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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Roger M Carlton
Acting City Manager
From: Rodolfo de la Torre
Assistant Public Works Director
Date: February 2, 2010
Subject:. Emergency repair of Autocar Automated refuse collection truck no. 2141.
Background: Autocar Automated truck no. 2141 is a 2004 household refuse collection truck with
86,474 miles. The vehicle is experienced serious engine problems and was taken to
Rechtien International Trucks, Inc. for a diagnosis. The repair shop found coolant
coming out the exhaust and they advised that they needed permission for further
diagnosis in order to provide a repair estimate. Permission was granted.
After further diagnosis the repair shop found engine damage and provided an estimate for
complete engine overhaul and head replacement.
Repair estimates were obtained from the previously approved vendors over $5000 list for
this type of repair as follows.
Rechtien International, Trucks. Inc. original estimate was $8,489.42 which was reduced
to $7,933.50.
Palmetto Ford Trucks $8,866.85.
After receipt of the estimates, a requisition for the issuance of an emergency PO for
repairs was forwarded to Central Services department and PO no. 011308 was issued.
The truck is presently undergoing repairs at Rechtien International Truck, Inc. and the
repairs will carry a 12 month warranty on parts and labor.
Please note that extended warranty for this truck has expired.
This matter is being brought to the City Commission because we would normally seek
three proposals. However, due to the urgency of placing this vehicle into service, only
two were sought. The two were very close and the repairs were awarded to the lowest
cost vendor.
Backup Documentation:
Rechtien International Truck, Inc. repair estimate.
Palmetto Ford Truck, repair estimate.
Copy of issued PO.
Rechtien international Trucks Inc. - Miami
7227 NW 74th Ave. - Miami, FL 33166
Phone: 800-654-2383. Fax: 305 - 885 -9230
Estimate Number: 5216078 - RO Number. 186598
Service Writer: lotts, lames - Estimate Date: 01/21/10 at 09:11AM CST
CITY OF SOUTH MIAMI I Unitlf: 2141
Address: 6130 SUNSET OR
SO MIAMI, FL 33143
Phone: 305 - 663 -6338
Fax:
Vehicle:
2004 AUTOCAR EXPEDITER
Mlles: 86,075
Seriallf:
4H2O0002
Recalls: No
VIN:
5VCEC6LF24H2O0002
in Service:
Engine:
CUMMINSISL -330
Warranty Start:
Notes; 1011 1312010 ) - ESTIMATE TO REBUILD ENGINE IN- CHASSIS
raeo:
e...- .•� -.-
(0111312010] - PUSH TRUCK INTO SHORFOUND COOLANT COMING OUT
Labor.
$4,200.00
5750013.
PERFORM IN -FRAME ENGINE OVERHAUL
$4,200.00
$3,474.00
$0.00
$7,674.00
CYLINDER HEAD FOR INSPECTION. THEY ADVISED US THATHEAD IS
Parts: (1) FILTER, (1) FILTER, (1) FILTER, (1)
$209.50
CRACKED.ALL OF THESE DAMAGES ARE DUE TO SEVERE OVERHEAT
Freight:
$0.60
CONDITION.VEH NEE DS COMPLETE OVERHAUL AND CYLINDER HEAD.
GASKET, (1) HEAD, (1) LUBRIPLATE, (1) SEAL, O
$0.00
TOTAL:
$7,933.50
RING, (1) SET, LOWER, (1) SET, MAIN BRG, (1)
SET, UPPER, (1) THERMOSTAT, (1) TIE 11 BL,
(1) TIE 15 BL, (1) TIE 7.6 SL, (12) ANTIFREEZE,
(12) CLEANER, (2) WASHER. SEAL, (4) SEAL,
GROMMET, (4) WASHER, (4) WASHER, SEA, (4)
WASHER, SEAL, (6) BEARING, CO. (6) KIT,
LINER, (6) SEAL, INJ, (6) SEAL, O RING, (6)
SEAL.0 RING
Notes; 1011 1312010 ) - ESTIMATE TO REBUILD ENGINE IN- CHASSIS
raeo:
e...- .•� -.-
(0111312010] - PUSH TRUCK INTO SHORFOUND COOLANT COMING OUT
Labor.
$4,200.00
OF THE EXHA US T. G 0 T APPRO VAL TO REMOVE HEAD.AFTER REMOVING
Core:
$0.00
HEAD, FOUND LI NERS SEVERL Y SCORED DUE TO OVERHEATSEND OUT
Han Waste:
$50.00
CYLINDER HEAD FOR INSPECTION. THEY ADVISED US THATHEAD IS
Shop:
$209.50
CRACKED.ALL OF THESE DAMAGES ARE DUE TO SEVERE OVERHEAT
Freight:
$0.60
CONDITION.VEH NEE DS COMPLETE OVERHAUL AND CYLINDER HEAD.
Sax:
$0.00
TOTAL:
$7,933.50
TNs estimate is subject to teardovm and Insped ipn and Is valid for 30 days from date above. 1, the undersigned, authorize you to perform the repairs
and famish the necessarymatedats, i understand any costs vetbatygooled are an estimate only and not binding. Your employees mayppecoe
vehicle for inspecting, testing and degveryat MY Oak. You Wit not be responsible for lass or damage tovancta or aNdles left In 14 AUTHORIZED
BY: DATE:
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Genemled by Diamand Es4maft Syslam (=I- Paxered by Oecistv bic. of NfpdisarviwpamwrAadsh nee Page:1 of I
00ctsry' CaPYrfah(2Wa- N1}ODSCisly Gic. Alfngfirs 2laved.
RECHTIEN INTERNA TIONAL
TRUCKS, INC. TRUCKS
7227 N.W. 74 Ave
Miami, FL 33166 -
305- 888 -011.1 Watts: 800 - 6542383 Fax: 306-885-9230
IDEiREASE
�u
DISCLAIMERS OP WARRANTIES
Any wnnantiea on the proddai 6010 heroby B10 those mdde by th0 manufactoon- The Actor heteby eappaaaly SPacld(ms ail warran0os, olthar aV.... or Implied, Including
cny implied wantnty of melchantbbilOY'BPRtheea fdr'p pbRiOYlat purpose, end the eehm nshhar veumty no, aWlatlTOp any Othef paean to 0$sum0 for It any IlONlhV In
Onnamlon with Ma sale of e01d(rgd...
amgrCY INVOICE OATS INVOICE
07 JAN 10 3 JAN 10 13 JAN 10 NUMBER Q56238
S -1 0 ' ACC.ORT N..w567B4$«- x ,
L - 1, PAGE 1 OF 2
CITY OF SOUTE'MIAMI p
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OATfuF STAT&&jj,-Ppa;a'
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p g wRETURND MOCK' ON5 Ry TN
ISmoms. MoNn't AICH IS AN ANNUAL OAGEAOTPE Of 0t8% A PERpAj FIma m" ROVEIVONSA REINIMON HTtlCAL OR SPE(PAL OPIIm pAgTBho" S RO NNO ¢E R6 AM REVNEp PARTS,
. FILE COPY
RECHTIEN INTERNA TIONAL
TRUCKS, INC. TRUCKS
7227 N.W. 74 Ave
Miami, FL 33166
305 78580191 Watts:. 800 -654 -2383
Fax; 305-885-9230
fRANSfCOBO
IDULEASE . -
Any wartareiai on Me prodwC Wd nbroby are Noea mace eV the maMlecWrEaNr.T OF
e UNIT hemCylannossiy disclaims a0 werNndes, eithtt aFpncs ar ImWleo, InGUdinO
env Implied vrernnty of mf Sold nrchi or iltnola for a parooular purpose, and the call�r.ehhar aalemCanor Auger dzea any other Dario. to asium. for it any OubRiw In
env (mvlon with the Bell eercha uldUetc.
DAT
70U ORO A 1 ICED
ne -(n.e — INPOICE
`5 PAGE 2 OF 2
L D ,ACCOUNT NO. 56754 x
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CITY OF SOUTH MIAMI P
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4795 SW 75TH AVE 0
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IN.:VO I.C.'.E 4UOTE -FDOi6 PAY
ELECTRICAL PARTS, ALL 'RETURNS MIIST
IN UNDAMAGED ORIGINAL PACKING AND
SUBJECT TO A HANDLING FEB. WE ARE
N 24 HRS. MON /FRT – anm my,,- , _
TERMS NET DUE /Orb OF MONTH FOLLOW WG DATE OF POACHASE.
FINANCE CHARGES W41 APPLV IF THE NEWSAUNCE IS UNPAID ONE MONT, FROM CLOSING arLCLAW&ANOtR"ftIPNEO GOODS MUST 06 ACCOMPANISD BV THIS N VOICE
MONTH VSTATeSENANNUiCECHAerNeG COMPUTED By A PMOD4 tte NOREr"FeN ON=TMCAC OR SPKW, OMER PARTS.
MONTH WHICNIS ANwNNUAC PENCtMAOE RATEOFIM TEOF fN16 PFR NO RETTIANS AFTER IO DAYS. 20% R OCF CRAW'aE OH ALL RENPNW PARTS.
NO CORE f1ElUPns AFTER SD OAVS
,,. FILE COPY
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PALMETTO SERV.DEPARM PAGE 01/01
PALMETTO FORD TRUCK SALES INC
DBA
PALMETTO TRUCK CENTER
PHONE:(305)470 -1350
MVR#94101048 FAX:(305)4.71;1.1395
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