7South Miami
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Stoddard and Members of the City Commission
Via: Buford R. "Randy" Witt, Acting City Manager A -d'7. 4�,
From: Maria Stout -Tate, Director
Parks & Recreation Department
Date: July 27, 2010 ITEM NO.
Subject:
A Resolution of the Mayor and City Commission of the City of South Miami, Florida
authorizing the Acting City Manager to accept a donation of $10,000 from Interval
International, increasing the expenditure line items for Football (001- 2000 -572 -5630) by $6,000
and Cheerleading (001 - 2000 -572- 5631), by $4,000.00, through account number 001- 0000 - 366 -91-
00, "Donation Account "; providing for an effective date.
BACKGROUND
The Acting City Manager through the Parks and Recreation Department has obtained a donation
check from Interval International for the amount of $10,000. This donation is for the Football and
Cheerleading programs to be able to purchase uniforms, equipment and other supplies. Interval
International has provided various donations in the past, and is a great contributor to our children's
programs.
This donation will increase the expenditure line items in the category of Football (001- 2000 -572-
5630) by $6,000; increasing the approved 2009/2010 budget to $21,000. In the category of
Cheerleaders (001 -2000, - 572 -5631) it will increase the expenditure line item by $4,000; increasing
the approved 2009/2010 budget to $10,897.00.
Our Football and Cheerleading program will kick -off on August 7`" with a Jamboree, and the first
game is set for August 22, 2010, which will be held at Palmer Park.
The attached resolution authorizes the Acting City Manager to accept the above mentioned donation
and to place the funding into the above mentioned categories.
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RESOLUTION NO.
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida authorizing the Acting City Manager to accept a donation of $10,000
from Interval International, increasing the expenditure line items for Football
(001- 2000 -572 -5630) by $6,000 and Cheerleading (001- 2000 -572- 5631), by
$4,000.00, through account number 001- 0000 - 366- 91 -00, "Donation Account ";
providing for an effective date.
WHEREAS, it is requested that the budget for Football be increased by $6,000.00 from
account no.001 -0000- 366 -91 -00 and that the budget for Cheerleaders be increased by $4,000.00
from account no. 001 - 0000 - 366- 91 -00; and
WHEREAS, it is essential to provide sufficient funds for Football and Cheerleaders to
maintain department objectives; and,
WHEREAS, this donation will increase the expenditure line items in the category of Football
(001 - 2000 -572 -5630) by $6,000; increasing the approved 2009/2010 budget to $21,000. And,
whereas this donation will increase Cheerleaders (001 - 2000 -572 -5631) it will increase the
expenditure line item by $4,000; increasing the approved 2009/2010 budget to $10,897.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The Mayor and City Commission authorize the City Manager to accept the
donation of $10,000.00 from Interval International and increase the expenditure line items of
Football (001-2000-572-5630) with a current balance of $2,328.41, and Cheerleading (001- 2000 -572-
5631) with a current balance of $3,066.21.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of 12010.
ATTEST: APPROVED:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
MAYOR
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Beasley:
Commissioner Palmer
Commissioner Harris:
Page 1 of 1
Stout -Tate, Maria
From: Christine Boesch [Chris. Boesch @intervalintl.com]
Sent: Thursday, July 22, 2010 2:40 PM
To: Woodley, Lorenzo; Stout -Tate, Maria
Subject: Interval International Contribution to City of South Miami Parks & Recreation
Hi Lorenzo and Maria,
This e -mail confirms that Interval International's check payable to the City of South Miami Parks and
Recreation in the amount of $10,000 is being donated for the specific purpose of supporting the Grey
Ghost football and cheerleading programs. We understand that these funds will be used in a variety of
ways, including the purchase of uniforms and equipment; transportation; and referee fees.
And speaking of the Grey Ghosts, we very much appreciated the mention of Interval's support in the
article about the program in the current edition of South Miami News.
Please let me know if you need additional clarification, so that city officials understand that these funds
have been contributed as outlined above.
Best,
CHRIS BOESCH
Assistant Vice President, Corporate Communications
Interval International
6262 Sunset Drive • Miami, Florida 33143
305.666.1861, ext. 7267 • fax 305.668.3413
Chris. Boesch(oNntervalintl com
IntervalWorld.com • ResortDeveloper.com
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7/22/2010
City of South Miami
Budget Transfer Request
To: City Manager
From: Parks & Recreation Department
Date: July 22, 2010
1 HEREBY REQUEST THE TRANSFER OF FUNDS FOR THE REASON SPECIFIED BELOW:
Fund /Department Object Code Object Title Amount
Transferred From: 001 -0000 366 91 -00 $10,000.00
Transferred To: 001 -2000 572 5630 $6,000.00
001 -2000 572 5631 $4,000.00
REASON FOR TRANSFER:
To purchase uniforms, equipment and other supplies, along with assisting in transportation.
Department Head Signature:
Date: 7/22/2010
DATE: DATE:
FINANCE DEPT. CITY MANAGER
FUNDS AVAILABLE: APPROVED:
FUNDS NOT AVAILABLE: DISAPPROVED:
FINANCE DEPARTMENT
CITY MANAGER