5South Miami
AA•AmericaM
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Stoddard and Members of t City Commission
Via: Roger M. Carlton, Acting City Manager
From: Thomas J. Vageline, Director /,,. 1
Planning and Zoning Department
Date: March 2, 2010 ITEM No.
Subject:
A Resolution of the Mayor and City Commission of the City of South Miami,
Florida concerning an application pursuant to Land Development Code Section
20- 4.3(N) to permit the installation of a banner over Sunset Drive to promote the
8a' Annual Fairchild Tropical Garden Orchid Festival a fund raising event to be
held at the gardens March 12 -14, 2010; providing for an effective date.
APPLICANT'S REQUEST
The applicant, Fairchild Tropical Botanic Gardens, a non- profit organization, has
submitted a Banner Request Application asking for approval to hang a banner over
Sunset Drive in order to promote the 8th Annual Orchid Festival a fundraising event to be
held at Fairchild Gardens, 10901 Old Cutler Road.
APPLICABLE REGULATIONS
The City Commission at its May 1, 2007 meeting amended the Land Development Code
to require approval of all banners placed across a public street. The ordinance created
Section 20- 4.3(N) which sets forth regulations governing the placement of banners.
Attached is a copy of that section.
SPECIFIC BANNER REQUEST
It is requested that the proposed banner be placed across Sunset Drive at 5800 Sunset
Drive. The event is scheduled to take place on the weekend of March 12 -14, 2010.
Attached is a copy of the application, insurance certificate, and the banner design
document. The adopted ordinance limits the display period for a banner to a maximum of
14 days prior to the event. The applicant has requested a display time period of 14 days,
March 1 -14, 2010.
RECOMMENDATION
It is recommended that the banner request be approved for the time period limit set forth
in the Land Development Code (14 days prior to the event). Attached is an approval
resolution.
Backup Documentation:
Draft Resolution, Banner Application, banner design, Insurance Certificate, LDC Section 20- 4.3(N), Banner Status
Report 2010
TJV /SAYXAComm Items\2010 \3 -2 -10 \13anner Fairchild Orchid Event CM Report.doc
ZAComm Items \2010 \3 -2 -IO \Banner Fairchild Orchid Event CIA Repomdoc
I RESOLUTION NO.
2
3 A Resolution of the Mayor and City Commission of the City of South
4 Miami, Florida concerning an application pursuant to Land Development
5 Code Section 20- 4.3(N) to permit the installation of a banner over Sunset
6 Drive to promote the 8`h Annual Fairchild Tropical Garden Orchid Festival
7 a fund raising event to be held at the gardens March 12 -149 2010; providing
8 for an effective date.
10 WHEREAS, pursuant to Land Development Code Section 20 -4.3 (N) "Banners over
I 1 rights -of way" all non - profit organizations proposing to display a special, event banner over a City
12 street must submit a Banner Request Application; and
13
14 WHEREAS, the applicant, Fairchild Tropical Botanic Tropical Gardens, a non -profit
15 organization, has submitted a Banner Request Application asking for approval to hang a banner
16 over Sunset Drive in order to promote the 8th Annual Fairchild Tropical Garden Orchid Festival a
17 fundraising event to be held at Fairchild Gardens, 10901 Old Cutler Road which will take place at
18 the Gardens on the weekend of March 12 -14, 2010; and
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20 WHEREAS, the submitted application contains the required insurance statement,
21 banner design document, and fee; and
22
23 WHEREAS, the Mayor and City Commission of the City of South Miami desire to
24 support Fairchild Tropical Botanic Gardens.
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26 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
27 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
28
29 Section 1. That the request submitted by the Fairchild Tropical Botanic Gardens, a non-
30 profit organization, for approval to hang a banner (as shown on the attached Exhibit "A ") over
31 Sunset Drive at 5880 Sunset Drive in order to promote a fundraising event entitled the 8`h Annual
32 Fairchild Tropical Garden Orchid Festival a fundraising event to be held at Fairchild Gardens,
33 10901 Old Cutler Road on the weekend of March 12 -14, 2010 is hereby approved for hanging
34 during the period March 1 -14, 2010.
35
36 Section 2. This resolution shall be effective immediately upon being approved.
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40 PASSED AND ADOPTED this day of 2010.
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42 ATTEST: APPROVED:
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46 CITY CLERK
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MAYOR
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(2)
READ AND APPROVED AS TO FORM:
AND SUFFICIENCY:
CITY ATTORNEY
XAComm Items\2010\3 -2 -10 \13anner Fairchild Orchid Event Resolution.doc
Commission Vote:
Mayor Stoddard:
Vice Mayor Newman:
Commissioner Palmer:
Commissioner Beasley:
Commissioner Harris:
CITY OF SOUTH MIAMI
PLANNING DEPARTMENT
6130 Sunset Drive, South Miami, F133143
305 -663 -6326
!,f 5", to
l
Banner Request Application
Application for the purpose of requesting approval to display banners over public streets promoting events
as set forth in Ordinance No, 10.07 -1911; LDC Section 20.4.3(N) Attached
Name of Not for Profit
Organization #�vrChl'la{
Address of
Organization /0'70/ 0l0( CV7fle r
Corg/ Cables FL 33/,5"
Contact Person
Title C0rnK. C0 6rolin6?t0r .phone 305
describe event for r a6ccg you wash to display a banner in South Miami.
Event dates) 3 / Z 11.0 - 3
Dates banner to be displayed Nil � T 0 to 3�/ 0
Locations) ���
3�
A :Fee of X50 per bann is required to cover cost incurred by the city to hang and remove
the banner, 7- f
Received by Check # _ �O Y✓ �,/
ATTACHMENTS REQUIRED: Proof of Insurance Reed Banner Banner Design (including wording) Rcc'd t/
A Banners will be displayed 10-14 days before the advertised event takes place;
banners will be removed by the City after the end of the special event.
r Banner Specifications -.30 Feet long X 3 -4 Feet Wide, 60 Feet of /a nylon rope with
hooks and the banner must have vents.
City Commission Approval Resolution No. Date
Date
City Manager
(TO be signed by City Managerfollowing approval by City C,Ommrssion)
a ., c� fix.. E 1 S. �/
ACORD,N CERTIFICATE OF LIABILITY INSURANCE
DATE (M'/ OIYYYY)
02/11/10
PRODUCER 1- 305 -592 -6080
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Arthur J. Gallagher Risk Management Services, Inc.
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
TYPEOFINSURANCE
HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
8200 N.W. 41st Street
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Suite 200
A
X
Miami, FL 33166
INSURERS AFFORDING COVERAGE
NAIC#
INSURED
Fairchild Tropical Botanic Garden
INSURERA: Vigilant Insurance Co. -
$1,000,000
X COMMERCIAL GENERAL LIABILITY
INSURER B:
10901 Old Cutler Rd.
INSURERC:
£1,000,000
INSURERD;
Coral Gables, FL 33156
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
DD'
slap
TYPEOFINSURANCE
POLICY NUMBER
POLICYEFFECTIVE
POLICYEXPIRATION
LIMITS
A
X
GENERAL LIABILITY
35367194
03/01/09
03/01/10
EACH OCCURRENCE
$1,000,000
X COMMERCIAL GENERAL LIABILITY
PREMSESEaoccurence
£1,000,000
CLMMSMADE [K] OCCUR
MED EXP(Anyone person)
$1,000
PERSONALS ADV INJURY
$ 1,000,000
GENERALAGGREGATE
$2,000,000
GEN'L AGGREGATE
LIMIT APPLIES PER:
PRODUCTS - COMP /OP AGG
$2,000,000
POLICY
PRa X 1 LOC
JECT
AUTOMOBILE
LIABILITY
ANYAUTO
COMBINED SINGLE LIMIT
(Ea accident)
$
BODILY INJURY
Firrparson)
§
ALL OWNEDAUTOS
SCHEDULEDAUTOS
BODILYINJURY
(Peraccident)
$
HIREDAUTOS
NON -OWNEDAUTOS
PROPERTY DAMAGE
(Peraccident)
$
GARAGE LIABILITY
AUTO ONLY - EAACCIDENT
§
OTHERTHAN EAACC
$
ANYAUTO
$
AUTO ONLY: AGO
EXCESS /UMBRELLA LIABILITY
EACH OCCURRENCE
$_
AGGREGATE
$
OCCUR CLAIMS MADE
_
$
DEDUCTIBLE
E
RETENTION $
WORKERS COMPENSATION AND
WC STATU. OTW
TORY LIMITS FIR
EMPLOYERS' LIABILITY
ANY PROPRIETOR/
E.L. EACH ACCIDENT
$
E.L. DISEASE EA EMPLOYEE
$
OFFICER/MEMBER EXCLUDED7
EXCLUDED?
Ilyes, describe under
SPECIAL PROVISIONS below
E.L. DIBEASE - POLICY LIMIT
§
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS
RE: INTERNATIONAL ORCHID FESTIVAL, BANNER BEING DISPLAYED ON SW 72ND STREET JUST EAST OF 59TH AVENUE
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
USA
ACORD 25 (2001/08) BETLAE
14439639
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 45 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
oti -IF0 RD, O- ',ATZON'S
20 -4.3 •
(i� $anners'averRig7zis•of -�/ay. -
(11 Orga:!dsations wjsbang to display a barer over fights -ai may 3u tLe `Cziy of South
Me= must submit to the Fla -nia Department 11 "Harmer i?aqusst': application at.
Ieadt tlzirty (30) days in advance.
(2) The city commission wi3l review all requests acid will determine wbathex the request
eoniarms'to the following guldelsnes:
(a) Only aot for pxofit organizations way'display banners ;.
(b) Banners for no tuore thau three f31. special events shall be displayed at any given
Urns; `
(e) Banners map lie displayed tar (7.0) to fourteen (14). days before the
er the re of
event takes place,�banaers must be, removedwitl�m five C5) Hays
the special event.
(d) Banuner'dasign, eolor, size,. proposed location and woraing must be approved by
the cite oomroission, and must be submitted along with ra rest.
(3) The organizati&i displaying a banner must provide proof of publie 1 absiity insurance
n am +ng t$e Oita o£ SoutiI Miami. as Additionally. insured far the pesio$ of time banner
is displayed:
(4) The organization must pay a two huudxed andf 7-dollar ($250.00) fee in advance of
cbe. acfuai` post usanssAd.,,h� , . ' sog rave the base The city
comznissiaa may adjust this fee om UMG to time 5r'order to, reflect the cctrrent costs
fr ..
of insiallatiori. The city or one (1) 0f the firms approy ed by. the city to bang and remove
the banners wM be the only entities performing this task'
(Ord, IT .1 -91.- 1466,1- 15 -51; Ord. No. 9 -92 -15047 5 19 -92; Ord. No. 4- 93-1533, 6 -1 -93; Ord - No.
IS -93 -1544; §§ ?, 3, ij u8 -93; Ord No. 19 -96-1619, § 1, 10 -1 -96; Ord. No. 6.98 - 1654•, § 3,
4- 22 -98, Ord. No. 9-99-1683, §§ 2, 3> 5-4 -99; 'Ord. fro. 22 -01- 1703, § 1, SO -2.01; Ord. No'
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