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Res No 120-14-14214RESOLUTIONNO.:120-14-14214 A Resolution authorizing the City Manager to enter into a contract with Advanced Data Solutions,Inc.for digitizing services for an amount not to exceed $15,294. WHEREAS,the City implemented a digitizing project to create space in various departments and to develop an efficient method of storing and retrieving scanned documents for staff and the public;and WHEREAS,the City's Building Department has a need to further digitize various historical plans andrelated building documents;and WHEREAS,Advanced Data Solutions,Inc.was awarded a contract with the State of Florida for IT Consulting,Contract #973-561-10-1 pursuant toa competitive process that is as rigorous asthat required by the City Charter and City ordinances;and WHEREAS,the City wishes to piggyback offoftheStateof Florida contract #973-561-10- 1,for IT Consulting between Advanced Data Solutions,Inc.andtheStateof Florida,under the same terms and conditions as set forthin RFP #2-973-561-Ktodigitize various historicalplans and related building documents;and WHEREAS,the City has reviewed solicitation for RFP #2-973-561-K andagreestothe termsandconditionsandfurtheragreestothefairand reasonableness of the pricing setforthin Advanced Data Solutions,Inc.response to the solicitation;and, WHEREAS,Advanced Data Solutions,Inc.has agreed to provide such services under the same price(s),terms and conditions as stipulated in RFP #2-973-561-Kand contract #973-561- 10-1 for IT Consulting;and, WHEREAS,representatives from the CityandAdvancedData Solutions,Inc.have agreed on all the terms and conditions that are mentioned above. NOW,THEREFORE,BEITRESOLVEDTHE MAYOR AND CITY COMMISSION OFTHECITY OF SOUTH MIAMI,FLORIDA: Section 1.TheCity Manager is authorized to enter into a piggyback agreement with AdvancedDataSolutions,Inc.for digitizing servicesforan amount nottoexceed$15,294 through a State of Florida IT Consulting Contract #973-561-10-1,expiring August 31,2014,and charged toAccountNo.001-1200-512-3480 withabalanceof $15,293.50.Acopyof the State of Florida agreement is attached. Section 2.Severability-If any section,clause,sentence,or phrase of this resolution is for any reason held invalid or unconstitutional bya court of competent jurisdiction,this holding shall not affect the validity of the remaining portions of this resolution. Section 3.Effective Date:This resolution shall take effect immediately upon enactment. PASSED AND ENACTED this 17^dayof June.2014. Res.No.120-14-14214 CITY CLERK READ AND APB^OVED ASTO FORM, LANGUA66^EGALITY t EXEa™WTHEREOF APPROVED MAYOR COMMISSION VOTE: Mayor Stoddard: Vice Mayor Harris: Commissioner Welsh: Commissioner Liebman: Commissioner Edmond: 5-0 ¥es Yes Yes Yes Yes WkAv.South*'Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&MembersoftheCityCommission From:StevenAlexander,CityManager Date:June 17,2014 Agenda Item No.:Jgl_ Subject: Background: Amount: Account: Attachments: A Resolution authorizingtheCityManagerto expend fundsnottoexceed $15,294 tothefirm of AdvancedDataSolutions(ADS),for scanning; utilizingaccountnumber 001-1200-512-3480,CityClerk'sDigitizing. Scanning isan important process whichisneededto provide adequate physical space within the various Departments.The proposed process woulddigitize paper documents andwould provide stafftheabilityto access filesina quick andaccurate method. Presently,our physical storage space is crowded and isin need of having various documents scanned immediately.Thismethodwouldassisteach department in providing digitized copies of current and past documents,as well as increase the documents available for public access through the City's webpage. The Building Department's current request isto expend funds budgeted for this purpose with Advanced Data Solutions (ADS)in an amount notto exceed$15,294for scanning varioushistoricalconstructiondocuments permits,etc.,utilizing account number 001-1200-512-3480,City Clerk's Digitizing,with a balance of $15,294.The city shall "piggy"back off the State of Florida IT Consulting Contract.Advanced Data Solutions (ADS) has a state contract #973-561-10-1;which expires on August 31,2014. Not to exceed $15,294 001-1200-512-3480,City Clerk's Digitizing witha cun-ent balance of $15,294. Proposed Resolution. State of Florida, Department of Management Services: By: Name:Kelley J.Scott Title: Date Director of State Purchasing and Chief Procurement Officer Contract #973-561-10-1 Advanced Data Solutions,Inc By: Name:\4pjrdi^«S.&C\*^e. Date:H\^-\[\fr Page 2 CONTRACT THIS AGREEMENT made and entered into this ^day of *Jst)V1^,2014,by and between the City of South Miami,a Florida municipal Corporation (hereinafter referred toas "City")and Advanced Data Solutions,Inc.,(hereinafter referred toas "Contractor"). WITNESSETH: WHEREAS,the State of Florida solicited bids,pursuant to RFP #2-973-561-K,for IT Consulting Services;and WHEREAS,the State of Florida,after completing a competitive bidding process,awarded a contract toAdvancedDataSolutions,Inc.;and WHEREAS,the City of South Miami desires to utilize the State of Florida contract pursuant toIT Consulting Services terms and conditions set forth in the solicitation for bid RFP #2-973-561 -K,and Contract #973-561-10-1 pursuant to authority of the City of South Miami's own city charter. NOW,THEREFORE,the City and the Contractor,each through their authorized representative/official agree asfollows:' 1.The City desires to enter into a Contract for IT Consulting Services,under the same terms and conditions asset forth in in solicitation for bid RFP #2-973-561-K and Contract #973-561-10-1 between ContractorandtheCity of SouthMiami. 2.The City has reviewed solicitation for bid RFP #2-973-561 -K and Contract #973-561 -10-1 and agrees to the terms and conditions and further agrees to the fair and reasonableness ofthe pricing set forth in Contractor's response to the solicitation.Contractor hereby agrees to provide such services under the same pnce(s),terms and conditions as is found in the State of Florida solicitation for bid RFP #2-973-561-K,acopy ofwhich including any amendments thereto,is attached hereto and made a part hereof by reference. 3.All references in solicitation for bid,RFP #2-973-561-K and Contract #973-561-10-1 to Contractor and the City ofSouth Miami shall be assumed to pertain to,and are binding upon Contractor and the City ofSouth Miami where applicable.This contract shall expire on August 31,2014. IN WITNESS WHEREOF,and as the duly authorized act ofthe parties,the undersigned representatives of the parties hereto have caused this instrument to be signed in their respective names by their proper officials and tobe attested bytheir respective Clerks the day and year first above written. (type* ^rescH^ervt i of signatory above) Dietail byEntityName Detail by Entity Name Florida Profit Corporation ADVANCEDDATA SOLUTIONS,INC. Filing information Document Number FEI/EIN Number Date Filed State Status Principal Address 141 SCARLET BLVD SUITE A OLDSMAR,FL 34677 Changed:06/27/2003 Mailing Address P99000027036 593565568 03/24/1999 FL ACTIVE 141 SCARLET BLVD SUITE A OLDSMAR,FL 34677 Changed:06/27/2003 Registered Agent Name &Address ENGLE,MELODYS 241 PINECREST DR. PALM HARBOR,FL 34683 Name Changed:03/21/2012 Officer/Director Detail Name &Address Title D ENGLE,MELODY S 241 PINECREST DR. PALM HARBOR,FL 34683 Annual Reports Report Year Filed Date Page1 of3 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail/Entity...6/9/2014 DetailbyEntityName 2012 2013 2614 03/21/2012 03/23/2013 03/21/2014 Document images 03/21/2014 -ANNUAL REPORT View image 03/23/2013 -ANNUAL REPORT Viewimage 03/21/2012 -ANNUAL REPORT View image 02/18/2011 -ANNUAL REPORT View image 0^/28/2010 -ANNUAL REPORT Viewimage 03/31/2009 -ANNUAL REPORT View image 05/05/2008 -ANNUAL REPORT View image 01/18/2007 -ANNUAL REPORT View image 01/30/2006 -ANNUAL REPORT View image 04/25/2005 -ANNUAL REPORT View image 01/07/2004 -ANNUAL REPORT View image 06/27/2003 -ANNUAL REPORT View image 04/04/2002 -ANNUAL REPORT View image 04/26/2001 -ANNUAL REPORT View image 05/02/2000 -ANNUAL REPORT View image 03/24/1999 -Domestic Profit View image n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format n PDF format Copyright ©and Privacy Policies State ofFlorida,Department of State Page 2 of3 http://search.sunbiz.org/Inquiiy/CorporationSearch/SearchResultDetail/Entity...6/9/2014 2014 FLORIDA PROFIT CORPORATION ANNUAL REPORT FILED DOCUMENT*P99000027036 Mar 21,2014 Entity Name:ADVANCED DATA SOLUTIONS,INC.Sl^!S5LSt5S?e CC1902631828 Current Principal Place of Business: 141 SCARLET BLVD SUITE A OLDSMAR,FL 34677 Current Mailing Address: 141 SCARLET BLVD SUITE A OLDSMAR,FL 34677 US FEl Number:59-3565568 Certificate of Status Desired:Yes Name and Address of Current Registered Agent: ENGLE,MELODY S 241 PINECREST DR. PALM HARBOR,FL 34683 US The abovenamedentitysubmitsthisstatement for thepurposeof changing its registered office orregisteredagent,orboth,intheState ofFiorida. SIGNATURE: Electronic Signature of Registered Agent Date Officer/Director Detail: Title •D Name ENGLE,MELODY S Address 241 PINECREST DR. City-State-Zip:PALM HARBOR FL 34683 Ihereby certify that the information indicated on this report orsupplemental report istrue and accurate and that myelectronic signature shall have the same legal effect asifmade underoath:that Iam an officer ordirector ofthe corporation orthe receiver or trustee empowered to execute this report asrequired byChapter 607,Florida Statutes:and that my name appears above,oronanattachmentwithallotherlikeempowered. SIGNATURE:MELODYS.ENGLE PRESIDENT 03/21/2014 Electronic Signature of Signing Officer/Director Detail Oate