2aDATE: January 20, 20 10
This detailed report will provide you with the necessary information to determine the future of
the proposed Murray Park Swimming Facility. In this report you will find a brief history of the
project, the funds secured, projected construction cost, the Building and Operations/Projected
Revenue figures, the necessary steps and recommendations towards successful project
completion, and any challenges that may need to be overcome to complete this project.
Since 1973 when Commissioner Spike Gibson brought up the subject, residents have been
requesting a pool at Murray Park. It wasn't until multiple drowning incidents, with the most
recent occurring approximately 15 years ago, that the project became a priority for the City of
South Miami. In 1994, a group of residents formed a development committee who began to
survey the entire City of South Miami. As a result of their findings, they prepared a set of plans
that encompassed the entire needs of the community with regards to their desired recreational
services. Later, after a change of City Commission and Administration, the plans were revised
and the pool was deferred. The Gibson-Bethel Community Center was completed in September
2003 and can only be described as a success and wonderful asset to the entire community.
Following the completion of the coramunity center project, a master plan was created and a pool
feasibility study was conducted for Murray Park, The plan was completed and presented to the
City Commission in 2004. At that time, funding for the project was sought and design funds
were soon secured. Since 2004, significant amounts • funding have been secured for the
purpose of building the swinaning facility.
In October 2008 a finri was selected to design the swimming facility. After offering a public
workshop, meetings with the Parks & Recreation Board, and extensive meetings with City Staff,
the needs of the pool were defined and a design has been completed for the Murray Park
Swimming Facility. Today, 100% construction documents are ready and we are now awaiting a
final go ahead on the future of the Murray Park Swimming Facility Project.
South Miami
F I a r i d a
Parks & Recreation Department
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South Miami Community Center
305-668-7232
2001
DATE: January 20, 20 10
This detailed report will provide you with the necessary information to determine the future of
the proposed Murray Park Swimming Facility. In this report you will find a brief history of the
project, the funds secured, projected construction cost, the Building and Operations/Projected
Revenue figures, the necessary steps and recommendations towards successful project
completion, and any challenges that may need to be overcome to complete this project.
Since 1973 when Commissioner Spike Gibson brought up the subject, residents have been
requesting a pool at Murray Park. It wasn't until multiple drowning incidents, with the most
recent occurring approximately 15 years ago, that the project became a priority for the City of
South Miami. In 1994, a group of residents formed a development committee who began to
survey the entire City of South Miami. As a result of their findings, they prepared a set of plans
that encompassed the entire needs of the community with regards to their desired recreational
services. Later, after a change of City Commission and Administration, the plans were revised
and the pool was deferred. The Gibson-Bethel Community Center was completed in September
2003 and can only be described as a success and wonderful asset to the entire community.
Following the completion of the coramunity center project, a master plan was created and a pool
feasibility study was conducted for Murray Park, The plan was completed and presented to the
City Commission in 2004. At that time, funding for the project was sought and design funds
were soon secured. Since 2004, significant amounts • funding have been secured for the
purpose of building the swinaning facility.
In October 2008 a finri was selected to design the swimming facility. After offering a public
workshop, meetings with the Parks & Recreation Board, and extensive meetings with City Staff,
the needs of the pool were defined and a design has been completed for the Murray Park
Swimming Facility. Today, 100% construction documents are ready and we are now awaiting a
final go ahead on the future of the Murray Park Swimming Facility Project.
Funds Secured
As of January 15, 2010, we have secured $1,166,911 towards the construction of Murray Park
Swimming Pool and $326,000 for the design of the facility for a total of $1,492,911. Below is a
breakdown of the funding amounts, sources and any purposed use of the funds.
Amount
Source
Purpose
$ 756,911
County DHCD
Construction
$ 50,000
SMCRA
Construction
$ 160,000
District 7
Construction
$ 200,000
County DHCD
Construction
$ 276,000
County DHCD
Design
$ 50,000
SMCRA
Design
Estimated Building Costs
➢ Maximum Design Costs Per Contract - $193,000
➢ Design Costs + Construction of Base design (includes pool and 1St floor) - $ 193,000 +
$1,162,264 = $ 193559264
➢ Design Costs + Construction of Base design + Additive Alternate # 1 (base + open 2nd
floor) - $ 193,000 + $ 1,2379414 = $ 19430,414
➢ Design Costs + Construction of Base design + Additive Alternate # 2 (base + completed
2nd floor) - $ 1939000 + $ 1,4809649 = $ 196739649
Please note that these are estimates and we will work closely with the project engineering firm to
reduce these costs.
Estimated Operating/Revenue Figures — (Projected to begin FY 11 -12)
Projected Annual Operating Expenses $ 341,700
Projected Annual Revenue - $ 54,568
Annual Opinion of Facility Operations ($287,131)
See attached chart for details.
Project Challenges
➢ The City of South Miami is required to provide Water and Sewer connections to the
proposed swimming pool location. A 6 inch water main exists on SW 68th Street but the
size is insufficient and connection to it is not allowed. A new 12 inch water main
($140,000) is required by MDWASD in order to close the water main loop. Fire code
requires the increase of the water main in order to achieve 3,000 gallons per minute fire
flow. The City will be required to upgrade the water main. In addition the nearby sewer
pump station is inadequate and needs capacity upgrades. MDWASD will perform the
necessary upgrades to the pump station in 2014, which is too long a time frame for our
projected completion.
o As a result of the information above, we will be presenting the case to the DERM
Environmental Quality Control Board (EQCB). The case will request a variance
to allow an on -site septic tank that would extend into the existing ball field at
Murray Park since septic tanks are not allowed under parking. This is the least
costly solution estimated to cost $70,000. The City Manager has commenced talks
with the CRA in order to have a portion of their available funds to be used for
both the water and sewer infrastructure projects.
Pending Issues/Related Information
➢ We have reminded OTS that "Green Building" and LEED certification are part of their
scope of work and were committed in their presentation to the City Commission. The
cost of construction to achieve LEED certification is not included in the present
construction estimates. It is recommended that we finalize the additional cost estimate
and that CRA available funds be used for this purpose as well.
➢ Annual operating costs for the pool will be approximately $287,000 net beginning in FY
2011/12. We believe that sponsorships from FPL and other sources could possibly
reduce this to $250,000 and this Administration would work diligently to achieve this
goal. The strategy would be to budget a portion of this money in FY 2010/11 to cushion
the full amount needed in FY 2011 /12 and to develop a program that will utilize CRA
funds for approximately half of the need in FY 2011/12 with the CRA funding being
reduced gradually over the next five fiscal years.
➢ Extensive Marketing Programs are needed. Using this facility during non -peak times and
effective programming /scheduling will offer another much needed opportunity to offset
the annual operating costs. The opportunities to work with the School Board and the
University of Miami will be fully explored. It is also critical to ensure that the pool be
viewed as an asset and a source of recreation for the entire community and the marketing
program will be geared to achieve that goal.
Projected Schedule pending your decision
➢ 1/26/10 — Approval of moving this project forward as recommended.
➢ 2/10 — Submit WASD, DERM, and Department of Health Permits (may take up to 6 -8
months)
➢ 7/10 — Final Bid preparation (to be done while final permits and approvals are attained)
➢ 8/10 — Bid period begins — 60 days
➢ 10 /10 — Review and Negotiation of Construction Award.
➢ 10/15110 - Contractor Notice to Proceed and Pre - Construction Meeting /Groundbreaking
➢ 9/15/11— Final Project Completion
Recommended Course of Action
➢ Give the "go ahead" decision to complete biddable documents, receive bids, and start the
permitting process. A final decision would be made by the City Commission concerning
the additive alternates and the LEED /Green costs when the prices are in.
➢ Authorize the Acting City Manager to continue meeting with DERM and WASD to
negotiate the terms and expedite the work of connectivity for water supply and sewage
disposal.
➢ Authorize the Acting City Manager to continue negotiating with the CRA to aid with the
cost of the septic tank at a cost $70,000, the water pipe extension at a cost of $ 140,000,
the LEED /Green Costs, and the declining annual financial program commitment towards
this project. It is expected that a detailed item will be brought to the CRA board during
March 2010 to define the total CRA support for this project.
Conclusion
It is important to acknowledge the extraordinary effort by County Commissioner Gimenez and
the Miami Dade County DHCD for providing nearly 95 percent of the capital funds for this
project. It is also important to remind the City Commission that the USDHUD is putting
extreme pressure on the County to get these funds to work which means that a construction
contract has been signed. The implications of a "no -go" decision is that we may have to pay back
the expended portion of the design costs which will be approximately $175,000 and our
credibility for future project funding will be greatly diminished at best. Therefore, within the
limits of the steps defined above, your "go for it" decision is strongly recommended.
Specifically, I want to thank Cesar Garcia, Rudy De la Torre, Carol Aubrun, and Tom Vageline
for their great efforts to bring us to this decision making point after nearly 40 years of discussion
and unmet expectations from the community.
Funding Sources for Murray Park Pool
10
11 Totals $ 326,000.00 $ -
Construction Construction Construction
Funding Source Funding Amount Funds Remaining 1 Date Funds Exr
24
25 ITotals $ 1,166,911.00 $ -
December 30, 2009 Planning genesis'/Murray Park Pool /Murray Park Pool Funding 12 -30 -2009
A
B
C D
_ .... .. .. ... ......
E F
1
Funding Design Design
Design
2
Funding Source
Secured Funding Amount Funds Remaining
Date Funds Expire
3
4
County DHCD
Yes $ 276,000.00
6/30/2010
5
SMCRA
$ 50,000.00
10
11 Totals $ 326,000.00 $ -
Construction Construction Construction
Funding Source Funding Amount Funds Remaining 1 Date Funds Exr
24
25 ITotals $ 1,166,911.00 $ -
December 30, 2009 Planning genesis'/Murray Park Pool /Murray Park Pool Funding 12 -30 -2009
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