15South Miami
All- AmedcaCRY
CITY OF SOUTH MIAMI 1
INTER - OFFICE MEMORADUM
2001
To: Honorable Mayor, Vice Mayor & City Commission
Via: Roger M. Carlton, Acting City Manager4 ' "
From: Robert F. Richardson II, Chief of Police _.
Date: January 26, 2010 Agenda Item No:
14
RE: Purchasing Police Digital Voice Logging System — Mirra IV
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
DISBURSE $3,516.00 TO WORD SYSTEMS, INC., A SOLE SOURCE VENDOR,
FOR THE PURCHASE OF A MIRRA IV DIGITAL VOICE LOGGING SYSTEM
HARDWARE /SOFTWARE FROM ACCOUNT NUMBER 1910 -521 -3450; AND
AUTHORIZING THE CITY MANAGER TO DISBURSE $3,516.00 ANNUALLY
FOR THE REMAINING FOUR YEARS TO KINETIC LEASING IN COMPLIANCE
WITH THE LEASE; AND FURTHER AUTHORIZING THE CITY MANAGER TO
EXECUTE SUCH DOCUMENTS NECESSARY TO INITIATE AND FULFILL THE
CONTRACT PROVIDING FOR AN EFFECTIVE DATE.
Request: The Police Department is requesting (a) to purchase a Mirra IV Digital Voice Logging
System Hardware /Software Bundle from Word Systems Inc, which includes all
materials, installation, labor and training for the upgrade of our current system in a
total amount not to exceed $3,516.00 annually for the next five years which is
inclusive of a five year warranty coverage of the said system and (b) the selection of
Kinetic Leasing as the leasing agent for the acquisition, and Word Systems, Inc for the
installation and training of the system.
Reason/Need: The Police Department is in need of this upgrade in order to maintain the recordings
of established telephone and police radio transmission voice recordings as mandated
by the State of Florida. In addition, our current outdated system no longer provides
the same network security that is required to maintain the integrity of the said system
and will no longer be serviceable by any company after March 1, 2010, as parts are
becoming obsolete. The upgrade of this system will ensure the system performs
optimally for less than the cost of previous year's annual service contracts.
Cost: $3,516.00 — The current balance in this account is $14,023.00 ($10,507.00 after this
expenditure).
Backup Documentation:
Draft Resolution,
Quote from Word System Inc.
Sole Source Vendor Documentation
Dictaphone Freedom (current system) End of Support Date Documentation
ON
RESOLUTION NO:.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO DISBURSE $3,516.00 TO WORD SYSTEMS,
INC., A SOLE SOURCE VENDOR, FOR THE PURCHASE OF A MIRRA IV DIGITAL VOICE
LOGGING SYSTEM HARDWARE /SOFTWARE FROM ACCOUNT NUMBER 1910 -521 -3450; AND
AUTHORIZING THE CITY MANAGER TO DISBURSE $3,516.00 ANNUALLY FOR THE
REMAINING FOUR YEARS TO KINETIC LEASING IN COMPLIANCE WITH THE LEASE; AND
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH DOCUMENTS
NECESSARY TO INITIATE AND FULFILL THE CONTRACT PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the South Miami Police Department has established telephone and police radio transmission voice
recordings as mandated by the State of Florida; and
WHEREAS, the existing system in place is outdated and will no longer be available for support service on
March 1, 2010; and
WHEREAS, the existing system is not properly working to provide the same network security required, as in the
past; and
WHEREAS, the upgrade of this system will ensure the system performs optimally for less than the cost of
previous years' annual service contracts,
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA:
Section 1 That the City Manager be, and hereby is authorized to disburse the amount not to exceed $3,516.00
to Word Systems, Inc. for the Budget Year 2009/2010 for the lease /purchase of the above
mentioned equipment needed for a complete installation from account # 001 - 1910 -521 -3450 titled
Contractual Services, with a current balance of $14,023.00
Section 2 That the City Manager be, and hereby is authorized to disburse yearly payments to Kinetic Leasing
for the next folio
Year 2010/2011:
Year 2011/2012:
Year 2012/2013:
Year 2013 /2014:
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
wing four years:
$3,516.00
$3,516.00
$3,516.00
$3,516.00
_ day of 2010.
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
Mayor
Commission Vote:
Mayor Felin:
Vice Mayor Beasley:
Commissioner Newman:
Commissioner Palmer:
Commissioner Sellars:
NICE WE
x
WORD SYSTEMS, WC.
Indianapolis = Chicago . Springfield . Madlson • Tampa
✓"�,9 �c 1, )f� � 'lyt {
Digital Logging System 7
PREPARED F OR: City South
Miami
L PREPARED BY: Mike Barrette 727 - 773.7908
_.._ DATE: MaV20. 2009
na uwm c,wnwa re aunme TOr
, -:1. ... ..
, , ;;,,, , ,,,,,
..
1 Mina IV Mainframe Logging System Bundle
RA- MRIVBOX
$4,800
$4,800
50,000 channebhour hard disk
1
Relay Rack Shelf 20" Deep, 150lb Capacity, Solid
2USHLO20FULL203
Concurrent License for Mirra Application Suite
DVD disk drive cleaning kit
RA- MRA12C
0
NICE Administrator license
FTR- WSI -PKUSB
NTP Time Sync
INSTALLATION AND TRAINING
On/off hook detection
Dictaphone Trade In Credit
TRADE-11,4
1
DTMF Detection (analog only)
PLUS -4 -GMA
0
One Year of Additional Maintenance Coverage
Beep tone insertion (analog only)
Caller ID (analog interface)
1 Up to 24 channels of single interface support
RA- MRIVSNGUP24
$0
$0
1 Up to 24 - 2 wire analog channels or 12 4 -wire channels support
RA- MRIVANA
$0
- Additional Hardwares Software
$0
2 4 Channels IV Software License
RA- MRIVSOFT04
$1,200
$2,400
Single DVD Drive - 244DHours Total
RA- MRIVDVD1
$300
$0
1 ANIIALI support
e,.. ....... ......_�, -__:__ _�__�__�. __ .....— . ...
RA- MRIVANIALI
$1.000
$1,000
Fit
$210
$150
$45
$4,492 $
$1,736
$1,500
$1
4,492
$0
Order Total:., c.�n,.
, erms'ann l.OrlemOns: -
A TERMS:50% due upon order / 50% due upon receipt
B DELIVERY.• Please allow estimated 30 -60 days from date of written purchase order (or date of first payment when applicable) for
deliveryLUOTA Responsible for providing Networked Client Access PC,. see Exhibit C.
does not include State and Local taxes. Customer to provide Tax exempt certificate or tares will be added to the invoice.
responsibilities See Eddbit A.
Y INFORMATION: System fully warranted for 12- Months, parts and labor See Exhibit S.
N IS VALto FOR 90 DAYS
e purchase orders to Word Systems, 9225 Harrison Park Court Indianapolis, IN 46216. FAX - 317.544 -2192
Accessones.ana 5uppnes - • :
, , ;;,,, , ,,,,,
5
Dual Side 9.4 DVD archive disks
R7-GRA98
1
Centronics 50 Pins, Male to Male - 5m long
RA -CA20
1
Relay Rack Shelf 20" Deep, 150lb Capacity, Solid
2USHLO20FULL203
0
DVD disk drive cleaning kit
RA- MRA12C
0
Foot Pedal USB, Headset, with player software
FTR- WSI -PKUSB
Sub -Total . -....
INSTALLATION AND TRAINING
Dictaphone Trade In Credit
TRADE-11,4
1
Pre -Paid Four Year Extended Warranty Coverage = Total of Five years warranty
PLUS -4 -GMA
0
One Year of Additional Maintenance Coverage
Fit
$210
$150
$45
$4,492 $
$1,736
$1,500
$1
4,492
$0
Order Total:., c.�n,.
, erms'ann l.OrlemOns: -
A TERMS:50% due upon order / 50% due upon receipt
B DELIVERY.• Please allow estimated 30 -60 days from date of written purchase order (or date of first payment when applicable) for
deliveryLUOTA Responsible for providing Networked Client Access PC,. see Exhibit C.
does not include State and Local taxes. Customer to provide Tax exempt certificate or tares will be added to the invoice.
responsibilities See Eddbit A.
Y INFORMATION: System fully warranted for 12- Months, parts and labor See Exhibit S.
N IS VALto FOR 90 DAYS
e purchase orders to Word Systems, 9225 Harrison Park Court Indianapolis, IN 46216. FAX - 317.544 -2192
g
11480 Commerce Park Drive Reslon Urainia 20191
January, 2009
To whom it may concern,
As the Indirect Sales Manager for Nice Public Safety Systems, U.S.A. I would like to take this
opportunity to confirm that Word Systems is the only authorized sales and service dealer for both
the Nice& and DictaphoneO line of recording products in the State of Florida.
The Dictaphone product line includes the Freedom&, PrologO, Guardian&, and Sentinel& line
of products The Nice& product line includes Nice Call Focus III, Nice Log, Mirra -IV and
Inform. ___ - _ _.
As an authorized dealer, Word Systems has been factory certified through the DictaphoneO and
NiceO technical training centers, and enjoys the extensive technical and product support Nice
systems offers all of it's partners through our worldwide network of seasoned professionals
If you have any questions or comments, please feel free to call me at 317- 627 -9318
Sincerely,
Terry Clark
Manager, Channel Partners
Security Division, Americas [legion
NICE Systems Inc.
NICE Systems Inc. 11480 Commerce Park Drive Reston, Virginia 20191
� r
1'
di3e�'b.:ir3�'�w
IMPORT-ANT INFORMAN71ON
April 2006
This Sunset Plan affects the following Dictaphone CRS products:
1. Dictaphone Freedom, Combo and FT
2. Dictaphone Prolog and Guardian
3. Dictaphone daVind
4. Dictaphone 5000 and 9000 series
5. Dictaphone Call Check (& Encore)
6. Dictaphone Call Watch (& Trackdown)
_._:_r .. ...._"..,,
The dates below relate "specifically to the Dictaphone Freedom, C mbo and FT product lines and associated applications, including:
• Freedom recorder and workstation application (System Manager, Events System & Manager, Archive System & Manager)
• ContactPointTM application
• Freedom Enterprise & Freedom Enterprise CTI
• Freedom Select (selective recording )
• Freedom Connect (CU and API integration )
• Freedom QMS (quality monitoring)
• FreedomTM Call Check (instant message recall )
• Freedom Authentication
• Freedom Explorer (web -based call retrieval software)
• Freedom Navigator
• Freedom Capture Pro
• Freedom Custom Data Module (ANI /ALI and MIA-COM trunlced radio application)
• Freedom SDK (software developer's kit)
• Freedom rDT (radio detrunking for Motorola systems)
• Freedom VoIP
Please note:
End of Sale Date for Freedom rDT (trunlced radio recording) and Freedom VoIP (VoIP recording) is April 15, 2006.
Key Dates
End of Sale Announcement
April 15, 2006
End of Sale Date
March 1, 2007
End of Software Development
March 1, 2008
End of Expansion (Last upgrade Order)
March 1, 2008
End of'Support Date
March 1, 2010
Migration to NiceLog ®. -
NiceLog offers all the recording capability of Freedom plus advanced applications and storage options. NICE recommends moving to NiceLog as soon as
possible to ensure you receive the latest supported solutions and so that impact on support is minimized. .
Capability Summary
On the reverse is a brief comparison between NiceLog and Freedom. More information is available by contacting your NICE representative or by visiting
www.nice.com.
p
i
a
0
O
O
y
4
ZN¢W�Og
ZO6W2N`�
�>wAF�3
�
O
S.C��v
'q
N>w4W4K
�
aS
p¢wzaww
z9awNp0.
o¢w �Q
p�Q:W ZO
w,
m°
b�3cN rv(�c �Cn
opw
a3
oa`m'¢aZw
> o>
.aaap'w
�< zzZW>
E
ry
ZJ200Ww
�06.0Z2
u
c
�pf-Wm
hOf WWQZ2
d
:�$
Z
OLLZ ¢' i2¢
Odz¢p¢¢4
'b
�9E
ZOrv_6_)2¢¢
pOGQO¢ ¢ 4
O
N °E
SvziaQ N
Ps=`
NZ
We
HIa;w Y_m�O
>
OIgWWp5 =
>o
rem.
W
m
"a°
�LLp S.pww$
¢O¢F(J .
.2�p2� o
¢OU8 <u
6
K °m
qs
e,ZE
6 a�
OC 2
M�gg �5
_ppg
Ga OG 3
�2 ma
y0
£o ggg
LLON9
�O m
C
�g¢u�
i
p frE Ba
aS
b�3cN rv(�c �Cn
O
E
ry
�
y6��NLq�yya oE�
u
c
NZ
OyU.
d��a�V�CCCp \
V
W
X
d
£o ggg
LLON9
�O m
C
�g¢u�
i