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RESOLUTION NO.
A resolution of the Mayor and City Commission of the City
of South Miami, Florida, relating to boards and committees;
establishing the Budget and Finance Committee for the
Fiscal Year 2010 -2011; providing for the appointment of
members for a term ending September 30, 2010; and providing
an effective date.
WHEREAS, the City of South Miami recognizes that a key function
of government is sound fiscal management and careful budget
preparation in order to be able to provide a high level of municipal
services to its residents and businesses; and
WHEREAS, the preparation of the City's budget is a highly
specialized area of endeavor requiring expertise and /or experience
which is normally limited to professionals within the financial
management, accounting, auditing and municipal management fields; and
WHEREAS, The City Commission also recognizes the lawful non-
interference provisions of the City Charter and the City Manager's
contract; and
WHEREAS, the Mayor and Commission recognize the important
contributions made by those who serve on the various city boards and
committees, and wish to appoint a full complement to each of the
active boards and committees; and
WHEREAS, the City Commission desires to establish the Budget and
Finance Committee for the 2010 -2011 fiscal year budget, as established
by Section 2 -26.8 of the City's code of ordinances, and pursuant to
Article II, Section 8 of the Charter, as amended on February 9, 2010.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The City Commission hereby appoints
individuals to serve on the committee:
1.
2.
3.
4.
5.
Section 2. The
September 30, 2010,
qualified.
the following
expiration date of these appointments shall be
or until a successor is duly appointed and
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Section 3. This resolution shall take effect immediately upon
approval.
PASSED AND ADOPTED THIS DAY OF
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
AND SUFFICIENCY:
OFFICE OF THE CITY ATTORNEY
:••10 _ •
MAYOR
2010.
COMMISSION VOTE:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
W: \My Documents \resolutions \Resolution Budget Finance Committee 2010.doc
§ 2 -26.7 SOUTH MIAMI CODE § 2 -26.8
Sec. 2 -26.7. Commercial development board.
(a) There is hereby created a commercial development board of
the City of South Miami, Florida. Said board shall consist of ten
(10) members.
(b) Initial members of said board shall be appointed by the
mayor with the advice and consent of the city commission and
shall serve until March 1, 1991. Subsequent appointees shall
thereafter serve for a period of two (2) years or until their
successor is appointed.
(c) Members shall select a chairperson and vice chairperson by
a majority vote of the board.
(d) A quorum for meetings of the board shall be seven (7)
members of the board, and all action shall require a majority vote
of those members in attendance.
(e) The duties of the board shall be as follows:
(1) Shall meet at least once every three (3) months.
(2) Promote the interest of the city so as to stimulate new
business and improve existing business conditions.
(3) Work in an advisory capacity with the planning board and
the city commission in interpreting the needs of the
community and the best way in which to meet them.
(f) There shall be a commission liaison to the board.
(Ord. No. 1293, §§ 1 -6, 9- 15 -87; Ord. No. 1424, §§ 1, 2, 6 -6 -89;
Ord. No. 1447, §§ 1-6, 3 -6 -90)
Editor's note — Ordinance No. 1447, §§ 1-6, adopted March 6, 1990, did not
specifically amend the Code;. hence, such provisions were codified as § 2.26.7 at
the discretion of the editor.
Sec. 2 -26.8. Budget and finance committee.
(a) Name. There is hereby created a budget and finance
committee. The committee shall consist of no more than five (5)
members.
(b) Purpose. The purpose of the committee is to provide advice
and recommendations to the city commission regarding the
adoption and implementation of financially sound annual bud-
Supp. No. 64 22.2
§ 2 -263 ADMINISTRATION AND CITY GOVERNMENT § 2 -26.8
gets and investment policies. To accomplish this purpose, the
committee is charged with reviewing and evaluating the draft
proposed budget, the city's investments, employee pension and
other retirement accounts examining ways to preserve existing
revenue sources and exploring additional funding sources; giving
advice to the city commission on projected earnings of invest-
ments and desirable or necessary further investments, revenue,
expenditures and strategic planning (which includes analyzing
existing service levels and determining sufficiency and appropri-
ateness). The committee shall also review the annual comprehen-
sive audit report.
(c) Membership, terms. Members of the committee shall be
appointed by the mayor as provided for by the City Charter. The
mayor shall attempt to include representatives of the local
business community, residents, and accounting and finance ex-
perts, in the membership of the committee. The initial appoint-
ments to the committee shall begin as soon as the finance director
declares commencement of the budget process and shall sunset at
the end of the fiscal year. Appointments to fill any vacancy on the
committee will be for the unexpired term. The city manager or
designee may serve as an ex officio member of the committee.
(d) Meetings, quorum. Regularly scheduled meetings shall be
held at least quarterly at city hall at a convenient time to be
decided by the committee members. The members may change
the place and time of a particular meeting by motion and a vote
of the majority of members present at a regularly scheduled
meeting. A majority of the members in good standing shall
constitute a quorum necessary to hold meetings and take action.
Additional special meetings may be scheduled and notice shall be
given, as provided in the city Code for special meetings of the city
commission; provided, however, that scheduling special meetings
shall require the vote or written request of a majority of the
members. The committee shall appoint a chairperson and a
vice - chairperson. The chairperson shall conduct all meetings. In
the absence of the chairperson, the vice- chairperson shall conduct
the meeting. All meetings shall be properly noticed, open to the
public and minutes shall be kept by recording and in written
form. Members shall serve without compensation. For purposes of
Supp. No. 64 22.3
§ 2 -26.8 SOUTI3 MIAMI CODE § 2 -26.9
properly posting notices, the chairperson shall notify the city
clerk at least twenty -four (24) hours in advance about the date of
the meetings.
(e) Administrative assistance. The city manager or designee
shall provide the committee members with copies of quarterly
and annual financial reports for the general budget and retire-
ment accounts as soon as they are available following the close of
the quarter and the fiscal year. The annual audit report and the
proposed budget shall be delivered to the committee members not
later than the date they are delivered to the city commissioners.
The committee's reasonable requests for ledgers and other ac-
count reports shall be made to the city manager or designee and
shall be provided to the committee in a timely manner. The city
manager or designee shall provide assistance to the committee,
provided that all requests are submitted in, writing. Should the
city manager find any committee request for information or
assistance unreasonable or disruptive to the normal operations of
the city, the city manager may deny the request, providing to the
committee written grounds for the denial. The committee may,
upon a majority vote, appeal the city manager's denial to the city
commission.
(f) Reports. The committee shall prepare a report of its budget
and finance review to the city commission at or before the first
public hearing in accordance with subsection (b).
(g) Sunshine laws. All meetings of the committee and of any
two (2) or more persons appointed to the committee are subject to
the Florida Sunshine Law requirements for notice and public
meeting. All documents, including email communications, pre-
pared by the committee or a committee member are public
records.
(Ord. No. 1760, § 1, 10- 16 -01; Ord. No. 1783, §§ 1, 2, 12 -3 -02; Ord..
No. 1815, §§ 1, 2, 7- 20 -04; Ord. No. 1897, § 1, 12 -5 -06; Ord. No.
1918, § 1, 6 -5 -07)
Sec. 2 -26.9. Commission for senior citizens.
(a) Appointment and qualifications. Members of the commis-
sion shall be appointed by the mayor with the advice and consent
of the city commission as prescribed in the city Charter. Members
Supp. No. 64 22.4