC) Letter of Agreement
RESOLUTION NO.:
A Resolution of the Mayor and City Commission of the City of South Miami, Florida,
authorizing the Acting City Manager to execute a contract agreement with International
Consulting Firm (IDC) a Multimedia and Information Technology Consulting Services in
the amount of $ 6,600.00; and providing for an effective date.
Whereas, the City of South Miami wishes to contract with International Data Consultants (IDC) a
Multimedia and Information Technology Consulting Firm; and
Whereas, the City of South Miami needs certain assistance and expertise in the MIS Deparhnent due to the
current changes in that department; and
Whereas, International Data Consultants (IDC) is a multimedia and informational technology consulting
firm that specializes in helping corporations, government agencies and non -profit institutions apply and use
technology for successful and profitable business growth. International Data Consultants (IDC) has been in
business since 1994; and
Whereas, International Data Consultants (IDC) can help implement technology, systems consulting and
technical services, local area network design, project management, installation and maintenance and e-mail system
design installation; and
Now, therefore, be it resolved by the Mayor and City Commission of the City of South Miami,
Florida that:
Section 1: The Mayor and City Commission authorize the Acting City Manager to execute the Letter of
Agreement with International Data Consultants (IDC) at a rate of $125 per hour for services from Monday 8:30
AM through Friday 6:00 PM. Any request for work from Friday at 6:01 PM through Monday at 6:59 AM is
invoiced at double time or $250 per hour in 1 hour increments unless other arrangements are made beforehand in
writing to accommodate special projects. Should the City prefer to pay in Pre Paid blocks of time with no
expiration date, International Data Consultants (IDC) can offer the City a 50 hour block at $110 per hour or
$6,600.00
Section 2 This resolution shall be effective immediately.
Passed and Adopted this _day of 2010.
Attest:
City Clerk
Read and approved as to form
and sufficiency:
CITY ATTORNEY
Approved:
Mayor
Commission Vote:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
6/1012010
Mr. Riverol,
This document is to serve as a Letter of Agreement between International Data Consultants, Inc. (IDC)
and the City of South Miami (City).
IDC is a State of Florida Vendor, SPURS Vendor Number: F- 650488212 -001 and is an approved vendor
on the State of Florida Information Technology Consulting Services Contract Number 973 - 561 - 010 -1.
IDC will provide the City with various consulting services involving Multimedia and Information
Technology. All work is guaranteed to be performed in a professional manner with results considered to
be approved and accepted by the City with payment to IDC for monthly invoices.
IDC will invoice the City on a time and materials basis at a rate of $125 per hour in 15 minute increments.
The City will be invoiced once per month with net 30 day terms and no travel time is invoiced. The City is
offered a 4 business hour response time at no additional charge.
The $125 per hour rate is valid Monday at 8:30 AM through Friday at 6:OOPM. Any request for work from
Friday at 6:01 PM through Monday at 6:59 AM is invoiced at double time or $250 per hour in 1 hour
increments unless other arrangements are made beforehand in writing to accommodate special projects.
Should the City prefer to pay in Pre Paid Blocks of time with no expiration date, IDC can offer the City a
50 hour block at $110 per hour or $5,500.
On those occasions when data is involved, IDC agrees to keep all data confidential and the sole property
of the City. IDC will take all necessary steps to maintain and secure City data; however, IDC will not
accept responsibility for the data. All data integrity and backups are the sole responsibility of the City.
IDC will create a City help email address in the IDC Helpdesk database to facilitate the reporting of
problems to IDC at no additional charge.
As always should you have any additional question please feel free to contact me at 305 - 298 -8373.
Agreed to: June 1 P, 2010
1�
Dennis R. Deblois
President / CEO
International Data Consultants, Inc.
Agreed to:
Alfredo Riverof
Finance Director
City of South Miami
International Data Consultants, Inc. Copyright p 2010 All, rights reserved
13302 SW 12r Street Miami, Florida 33186 Tel: 305 - 253-7677 Fax: 305- 253 -7657
International Data Consultants - About Us
Page 1 of 1.
IDC helps you choose and implement tecr
have the advantage of knowing that new d
time and price point that fits your business
Interested?
International Data
Consultants, (IDC)
specializes In helping
corporations, government
agencies and non - profit
institutions apply and use
technology for successful and
profitable business growth.
Since Its inception in 1994,
IDC has helped hundreds of
customers benefit from
investment in technology.
for increased profitability. You
ales will be introduced at the
If you're interested in optimizing your technology investment, Improving your
office computing environment, or designing a technology plan to meet your
business objectives and budget ...
We'd like to work with you...
International Data Consultants
13302 SW 128th Street
Miami, FL 33186
Phone: 305- 253 -7677
Fax: 305- 253 -7657
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http : / /www.intldata.com /about.htm 7/14/2010