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Res No 118-14-14212RESOLUTION NO.118-14-14212 A Resolution authorizing the City Manager to enter into contract with R.C.Systems,Inc.for professional installation of Recreation Business Management Software. WHEREAS,R.C.Systemisa software company that produces and releases products solelyfor the ParksandRecreationindustryand currently supports approximately two hundred fifty (250)municipal customers across forty five(45)different states;and, WHEREAS,the City needs to acquirea software system that can accommodate the growing community,aswellas the growing number ofactivities,events,programs,and services that are offeredby the Parksand Recreation Department;and, WHEREAS,the City submitted aninvitation to quote,ITQ #PR20l4-07,onApril23,2014,for Recreation Operations Management Software;and, WHEREAS,staff researched software programs that will help reduce alarge number ofstaffhours required to input customer information into the system,aswellas consulted with other localmunicipalities as to handson experience;and, WHEREAS,R.C.System's software contains the necessary modules to support the features that the Cityidentifiedin the ITQ;and, WHEREAS,four (4)submittals were received;R.C.Systems,Inc.was the lowest bidder andisin compliance with the terms ofITQ #PR20l4-07;and, NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT: Section I.The CityManageris authorized to enter intoa contract withR.C.Systems,Inc.for professionalinstallationof Recreation BusinessManagementSoftwareforan amount not to exceed $13,800.00.Funding forthis project will come fromtheParksandRecreationCapital Improvement account 301-2000-572-6450,witha current balanceof$202,694.96.Acopyofthe contract isattached. Section 2.Ifanysectionclause,sentence,or phraseofthis resolution isforanyreasonheld invalid or unconstitutional bya court of competent jurisdiction,the holdingshall not affect the validityof the remaining portions of this resolution. Section 3.Effective Date.Thisresolutionshallbecomeeffectiveimmediatelyuponadoptionby vote of the City Commission. PASSED AND ADOPTED this3rd day of June XttIeST: 2014. AH MAYOR COMMISSION VOTE:5 -° Mayor Stoddard:Yea ViceMayorHarris:Yea Commissioner Edmond:Yea Commissioner Liebman:Yea Commissioner Welsh:Yea South11 Miami THE CITY OF PLEASANT LIVING CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM To:The Honorable Mayor&Members of the City Commission From:Steven Alexander,City Manager Date:June 3,2014 Agenda ItemNo. Subject: Background: A Resolution authorizing the City Manager to enter into contract with R.C.Systems,Inc.forprofessionalinstallation of Recreation Business Management Software. TheCity's Parks and Recreation Departmentneedsto acquire a recreation business management software that can accommodate the growingcommunity,aswellas the number of activities,events,programs, andservicesweoffer.Acquiringasoftwaresystemwillimprove customer serviceand satisfaction,increase department efficiency,increase department andpublicawareness of all scheduled recreation activities and public rentals,allow customers topaybycreditordebitcard, produce financial reports,and more.RecPro software alsocontains additional modulesor features,suchasonline registration and league scheduling that couldhelp the Cityin the future. TheCitysubmittedan Invitation to Quote (ITQ)#PR20l4-07 onApril 23,2014 for recreation operations management softwarefortheCity's Parks andRecreationDepartment.Four(4)submittals were received; R.C.Systems,Inc.wasthelowestbidderandisin compliance withthe termsofthe ITQ.Citystaff consulted withother local municipalities as to hands on experience.Based onthat information,werecommendentering intoanagreementwith R.C.Systems,Inc.duetocostand application / options provided.Thesoftware license costs $8,000;online training $2,000;and,supportand maintenance foryear I is$2,000foratotalof $12,000 for the RecPro software. R.C.System,Inc.is incorporated intheStateof Michigan and per F.S. Chapter 607.1501 is exempt from registering withtheStateof Florida. Florida DepartmentofStatereferstoSubSection (2)ofthestatute,Sub Section (j)defines an activity thatdoesnotconstitute transacting business,andexemptsthecorporationfrom obtaining a certificate of authority from the State of Florida.Thetypeof purchase theCity will makeisdefinedunderSubSection (j)below: South1 Miami THE CITY OF PLEASANT LIVING Vendor & Bid Amount: Expense: Account: Attachments: CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER-OFFICE MEMORANDUM 607.1501 Authority of foreign corporation to transact business required.— (1)A foreign corporationmaynottransact business inthisstateuntilit obtainsacertificateofauthorityfromthe Department ofState. (2)The following activities,among others,donotconstitute transacting business within the meaning of subsection (I): (j)Conducting an isolated transactionthatiscompleted within 30daysandthatisnotoneinthe course of repeated transactions of a like nature. Please find belowabreakdownof all submittedproposals. Vendors Bid Amount R.C.Systems,Inc.$12,000.00 Capturepoint.com $13,796.00 US eDirect $30,000.00 Vermount Systems /RecTrac $49,577.00 Annual support and maintenance is included with the quoted price for the firstyear,$2,000,andisarecurring charge of $2,000 per year for years 2through5.Support and maintenance is subject to amaximum10%increase after year three (3)of the support and maintenance agreement. Amountnottoexceed $13,800.00.Thevendor will be issued apurchase order for the proposed/bid amount of$12,000.00 Amount not toexceed$13,800.00.To account foranyunknownfactors that mayarise,a 15%contingency over the proposalof $12,000.00 is requested.The contingency account shall not exceed $1,800.00.The totalpossible expenditure,including contingencyamount,is not to exceed $13,800.00. The expenditure shallbechargedtotheParksandRecreationCapital Improvement account number 301-2000-572-6450,which hasa balance of $202,694.96 before this request was made. Resolutionforapproval General agreement forapproval Bid Opening Report R.C.System,Inc.Proposal AGREEMENT FOR RECREATION MANAGEMENT SOFTWARE THIS AGREEMENT,enteredintothis 11th dayofJune,2014,bythe CITY OF SOUTH MIAMI throughits City Manager,bothofwhomshallbe hereinafter referredtoasthe "CITY"where applicable;and R.C.Systems.Inc.with an office and principal place of business locatedat Clinton Township.M.I.,(hereinafter calledthe "CONTRACTOR"). WITNESSETH: WHEREAS,the CITY isin need of Recreation Management Software:and WHEREAS,the CITY desires to retain the CONTRACTOR to provide the required good and/or services based on the CONTRACTOR'S representations thatit is qualified and capable of providing said goods and/or services in a professional and timely manner and in accordance with the CITY's goals and requirements;and WHEREAS,the CONTRACTOR hasagreedto provide therequiredgoodsand/or services in accordance with the terms and conditions set forth herein. NOW,THEREFORE,in consideration ofthe mutual covenants andagreements herein contained, the parties agree asfollows: 1)ENGAGEMENT OF CONTRACTOR:Based ontherepresentationsofthe CONTRACTOR as setoutinthe following "checked"documents (check theboxprecedingthedocumenttoindicatethat such document ispartofthiscontract): d CONTRACTOR'S response to the City'swrittensolicitation;or X Contractor's proposal or quote. The CITY hereby retains the CONTRACTOR to provide the goods and/or services setforth in said proposal,quoteor response to solicitation,whichever is applicable,as modified by the Contract Documents (hereinafter referredtoasthe Work"). 2)ContractDocuments:TheContractDocumentsshallincludethisContractandthe following "checked documents"(check the box preceding thedocumentto indicate thatsuchdocument is part of this contract) •General Conditions to Contract, X Supplementary Conditions:R.C.Systems,Inc.form contract ("R.C.Systems Contract"),which is attachedand initialed bythe City Manager,shall bepartofthe Contract Documents.Thetermsand conditions ofthe R.C.Systems Contract shall apply hereto unless contradicted bythetermsand conditions ofthis Contract,the latterof which shall take precedence overthe R.C.Systems Contract.The R.C Systems Contractshallnotbesignedbut will onlyprovideadditionaltermsand conditions to this Contract.. d"other documents"referring tothis contract and signed bythe parties, •the solicitation documents ("hereinafter referred toas "Bid Documents"including any request forbid,proposalorsimilarrequest) Thomas F.Pepe2014 5/13/14 Page-1-of 3 •Scope of Services, •Contractor's response to the City'sBid Documents, d Contractor's proposal or quote, X City's Insurance Requirements, XCity's Indemnification Requirements, •Payment Bond, d Performance Bond, aswellasany attachments orexhibits that aremadeapartofanyof the "checked documents". This Contractand,ifa"checkeddocument",theGeneral Conditions toContract,Supplementary Conditions,the Solicitation,Scopeof Services and "other documents",shalltake precedent overthe proposal.The"checked documents"are attached heretoandmadeaparthereofbyreference. 3)Dateof Commencement:TheContractorshallcommencetheperformanceunderthis Contract ona date tobespecifiedinaNoticetoProceed,orPurchaseOrder("Work Commencement Date"),andshallcomplete the performancehereunderwithinN/Adaysorthelengthoftimesetforth in the ContractDocuments,whicheveris the shorter periodoftime.Timeisofthe essence. 4)PrimaryContacts:Thepersoninchargeofadministeringthis Agreement onbehalfof the CITY is the City Managerorsuch other personasthe City Managermaydesignateinwriting.The primary contact person for the CONTRACTOR shall be Dale Geiger.Vice President. 5)Scope of Services:Thegoods and/or servicestobeprovidedareas set forthin the "checked documents". 6)Compensation:The Contractor's compensation for the performance ofthis contract (hereinafter referredtoas the ContractPrice )shall beassetforthinContractor'sresponseto the City's written solicitation,ifany,or,ifnone,thenas set outin Contractor's proposalor quote,whicheveris applicable,and as modified by the Contract Documents. 7)Hours of Work:In the event that this contract requires the performance ofservices,itis presumed that the expenses ofperformingWorkafterregularworkinghours,andonSundayandlegal holidaysisincludedin the Contract Price.However,nothing contained herein shall authorize workon daysandduringhours that are otherwise prohibitedby ordinance unlessspecifically authorized or instructed in writing by the City. 8)Time Provisions:The term ofthis Agreement shall commence on the Work Commencement Date and shall continue for five(5)years untilit expires on June 17.2019.unless earlier terminated according to anyof the terms ofthis Agreement.Notwithstanding the foregoing,this Agreement may be extended byan additional N/Aperiodif the extension isinwritingandsignedby the CityManager. An extension of the term of this Contract is at the CITY's sole and absolute discretion.However,inno event shall the contract be extended beyond five years. 9)Termination:This contract maybe terminated without cause by the Citywith60daysof advanced written notice prior to the next year's support/maintenance period beginning.Thisprovision supersedes and takes precedence over any contrary provisions for termination contained in the Contract Documents. Thomas F.Pepe 2014 5/13/14 Page -2-of 3 10)Applicable Law and Venue:Florida lawshallapplytotheinterpretationandenforcementof thiscontract.Venue forall proceedings shall bein Miami-Dade County,Florida. 11)Insurance,Indemnification &Bonding:CONTRACTOR shall comply with the insurance, indemnification and bonding requirements set forthin the Contract Documents. 12)Liquidated Damages:In theeventthatthe Contractor shall fail to complete the Work within thetime limit set forth in the Contract Documents,orthe extended time limit agreed upon,in accordance with the procedure as more particularly set forth in the Contract Documents,liquidated damages shall be paid attherateof N/A dollars per day until the Work is completed. 13)Jury Trial Waiver:Thepartieswaivetheirrighttojurytrial. 14)Entire Agreement,Modification,and Non-waiver:The Contract Documents constitute the entire agreement of the partiesand supersedes anyprior agreements,written ororal.TheContract Documents maynotbe modified oramendedexceptin writing,signedbybothpartieshereto.The Contract Documents,in general,and this paragraph,in particular,shall notbe modified or amended by anyactsor omissions oftheparties.No failure to exercise andnodelayin exercising any right,poweror privilege shall operateasa waiver.No waiver ofthe Contract Documents,in whole or part,including the provisionsofthis paragraph,maybeimpliedbyanyactoromission. 15)Public Records:CONTRACTOR and all ofits subcontractors are required to comply with the publicrecordslaw (s.119.0701)whileprovidinggoods and/or Servicesonbehalfof the CITY andthe CONTRACTOR,undersuchconditions,shallincorporatethisparagraphinallofits subcontracts forthis Project. 16)IN WITNESS WHEREOF,the parties,have executed this Contract with full knowledge of its content andsignificanceandintendingtobe legally boundbythetermshereof. R.C.Systems.Inc. Taria M.MenendezTCMC City Clerk Read and Legal Thomas F.Pepe2014 5/13/14 guage, By:Q&£JL Dale Geiger,Vice-President (Print name and title above) CITY OF SOUTH MIAMI By:SkNva/v^V^v^v^ ££FVSteven Alexander City Manager Page-3-of3 ^1'^il I BID OPENING REPORT Bids were opened on:Thursday.May 8.2014 after:10:00am For;ITQ #PR2014-07 -Recreation Operations Management Software COMPANIES THAT SUBMITTED PROPOSALS:AMOUNT: &\3,n°\k6b'1.CAPTUREPOINT.COM 2.RC SYSTEMS -^30,000.00'3.USeDIRECT 4.VERMONT SYSTEMS /ftfCTCftr,**H ^nn.oo THE ABOVE BIDS HAVE NOT BEEN CHECKED. THE BIDS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY REVIEWED. City Clerk:N'Ke/Yy..PoxAY* Print Nade ',A Witness:<OTigu^2_/Yu~^/**/~ Print Naine j 7 ~7 Witness•T^yf lAWff^ Print Name Signature SoulFM:lami SUBMITTEDTO:CityClerk NAME: ADDRESS: CITY/STATE: PHONE: Maria Menendez,CMC 6130 Sunset Drive Miami,Florida 33134 305-663-6339 MANDATORY PRE-QUOTEMEETING:..-?::-:':y- QUOTE SUBMISSION REQUIREMENTS: Quotes submitted after 10AMon the duedatewillnotbe accepted unless otherwise specified in the quote document ofa time change.All quotes willbe submitted to the CityClerksOfficeinasealed envelope.Thelabelon the on the envelope needs toreadasfollows: City of South Miami Maria M.Menendez,CMC 6130 Sunset Drive South Miami,Fl.33143 Project Name:Recreation Operations Management Software Must input projectname.If labeldoesnothaveall information aboveyour quote willnotbe accepted. INSURANCE REQUIREMENTS: The CITY'S insurance requirements are attached (Exhibit1).Asaconditionofaward,the awarded vendor must providea certificate of insurance naming the cityas additional insured. AFFIDAVITS REQUIRED WITH SUBMITTAL:(Exhibit 21 Respondents must complete and submit withyour quote affidavitsprovidedinExhibit2. QUESTIONS: Any Requests foradditional information or questions must bein writing,emailed by10AMlocal time onMay 6,2014 to the attention of Mr.Steven Kulick,Purchasing Manager at skullck@southmiamifl.gov. SCOPE OF WORK DESCRIPTION (TO BE COMPLETED BY CITYl: CITY OF SOUTH MIAMI INVITATION TO QUOTE ITQ#PR2014-07 LUMP SUM PROPOSAL N/A PROJECT: ADDRESS: CITY/STATE: ISSUE DATE: E-MAIL: DUE DATE: Recreation Operations Management Software 6130 Sunset Drive South Miami,Fl 33143 ;:Wednesday,April 23/2014 skullckcfflsoothmiamifUov. :.:-jHi\:Thursday,May 8,2014 • REFERTO "SCOPE OFSERVICES,"COPYATTACHED DESCRIPTION OF WORK TO BE PERFORMED BY CONTRACTOR: Item Number Item Description Unit Qty Amount Refer to "Scone of Services."Codv Attached ReCPro Software Licenes (per scope of services)$8,000.00 ReCPro 'Online'Training $2,000.00 ReCPro Support &Maintenance (1st Year)$2,000.00 tUMPSUMTGTAl $12,000,00Contractorshallfurnishallmaterialsandequipmentnecessarytosecurecompletionofthework.Contractor shall be compensated according to the quote submitted.Contractor may choose to submit a quote on company letterhead but must be attached tothis form.No Mandatory Pre-Quote Meetingis scheduled.Deadline tosubmitis:May8,2014at10AM. y- Printn*ype Name:jpale'Geiqef J^YV L-~Phone:Signature:V/n^t//f N^~ty^)"~"Date: E-maii:ageiger@recprosoftvv3r^com Fax: Finn Name:R.C.Systems,inc.F.E.I.N.No.: Address:35807 Moravian Drive city: 586-469-4200x103 05/06/2014 586-469-4867 l -I f i Clinton Twp State: _/_/_38-2748172 Michigan THE EXECUTION OFTHISFORM CONSTITUTES THEUNEQUIVOCALOFFEROfPROPOSERTOBEBOUNDBYTHETERMSOFITSPROPOSAL.FAILURE TOSIGNTHIS SOLICITATION WHERE INDICATED ABOVEBYAN AUTHORIZED REPRESENTATIVE SHALLRENOER THE PROPOSAL NON-RESPONSIVE.THECITYMAY,HOWEVER,INITSSOLEDISCRETION,ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDSTHEPROPOSER TOTHETERMSOF ITS OFFER.THECITY'SREQUEST FORQUOTES IS FORTHELOWESTANDMOST RESPONSIVE PRICE.THECITYRESERVES THERI6HTTO AWARD THEPROJECTTOTHEFIRMCONSIDEREDTHEBESTTOSERVETHECITY'SINTEREST. g>S&ciosoftPartner Network* ReCPro™ITQ ResponseBusinessIntelligence Invitation to Quote Recreation Operations Management Software Solution ITQ #PR2014-07 R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 Prepared by:Dale Geiger (586)469-4200x103 dReiger@recprosoftware.com http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 AffcnosoirPartner Network- BuTin^s.Mt«fiio«nc*ReCPro m ITQ Response Table of Contents Cover Letter ,.................,.„,„3 1.0 Executive Summary ......,.„,.,.„.„.,4 2.0 Company Background and Experience ..,»....<.........5 3.0 Scope of Work .„..„,..„...„M...,..6 4.0 Hardware &Operating System Requirements .,...13 5.0 Implementation /TrainingPlan ,>,....,..........15 6.0 References .......>.....18 7.0 Cost Proposal -Requested Features „„,..,.,.„...,19 8.0 Cost Proposal -Secondary Features ,.,..^..,...,20 9.0 Other CostsAssociatedwithOnlineRegistration 20 10.0 Other Costs Associated withCreditCardProcessing...21 11.0 POS Equipment Costs ,,..,,..,23 12.0 Membership Equipment Costs .25 13.0 Sample License Agreement ,,27 14.0 Additional Info /Screen Shots ....33 ATTACHMENTS!thru 5 ;40 R.C.Systems,Inc.«_„.##-,POrt7..._x http://recprosoftware.com35807MoravanDrivePhone:(586)469-4200ClmtonTownship,Ml 48035 fax:j^^^ Mfcposoft Partner Network" 8u$«n«i .ftte«i9*«ce ReCPro ™ITQ Response May 6,2014 City of South Miami 6130 Sunset Drive Miami,FL 33134 Weappreciatethisopportunitytoprovidethisresponseandlook forward toanopportunityto servethe City ofSouth Miami.Bychoosing ReCPro™Software,South Miami will becomepart ofa growing communityof Parks and Recreation Departments that are enjoying thebenefitsof themost Intuitive,Reliable &Proven Solution onthemarkettoday. R.C.Systems wasfoundedin1985andhasbeenofferingproductsandservicesto the recreation market since1995.We pride ourselves on INTUITIVE,RELIABLE and PROVEN solutions along with FRIENDLY,KNOWLEDGEABLE and PATIENT customersupport.Our goal is to build strong relationships withour customers and continually improve our products tomeet the changing needs of those customers. Best Regards, R.C.Systems,Inc. dgeiger@recprosoftware.com http://recprosoftware.com Ph:(586)469-4200x103 (855)332-7867 (tollfree) Fx:(586)469-4867 R.C.Systems,Inc....,,^__„_*.^.http://recprosoftware.com35807Morav.an •*"*phone:(586,46M200ClmtonTownshlp,M|48035 ^(586|46M867 ||p^^lQlli%lMmM' Mictusaft Partner Network" 8U$»n«s .memoes ReCPro ™ITQ Response RX.Systems,Inc.Mission Statement: Our missionistobetheleadingsupplier of Recreation Business Management softwaresystems globally.By utilizing thebesttechnologyavailablewestriveto provide excellent,robustand intuitive softwareandexceptionalcustomerservice that continually progressestomeetthe evolving needs of our customers.Our goalisa mutually beneficial relationship forour customers,our stakeholders,and our employees. Ourgoalat R.C.Systems,Inc.is"continuousimprovement"everydayinregardsto the product, customer service,sales presentations,system documentation,etc.We have formed partnershipswithourcustomersandlisten closely totheir evolving needssothemanagement system we provide continually progresses to meet those needs. ReCPro™Software isa proven,off-the-shelf,standardized,Client/Server Recreation Management Solution that comes equipped with the requiredParks&Recreationmodules listedinyour ITQ.ReCPro™was designed with latest Microsoft®.NET technology andisbacked by Microsoft®SQL Server,apowerfulandreliable SQL Database Management System.Your department will benefit frombeingon the leadingedgeoftechnology. ReCPro™Software will provideprofessional installation andtrainingservicesforthe Cit/s staff during the implementation of the system,andongoing maintenance and telephone support for the ReCPro™Software product. ReCPro™Software supports industry standard touch screen computers,bar code scanners,cash drawers,programmable keyboards or keypads,magnetic stripe readers,poledisplaysand other peripheral hardware. R.C Systems,Inc. 35807 Moravian Drive ^''S^^^'^ZaintonTownshIP/MI 48035 "T^E -o"-~K Fax:(586)469-4867 MBcm&oft Partner Network- Business Intelligence ReCPro™ITQ Response 2|^Companv ^aekerouny&fExoeriericl 1.R.C.Systems,Inc.isa "C"Corporation in Michigan since 1985 andhas2owners: Christopher Andrews (President)and Dale Geiger (Vice President). 2.R.C.Systems,Inc.currentlyemploys 10 full timeemployeesthatcoverthe following departments/duties:Sales,Training,Support,Research &Development,Quality Control and Accounting/Billing. 3.R.C Syistems,Inc.isa software company $hat produces and releases prbducts solely for the Parks &Recreation industry.Wei also offersupportandmaintenanceon all ofthe products we offer.ReCPro™Software isouronly product andthe main focus ofthe company. 4.Company OfficeLocation/Point of Contact: RX.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 Dale Geiger -Vice-President (586)469-4200x103 dgeiger@recprosoftware.com 5.RX.Systems,Inc.was established in 1985 (29 Years)asa full service computer company that provided servers,workstations,custom softvyare and peripherals to local companies in Metro Detroit.In 1995,acustom Registration systemwasdevelopedfora local City's Parks &Recreation Department.By 2002,other local City Parks &Recreation Departments were readyto purchase the Registration System mainly becauseofwordofmouthand the positivereviewsitwas getting fromtheusers.Webrandedthis Registration Softwareas ReCPro™Software and began further development and sales of the product and discontinued other custom software ventures. 6.RX.Systems,Inc.hasbeen developing,selling and supporting Recreation Management Systems since 1995 (19 years)and has worked with communities witha population as small as 2,000 andcommunitieswitha population over500,000 (City of Baltimore,MD; Onondaga City,NY;VolusiaCity,FL tonameafew). 7.R.C.Systems,Inc.currentlysupportsapproximately250 municipal customersacross45 different states. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Mkxosaft Partner NetWOrk- B^new Inteitfgenc*ReCPW ™ITQ RGSpOHSe SiSiiDliWMii ReCPro™Softwarecontainsthenecessarymodules/features to support the features the City has identified in the ITQ. 1.Activity Registration 2.Child Care/Day Camps 3.Facility Reservation 4.Membership Management 5.Credit Card Processing 6.Reporting 7.G/LExportfor(indirect)integration withSunGard ReCPro™Software also contains additionalmodules/features that couldhelp the Cityin the future. 1.Online Registration 2.League Scheduling 3.Inventory Control /Touch Screen POS 4.Locker Rentals 5.Marina Reservations 6.ComingSoonEventTickets(with general admission or assigned seating) ReCPro™was designed with latest .NET technology fromMicrosoft®andisbackedby Microsoft®SQL Server,apowerfulandreliable SQL Database Management System.Your department will benefit frombeingon the leading edge of technology. Microsoft*^, ,Ntl SQLServer R.C.Systems,Inc. »,-«*....t ~«nttp://recprosoftware.com35807MoravianDrve—KT7—tt-0^„cn \^'«•*t ui »«.-o«^r-Phone:(586)469-4200ClintonTownship,Ml48035 _)'x Mrmt%Mn„r Fax:(586)469-4867 £f^MictoaottPartner Network" *"*<»*""emgencc ReCPro™ITQ Response CUSTOMER SERVICE <U^TC>M£ft.frgATUKPS:Improve customer service and satisfaction by using all ofthe ReCPro™Customer Account Management features. •SetupCustomersas Families/Households to Minimize Data Entry «Track Age,Gender,Race,Grade and School •Participant Notes Field for Medical Information and/or Special Needs «Track Emergency Contacts (Name,Relationship,Phone Numbers) •Identify Residents and/or Non-Residents •Prevent Duplicate Customer Records «CustomerAlertOptionforStaff Notifications During Registration •Set Account PropertiestoIdentifyCustomers that have Written NSF Checks •ManageActivity History &Payment History (withabilityto Reprint Receipts) •Track Open Balances and Account Credits •Process Payments and Refunds •Print and/or E-Mail Receipts,Contracts,Invoicesand Statements •Sendout E-Mail Notificationsor Print Address Labels for Mailings R.C Systems,Inc..,,^aeon-!m •«•http://recprosoftware.com35807Monro.0™»Phone:{586)469.4200ChntonTownship,!*.48035 ^[.^469.4867 •\ Mfcnastrtt Pa rtner Network- ReCPro™ITQ Responsei)iK«?>.f><{inte;r:gen<<-- ruminate-long lines WITH0NWN£- REGISTRATION! K^5TT^ATI£>N T^TVRg-S:Increase department efficiency by using ReCPro™Activity Registration alongwithreal time OnlineRegistration. ©Classes,Programs,Activities,SpecialEvents,Trips,Sports Leaguesand MOREI «Min/Max Enrollment Targets -Identify Current EnrollmentandSpotsAvailable •Restrictions for Age,Grade and Gender •Feesfor Resident/Non-Resident;Member/Non-Member;LateFee;RefundFee •Discounts (ie:Multi Child,Senior,Online,Staff Member,etc.) <*Liability WaiverTracking-ObtainElectronicSignaturewithOnlineRegistration «Online Account Management with Online Bill Pay. •Prerequisites for Classes with Different Levels ©Activity Schedule(Dates,Times,Locations)Integratedwith Facility Scheduler(Calendar) ©Instructor Contact Database along with Instructor Compensation Options •Content Management System (CMS)Website forEasy Modification by Staff •Website Communicates with SQL Database in Real Time -NODOUBLEENTRY ©Choosefrom Standard WebTemplatesorCreateaCustomWebTemplate •Manage Rosters,Attendance Sheets,Waiting Lists,Payments,E-MailAlerts,etc. R.C Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 N Mfenosort"Partner Network" Business Intelligence ReCPro™ITQ Response f^SE&VATION T^^TUKg-S:Increase departmentand public awareness of all scheduled recreationactivitiesandpublicrentalsbyusingthe ReCPro™Facility Calendar forall department reservations. *Manage Scheduling forall Types of Resources (Ball Fields,Gyms,Pavilions,Rooms,etc.) *Schedule all Classes,Activities,Leagues and Special Events alongwith Public Rentals *Prevent DoubleBookingsand Avoid SchedulingConflicts «SingleDateorRecurringDateRentals *Staff will ShareSameElectronicCalendar-NoMorePaperCalendarsorBinders *Manageall Billing &Paymentsalongwith Tracking SecurityDeposits *Flexible RateSetupHandleseventheMost Complex RateTables ©RentalOptions(AdditionalItemstobeRented)foreachResourceareAvailable *RentalPackageFeature Available toRent Multiple ResourcesforaPackage Deal *Rentals canbe Initiated Directly from the Calendar ®Print and/or E-Mail Contracts,Invoices,Receipts and Statements *OnlineCalendar&Reservation Capabilities Available withpurchaseofWebModule *ManageSchedules,Calendars,Contracts,Invoices,Payments,SecurityDeposits,etc. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http.7/recprosoftwa re.com Phone:(586)469-4200 Fax:(586)469-4867 i%o)MBcmsott Partner Network" ReCPro™ITQ Response?.«;$in*«.*weH»0eno SIMPWfY CHILD CARE AND !>I^A"ICAMP MANAGEMENT Cnm>U\$&I VAX 6AMF feATV&ZS:Increase department efficiency byusing ReCPro™ Child Care Management. *Before&After School Care;Summer Camps;VacationCamps;etc. ©Min/Max Enrollment Targets(per day)-Identify Current Enrollment andSpots Available ®Restrictions for Age,Grade,Gender &School ®Feesfor Resident/Non-Resident;Registration Fee;Late Pick-up Fee;Late PaymentFee •Discounts (ie;Multi Child or Multi Day) ©Liability Waiver Tracking -Obtain Electronic Signaturewith Online Registration *Billing Types-Daily,Weekly,Monthly ©Combo Options -ex:Before Care,After Care or Both Before &After ©RegistrationTypes-Flexible (allowing customer tochoosewhichdaysto attend)or Fixed (forcing customer tosignupforentireprogram) *Activity Schedule (Dates,Times,Locations)Integratedwith Facility Scheduler (Calendar) ®Instructor Contact Database alongwith InstructorCompensation Options •Online Registration availability forallChildCare Activities. ©Online Bill PayforallOpenBalances. •ManageRosters,Sign In/OutSheets,End of Year Tax Statements,Billing Statements Payments (In-House&On-Line),E-Mail Alerts,etc. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 iWfcn»o«*PartnerNetwork** Business lnt«U»g«nc«ReCPro™ITQ Response EMBERSHIP retention Is/0MB^KSHIF F&ATUK&5:Increase membership retentionandcash flow by using ReCPron Automatic Monthly Recurring Payments viaCreditCardor EFT. •CustomizeanUnlimitedNumberofMembershipTypes&Plans *Photo ID Card and Key Tags with Bar Code or Proximity Cards areallSupported •MonthlyRecurring Payment OptionswithCreditCardor EFT/ACH ®Member CheckIntoValidate Arriving MembersandTrack Attendance *Electronic Visit PassOptions-for Daily Visits,10 Visit PunchCards,etc. •Seasonal PassesforBeaches,Parks,Outdoor Pools,etc. *Member DiscountsAvailablefor Activity Registrations *Expiration Report Allows StafftoPredict Expiring Memberships&SendAlertsvia E-Mail •Demographic ReportShows Breakdown of Age,Gender,Residency,Municipality,etc. *Send E-Mail Blasts to Existing Members «Membership Suspension OptionAvailableforanyNegativeIncidents that Occur •Manage Memberships,Visit Passes,Renewals,Check-In Validations and Payments R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Microsoft Partner Network • 8u$lnc«tntelligeaco gpOM ReCPro™ITQ Response PAYMENT FKDC&SSlHOi SIMPLE AND SECURE! PAYMENTS:Allow customers topaybyCash,Check,CreditCard,DebitCard,EFT orGift Card byusing ReCPro™Payment Processing.Securely andaccuratelymanagefrontdeskpayments, online payments and monthly recurring payments. PUBLIC AWARENESS r \ V** ^ WITH EMAIL MAKXe-TlHOi m MAfcKgT]N6i:Increasepublicawarenessof upcoming activities,specialeventsormembership promotionsbyusing ReCPro™Email Marketing Tools.Effectively managedifferentmailinglists based onprevious participation and target markettocertainagegroups,genders or geographic areas. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Mfaosoit Partner Network- Susinosi totettigence ReCPro™ITQ Response i^ilatfBi!^^ ReCPro™isa Client/Server Application.Itisa requirement foryourdepartmentto supply a WindowsServerandWindowsWorkstations that meettherequirementsbelow.ReCPro™SQL ServerDatabase MUST beinstalledona Windows Serveronyour local areanetwork.The selectedserver CANNOT be running Microsoft Exchange Server as SQL Server and Exchange Server cannot beinstalledon the same server.ReCPro™comes bundled witha SQL Server Express Edition Database soitis NOT a requirement foryourdepartmentto purchase SQL Server unless youplan to purchase more than 25 Concurrent UserLicenses. In orderto utilize ReCPro™Online Registration,youarerequiredtoeitherhostthewebsiteona local server (preferably onthesameserver ReCPro™is installed)orhost with our recommended 3rd Party web host solution called InfoQuest. IMPORTANT: •Hosting on your InternalServer will requireyoutoopen BOTH port80 (HTTP)AND port 443 (SSL).Thewebsite will not function properly withoutbothoftheseports. •Hosting atInfoQuest will requireyoutoopena SECURE portonyournetworksothe website can communicate withandpassdatato the internal Microsoft SQL Server Database ~EXAMPLE:Port 443 (SSL) Hardware Requirements: Type Processor Ram Display Recommended Dual or Quad Core 2+GHz 4GB (minimum) 1024x768 (16-bitColor) Required Software: •Microsoft.Net Framework 4.0 Full Profile •Microsoft SQL Server2008or2012 (ReCPro™comesbundledwiththe Express Edition) •Windows Based Operating System Supported Client Operating Systems: •Windows XP Professional (SP3 andabove) •Vista(SP2and above)32bit/64bit •Windows 7 32bit/64bit •Windows 8 32bit/64bit R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 AfltemswafrPartnerNetwork- Busing,m««.igence ReCPrO™ITQ ReSpGHS8 Supported SQL Server Versions: •SQL Server Express Edition 2008,2012 •SQLServer 2008,2012 (All Editions) Supported Server Operating Systems: •Windows Server 2003 SP1 •Windows Small Business Server 2003 SP1 •Windows Server 2008 •Windows Server 2008 R2 As stated above,ReCPro™SQL Server Database MUST be installed on a Windows "Server".Because of performance and concurrent connectionsissues,runningMicorosoft SQL Serveronany"client"PCis NOT recommended or supported. WebServer Requirements (ifyouchoose 'Online Registration'and host website internally): •Microsoft.Net Framework 4.0 Full Profile •Microsoft SQL Server2008or2012 (ReCPro™comesbundledwith the Express Edition) •Internet Information Services (IIS)6.0 and Higher •Minimum4 GB RAM /MinimumDualCore processor •Minimum Bandwidth -768 Up and Down •SSL Certificate As stated above,youarerequiredtoeitherhostthewebsiteonalocalserver(preferablyon the same server ReCPro™is installed)orour recommended 3rd party web host InfoQuest. Space Requirements: •SQLServer Express can generally be used in many situations.SQLExpress 2008 has a4 gigabyte database sizelimitand SQL Express2012hasa10 gigabyte sizelimit.If at any time,your data requirements start togetclosetothislimit,youcaneasily upgrade to the fullversionof SQL Server without any data lossor re-entering ofany data. •Theclientapplicationisrelativelysmallandonly takes upafew hundred megabytes of space.Asidefrom the .Net Frameworks requirements,diskspaceon the client desktop is minimal. Virtualization Support: •Virtual environments (Hyper-V,VMWare,VirtualBox,Virtual PC)are supported. RX.Systems,Inc..,COM._._.http://recprosoftware.com35807MoravianDrive^7#-0#.»„™«™~^i.s.*r t_,*..„««,,.Phone:(586)469-4200ClintonTownship,Ml48035 _M'Milfl,,"Fax:(586)469-4867 MScmsattVartrxev NetWOrk- Hm^Internee ReCPW ™ITQ ReSpOHSe WMM^M&M^t&^/^Miif^MM Theimplementationof ReCPro™will gothroughmanystepsandshallbecoordinatedwiththe scheduleofthe City's Implementation Project Manager (IPM).Implementation shall commence immediately following contractsignatureanddownpayment (typically 70.0%). *Step 1:Secure agreement with the City. *Step2:Identify the City's ImplementationProjectManager (IPM). »Step 3:Provide the City'sIPMwith Startup Documents. *Step 4:Verifylistofany ordered POS or Membership equipment. M Step5:Identify the City's Information Technology (IT)Director/Manager. »Step 6:Perform installation and configuration of ReCPro™SQL Database and Website. *Step 7:Welcome Call. *Step 8:Admin Setup Training. *Step 9:Create Training Database. •Step 10:EndUserTraining. «Step 11:Data Entry by the City. •Step 12:Implementation Complete. Detailed explanation for each step of the implementation. Stiep>1:Secure agreement with the City. Apurchaseorderfromthe City isoptionalandnotrequired.RCS will provide contractsthat will needtobe reviewed,signed and returned.Payment as described in the Payment sectionofthecontractisalsorequiredpriorto installation (typically 70.0%). The City will needto identify their Implementation Project Manager (IPM)which will bea person that: e Workswithin the Parks&Recreation Department. *Has knowledge ofallinternalbusinessoperations,policies &procedures. *Has computer skills that can be described as an advanced or intermediate user and not a beginner, *Has authority tomakedecisionsinregardstoany changes that mayhavetobemadeto anyinternalbusinessoperations,policies &procedures totakeadvantageof the functionality offered by the new software. R.C Systems,Inc..^,.-_„'„..,..http://recprosoftware.com35807MoravranOnwphone:(586]^^ClintonTownsh,p,M.48035 ^j5g6j4RMM7 Microsoft Partner Network- Business fnMtfg*nc«ReCPro™ITQ Response •Has knowledge ofandthe ability.to manageworkschedulestoensuretheappropriate projectteammembersareavailableas needed to complete tasksandobjectives associated with installation and training. •Hasabilitytoassignthe appropriate project team members to the different training sessions that apply to their rolewithin the department. »Canbeavailableto attend all training sessions to either beanactive participant ortobe a "Hands-On"liaison between the project team members and the software trainer. a Needs to speak withan enthusiastic voice to the project team members about the implementation of the new software and the positive results itholdsfor everyone involved. RCS will provide the City's IPM with Startup Documents that will help organize all info/data that willbe needed during training.,The documents will need tobe completed and returned to RCS prior to training. Step 4li Verifj^list of anyorderedPOS or Membership equipment. Verifywith the City's IPM the listofany POS or Membership equipment that has been ordered thru RCS.Identify the 'ShipTo'address and get all equipment ordered and shipped prior to training.This step canbe skipped if the Citydid not order any peripheral equipment through RCS. Step 5:Identify the City's Information Technology (IT)Director/Manager. If the City's IT Director /Manager cannot be available to assist with installation and configuration of the database,website and software application,they will need to identify an IT Staff Member that: B Has Administrator Access/Privileges to the Database Server,the Web Server and each user's PC. H Has knowledge of the City's LAN &WAN configuration. a Hasability to change firewall settings. B Hasabilityto setup andconfigure Internet InformationServices (IIS)inWindowsServer. B Hasability and authority to grant remote access to the RCS Support team to connect to the Servers for installation and configuration. R.C.Systems,Inc.....,. 35807 Moravian Drive mpjllmsro^ms^mZZTZ™oravian u';'mc Phone:(586)469-4200ClmtonTownship,Ml 48035 Fax.j^^^ Microsoft Partner Network- Busmcs»inMiigenc*ReCPro™ITQ Response Step 6:Perform installation and configurationof Database and Website. RCS SupportTeam will scheduleanappointmentwiththe Cit/s IT Departmentand complete installation and configuration of Database and Website.RCS Support Team will provide the City's IT Department with the installation filesand instructions for the Client Installation with the expectation the City's IT Department will complete the Client Installation on all User's PC's. RCS will scheduleandcompletea Welcome Call with the City's IPM.The purposeofthis15 minutephone conference istointroduce the City's IPM to the ReCPro™SoftwareTrainer andtoalso establish aTrainingSchedule. Step££;^^ "Admin Setup"Training will be performed 'On-Line'and will typically span a couple of days. RCS uses TeamViewer or GoTo Meeting webinar software to perform 'On-Line'Training. The Admin SetupTraining will includethe City's IPM andat the most1to2 other Power Users(*)that will take ownership over setting up and maintaining the system.Data Entry by thesePower Users(*)will berequiredpriorto End User Training. Step?:Cr^ate?Tr^(nin|Da^base. Upon completion ofthe Admin Setup Training and all applicable data entry,RCS Support will createa Training Databasethat includes all ofthe City's setup information sothe End User training is more meaningful. &eplQ;^ "End User"Training canbe performed either 'On-Line'or 'On-Site'.RCS professional recommendationistoincludeonlythe Power Users(*)intheappropriate training sessions andthen allow those Power Users{*)to train therestofthestaff within their department. Step 11:Data Eritry bythetity. During andafter End User Training,the Users will beresponsibletogetall Data Entry completed (ie:Activities,Facilities,Memberships,Customers,etc.). R.C.Systems,Inc..fc ,, ot?a/v*».t n •http://recprosoftware.com35807MoravianDrive—*-±t—,«.„„»M^„M-,.._..,..,AOMr Phone:(586)469-4200ClintonTownship,Ml 48035 ,.)„'„,.„MnnrFax:(586)469-4867 Partner Network* Business Intelligence ReCPro™ITQ Response Step 12:ImpJ^mentatlon Complete. Atthe conclusion of End User Training,theimplementationproject will becompleted.The ReCPro™SoftwareTrainer will offer Q&A sessionsifnecessary.It willbe the City IPM's responsibilitytocommunicatetothe ReCPro™Software Trainer astotheCity's"Go Live" datesothe ReCPro™SupportDepartmentispreparedtobeonhighalertforany calls or emails from the City during the GoLive period. (*)PowerUser is defined asaperson that has computer skills that canbe described asan advanced or intermediate userand not a beginner.TypicallyaPowerUserwillhavehad experience with Database Software Applicationsin the past. £®lflrJiies City of Bartow Parks&Recreation Angie Whisnant -Director Awhisnant.parks@citvoffoartow.net City of Port Orange Parks&Recreation Sue Lovallo -Director slovallo@port-orange.org City of New Smyrna BeachParks&Rec Kimla Shelton -Program Coordinator kshelton@citvofnsb.com City of Sunny Isles Beach Parks&Rec SylviaFlores-Human Resources sflores@sibfl.net Town of Belleair Parks &Recreation Eric Wahlbeck-Assistant Director ewahlbeck@townofbeHeair.net City of Satellite Beach Parks&Recreation Kerry Stoms -Director kstoms@satellitebeach.org R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 Bartow,FL htt p -.//www.citvofba rtow.net Phone:(863)534-0120 Port Orange,FL http://registration.port-orange.org Phone:(386)506-5851 New Smyrna Beach,FL http://www.citvofnsb.com Phone:(386)424-2175 Sunny Isles Beach,FL http://www.sibfl.net/main recreation.asp Phone:(305)792-1796 Belleair,FL http://www.townofbelleair.com Phone:(727)518-3728 x291 Satellite Beach,FL Phone:(321)773-6458 x205 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Mtcmsoft'Partner Network- Buiines*Intelligence MCosiPrBffilai!8;& ReCPro™ITQ Response Description Fee ReCPro™Software Modules /Features with(5)Concurrent User Licenses B Base Package(i) 9 Activity Registration 8 Child Care /Day Camps 8 FacilityReservation/Rentals B Membership Management •CreditCard Processing *Reporting *G/L Export Sub-Total for "One Time"Software Fee $8,000.00 ReCPro™Additional Fees for Installation,Training,Support &Maintenance «Professional Installation &20 Hours Training (On-Line)(2) *AnnualSupport&Maintenance^)-25.0%ofSoftwareCost Sub-Total for Additional Fees $2,000.00 $2,000.00 $4,000.00 Grand Total Upfront Cost $12,000.00 (1)Base Package Includes:{SQL 2008 Express Edition,CustomerAccountManagement,Merchandise Sales,E-mail MarketingandSystemAdmin Features forUserManagementandSystemSetup). (2)We offer On-Site Trainingforacostof$4,850.00(insteadof $2,000.00 for On-Line). (3)AnnualSupport ($2,000.00)isbilled annually andwill increase amaximumof 10%every3years. 5 Year Cost Projection**Software Yearl $8,000.00 Year 2 $0.00 Year 3 $0.00 Year 4 $0.00 Year5 $0.00 Annual Support $2,000.00 $2,000.00 $2,000.00 $2,200.00 $2,200.00 On-Line Training $2,000.00 $0.00 $0.00 $0.00 $0.00 **These projections would changeifyou were to addany of the secondary features within this 5yearspan. Notice support increased 10%after year3and then willholdfor the next 3yearsand wouldn't increaseagain until year 7. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 AffiorasoftPartner Network* 3ojttu>*»(Mfellt'nenc.e ReCPro™ITQ Response ^Gl^telli^ii^l^^^nia^@l%i^ Description Software Annual Support On-Llne Training •"SI:,: Online Registration $5,000.00 $1,250.00 ^^StSESH^^^MB League Scheduling $1,000.00 $250.00 $500.00 mmmt Inventory Control/Touch Screen POS $1,000.00 $250.00 $500.00 «^^p||fif0|. Locker Rentals $1,000.00 $250.00 $500.00 ,$1//50.00 Marina Reservations $1,000.00 $250.00 $500.00 Event Tickets $1,000.00 $250.00 $500.00 "^9^BMCiH^fifi^' 9lOlSftief4Cost^^ #Description of Other Fees #of Years Up Front Annual Fee Total 1 SSL Certificate 1 $250.00 $250.00 2 3rd Party Web Hosting by InfoQuest 1 $300.00 $300.00 (1)Ifyoupurchase ReCPro™'Online Registration',the SSL Certificate is REQUIRED and will keep all personal customer information 'secure'onyour website.Our recommendation istoletus purchase the SSL onyourbehalfsowecanmaintaintherenewalwheneveritexpires.Upon purchase and renewal,wewill bill your department for the fee defined above. www.geotrust.com (2)ifyoucannot internally hostthe 'Online Registration'site,itis REQUIRED thatyouhostthe registration site with our recommended 3rd Party Web Hosting company which is 'InfoQuest' www.infoquest.com.Youcan eliminate the listed annual cost byhosting the 'Online Registration'site onan internal server.Ifyou intend to use InfoQuest,our recommendation is toallowustoregistertheaccountandbethe administrator asit will resultinaquickerand more smooth installation of the website. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 flfifeacKSPOffr-Partner Network^ ftusinesi Inteilfgenctt ReCPro™STQ Response lOllOirieicMil&siSii^ Thepurposeofthissectionistobringtoyour attention 'OtherFees'youmayincurby utilizing integrated Electronic Payment Processing(CreditCardsor ACH).Thefeeslisted here arenot part of the contract with R.C.Systems,Inc.Thereare3layerstoprocess payments through software like ReCPro™Software 1.Layer1is the Software Application whichin this case is ReCPro™Software 2.Layer 2isthe PaymentGateway pavmentsaatewav.net providedby {forte}™ 3.Layer 3isthe Payment Processor which canbeeither {forte}™oraprocessorofyour choosing aslongas that processor will communicate with the pavmentsaatewav.net gatewayprovidedby {forte}™ In orderto maintain PCI Compliance,you are required touse {forte}™for 'Payment Gatewa/services.You will thenhavethechoicetoalsouse {forte}™asthePayment Processor or selecting a different 3rd Party vendor.There are typically 'Gateway Service Fees' that apply,but {forte}™will waive these fees if you are also using them as your Payment Processor. Below aresome'Estimated'feesforthe Gateway and Credit Card Processing.All feesare estimates andcanbe negotiated with {forte}™. Gateway Service Fees:[waived if you use {forte}™as the Payment Processor -Layer 3) Thesefees represent the useofthe PaymentGateway pavmentsgatewav.net (Layer 2) Fee Description Fee Frequency Gateway Monthly Fee $19.95 Monthly Gateway Per Item Fee $0.10 Per Item Each Additional SITE (2-5)$14.95 Monthly Each Additional SITE (6-10)$9.95 Monthly R.C Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Micms€yft Partner Network- ReCPro™ITQ Response Credit Card Processing Fees: Fee Description Fee Frequency ♦interchange Fees,dues and assessments and other fees that are charged directly from the Card Associations feescan range from .80%to 2.75%plus $0.20 Fees are charged ona monthly basis/Fees are calculated on each item processed Credit Card Per Item Fee $0.15 Per Item Credit Card Discount Rate Fee 0.40% Fees are calculated on total monthly volume processed American Express Fee $0.15 Per Item Statement fee $5.00 Per Month Monthly Minimum Fee $10.00 Per Month per Merchant ID Chargeback Fee $25.00 Per Chargeback *to estimate fees multiply your projected monthly volume by2.35% eCheck/ACH Fees (these only apply if you plan to use the ACH/EFT feature in ReCPro™) Fee Description Fee Frequency eCheck Monthly Fee $9.95 Monthly eCheck Per Item Fee $0.25 Per Item eCheck with ATMVerify $0.50 Per Item eCheck Return Item fee $2.00 Per Return eCheck Chargeback fee $25.00 Per Chargeback REMINDER -NO FEE OPTION:{forte}™gives you the option of passing the processing feeon to the customer asa convenience feesoyour department does not incur the costs of processing. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 MtetosoitPaftnerNetworkr Bu«taes$Intelligence ReCPro™ITQ Response tlti^OSliuiDmlnt Costs Complete POS Workstation -Wecansella complete POS Workstation aslistedbeloworsell the individual componentsbasedonyourneeds.TheWorkstationbelow will giveyoutheabilityto utilize a TouchScreen,ProcessCreditCards,PrintTapeReceiptsand store Cash,Checks,etc.in the CashDrawer. Complete POS Workstation AH-m-One PC/TouchScreen (POS-X 10N-TP2A-D4U3)-This PC/Touch Screen combo will giveyoutopof the linetechnologyto operate your POS system.15"LCD Monitor,Dual-CoreAtom1.86 GHz Processor,4 GB RAM,60GBSSD,Windows 7Pro O/S.Exact Model -ION-TP2A-D4U3 CreditCardReader(MagTek IPAD)-This PCI CompliantReaderisa multi-functional handheld POS terminalwith keypad input,graphics display output ona128x64 pixel screen,andmagneticcardstripe readingwiththeincludedMagnesafe SCRA peripheral.The MagTek IPAD is the most comprehensive,end-to-end securitysolutionavailable. ReceiptPrinter (POS-X EVO-PT3-1HU)-This EVO HiSpeed ReceiptPrinter willprint quality thermal receipts and connects to the CashDrawer. CashDrawer (POS-X 10N-C16)-This16"CashDrawer will sitontopof the counter andallowyoutohaveasecureplacetokeepallcash,check andcreditcardreceipts.TheCashDrawerconnectstoReceiptPrinter and opens when a receipt prints.Included:USB Cable (evo-cd-usb) ThermalReceiptPaper (XWP-T220)-1Case(50 Rolls)ThermalReceipt Paper. Grand Total for 'Complete POS Workstation' Price Each $1,250.00 $285.00 $285.00 $175.00 $100.00 $2,095.00 Image **ReCPro™reserves the right to change atanytime the Make,Model&PricingofEquipment. Please verify latest information with ReCPro™prior to placingan order. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 MKcm&aftPartner Network- Business,<n<efl»gcnte ReCPro™!TQ Response Additional/Optional POS Items -Theitemsabovecanbe ordered individually ifyou don't needa complete POS Workstation.Beloware some additional items that can serve as optional items depending on your needs. Additional POS Equipment Price Each image 17"Touch Screen (POS-XEVO-TM2B)-This17"Touch Screen isa great option ifyou already have aPCinplaceand are lookingforTouch Screen capabilities.$525.00 m 19"TouchScreen (ELO 1919L -E783686)-This19"Widescreen Touch Screen isa great option ifyou already haveaPCinplace and are looking for Touch Screen capabilities.$725.00 m Mounting Brackets (EVO-CD16B)-IfyouwouldliketoMountyourCash Drawer under a counter,these brackets willbe necessary.$25.00 w CreditCard Reader (MagTek Dvnama^)-ThisCreditCard reader does NOT offer the same levelof encryption that the IPAD does and therefore doesnotmaintainthehighestlevelofsecurity.Also,thereisno Keypad onthisunitlike the MagTek IPAD.$125.00 # **ReCPro™reservestherighttochangeatanytimethe Make,Model &Pricing of Equipment.Please verify latest information with ReCPro™priortoplacingan order. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http.7/recprosoftwa re.com Phone:(586)469-4200 Fax:(586)469-4867 iWKarosoft-PartnerNetwork- Business Intelligence ^^iilllMi^iftiMiallffllllBstl OPTION 1-Photo ID Cards ReCPro™ITQ Response Photo ID Card Equipment Descriptions Price Each Image Honeywell Orbit MS7120 Scanner-Mountable Omni-directional BarcodeScannerallowsmemberstocheckinatyour facility $325,00 s Logitech Webcam C905 -Comeswithstand -Allows stafftocapture photo of each member andlinkitto their profile.$150.00 i ! MagicardRioPro ID CardPrinter -SingleSide,Barcode,Full Color -USB &Ethernet options to print out quality ID Cards.$2,000.00 V 30mil PVC PlasticCards-Standard WhiteCards.ChooseyourQuantity 500 Cards @ $0,150 ea. 1,000 Cards@ $0,125 ea. 2,500 Cards @ $0,100 ea. 5,000 Cards @ $0,085 ea. 10,000 Cards @ $0,075 ea. Extension $75.00 $125.00 $250.00 $425.00 $750.00 ^$t YMCKORibbonforMCRioPro -EachRibbonwillgiveyou300prints. 500 Card Prints -2 Ribbons @ $100.00 ea. 1,000 Card Prints -4Ribbons@ $100.00 ea. 2,500 Card Prints -9 Ribbons @ $95.00 ea. 5,000 Card Prints -17 Ribbons @ $85.00 ea. 10,000 Card Prints -34 Ribbons @ $75.00 ea. Extension $200.00 $400.00 $855.00 $1,445.00 $2,550.00 !?! Cleaning KitsforMCRioPro -EachCleaningKitisgoodfor 1,200 prints. 500 Card Prints -1 Kit@ $50.00 ea. 1,000 Card Prints -1 Kit@ $50.00 ea. 2,500 Card Prints -3Kit@ $50.00 ea. 5,000 Card Prints -5Kit @ $50.00 ea. 10,000 Card Prints -9Kit @ $50.00 ea. Extension $50.00 $50.00 $150.00 $250.00 $450.00 R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.coro Phone:(586)469-4200 Fax:(586)469-4867 JMferosofrPartnerNetwork^ Bus.nsv*fcm»Hig*;rur ReCPro™ITQ Response OPTION 2-KeyTags The KeyTagpricingisfor FULL COLOR on the front and BLACK on the back.There are no additional setup charges.Thefront of the KeyTagcanbedesignedwithyourlogoand department information and the backof the KeyTagwillcontain the barcodewhichwill identify each member. Key Tag Equipment Descriptions Price Each Image Honeywell Orbit MS7120 Scanner-Mountable Omni-directional Barcode Scanner allows members to check inat your facility $325.00 s Logitech Webcam C905 -Comeswith stand -Allowsstaffto capture photo of each member and linkit to their profile.$150.00 3 Custom KeyTags -With Barcode onback.Choose your Quantity (1KeyTagPer Customer) 500Cards @ $0.75 ea. 1,000 Cards@ $0.70 ea. 2,500 Cards @ $0.40 ea. 5,000 Cards @ $0.30 ea. 10,000 Cards@$0.25ea. Extension $375.00 $700.00 $1,000.00 $1,500.00 $2,500.00 Custom Card /KeyTags -WithBarcodeonback.ChooseyourQuantity (1Card&2KeyTagsPer Customer) 500 Cards @ $1.25 ea. 1,000 Cards @ $0.95 ea. 2,500 Cards @ $0.70 ea. 5,000 Cards @ $0.55 ea. 10,000 Cards @ $0.45 ea. Extension $625.00 $950.00 $1,750.00 $2,750.00 $4,500.00 **ReCPro™reserves the right to changeatany time the Make,Model&Pricing of Equipment.Please verify latest information with ReCPro™prior to placingan order. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Mk&osoftPartner Network" Butinest Intelligence illii^lMpffil^ISsBW^IlKil %. ReCPro™ITQ Response End User Licensing Agreement-ReCPro™Software R.C.Systems,Inc.(RCS)develops and distributes recreation software programs and related materials (hereinafter "programs");EndUser ("Organization")desiresto obtain the benefits or programs andby signing the included Purchase Agreement and Support Contract agreestoabidebythetermsofthis license.Therefore,subject tothe following termsand conditions,RCSgrantsthe Organization a nonexclusive licensetousethe "to be"installed ReCPro™SoftwareProgramsandrelatedmaterialsonlyasindicatedbelow. 1.Scopeof Work:RCS shall provide the ReCPro™Software and perform the consulting services,including installation assistance,training,support and maintenance.The ReCPro™Software shall be configured as presentedtothe Organization duringthedemoprocess(andasdescribedin Exhibit A).The ReCPro™software will NOT be customized tofitthe Organization's exactneeds,butRCSdoesaccept recommendations from all customersondesired functionality.If necessary,RCS will also perform Data Migration ofan existing Customer Databasesothe Organization won't havetoloseany Customer Contact Information.RCS will submit a proposal forthecostofData Migration upon request Data Migration does require the Organization toextract customer data from the existing systemand provide RCS with a file (*.csv)with headers identifying each column. 2.Licensed Users:The ReCPro™Recreation Software and documentation are licensed tothe Organization for concurrent use within the Organization's businessor profession.The Organization maytransferthe programs andlicensetoanotherparty provided theotherpartyexpresslyagreestoalltermsand conditions ofthis agreement prior to the transfer and provided the Organization retain no copies (in any form)of the programs or documentation.Any attempttoassignor transfer this license,exceptas expressly provided herein,is null and void.RCS hasno responsibilities tothe new user regarding training,support,maintenance and/or any advice unlessRCSandthenewuserenterintoasupportand maintenance agreement. 3.Prohibited Acts:This license permits only the above listed uses.All other usesare prohibited,except as expresslyprovidedabovetheOrganizationmaynotuse,copyortransfer these programs.Specifically,the Organization MAY NOT: •Make copies ofthe programs,reportsordocumentation. •Modifytheprograms in anymanner without the assistance ofR.C.Systems,Inc. •Transmit the programs by electronic means (viaemail). •Un-assemble or convert object code to source code in any form. •Disclose the internal workings of the programs. 4.Term;Thislicenseis effective from theday ReCPro™is installed onthe Organization's network until terminated.The Organization may terminate thislicenseby destroying all copies ofthe programs (in whatever form or medium)including all portions merged with other programs.This license automatically terminates ifthe Organization fails to comply with anyofthe terms and conditions of this agreement.The Organization should notify RCSin writing,ifthe Organization stops using the program.The term isnot contingent upon the presence ofan active support contract.However,RCS will notbe required to offer any support orupdates until ail arrears from missedsupportcontractpremiums (payments)havebeen satisfied. 5.Software:Asdemonstratedtothe Organization,ReCPro™Software includes allprogramsand reports necessary tomanagedatafor families,activities,facilities,leagues,memberships,inventory,lockers,boat docks,financials and muchmore.Inadditiontothe standard ReCPro™Software which handles Customer AccountManagementand Activity Registrations,ReCPro™offersoptionsforOnline Registration &Reservation, Facility Reservations &Rentals,LeagueScheduling&Team Building,PointofSale (with Inventory),ChildCare &DayCamps,Memberships,LockerRentalsandBoatDockRentals.PleasereadthePurchaseAgreementand referto Exhibit 'A'to identify theoptionsthe Organization isagreeingtopurchase. 6.Customizations:RCSdoesnot provide customization of ReCPro™Software forany individual customers. However,RCSwelcomes recommendations onfeaturesthat will enhance ReCPro™asRCSis continually improving the product forailusers. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Microsoft Partner Network* e^"'"*"^*ReCPro™ITQ Response 7.SoftwareUpdates:ReCPro™isunderconstant improvement astheRCSresearchand development team along with currentcustomers recommend enhancements.The Organization will bealertedwhenanewrelease is available along with alistofnewoptionsthatare included.The Organization will have access tothese releases aslongastheOrganizationiscurrent with Annual Supportpremiums. 8.Bug Corrections:Bug correction patchesare covered underthe Support &Maintenance Contract and will apply tobothbugsthattheOrganization identifies as well asbugsthatothercustomers find.Asbugsarecorrected, patch releases will be available for download. 9.System Cost:SoftwareLicense,AnnualSupport&Maintenance,Professional Training andPeripheral Equipment costs are detailed in the "Purchase Agreement"and "Support Contract". 10.Implementation:The implementation ofReCPro™will gothrough many steps and shallbe coordinated withthe schedule ofthe Organization's ImplementationProject Manager (IPM).Implementationshall commence immediately following contractsignatureanddownpayment(as described inthePaymentsectionofthis contract). Step 1:Secure agreement withtheOrganization. Step 2:Identifythe Organization's ImplementationProject Manager (IPM). Step 3:Providethe Organization's IPMwithStartupDocuments. Step 4:Verifylistofany ordered POSorMembership equipment. Step 5:Identifythe Organization's Information Technology (IT)Director/Manager. Step 6:Perform installation and configuration of ReCPro™SQL Database and Website. Step 7:Welcome Call. Step 8:Admin Setup Training. Step 9:Create Training Database. Step 10:End User Training. Step 11:DataEntrybythe Organization. Step 12:Implementation Complete. Detailed explanation for each step of the implementation^ Stepl:Secur£§^ A purchase order fromthe Organization isoptionalandnotrequired.RCS has provided these contracts that will need tobereviewed,signed andreturned.Payment as described inthePaymentsectionofthis contract is also required priorto installation. Step 2:Identify m^OrgariizatiorVs lm^ The Organization will need toidentifytheirImplementation Project Manager (IPM)whichwillbea person that oWorkswithinthe Parks &Recreation Department. oHas knowledge ofallinternal business operations,policies&procedures. o Has computer skills that can be described as an advanced or intermediate user and nota beginner. oHasauthoritytomakedecisionsinregardstoany changes thatmayhavetobemadetoany internal business operations,policies&procedurestotake advantage ofthe functionality offeredby the new software, oHas knowledge ofandtheabilityto manage work schedules to ensure the appropriate project team members are available as needed to complete tasks and objectives associated with installation and training, oHasabilitytoassigntheappropriateprojectteam members tothedifferenttraining sessions that apply to their rolewithin the department. R.C.Systems,Inc.._..^-».-»A-,»«i «t http://recprosoftware.com35807Moravian™Ve phone;^^ Chntor,Township,Ml 48035 Fax;^^^ Microsoft Partner Network - Butimm Jntc»«gCnc<f RbCPTO™ITQ ReSpOHSG oCanbeavailabletoattendall training sessionstoeitherbeanactive participant ortobea "Hands- On"liaison between the project team members andthe software trainer, oNeedsto speak withanenthusiasticvoicetotheprojectteam members abouttheimplementation ofthenewsoftwareandthepositiveresultsitholds for everyoneinvolved. Step 3:^Provide the Organization's IPM with Startup Documents. RCS will provide the Organization's IPM with Startup Documents that will help organize all info/data that will beneeded during training.Thedocuments will needtobecompletedandreturnedtoRCS prior to training. Step*:^Verify list ^ Verifywiththe Organization's IPM thelistofanyPOSor Membership equipmentthathasbeen ordered thru RCS.Identify the 'Ship To'address and get all equipment ordered and shipped prior to training.This step canbeskippedifthe Organization didnotorderany peripheral equipmentthrough RCS. SfepS:^identlifph Ifthe Organization's IT Director /Manager cannot be available toassist with installation and configuration of thedatabase,websiteandsoftware application,they will needto identify anITStaff Member that: oHasAdministrator Access/Privileges totheDatabaseServer,the Web Server and each user'sPC. oHas knowledge ofthe Organization's LAN &WAN configuration, oHasabilityto change firewall settings. oHas ability tosetupand configure Internet Information Services (IIS)inWindows Server, oHas ability and authority to grant remoteaccesstotheRCSSupportteamtoconnecttotheServers forinstallationandconfiguration. Step 6:Perform instillation ^ndiobrifig^ RCS Support Team will schedule an appointment with the Organization's IT Department and complete installation and configuration of Database andWebsite.RCS Support Team will provide the Organization's IT Department with the installation files and instructions for the Client Installation with the expectation the Organization's IT Department will complete theClient Installation onallUser'sPC's. Step 7:'Welcbrrie Call. RCS will scheduleandcompletea Welcome Call with the Organization's IPM.The purpose ofthis15 minutephone conference istointroducetheOrganization's IPM totheReCPro™SoftwareTrainerandto also establish a Training Schedule. "Admin Setup"Training will be performed 'On-Line'and will typically spana couple ofdays.RCSuses TeamViewer or GoTo Meeting webinar software to perform 'On-Line'Training.The Admin Setup Training will include the Organization's IPM andatthemost1to2 other Power UsersO that will take ownership over settingupand maintaining thesystem.Data Entry bythesePower Users(*)will be required prior toEnd User Training. Step 9:Create Training Database.. UponcompletionoftheAdmin Setup Training andailapplicabledataentry,RCSSupport will createa Training Databasethatincludes all ofthe Organization's setup information sotheEndUser training ismore meaningful. R.C.Systems,Inc.UM>,.^ <»•.*»**....»~*nttp://recprosoftware.com35807MoravianDrivert^£(5«)46M200ClmtonTownsh.p,Mi 48035 ^^J 46g.4867 Microsoft Pa rtner Network- 8uji«o«m^jiigence ReCPro ™ITQ Response Step 10:EndUser Training. "EndUser"Training can beperformedeither 'On-Line*or 'On-Site'.RCS professional recommendation isto includeonlythePower Users{*)intheappropriatetraining sessions andthen allow those PowerUsers(*)to train the rest of the staff within their department. Step 11:Data Entryby the Organization; During andafterEndUser Training,theUsers will beresponsibletogetallDataEntrycompleted(ie: Activities,Facilities,Memberships,Customers,etc.). Step 12:Implementation Complete, AttheconclusionofEndUserTraining,theimplementationproject will be completed.TheReCPro™ SoftwareTrainer will offer Q&A sessions ifnecessary.It will betheOrganizationIPM's responsibility to communicate to the ReCPro™Software Trainer as tothe Organization's "Go Live"date so the ReCPro™ Support Department is prepared tobeonhighalertforanycallsoremailsfromthe Organization duringthe GoLive period. (*}Power User is defined as a person that has computer skills that can be described as an advanced or intermediate user andnota beginner.Typicallya Power User will havehad experience with Database Software Applications in the past. 11.Training:RCS will provideall necessary trainingforReCPro™Software.Admin Setup Training will be performedOn-LineandthenEndUserTraining will beperformedOn-LineunlessOn-SiteTraining(alongwith Travel Expenses)was agreed upon.RCSprofessionalrecommendationistoincludeonlythePowerUsersin the appropriate training sessions and then allow those Power Users totrain the rest of the staff withintheir department.Thismethodisreferredto as 'Train theTrainer".Schedulingoftraining dates and times will be determined bymutual convenience of the RCStrainingstaffalongwiththe Organization's IPMand Power Users. 12.End User Responsibility:It istheend user's responsibilitytoprovideailrequired hardware (Servers &PC's) and hardware components,operating systems,wiring,andconnectivityina manner thatiscompatibletothe needs ofReCPro™.It isalsoarequirementforUserstoallowRCSSupporttoremotely connect toUser'sPC's sothatRCSmayremotelysupportReCPro™.RCScurrently uses TeamViewer andGoTo Meeting which requires Users toinitiate connection andallowsRCS Support to connect directlytospecific PC's onthe Organization's network. 13.Source Code:In the event thatR.C.Systems,Inc.goes outof business or discontinues development &support ofReCPro™,theOrganization will begivenaCDcontainingallofthesourcecodefortheReCPro™systemand anysupportingdocumentation.Undernoothercircumstance will theOrganizationbegivenacopyofthesource code.Discontinued Support does notrefertoRCSrefusalto support clientsnot entered intoan active contract. 14.Support &Maintenance Contract RCSshallprovideongoing support and maintenance service forthe ReCPro™systemsolongastheOrganizationiscurrent with AnnualSupportContractpremiums(payments). Withinforty-five(45)tosixty(60)days ofthecurrent contract expiring,RCS will submit aninvoicetothe Organizationthat will includetheAnnualSupportamountforthenext12monthcoverageperiod.Annual Supportamountsare subject toamaximumoftenpercent (10%)Increaseeverythree(3)years withthefirst increasecominginyearsix(4).PaymentsfortheAnnualSupportContractareexpectedtobemadepriortothe existingcoverageperiod expiring.In theeventthe Organization doesnotwanttorenewAnnualSupport,the Organization MUST notify RCSin writing atleastninety(90)calendardaysinadvanceofthe Expiration Dateof thecurrent coverage periodoftheOrganization'sintentnottorenewtheAnnualSupport. Initial contract coverage period will be twelve (12)months and will commence onthe 1st dayofthenext month following theinstallationoftheReCPro™SQL Server Database ontheOrganization server. Support will be provided during normal businesshours (7:00am-6:00pm EST)Monday thru Friday.Support will notbe provided onSaturdayorSundayunlessarranged prior toa particular weekendatan additional charge. RX.Systems,Inc......-_ro„..._.http://recprosoftware.com35807MoravianDrive—~rr—,..„,.,mtmn MMf%-...T .....AOMt.Phone:(586)469-4200ClintonTownship,Ml48035 r )'.A^™,r'Fax:(586)469-4867 Mkxosoft Partner Network- Bmine*iMeiKg^ce ReCPro™ITQ Response 15.Termination:RCSmay terminate the Support Contract for non-payment of funds by providing ninety (90) calendardays written noticeof non-payment.During such ninety (90)calendardays,the Organization shallbe entitled tocureby providing RCS with payment in full.In theeventofcure,RCSmaynot terminate its obligations underthisSupport Contract.In theeventthe Organization doesnotwanttorenewSupport Contract, the Organization MUST notify RCSin writing atleast ninety (90)calendardaysinadvanceofthe Expiration Date ofthecurrentcoverage period ofthe Organization's intent nottorenewtheSupportContract. 16.Payments:Paymentsshallbemadeasperthe below listed scheduleunlessapaymentplanhasbeenselected: Down Payment 70.0%Duewith signed contracts FinalPayment30.0%Dueupon completion of Phase 2 Training Payments foranyother service afterthe initial system is installed for additional modules,training,data migration, etc.mustbemadeNet30afterdate invoiced.Failure topay invoices in30days will result in RCS putting the Organizationon C.O.D.termsforanyfuture billings. 17.GoverningLaws:Thisagreementwill be governed bythe applicable laws oftheStateof Michigan andthe laws of the United States of America. 18.CovenanttoSafeguardProgramsand Documentation:The Organization agreestousebest efforts and good faith toprotectthese programs and documentation from unauthorized use,reproduction or disclosure. 19.Limited Warranty:RCS warrants,for a period of ninety (90)days from thedateof purchase as evident bya copyofthesigned Purchase Agreement,theinstalledcopyofReCPro™Software will containthePurchased features demonstrated to the Organization and documented inExhibit 'A\ RCS warrants,forthe duration ofthe license agreement notwithstanding anything tothe contrary contained herein,thatthe installed copy of ReCPro™Software doesnot infringe any third-party's intellectual property rights.RCSshall indemnify,defendand hold the Organization harmless from andagainstail claims,suits, damages,settlements and judgments arising outofany breach ofthe warranty inthe preceding sentence. RCS doesnot warrant the operation ofthe installed copy of ReCPro™Software will meetthe Organization's exact requirements. RCS does notwarranttheoperationofthe installed copyof ReCPro™Software will be without errorsor interruptions. RCS does not warrant the documentation is correct. All systemerrors will be corrected underthetermsofthe support contract.RCS assumesno responsibility for errorsor discrepancies found or problems the Organization encountersasaresultof improper input ofdataby users. 20.AttorneyFees:In theeventeitherparty brings a lawsuit toenforcethetermsofthis contract,or arising from breachofcontract,the prevailing partyshallbe entitled toitscostsandreasonableattorney'sfeesfor bringing or defending the action. 21.Nondisclosure ofData:Data provided bythe Organization eitherbeforeoraftercontractawardshall only be usedforitsintendedpurpose.RCSoranyEmployeesorSub-Contractorsshallnot utilize nordistributethe Organization'sdatainanyformwithoutthe express written approvaloftheOrganization. 22.Limitation of Remedies:The Organization's soleremedyandRCSentire liability shallbelimitedtothesumof ail amounts paidtoRCSin the event theOrganizationincursfinancial losses thathave arisen from events attributable toa defect withintheinstalledcopyofReCPro™Software. «t2T?mS\•*.http://recprosoftware.com35807MoravianDnvephone:,469_420£) Clinton Township,Ml 48035 Fax:(,46£M867 AWcsrosofrPartnerNetwork- *.*m«»miemgwM ReCPro ™ITQ Response In no event shallR.C.Systems,Inc.beliableforany amount that exceeds the sum of all amounts paidto R.C.Systems,Inc.forany incidental,indirector consequential damages whatsoever (including,without limitation,damages for loss of business profits,business interruption,loss of business information,loss ofgoodwilloranyotherpecuniaryloss)arising out ofthe use orinabilityto use such programs regardless of the legaltheory asserted,including negligence and/or strict liability.Beforeusing,the Organization shall determine the suitability of the programs for intended use.The Organization assumes ALL risk andliability whatsoever in connection therewith.The foregoing limitations of remedies and liabilitiesmaynotbealtered unless inwritingsignedbyanofficerofR.C.Systems,Inc.Notwithstanding anythingtothecontrary contained hereinthelimitationsofliabilityshallnotapplytoanyofRCS indemnification obligations as set forthin this agreement. 23.Entire Agreement:TheOrganization agrees thatthis agreement represents theentireunderstandingbetween RCSandtheOrganizationand supersedes allproposalsorprioragreements,verbalorwrittenandanyother communications between the parties relatingtothe subject matter ofthis agreement. Ifthe Organization hasanyquestionsconcerningthisagreement,pleasecontactR.C.Systems,Inc.in writing: R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 R.C.Systems,Inc.L35807MoravianDrivehttp://recprosoftware.com ™*-r u-»*.-«^p Phone:(586)469-4200ClintonTownship,Ml48035 r )„'„„„_,_Fax:(586)469-4867 JI8fe#o»o«*Partner Network' Business intelligence iL&GffllHfilK Sample Customer (family)Entry Screen ReCPro™ITQ Response ReCPro™will allow yourstafftoentercustomersas "Families"sothe address information only needstobeenteredonetime.Enter all family members,emergencycontactsandcustomize theentriesmadeforeach family memberby using our Column Chooser option.ReCPro™ includescomparisonfunctions that will helppreventduplicatecustomers. I t&HMK'ukfy* Company N*ma: •Z^fO^Btoi ft????! :f^cfci^;[ttsunt desasns |PrimoryPhow %«>W"4200 ~~~1 Otter Fhcrw:?<S86)469.S5SS R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 .ftytb&i:fok swfcw«»fif§/^?r^Qj aq«ikl"."'1 ****-fc^I'ir.11 Not«fc jj Dakwojte€>fc.C.Systems,inc. ^BrwxJdAsietanct. uBlTawfefe http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 J& IPROJ)MScmsoitPartner Network- BusCnets intelligence ReCPro™ITQ Response Sample Checkout Screen ReCPro™willallowyour staff to accept CASH,CHECK,CREDIT CARD,ACCOUNT CREDIT or OTHER.The system willalsoallow staff to split payment between all of these methods.Below isasamplecheckoutscreenthatalsoshowshow the usercan PRINT thereceipt,EMAIL the receipt orPRINT&EMAILitat the same time. feiTO Cb&dkU $100.00]ji234~"~ €Of 7ffSRffiBG9$Gir& DC 40*00 Credit Balsrwe:|&m\ Totri Received:$175.$©! R^ptInfty!TaS<m Recent Date:1/6/2010 Paid By:'Dale Geiger Payment Note; R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 ^^T«as^tf ^p ;.l^T^^^^Qj^^i http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 *«fcra»<^PartnerNetwork~ Bucine$c Intelligence ReCPro™ITQ Response Facility Calendar ReCPro™will allowyourstafftoviewall similar facilities atonetime.In theexampleabove,we areviewingall Pavilions foraspecificdatesowecanlocate availability atanyof the Pavilions we manage. R.C Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Microsoft partner Network- ReCPro™ITQ Response Sample Member "Check-In"Screen ReCPro™contains member check-in screen that will immediately identify memberships that are expired,suspended,cancelled,etc The screen willalso identify members that owe the department money and whether or not their balance is overdue. R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http ;//recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 IMftarosoff'Partner Network- Busfnctt Intelligence ReCPro™ITQ Response Sample Receipt ReCPro™receiptsareveryinformativeandcontain pertinent informationforeachprogramthe family registered.Thereceipt will alsoprintaunique receipt*,date,totalandpaymethods used.You canalsoadda receipt note to the bottom of the receipt. Summer 2009 Summer 2009 Summer 2009 R.C.Systems,Inc. 3580?Moravian Or. CBntco r<*mdh&Ml48035 Ph:($86)469-4200 Fax:(586)469^67 iRWSia^le:S;:Rfiiceiptl^afSi Receipt ID:90168827 Receipt Date:12/02/2009 Receipt Total:$217.00 Paid By:Jim Kraus Registrar;ORO P<y Method:Cash $17.00 Check*13432 $200X0 Jim Kraus 129 West Pioneer Trail Aurora,OH 44202 Primary Phone:(330)582-4333 2100-8 5000 5000 Princess Camp-Ages:5-0 3artlcip*nt AHyneJono* Fecuses onballet ^P *fld jw*whfe incorporating Princes rmito.Oolhhg:Ar&>color laotard&tight*,ballet *fippefs fc tap shoe* Dat&7/&2009«8/12*G0(B Datf**Mm,WedTir«r:9:30AM -iai5AM Fac*y:Vwom DanceStudo Room(tf SIlkSo 1 ramtisCBnfe Participant Jfrn Kravs Jo^u$lora6weekc&ittoriida(ning(heba«c$k3$oflerro. O«te:1/7/2510-2/11>20lO D^sJ Thur Tim*7:00 PM *8:00 PM Facfty.Anchor Bay Hfch SchoolRoomfc):Gymnasium rennlscflnte job uUor a6week c*rfc<>n leaning theba$fe$k8$ofterra*, 0&M.tluiiTfrne:7:00PM •8:00PM Faci&y:Anchor BayHigh School Rooft^)6yn*va$tum HAPPY HOUDAYSili FromEveryoneHere at RjC Systems*Inc.and ReCPra $77.00 $70.00 $70.00 $77.00 $70.00 $70.00 R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 MkxosaiftPartnerNetworkr 8us<ne«s>intelligence ReCPro™ITQ Response Demographics -Detail &Graphs ReCPro™willallowyour staff to quickly produce a Demographic report that will show registration totals foraperiod of time andgivedetailby Gender,Residency,Age,etc. Course Demographics Participation Counts Grand Totals Total Registrations:410 0-9: 10-19: 20-29: 30-39: 40-49: 105 50-59: 102 60-69: 34 70-79: 65 80-89: 70 90-99: 12 10 1 0 0 7 Total Males: Total Females: 199 211 Total Online: Total In-House: 1 409 Total Resident Total Non-Resfdent: 88 322 >99: Course Demographics •Participation Counts Grapfts Registrations Per Category ;m»iijiSV §|^AAA Programs:3S.8S % |^Aquatics:22.44% •|&Youth Program*13.90 % -&DayCamp:13.90% t£k Youth league*:11.22% j|fe Youth ActtwuMs 2.20 % ^AduX Leagues:0.49%• Gender ,^.M?te:43.54% 06/05/2009 11:10 AM Age ^0*9:25.86%. 1^10-19:25,12% $&40-49:17.24% ^30-39:16,01% ^,20-29:8.37% BO-5*2.96% e0-69i2;46% >S9;t.72%- 90-79:'03$% 9^eo-«9:OXKI'% |^90.-99r0.rjp% Residency Registration Municipality *&«*&(*:?t .4$% R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 lfrriiou»:9976% s Ontne:9.24 % S^OTMt.32%. |^MC:l«.OS% j^W:11.71% ffe Sll'fcSI •% 'fefcW:7.32% gfeCr:«.S9V« BfcMI:S.61% http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Microsoft Partner Network- Butlnes*Intelligence ReCPro™ITQ Response Balance Register (End of Day) ReCPro™will helpyourstaff reconcile their Cash Drawer attheendofthedayby providing the Balance Register report.This reportcanalsobe distributed tothe Finance Departmentforend ofday financial reporting.ReCPro™alsocomesequippedwitha G/L Export functionthat would allowstafftoprovidetheFinanceDepartmentwitha*.csvfiletobeimportedintothe Financial Software. Balance Register 11/20/201211:11 AM [Revenue Account Summary J^;igi^/»][^(XD!fifcf ^0M. moo S8U0 «»J0O J*QO0 %;>iCJlt*Kv;%.'ciWiXt-v££ofeM-l t0G0<C<*y iiiiirraMS^^v?i»l 16fc><T«*70.G0 tooo SHMia W.ori $?0j»W^wffi 5C0D 10,00 SOjQO K>$0? t234-Csra*»92506P fQJOQ *3#>00 HW©5/50O0 m*$&*im .WflO ?O,00 iox©.IOJ»j >234«rt *7$X»f«»mm mm W •^•^j^p&S 8OJ00 &DO SOjOO fW»f l2&C«if»*5$fi0 tooo nsm «SL0Q *OJ»M^.&s$3£i&*ot»moo IOjCO tfM»? 'JOCtiAtK w&>lOJOrt &M *$#>$000 ^s^jp^o fMfl »I»».oo KM»I 4<04 8491J»$0.00 *t$\m JW&flO fUSW &S&H$S£bo SO 00 iogo 1OJ00 WO0{ 440$fSWO JOX©$30^00 110.00 vwoo ^p&iao $oip woo IOJ00 WW' 440?mQO *©.8>moo *&»*»WOO ^^ss^soteo JO0O yjXK)30.00 was! 41,084.80 te*«il,054.C0 i»*w t4*S.0Q ;;£$$&&|f840 <o.ca 10.89 «0JM| R.C.Systems,inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 flffiwo»o»*PartnerNetwork- Busini'vfr Intelligent!.'ReCPro™STQ Response Attachments 1 thru 5 to follow R.C.Systems,Inc. 35807 Moravian Drive Clinton Township,Ml 48035 http://recprosoftware.com Phone:(586)469-4200 Fax:(586)469-4867 Attachment*I Public Entity Crimes and Conflicts of Interest Pursuant tothe provisions of Paragraph (2)(a)of Section 287.133,Florida State Statutes -"A person or affiliate who has been placed onthe convicted vendor list following a conviction for a public entity crime may not submit a Bid ona Contract to provide any goods or services toa public entity,may not submit a Bid ona Contract with a public entity for the construction or repair ofa public building or public work,may not submit bids on leases of real property toa public entity,may notbe awarded to perform work as a Contractor,supplier,Subcontractor, or Consultant under a Contract with any public entity,and may not transact business with any public entityinexcessofthe threshold amount Category Twoof Section 287.017,Florida Statutes,forthirtysix (36)months from the date of being placed onthe convicted vendor list". The award of any contract hereunder is subject tothe provisions of Chapter 112,Florida State Statutes.BIDDERS must disclose with their Bids,the name of any officer,director,partner, associate or agent whois also an officer or employee oftheCityof South Miami orits agencies. SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a), FLORIDA STATUTES.ON PUBLIC ENTITY CRIMES THISFORMMUSTBE SIGNED AND SWORN TO IN THEPRESENCEOFA NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. I.This sworn statement is submitted to City of South Miami [printnameof the public entity] by Dale Geiger,Vice President [print individual's nameandtitle] forR.C.Systems,Inc.M [print nameofentity submitting swornstatement] whose business address is 35807 Moravian Drive Clinton Township,Ml 48035 and (if applicable)its Federal Employer Identification Number (FEIN)is 38-2748172 (If theentity has no FEIN,include the Social Security Number ofthe individual signing this sworn statement:__,) 2.I understand thata "public entity crime"as defined in Paragraph 287.133 (l)(g),Florida Statutes,means a violation of any stateor federal law bya person withrespectto and directly relatedtothe transaction of business withany public entityorwithan agency or political subdivision ofanyotherstateorofthe United States,including,butnot limited to,any bidor contract for goods or services tobe provided to any public entity oranagencyor political subdivisionofany other state or oftheUnitedStatesand involving antitrust,fraud,theft,bribery,collusion,racketeering,conspiracy,or material misrepresentation. 3.I understand that "convicted"or "conviction"as defined in Paragraph 287.133 (l)(b), Florida Statutes,meansa finding of guilt ora conviction ofa public entitycrime,withor Page2 of10 without an adjudication of guilt,in any federal orstate trial courtof record relating to charges brought by Indictment or information after July 1,1989,as a result ofa jury verdict,non-jurytrial,or entry of apleaofguiltyor nolo contender. 4.I understand thatan "affiliate"as defined in Paragraph 287.133 (l)(a),Florida Statutes. means: (a)Apredecessororsuccessorofapersonconvictedofa public entitycrime;or (b)Anentityunder the controlofany natural personwhoisactiveinthe managementoftheentityandwhohasbeenconvictedofa public entitycrime.The term "affiliate"includesthose officers,directors,executives,partners,shareholders, employees,members,andagentswhoareactiveinthemanagementofan affiliate.The ownershipbyonepersonof shares constitutinga controlling interestinany person,ora pooling of equipment or income amongpersonswhen not for fair market valueunder anarm'slengthagreement,shall beaprima facie casethatoneperson controls another person.Aperson who knowinglyentersintoajoint venture withapersonwhohas beenconvictedofa public entitycrimein Florida during the preceding 36months shall be considered an affiliate. 5.I understand thata "person"as defined in Paragraph 287.133 (l)(e),Florida Statutes. meansanynaturalpersonorentityorganizedunderthelawsofanystateorofthe UnitedStateswiththe legal powerto enter intoa binding contract andwhichbidsor applies tobidoncontractsforthe provision ofgoodsorservicesledbya public entity, orwhichotherwise transacts or applies totransact business witha public entity.The term "person"includes those officers,directors,executives,partners,shareholders, employees,members,andagentswhoareactiveinmanagementofanentity. 6.Based on information andbelief,the statement which I have marked below is true in relationtotheentitysubmittingthisswornstatement.[Indicate whichstatement applies.] XNeithertheentity submitting thissworn statement,noranyofits officers, directors,executives,partners,shareholders,employees,members,oragentswhoare activein the management of theentity,norany affiliate oftheentityhasbeen charged withandconvictedofa public entitycrimesubsequentto July 1,1989. The entity submittingthissworn statement,or one or more of itsofficers, directors,executives,partners,shareholders,employees,members,or agents whoare activeinthe management ofthe entity,oran affiliate oftheentity has been charged with andconvictedofa public entitycrimesubsequentto July I,1989. The entity submitting this sworn statement,or one or more ofitsofficers, directors,executives,partners,shareholders,employees,members,or agents whoare activeinthemanagementoftheentity,oran affiliate oftheentityhasbeen charged with andconvictedofa public entitycrimesubsequentof July I,1989.However,there has beena subsequent proceedingbeforea Hearing OfficeroftheStateof Florida,Division ofAdministrative Hearings andthe Final Orderenteredbythe Hearing Officer determinedthatitwasnotinthe public interestto place theentity submitting this sworn statement ontheconvictedvendor list,{attach acopyofthe final order.] Page3 of 10 Continuation of Attachment #2 Public Entity Crimes and Conflicts I UNDERSTAND THAT THESUBMISSIONOFTHISFORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY INDENTIFIED IN PARAGRAPH I (ONE)ABOVE IS FOR THAT PUBLIC ENTITY ONLY,AND THAT THISFORMISVALID THROUGH DECEMBER 31 OFTHE CALENDAR YEAR IN WHICH IT IS FILED.I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORMTHE PUBLIC ENTITYPRIOR TO ENTERING INTO A CONTRACT INEXCESSOFTHETHRESHOLD AMOUNT PROVIDEDIN SECTION 287.017,FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM._X ^/c [signature; Sworn to and subscribed beforemethis6thdayofMay Personally known or Produced identification Notary Public -State of Michigan My commission expires 01/15/2015 ,20 14 (Typeofidentification) (Printed,typed or stamped commissioned^name of notary public)v Form PUR 7068 (Rev.06/11/92)/\,/j ^/ Page 4 of 10 Attachment #2 "Drug Free Workplace" Whenevertwoormore Bids which are equal withrespectto price,quality and service are received bytheStateorbyany political subdivisions for the procurement of commodities or contractual services,a Bid received from a business that certifies thatit has implemented a drug-free workplace program shall be given preference inthe award process.Established procedures for processing tie Bids will be followed ifnoneofthetiedvendors have a drug-free workplace program.In ordertohavea drug-free workplace program,a business shall: 1.Publish astatement notifying employeesthatthe unlawful manufacture,distribution, dispensing,possession,oruseofa controlled substance is prohibited in the workplace and specifying the actions that will betaken against employeesfor violations ofsuch prohibition. 2.Inform employees aboutthe dangers of drug abuse in the workplace,the business' policy of maintaining a drug-free workplace,any available drug counseling,rehabilitation, and employee assistance programs,and the penalties that may be imposed upon employees fordrugabuseviolations. 3.Giveeachemployee engaged in providing the commodities or contractual services that areunder Bid acopyofthestatement specified in Subsection (I). 4.In thestatement specified in Subsection (I),notify the employees,that,asa condition of working onthe commodities or contractual services thatareunder Bid,the employee will abide bythetermsofthestatement and will notifytheemployerof any conviction of,or plea of guilty ornolocontenderto,any violation of Chapter 893orofany controlled substance law ofthe United States or any state,fora violation occurring in theworkplacenolaterthan five (5)days aftersuch conviction. 5.Impose a sanction on,or require the satisfactory participation ina drug abuse assistance or rehabilitation program,if such is available in the employee's community,by any employee who isso convicted. 6.Make a good faith effortto continue to maintain a drug-free workplace through implementation of this section. Asthe person authorized to sign the statement,1 certify that this firm complies fully with the above requirements./ •}JPROPOSER'S ''-" Signature: Print Name:DaleGeiger,VicePresident Date:05/06/2014 Page5 of10 Attachment #3 "No Conflict of Interest/Non Collusion Affidavit" Submitted this 6th day ofMay .2014 The undersigned,as Bidder/Proposer,declares thatthe only persons interested in this RFP are named herein;thatnoother person has any interest in this RFP or in the Contract to which this RFP pertains; that this response is made without connection or arrangement with any other person;and that this response isinevery respect fairandmadeingood faith,withoutcollusion or fraud. The Bidder/Proposer agrees if this response/submission is accepted,to execute an appropriate CITY document for the purpose of establishing a formal contractual relationship between the Bidder/Proposer and the CITY,forthe performance of all requirements to which the response/submission pertains. The Bidder/Proposer states that this response is based upon the documents identified by the following number;Bid/RFP The full-names and residences of persons and firms interested in the foregoing bid/proposal,as principals,are asfollows: fjff^ The Bidder/Proposer further certifies that this response/submission complies with section 4(c)ofthe CharteroftheCityof Miami,Florida,that,tothebestofits knowledge and belief,no Commissioner, Mayor,orother officer or employee ofthe CITY has an interest directly or indirectly in the profits or emoluments ofthe Contract,job,workor service to which the response/submission pertains. ^fiUef^/^Signature: Printed Name:Dale Geiger Title:Vice President Telephone:586-469-4200x103 CompanyName R,C.Systems,Inc. Continuation ofAttachment #3No Conflict ofmterlNon-Collusion Certification Page6 of 10 NOTARY PUBLIC: STATEOFMichigan COUNTY OF Oakland The foregoing instrument was acknowledged before me this 6th day of May ,2014 by Qutf fcaLp^L (y^ic£4^(name of person whose signature is being notarized)whois ''0 Personally known to me,or Personal identification: Type ofidentificationProduced Did take an oath,or Did Not take an oath. SEAL /Y^U^ TracieAnn Moravcik (NameofNotary Public:Print,Stamp ortypeascommissioned.) FAILURE TO COMPLETE SIGN.&RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE Page 7 of 10 Attachment #4 "Acknowledgement and Conformance with OSHA Standards" TO THE CITY OF SOUTH MIAMI We,R.C.Systems,Inc.,(Name of Contractor),hereby acknowledge and agree that as Contractors for this Solicitation,as specified have the sole responsibility for compliance with all the requirements ofthe Federal Occupational Safety and Health Actof 1970,and all State and local safety and health regulations,and agree to indemnify and hold harmless the City of South Miami against any and all liability,claims,damages,losses and expenses they may incur duetothe failure of (subcontractor's names): to complywithsuchact or regulation. CONTRACTOR Title /ua Ol£tt*0^ fitness -Tfacie Ann Moravcik BY:Dale Geiger Name Vice President __ FAILURE TO COMPLETE.SIGN.&RETURN THIS FORM MAY DISQUALIFY YOUR RESPONSE Page 8 of 10 ATTACHMENT #5 "RELATED PARTY TRANSACTION VERIFICATION FORM" I DaleGeiger ,individually and on behalf of R.C.Systems,Inc. ("Rrm")have Name of Representative CompanylVendor/Entity readtheCityofSouth Miami ("Cit/ys Codeof Ethics, Section 8A-1 ofthe City's Codeof Ordinances and I hereby certify,under penalty of perjury thattothebestof my knowledge,informationandbelief: (1)neither I northe Firm have any conflict ofinterest(as defined in section 8A-I)with regard tothecontractor businessthat I,and/orthe Firm,am(are)abouttoperformfor,ortotransactwith,the City,and (2)neither I norany employees,officers,directorsofthe Firm,nor anyone whohasa financial interestgreater than 5%inthe Firm,hasany relative(s),as defined in section 8A-I,whoisan employee oftheCityorwho is(are) an appointed orelected official ofthe City,orwho is(are)amemberofany public bodycreatedbytheCity Commission,/.e.,aboardorcommitteeofthe City[See Note #1 below],and (3)neither I northe Firm,noranyonewhohasa financial interestgreaterthan 5%inthe Firm,noranymemberof thosepersons'immediate family (i.e.,spouse,parents,children,brothersandsisters)hastransactedorentered intoanycontract(s)withtheCityorhasa financial interest,director indirect,inany business being transacted withthecity,or withanyperson or agencyactingforthecity,other thanasfollows: (if necessaryusea separate sheet to supplyadditionalinformationthatwillnotfitonthislinebutmakereferenceon thelineaboveto the separate sheet,i.e.,"see attached additionalinformation"andmake reference tothis documentandthis paragraph ontothe additional sheet which additional sheetmustbe signed underoath).[See Note #I below];and (4)noelectedand/or appointed official or employee oftheCityofSouth Miami,oranyoftheir immediate family members (i.e.,spouse,parents,children,brothers and sisters)has a financial interest,directly or indirectly,inthe contractbetweenyouand/oryour Firm andtheCity other thanthe following individuals whoseinterestisset forthfollowing their usea separate names: _____________(if necessaryusea separate sheet to supplyadditional information that will not fitonthislinebutmake reference on the lineabovetothe separatesheet,I.e.,"see attached additional information"and make referencetothis document andthis paragraph ontothe additional sheet which additional sheetmustbe signed underoath).The names of all City employees and thatof all electedand/orappointedcity officials orboard members,whoown,directly or indirectly,aninterestof five percent (5%)or more of the totalassetsofcapitalstockinthefirmareasfollows: •Of necessaryusea separate sheet to supplyadditionalinformation that will not fit onthislinebutmake reference on the line above to the separate sheet,i.e.,"see attached additional information"andmake reference tothis document and this paragraph ontothe additional sheet which additional sheet must be signed under oath).[See Note#l below] (5)I andthe Firm furtheragreenottouseorattemptto use any knowledge,propertyor resource which may cometousthroughourpositionoftrust,or throughourperformanceofourdutiesunderthetermsofthe contractwiththe City,tosecurea special privilege,benefit,or exemption for ourselves,orothers.Weagreethat we may not disclose oruse information,not available to members ofthe general public,forour personal gain or Note #I:While the ethics code stillapplies,iftheperson executing thisformisdoingsoonbehalfofafirm with more than 15employees,the statement inthissectionshallbebasedsolelyonthesignatory'spersonalknowledgeandhe/sheisnot required tomakean independent investigation astothe relationship of employees;If the firm isa publicly traded company, the statement inthissectionshallbebasedsolelyonthesignatory'spersonalknowledgeandhe/sheisnotrequiredtomake an independent investigationas to the relationshipof employees orofthosewhohavea financial interest in the Firmorof the financial interestintheFirmofcityemployees,appointed officials ortheimmediate family membersofelectedand/or appointed official oremployeeorastothe relationship bybloodor marriage ofemployees,officers,ordirectorsofthe Firm, orofanyoftheirimmediate family toany appointed orelected officials oftheCity,ortotheir immediate family members. benefit orforthe personal gain or benefit of any other person or business entity,outside ofthe normal gain or benefitanticipatedthroughtheperformanceofthecontract. (6)I and the Firm hereby acknowledge thatwe have not contracted or transacted any business with the City or anypersonor agency acting forthe City,andthatwe have not appeared in representation of any third party before any board,commission or agency oftheCity within thepasttwoyearsotherthanas follows: _______.M (ifnecessaryuseaseparatesheetto supply additional information that will notfitonthis line but make reference onthe line above tothe separate sheet,i.e., "see attached additional information"and make reference to this document andthis paragraph ontothe additional sheet which additional sheet mustbesignedunderoath). (7)Neither I nor any employees,officers,or directors ofthe Firm,nor any oftheir immediate family (i.e.,asa spouse,son,daughter,parent,brotheror sister)is related by blood or marriage to:(i)any member ofthe City Commission;(ii)any city employee;or (iii)any member of any board or agency ofthe City other than as follows: _____________(if necessary useaseparatesheetto supply additional information that will notfitonthis line but make reference onthe line above tothe separate sheet,i.e.,"see attached additional information"and make reference to this document andthis paragraph ontothe additional sheet which additional sheetmustbe signed under oath).[SeeNote #1 below];and. (8)NoOther Firm,nor any officers or.direaorsofthatOther Firm or anyone who has a financial interest greater than 5%in thatOther Firm,nor any member of those persons'immediate family (i.e.,spouse,parents,children, brothers and sisters)nor any of my immediate family members (hereinafter referred toas "Related Parties")has responded toa solicitation bythe City in which I orthe Firm that I representor anyone who has a financial interest greater than 5%in the Firm,or any member of those persons'immediate family (he.spouse,parents, children,brothersand sisters)have also responded,other than the following: .(ifnecessaryuseaseparatesheetto supply additional information that will not fit onthis line but make reference onthe line above tothe separate sheet,i.e.,"see attached additional information"and make reference tothis document andthis paragraph ontothe additional sheetwhich additional sheet must be signed under oath),[while the ethics code still applies,ifthe person executing thisform is doing soon behalf ofa firm whose stock is publicly traded,the statement in this section (8)shall be based solely onthe signatory's personal knowledge and he/she isnot required to make an independent investigation intotheOther Firm,orthe Firm he/she represents,astotheir officers,directorsor anyone having a financial interestinthose Firms oranyoftheir any member ofthose persons'immediate family.] (9)I and the Firm agree thatweare obligated to supplement this Verification Form and inform the City of any change in circumstances that would change our answers to this document.Specifically,after the opening of any responsestoa solicitation,I andtheFirmhavean obligation tosupplementthis Verification Formwiththenameof all Related Parties who have also responded tothe same solicitation andto disclose the relationship ofthose parties to meand the Firm. (10)A violation ofthe City's Ethics Code,the giving of any false information orthe failure to supplement this Verification Form,may subjectmeorthe Firm to immediate termination of any agreement with the City,and the imposition ofthe maximum fine and/orany penalties allowed by law.Additionally,violations may be considered by andsubjecttoactionbythe Miami-Dade County Commission on Ethics.Under penalty of perjury,I declare that I Note #I:While the ethicscodestillapplies,iftheperson executing thisformisdoingsoonbehalfofafirm with more than I5 employees,the statement inthis section shallbebasedsolelyonthe signatory's personal knowledge andhe/sheisnot required to make an independent investigation astotherelationshipof employees;if the firmisapubliclytraded company, the statement In this section shallbebasedsolelyon the signatory's personal knowledge andhe/sheis not required to make an independent investigation as to the relationship of employees or of those who haveafinancial interest in the Firmor of the financial interest in the Firmof city employees,appointed officialsorthe immediate family members of elected and/or appointed officialor employee oras to the relationship bybloodor marriage of employees,officers,or directors of the Firm, orofany of their immediate familytoany appointed or elected officialsof the City,ortotheir immediate family members. havemadea diligent effortto investigate die^matters to which I am attesting hereinabove andthatthe statements made hereinaboye aretrue and correct ttraie bestofmy knowledge,information and belief. Signature:^^~~w^*,.y ^ Print Name &Title:Dale Geiger,Vice President Date;05/06/2014 ATTACHED: Sec.8A-I -Conflict of interest and code of ethics ordinance. MunicodePage I0f4 Sec.8A-I.-Conflict of interest and code of ethics ordinance. (a)Designation. Thissection shall bedesignatedandknownasthe"CityofSouth Miami Conflict of InterestandCodeof Ethics Ordinance."Thissection shall be applicable to all citypersonnelasdefinedbelow,and shall also constitute a standard of ethical conductand behavior for all autonomous personnel,quasi-judicial personnel,advisory personnel and departmental personnel.The provisions ofthissection shall be applied ina cumulative manner.By wayof example,andnotasa limitation,subsections (c)and(d)maybe applied tothesamecontractor transaction. (b)Definitions.Forthepurposesofthissectionthe following definitions shall be effective: (1)Theterm "commission members"shall refertothemayorandthemembersofthecity commission. (2)Theterm "autonomous personnel"shall refer tothe members of autonomous authorities,boards and agencies, suchasthecitycommunityredevelopment agency andthehealth facilities authority. (3)Theterm "quasi-judicial personnel"shall refertothemembersofthe planning board,the environmental review and preservation board,thecode enforcement board and such other individuals,boards and agencies ofthecity as perform quasi-judicial functions. (4)Theterm "advisory personnel"shall refertothe members ofthosecity advisory boards and agencies whose soleor primary responsibility isto recommend legislation or give advice tothecity commission. (5)Theterm "departmental personnel"shall refer tothe city clerk,the city manager,department heads,the city attorney,and all assistants tothecityclerk,city manager andcityattorney,howevertitled. (6)Theterm "employees"shall referto all other personnel employed bythe city. (7)Theterm "compensation"shall refertoanymoney,gift,favor,thingofvalueor financial benefitconferred,or to be conferred,in return for services rendered or to be rendered. (8)Theterm "controlling financial interest"shall referto ownership,directly or indirectly,often percent ormore ofthe outstanding capital stockin any corporation ora direct or indirect interestoften percent ormoreina firm, partnership,orother business entityatthetimeof transacting business withthecity. (9)Theterm "immediate family"shall refer tothe spouse,parents,children,brothers and sisters ofthe person involved. (10)Theterm "transact any business"shall refer tothe purchase or sale bythecityof specific goods or services for consideration and to submitting a bid,a proposal in response toa RFP,a statement of qualifications in response toarequestbythe city,or entering into contract negotiations forthe provision on any goods or services, whichever first occurs. (c)Prohibition ontransacting business withthe city. Note #I:Whiletheethicscodestillapplies,ifthepersonexecutingthisformisdoingsoonbehalfofafirmwithmorethan 15 employees,thestatementinthissection shall bebasedsolely onthe signatory's personal knowledge and he/she isnot required tomakean independent investigation as tothe relationship of employees;ifthe firm isa publicly traded company, thestatementinthis section shall be based solely onthe signatory's personal knowledge and he/she isnot required tomake artindependentinvestigationastotherelationshipofemployeesorofthosewhohavea financial interestintheFirmorof the financial interestinthe Firm ofcityemployees,appointed officials ortheimmediate family membersofelected and/or appointed official oremployeeorastothe relationship by blood or marriage of employees,officers,or directors ofthe Firm, orofanyoftheir immediate family toany appointed or elected officials ofthe City,ortotheir immediate family members. No person included in the terms defined in paragraphs (b)(1)through (6)and in paragraph (b)(9)shall enter into any contractor transact any business in which that person ora member ofthe immediate family has a financial interest,direct or indirect with the city or any person or agency acting forthe city,and any such contract, agreement or businessengagement entered in violation ofthissubsection shall renderthetransaction voidable. Willful violation ofthis subsection shall constitute malfeasance in office and shall affectforfeitureof office or position.Nothing inthis subsection shall prohibit or make illegal: (1)The payment of taxes,special assessments or fees for services provided by the city government; (2)The purchase of bonds,anticipation notes or other securities thatmay be issued by the city through underwriters or directlyfromtimetotime. Waiver ofprohibition.The requirements ofthis subsection may bewaived for a particular transaction only by four affirmative votesofthe city commission after public hearing upon finding thac (1)An open-to-all sealed competitive proposal has been submitted by a city person as defined in paragraphs (b)(2), (3)and(4); (2)The proposal has been submitted by a person or firm offering services within the scope ofthe practice of architecture,professional engineering,or registered land surveying,as defined bythe laws ofthestate and pursuant tothe provisions ofthe Consultants'Competitive Negotiation Act,and when the proposal has been submittedbyacityperson defined in paragraphs (b)(2),(3)and (4); (3)The property or services tobe involved inthe proposed transaction are unique and the city cannot avail itself ofsuchpropertyor services without entering a transaction which would violate this subsection but forwaiverofitsrequirements;and (4)Thatthe proposed transaction will beinthebest interest ofthe city. This subseaion shall be applicable only to prospective transactions,and the city commission may in no case ratify a transaction entered in violation of this subsection. Provisions cumuiative.This subsection shall be taken tobe cumulative and shall notbe construed to amend or repeal any other law pertaining tothesamesubjectmatter. (d)Further prohibition on transacting business withthe city. No person included intheterms defined in paragraphs (b)(1)through (6)and in paragraph (b)(9)shall enterinto anycontractortransactany business througha firm,corporation,partnership or business entityin which that personor any member ofthe immediate family has a controlling financial interest,director indirect,with the city oranyperson or agencyactingforthecity,andanysuch contract,agreementor business engagemententeredin violation of this subsection shall render the transaction voidable.The remaining provisions of subsection (c)will alsobe applicable tothissubsectionasthoughincorporatedby recitation. Additionally,noperson included intheterm defined in paragraph (b)(1)shall voteonor participate in any way in anymatterpresentedtothecity commission ifthatpersonhasanyofthe following relationships withanyofthe personsorentitieswhichwouldbeormightbedirectlyor indirectly affected byanyactionofthecity commission: (I)Officer,director,partner,of counsel,consultant,employee,fiduciary or beneficiary;or (2)Stockholder,bondholder,debtor,orcreditor,ifinany instance the transaction ormatterwould affect the person defined in paragraph (b)(l)inamannerdistinctfromthemannerin which itwouldaffectthe public generally.Anyperson included intheterm defined in paragraph (b)(I)whohasanyofthe specified relationships orwhowouldor might,directly or indirectly,realize aprofitbytheactionofthecity commission shall notvoteon or participate inanywayin the matter. W Gifts. (t)Defmition.Theterm "gift"shall refertothetransferof anything of economic value,whetherintheformof money,service,loan,travel,entertainment,hospitality,itemorpromise,orinany other form,without adequate andlawful consideration. (2)Exceptions.Theprovisionsofparagraph (e)(1)shallnotapplyto: a.Political contributions specifically authorized by state law; Note #I:While the ethics code still applies,if the person executing thisformisdoingsoon behalf of afirm with more than 15 employees,the statement in this section shallbe based solely on the signatory's personal knowledge and he/she is not required to make an independent investigation asto the relationship of employees;if the firmisapubliclytraded company, the statement in this section shall be based solely on the signatory's personal knowledge and he/she Is not required to make an independent investigation as to the relationship of employees or of those who have afinancial interest in the Firmor of the financial interest in the Firm of city employees,appointed officialsor the immediate family members of elected and/or appointed official or employee or as to the relationship by blood or marriage of employees,officers,or directors of the Firm, or of any of their immediate family to any appointed or elected officialsof the City,or to their immediate family members. b.Giftsfromrelatives or membersofone'shousehold,unlessthepersonisaconduitonbehalfofathirdpartyto thedeliveryofagift that is prohibited underparagraph(3); c Awardsforprofessional or civicachievement; d.Materialsuchasbooks,reports,periodicals or pamphletswhicharesolelyinformational or ofanadvertising nature. (3)Prohibitions.Apersondescribedinparagraphs (b)(1)through(6)shallneithersolicitnordemandany gift Itis alsounlawfulforany person or entitytooffer,give or agree to give to any person includedin the terms definedin paragraphs (b)(1)through(6),or foranyperson included intheterms defined in paragraphs (b)(1)through(6)to accept or agreeto accept from another person or entity,anygiftfor or becauseof: a.An official public actiontaken,or tobetaken,orwhichcouldbetaken,oranomission or failure totakea public action; b.A legal dutyperformed or tobeperformed,or which couldbeperformed,or an omission or failure toperform alegalduty; a A legal dutyviolated or tobe violated,orwhichcouldbeviolatedbyanyperson included intheterm defined in paragraph (b)(1);or d.Attendance or absencefromapublicmeetingatwhich official actionis to betaken. (4)Disclosure.Any person included intheterm defined in paragraphs (b)(1)through (6)shall disclose anygift,or seriesof gifts fromanyoneperson or entity,having a value inexcessof $25.00.The disclosure shall bemadeby filing acopyofthedisclosureformrequiredbychapter 112,FloridaStatutes,for"local officers"withthecityclerk simultaneously withthe filing oftheformwiththeclerkofthecountyandwiththe Florida Secretary of State. (I)Compulsory disclosureby employees of firmsdoingbusinesswiththecity. Should anyperson included intheterms defined in paragraphs (b)(1)through (6)be employed bya corporation, firm,partnership or business entity in which that person orthe immediate family doesnot have a controlling financial interest,andshouldthecorporation,firm,partnershipor business entityhave substantial business commitments toorfromthecityorany city agency,orbesubjecttodirect regulation bythecityoracity agency, thenthe person shall file asworn statement disclosing such employment and interestwith the clerk ofthe city. (g)Exploitation of official position prohibited. Noperson included intheterms defined in paragraphs (b)(l)through (6)shall corruptlyuseorattempttousean official positiontosecurespecial privileges orexemptionsforthatpersonorothers. (h)Prohibitiononuse of confidential information. No person included intheterms defined in paragraphs (b)(1)through (6)shall accept employment or engage in anybusinessorprofessionalactivitywhichonemight reasonably expect would requireor induce oneto disclose confidential information acquired by reason ofan official position,nor shall that person in fact ever disclose confidential information garnered or gained through an official position with the city,nor shall that person ever use such information,directly or indirecdy,for personal gain or benefit. (i)Conflicting employment prohibited. No person included intheterms defined in paragraphs (b)(1)through (6)shall accept other employment which would impair independence of judgment inthe performance ofany public duties. (j)Prohibitionon outside employment. (I)Noperson included intheterms defined in paragraphs (b)(6)shall receive any compensation for services asan officer or employee ofthe city from any sourceotherthanthe city,exceptas may be permitted as follows: a.Generally prohibited.No full-time city employee shall accept outside employment,either incidental,occasional or otherwise,where city time,equipment or material is tobe used or where such employment or any part thereof is tobe performed oncity time. Note#I:Whiletheethicscodestillapplies,ifthepersonexecutingthisformisdoingsoonbehalfofafirmwithmorethan 15employees,the statement inthissection shall bebasedsolelyonthe signatory's personal knowledge and he/she isnot required tomakean independent investigation as tothe relationship of employees;ifthe firm isa publicly traded company, thestatementinthis section shall be based solely onthe signatory's personal knowledge and he/she isnot required to make anindependentinvestigationastotherelationshipofemployeesorofthosewhohavea financial interestintheFirmor of the financial interestinthe Firm ofcityemployees,appointed officials orthe immediate family membersofelected and/or appointed official oremployeeorastothe relationship by blood or marriage of employees,officers,or directors ofthe Firm, orof any oftheir immediate family toanyappointed or elected officials ofthe City,orto their immediate family members. b.When permitted.Afull-time city employee may accept incidental or occasional outside employment so long as such employment is not contrary,detrimental or adverse to the interest ofthe city or any ofits departments and the approval requiredin subparagraph c.isobtained. c.Approval ofdepartment head required.Any outside employment by any full-time city employee must first be approved in writing bythe employee's department head who shall maintain a complete record of such employment. d.Penalty.Any person convicted ofviolating any provision of this subsection shall be punished as provided in section I-11 ofthe Code ofMiami-Dade County and,in addition shall be subject to dismissal by the appointing authority.The city may also assess against a violator a fine notto exceed $500.00 and thecosts of investigation incurredbythecity. (2)All full-time city employees engaged in any outside employment for any person,firm,corporation or entity other than the city,or any of its agencies or instrumentalities,shall file,under oath,an annual report indicating the source ofthe outside employment,the nature ofthe work being done and any amount of money orother consideration received by the employee from the outside employment.City employee reports shall befiled with the city clerk.The reports shall be available ata reasonable time and place for inspection by the public.The city manager may require monthly reports from individual employees or groups of employees forgood cause.. (k)Prohibited investments. No person included in the terms defined in paragraphs (b)(1)through (6)ora member ofthe immediate family shall have personal investments in any enterprise which will create a substantial conflict between private interests and the public interest. (I)Certainappearancesand payment prohibited. (1)No person included in the terms defined in paragraphs (b)(1),(5)and (6)shall appear before any city board or agency and make a presentation on behalf ofathird person withrespecttoanymatter,license,contract, certificate,ruling,decision,opinion,rate schedule,franchise,orother benefit sought bythethird person.Nor shall the person receive any compensation or gift,directly or indirectly,for services rendered toa third person,who has applied fororis seeking some benefit from the city ora city agency,in connection with the particular benefit sought bythethird person.Nor shall the person appear in any courtor before any administrative tribunal as counselor legal advisor toa party who seeks legal relief from the city ora city agency through thesuitin question. (2)Noperson included intheterms defined in paragraphs (b)(2),(3)and(4)shall appearbeforethe city commission oragencyonwhichthepersonserves,eitherdirectlyorthroughanassociate,andmakea presentation on behalf ofathirdpersonwithrespecttoanymatter,license,contract,certificate,ruling,decision, opinion,rate schedule,franchise,orother benefit sought bythethird person.Nor shall such person receive any compensation or gift,directly or indirectly,for services rendered toathird party who has applied fororis seeking some benefit fromthecity commission or agency on which theperson serves in connection withthe particular benefitsoughtbythethirdparty.Nor shall thepersonappearinanycourtorbeforeany administrative tribunal as counselor legal advisor toathirdpartywhoseeks legal relief fromthecity commission or agency on which such person serves through the suit in question. (m)Actions prohibited whenfinancial interests involved. Noperson included intheterms defined in paragraphs (b)(I)through(6)shall participate inany official action direcdy or indirectly affecting a business in which thatpersonoranymemberofthe immediate family hasa financial interest A financial interest is defined inthis subsection to include,butnotbe limited to,anydirector indirect interest inanyinvestment,equity,ordebt. (n)Acquiring financial interests. Noperson included intheterms defined in paragraphs (b)(1)through(6)shall acquirea financial interestina project,businessentity or property atatimewhenthepersonbelieves or hasreasontobelieve that the financial interestmaybedirectlyaffectedby official actionsorby official actionsbythecityorcity agency ofwhichthe person isan official,officer or employee. (0)Recommending professional services. Note #1:While the ethics code still applies,if the person executing this formisdoingsoon behalf of afirm with more than 15 employees,the statement in this section shallbebasedsolelyon the signatory'spersonal knowledge andhe/sheis not requiredto make an independent investigation astotherelationshipofemployees;if the firmisapubliclytradedcompany, the statement inthis section shall be based solelyon the signatory's personal knowledge and he/she is not required to make an independent investigation as to the relationship of employees or of those who haveafinancial interest in the Firmorof the financial interest in the Firm of city employees,appointed officialsor the immediate family members of elected and/or appointed officialor employee or as to the relationship by blood or marriage of employees,officers,or directors of the Firm, or of any of their immediate family to any appointed or elected officials of the City,or to their immediate family members. Noperson included intheterms defined in paragraphs (b)(1)through(4)may recommend the services ofany lawyerorlaw firm,architectorarchitectural firm,public relations firm,oranyotherpersonor firm,professional or otherwise,toassistinanytransaction involving thecity or anyofitsagencies,provided that arecommendation may properly bemadewhen required tobemadeby the dutiesof officeandinadvanceatapublicmeeting attended by other city officials,officers or employees. (p)Continuing application after city service. (1)Nopersonincludedinthe terms definedinparagraphs (b)(1),(5)and(6)shall,foraperiodoftwoyearsafter his or hercityserviceoremploymenthasceased,lobbyanycity official [asdefinedinparagraphs (b)(1)through(6)]inconnectionwithany judicial or other proceeding,application,RFP,RFQ,bid,request for ruling or other determination,contract,claim,controversy,charge,accusation,arrest or other particularsubject matter inwhichthecity or one ofitsagenciesisaparty or hasany interest whatever,whether direct or indirect. Nothing contained inthis subsection shall prohibit anyindividualfromsubmittinga routine administrative request or application to acity department or agencyduringthetwo-yearperiodafterhis or her servicehasceased. (2)Theprovisionsofthesubsectionshallnotapplytopersonswhobecomeemployedbygovernmentalentities, 501 (c)(3)non-profit entities or educationalinstitutionsorentities,andwholobbyonbehalfof those entitiesin their officialcapacities. (3)Theprovisionsofthissubsectionshallapplytoallpersonsdescribedinparagraph (p)(l)whosecityserviceor employment ceased after the effective date ofthe ordinance fromwhichthis section derives. (4)Nopersondescribedin paragraph (p)(l)whosecityserviceor employment ceased within twoyearspriorto the effective dateofthisordinanceshallforaperiodoftwoyearsafterhisorherserviceoremploymententer intoa lobbying contracttolobbyanycity official inconnectionwithanysubjectdescribedin paragraph (p)(l)in which the city or oneofitsagenciesisapartyorhasany direct andsubstantialinterest;andinwhichhe or she participateddirectly or indirectlythrough decision,approval,disapproval,recommendation,therenderingof advice,investigation,orotherwise,during his orhercityservice or employment.Aperson participated "directly" whereheorshewas substantially involved inthe particular subject matter through decision,approval,disapproval, recommendation,the rendering of advice,investigation,or otherwise,during his orher city service or employment.A person participated "indirectly"whereheorshe knowingly participated in any way inthe particular subjectmatterthrough decision,approval,disapproval,recommendation,therenderingof advice,investigation,or otherwise,duringhisorhercityserviceor employment.All personscoveredbythis paragraph shall executean affidavit onaform approved bythe city attorneypriorto lobbying any city official attesting thatthe requirementsofthissubsectiondonotprecludethepersonfrom lobbying city officials. (5)Any person who violates this subsection shall be subject tothe penalties provided in section 8A-2(p). (q)City attorney to renderopinionson request Whenever any person included intheterms defined in paragraphs (b)(1)through (6)and paragraph (b)(9)isin doubtastothe proper interpretation or application ofthisconflictof interest andcodeofethicsordinance,or whenever any personwhorenders services tothecityisindoubtastothe applicability ofthe ordinance that person,may submit tothecityattorneya full written statement ofthe facts and questions.The city attorney shall then render an opinion to such person and shall publish these opinions without useofthe name ofthe person advisedunless the person permits theuseofaname. {Ord.No.6-99-1680,§2,3-2-99) Editor's note-Ord No.6-99-1680,§I,adopted 3-2-99.repealed §§8A-I and 8A-2 in their entirety and replaced them with new §§ 8A-!and 8A-2.Former §§8A-I and 8A-2 pertained to declaration of policy and definitions,respectively,and derivedfromOrd.No.634,§§I (I A-1),I (IA-2)adoptedJan...II,1969. Note#I:Whiletheethicscodestillapplies,ifthepersonexecutingthisformisdoingsoonbehalfofafirmwithmorethan 15 employees,the statement inthissection shall bebasedsolelyonthesignatory'spersonalknowledgeandhe/sheisnot required tomakean independent investigation astothe relationship of employees;ifthe firm isa publicly traded company, thestatementinthissection shall be based solely onthe signatory's personal knowledge andhe/sheisnot required tomake an independent investigationasto the relationshipofemployeesorofthosewhohavea financial interestinthe Firm orof the financial interestinthe Firm ofcityemployees,appointed officials ortheimmediate family membersofelected and/or appointed official oremployeeorastothe relationship by blood or marriage of employees,officers,or directors ofthe Firm, orofanyoftheir immediate family toany appointed or elected officials ofthe City,ortotheir immediate family members. MIAMI DAILY BUSINESS REVIEW PublishedDaily exceptSaturday,Sundayand LegalHolidays Miami,Miami-DadeCounty.Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Beforetheundersignedauthoritypersonally appeared M.ZALDIVAR,whoonoath says thatheor she isthe LEGAL CLERK,LegalNoticesofthe Miami DailyBusiness Review f/k/a Miami Review,adaily(exceptSaturday,Sunday andLegalHolidays)newspaper,published atMiamiinMiami-Dade County,Florida;thatthe attached copyof advertisement, being aLegal Advertisement of Notice in the matter of CITY OF SOUTH MIAMI PUBLICHEARING-JUNE 3,2014 in the XXXX Court, was published in said newspaper in the issues of 05/23/2014 Affiant further says that the said MiamiDaily Business Reviewisa newspaper published at Miamiin said Miami-Dade County,Rorida and that the said newspaper has heretofore been continuously published in said Miami-DadeCounty, Florida,each day (except Saturday,Sunday and LegalHolidays) and has been entered as second class mail matter atthe post officeinMiamiin said Miami-DadeCounty,Rorida,fora periodofone year next preceding thefirstpublicationofthe attached copyof advertisement;andaffiant further says thatheor she has neither paidnor promised any person,firmor corporation any discount,rebate,commission orrefundfor the purpose of securing this advertisement for publication in the said newspaper. (SEAL) M.ZALDIVAR personally knownto me 0o..o„„B.TH0MA$ •4N3&*Notary Public State of Rortte M My Comm.Expires Nov 2.2017 r Commission #**034747 ....-.—i u^.«m Attn j