Res No 065-14-14159RESOLUTION NO.65-14-1 4159
A Resolution authorizing the City Manager to execute Amendment Two to
agreementfortheMarshall Williamson Park Improvement Project with Miami-
Dade County to extend the expiration date to December 31,2014.
WHEREAS,theCity of SouthMiamiwasawardedagrantfortheMarshallWilliamson
ParkImprovementProjectfromMiami-DadeCounty'sDepartment of PublicHousingand
Community Development with acontract expiration date of December 31,2013;and
WHEREAS,Amendment Onetothe2013 Marshall Williamson Park Improvement
Project from Miami-Dade County's Department of Public Housing and Community
Development extended the contract forsix months to June 30,2014;and
WHEREAS,theCity of SouthMiamiwas approved fora 6-month contract extension to
December 31,2014intheform of agrantagreementamendmentwith Miami-Dade County's
Department of Public Housing and Community Development;and
WHEREAS,theMayorandCityCommissionwishtoacceptthegrantagreement
amendmentwithMiami-DadeCounty'sDepartment of PublicHousingandCommunity
Development;and
WHEREAS,theMayorandCityCommissionauthorizetheCityManagertoamendthe
agreement with Miami-Dade County's Department ofPublic Housing and Community
DevelopmenttoextendtheexpirationdatefromJune30,2014toDecember 31,2014 of the
grantagreementamendmentfortheMarshallWilliamsonParkImprovementProject.
NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI,FLORIDA THAT:
Section 1:TheCity Manager is hereby authorized to amend thegrant agreement with
Miami-Dade County's Department of Public Housing and Community Development to extend
theexpirationdatefromJune30,2014toDecember31,2014fortheMarshallWilliamsonPark
ImprovementProject.Acopy of theagreementisattached.
Section2:This resolution shall be effective immediately afterthe adoption hereof.
Res.No.65-14-14159
PASSEDANDADOPTEDthis 1 Sthday of April 2014.
[EST:APPROVED:
Y CLERK /
READ AND APPROVED AS TO FORM
LANGUAGE^tpGALITY AND
EXECUIIOJ^THEREOFy
COMMISSION VOTE:5-0
Mayor Stoddard:Yea
Vice Mayor Harris:Yea
Commissioner Edmond:Yea
Commissioner Liebman:Yea
Commissioner Welsh:Yea
To:
From:
Date:
Subject:
South Miami
&S£i&(Syii
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER-OFFICE MEMORANDUM
unir
The Honorable Mayor&Members of the City Commission
Steven Alexander,City Manager
April 15,2014 AgendaItem No.:_
2001
Background:
AResolutionauthorizingtheCity Manager to execute Amendment Twoto
agreement for the Marshall WilliamsonPark Improvement Projectwith Miami-
Dade County to extend the expiration date to December 31,2014.
TheCityofSouth Miami wasawarded funding for Marshall Williamson Park
Improvement Projectunderthe Community Development BlockGrant
(CDBG)Program in a total amount $115,000 through Miami-Dade County,
Public Housing and Community Development (PHCD).The grant will provide
funding formuchneededpark improvements at Marshall Williamson Park.
Specifically,thegrant will provide funding forthe demolition ofthree
playgrounds,installation oftwo playgrounds,and much needed repair of
sidewalks at Marshall Williamson Park.In fiscal year 2013,theSouth Miami
CommunityRedevelopmentAgency allocated funding fortheconstructionof
bathroom facilities at Marshall Williamson Park intheamountof$85,778,
which will serve as matched funding forthis grant agreement.The bathroom
facilities are anticipated tobe completed by April 30,2014.
Theprojecthasbeen divided intotwo phases:
Phase I
Phase I consisted ofthe demolition oftwo playgrounds and installation oftwo
playgrounds.The contractor installed the playground for 2-5 year olds without
any issues,however,during installation ofthe playground for 5-12 year old,the
contractor hit an auxiliary water line located underneath the proposed site.
Miami-Dade Water and Sewer is requiring the City to relocate the playground
toanother area ofthe park.Unfortunately,theonly location available for the
playgroundis the locationof where the basketball court was to be installed.A
change order for$6,980wasnegotiatedwiththecontractortomovethe
playground tothenew location and will be completed by April 30,2014.
Amendment One extended the project expiration date 6 months to June 30,
2014.The project required atime extension due tothe following:
-Thegrantcontract was notexecuted until May 7,2013
-The RFP for Phase I required PHCD approval
EXPENSE
Attachments:
Phase II
restor^it^wTeS ?«*•"--completed by September 30,20 iT welf ahead of tht Pr°'eCted t0 **
December 31,2014:"eW exPirati°n date,
April 3,2014:
April 11,2014:
April 18,2014:
May 6,2014:
May9,2014:
May23,2014:
June6,2014:
June 13,2014:
June30,2014:
Sept.30,2014:
ITQ released
Pre-Bid Meeting
ITQ Bid Closing
Commission approval of selected Contractor
Submit procurement documents for review and
approval to PHCD
PHCD approval of procurement process for selected
Contractor
Pre-construction meeting with Contractor and PHCD
Notice to Proceed
Commencement of scope of work
Completion of project
The project requires atime extension because an auxiliary water line located
underneath the proposed site was obstructed and Miami-Dade Water and
Sewer ,s requiring the City to relocate the p.ayground to another area of the
$115,000.00
Amendment Two to the Grant Contract with Miami-Dade County
Reso uoon 001-14-14095 (Amendment One Execution)
Resolution 93-13-13911 (Contract Execution)
Resolution Number #R-165-13
Duns Number #024628976
Award Amount $115,000
CDBG2013
Municipality
AMENDMENT TWO TO THE
FY 2013 COMMUNITY DEVELOPMENT BLOCK GRANT
CONTRACT BETWEEN
MIAMI-DADE COUNTY
AND
CITY OF SOUTH MIAMI
This Amendment amends the FY 2013 Community Development BlockGrant Contract between
Miami-Dade County,apolitical subdivision of the State ofFlorida,hereinafter referred to as the
"County",andthe City ofSouth Miami,hereinafterreferredtoasthe "Awardee",executed on
May 29th,2013,(the "Contract"or "Agreement")is amended as follows:
1.Page 28,Section IV(A)(2),first sentence is amended to read as follow:
This Agreement shallexpireonDecember 31,2014.An extension ofthis contract maybe
grantedatthesoleandabsolute discretion of Miamf-Dade County.Anyextensiongranted
will be contingent upon compliance with and in accordance with Resolutions No.R-165-13
and/or R-232-14,as applicable andmustbesignedbythe Mayor or Mayor's Designeetobe
valid.
2.Attachment A-1 ofthe Contract is replaced in its entirety andis hereby amended by
Attachment A-1,which isattachedheretoand incorporated byreference.
The effective date for this amendment is June 30,2014.
All references inthe Contract tothe expiration date shall now readthe expiration dateof
December 31 2014.
This Amendment is intended to extend the Contract,until December 31.2014.The Parties ratify
and adopt all the provisions,duties and obligations ofthe Contract as if fully set forth herein.
This Amendment and all its attachments are hereby madeapartofthe Contract.
Exceptforanychanges enumerated above,all provisions ofthecontractshallremainin full
force and effect.
Pagel of 2
Resolution Number #R-165-13
Duns Number #024628976
Award Amount $115.000
CDBG 2013
Municipality
IN WITNESS THEREOF,thepartiesheretohave caused thistwo(2)pagecontracttobe
executed by their undersigned officials as duly authorized,this /£^day of
TMJ/,2014.
AWARDEE:
CITY OF SOUTH
MIAMI-DADE COUNTY
NAME:Steven J.Alexander
TITLE:City Manager
DATE:April16,2014
BY:
NAME:
TITLE:
BY:(0)?(j&[J^•[AUfru+t&p^ATTEST
name:Mart*M Menenie-^
TITLE:(Xfj-u {/Jfi^h
DATE:h\Mm
Witnesses:
BY:
(Stature)
'BY:
TITLE:
Approved as toform
andLegalSi"
Asstfant Court
e or'Frint NameType
Federal ID
Number:59-6000431
Resolution #:R-165-13
IDIS#:5217
Carlos A.Gimenez
Mayor
[%$•&.SI
Contractor's Fiscal Year Ending Date:September 30th
CORPORATE SEAL:
AMENDMENT IS NOT VALID UNTIL SIGNED AND DATED BY BOTH PARTIES
Page 2 of 2
ACTION STEPS
JANUARY 1,2013 THRUDECEMBER 31,2014
AGENCY NAME:
ACTIVITY:
FUNDING SOURCE;
AMOUNT:
OTHER FUNDING:SouthMiamiCRA
TOTAL PROJECT COST:
ACCOMPLISHMENT UNITS:
TYPE:
'fammwfaRr
CONTRACT.DEVELOPMENT PHASE
-Submit scope ofaervjces,action steps,budge!andEnvironmental Review for (Attachment Dof contract)
•Submit required documents:•Submit requireddocuments:
Board of Director's Resolution Approving the Funded amount andAuthorizing Execution ofthe Contract
PHCD,Authorised signature Form,Mlaml-Dade County Affidavits,State of Florida Public Entity Crimes
Affidavit.Affidavit of Financial and Conflicts of Interest,Developer's Affidavit thatMiami-Dade County
Taxes,FeesandParking Tk*elshavebeen Paid.Codeof Business Ethics,Collusion Affidavit,
Certification Regarding Lobbying,Related Parties Disclosure Statement,Fair Subcontracting Policies,end
Subcontractor/SupplierListing
-W-9,Articles of Incorporation,By-Laws,IRS 080,Certificate ofGood 8tandlng.TaxExemption
Determination Letter and
•Environmental Review process
Review ellgibnty of activity,scopeofservices,actionstepsandbudget
•Reviewandapproverequireddocuments
-Prepareand assemble CDBGcontract
Forward CDBGcontracttoagencyforsignaturebyagency'sdesignee
-Signed CDBGcontractreturnedto PHCO
•Forward signedCDBG contract forprocessing and final execution to Mlaml-Dade County Manager's
Office
Receive anddistribute executed CDBG contract
PRE-DEVELOPMENT PHA8E .
•SubmitCertficate(s)of insurance to PHCD (seeAttachment8-1 (B)of contract)
Environmental Clearance letter
-Forward executed CDBG contract along with theCertificate^)of Insurance to Mtaml-Dade County Risk
Management for approval ofInsurance requirements
START DATE-
••'OF
TASK"
4/1/2013
4/1/2013
4/1/2013
•END.DATE
.."'OP •*.
•task:
6/30/2O13
8/30/2013
Pag«1 of 4
City ofSouthMiami
Marshall Williamson Parkimprovements
CDBG 2013
.W/SH 5,000.00
W5,778.bb
$200,778.00
1
,PublicFeolles
REQUIREDRESOURCE:
Agency
Agency
Environmental Specialist
ProjectManager,Planner,
IDIS Specialist PM
Supervisor andPM Manager
Project Manager
Project Manager
Protect Manager
Agency
Project Manager.PM
Supervisor andPM
Project Manager
Agency
Environmental Specialist
Project Manaoer
PAYMENTLEVEL
•'APPROVED1:
cumulative.
percentage'
.•of''..;•
CPMPL£T|QN
Attachment A-1
REIMBURSEMENTS
ACTION STEPS
JANUARY 1,2013 THRU DECEMBER 31,2014
Attachment A-1
AGENCYNAME:City OfSouth Miami
ACTIVITY:Marshall Williamson ParkImprovements
FUNDING SOURCE:CDBG2013
AMOUNT:.•$115,000.00
OTHERFUNDING:SouthMiamiCRA $85,778.00
TOTALPROJECTCOST:$200,778.00
ACCOMPLISHMENT UNITS:1
TYPE:Public FBCintles
AbTiON step category":.-"'•'<'"•••:'.:.••'••••••.••,'•••••'••"•••>•--:!"'•"•'«'•:•
:••STARTOATE:,-.:
...-••".'OF ..•'•.'•
END-DATE.
.•OF "."'
•''TA^K'--'"-REQUIRED'FteSOtiRCH1''
PAYMENT LEVEL
1 :APPROVEO'"-
..•CUMULATIVE''
.PERCENTAGE •
';:.:Op •....•
COMPLETION •
.....cumuUtiv£'_••
reimbursements
PRE-BID PHASE ••..-*.•,••.•..•",..!.'''.•.:'•''...•'.*:••/•.:•'..''••
SubmitRFP/ITQ oackaae forGC ._,4/1/2013 12/31/2014 Agency
Submit Advertisement forGO 4/1/2013 12731/2014 •i-.*-:~•.:•••.:•Agenoy
Review RFP.GO package andAdbyPHCD stair 4/1/2013 12/31/2014 .,.'.,:,•;.:,••'ProjectManagerand
ConstructionManager
ReviewRFP,GCpackageandAdby PHCD staffforDavisBaconandSection3 requirements Of
applicable)4/1/2013 12/31/2014
Compliance Unit /Labor
Standards Coordinator
SubmitRFPfeedbacktoAgency 4/1/2013 12/31/2014 Project Manager
Receive revised RFPfrom Agency 4/1/2013 12/31/2014 1 •=••.-.•••Project Manager
Give agencywritten approval forRFP,GCpackageandAd 4/1/2013 12731/2014
Division orDepartment
Director
PublicationofRFPforGC ._...4/1/2013 12/31/2014 Aoencv
Pre-Bid Meeting 4/1/2013 12/31/2014 ••..Agency
4/1/2013 12/31/2014 Agenoy
Selection/Award ofGO 4/1/2013 12/31/2014 Agenoy
Placeorderto GSA for MlamWade Construction Sign 471/2013 12/31/2014 •..••••••••:;Agancy/Prolect Manager
Placement ofMiami-DadeCountyConstructionSinn 4/1/2013 12/31/2014 •,••/:-.••••••••«.G8A
SUBMITTAL OF SELECTED GC CONTRACT FORPHCD APPROVAL ••.4/1/2013 ••:..•6/30/2013 ••Agency •
GC contract
NoticetoBidders/ProspectiveContractor
Statement of Bidder'sConstructionexperience
Certificationreceipt
Davts-Bacon Wage Determination
LaborStandards PfovlisJons (FormHUD4010)
Insurance Requirements
Provisions tobe Incoporeted in Construction Contracts
Non-Cotlusion Affidavit
CertificationRegardingLobbying
Affirmation Action Standards
Certification ofCompliancewithPart80-2AffirmativeActionProgram
Other Required Certifications
CertificationRegardingDrugFreeWorkplace
Assurance of Comllanca (Secllon 3,HUDActof 1968)
Section3Requirements
Section 3 Clause
Bidder'sInitial Section 3Goals
Certification Regarding DebarmenL suspension,Ineligibility andVeotuntary Exclusion •LowerTier
Transactions
Equal Employment Opportunity (EEO)Clause for Contractors NotSubjecttoexecutive Order (ECO
11246)
Equal Opportunity forSpecial Diabled Veterans andVeteransofthe Vietnam Era
EqualOpportunity forWorkerswithOlabftHles
NoticeofRequirementforaffirmative ActiontoEnsureEqualEmploymentOpportunity (EC011246)
Equal Employment Opportunity (EEO)ClauseforContractors Subject toexecutiveOrder(EC011248)
Certificationof Nonsegregated Facilities
NoticetoProspectiveSubcontractorsof Requirments for Certification ofNonsegregated Facilities
NoticeofRequirement-CleanWater,CleanAtr,E011738 andEPARegulationsProvision
CertificationofCompliancewith FederalRegulations
CertificationRegardingDebarment,Supenslon,andOther Responsibility Matters(Direct
Recipient)
4/1/2013 12/31/2014
.•'{••V"•*':;
Agency
Agenoy
Agenoy
Agenoy
Agency
Agenoy
Agency
Agency
Agency
Agency
Agency
Agency
Agenoy
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Agency
Agency
.,
4/1/2013 12/31/2014
4/1/2013 12/31/2014
471/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/20.14
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12731/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12/31/2014
4/1/2013 12731/2014
4/1/2013 12731/2014
P*9e2of4
ACTION STEP8
JANUARY 1,2013 THRUDECEMBER 31,2014
AGENCY NAME:
ACTIVITY:
FUNDING SOURCE:
AMOUNT:
OTHERFUNDING:SouthMiami CRA
TOTAL PROJECT COST:
ACCOMPLISHMENT UNITS:
TYPE:
Attachment A-1
CityofSouthMiami
MarshallWilliamsonParkImprovements
CDBG 2013
•,.'.."$115,000.00
$85,77*8.00
$200,778.00
1
Public Facilities
ACTION STEP CATEGORY :'"-.vr'..'•."..':....•">'•'•}''',';'•:''''
•-••-"StArTtiSYtei •
'OF-....*'•
;.•.,•;task*•.-..
::ENdoate .
••'•of V
•TASK"-*.:r'eqU|REd'rES01U*RCE •
paymentleve'l
-.;'."'",,,;;.
•V APPROVED-
CUMULATIVE1
•PERCENTAGE
"•'."OF '.•'::'
•COMPLETION."
.j CUMULATIVE''';.
REIMBURSEMENTS
Publio Entitiy CrimesAffidavit 4/1/2013 12/31/2014 Agency
Certificate of Insurance 4/1/2013 12731/2014
:'•'.'•..-,'•"•>
Agency
Agency
Agency
Agency
PaymentandPerformanceBond 4/1/2013 12/31/2014
Executed GC contract 4/1/2013 12/31/2014
Check debarment list 4/1/2013 12/31/2014
Submit copyofERclearanoeletter 4/1/2013 12/31/2014 Agency
SubmitcopyAd 4/1/2013 12/31/2014 Agency
Specification for services beingprovided 4/1/2013 12/31/2014 Agency
Submit Bid Tabulations 4/1/2013 12731/2014 .:.•Agency
Submitrecommendation by Agency's Staff 4/1/2013 12/31/2014 :.'i ••.•
Submit Agency's Board minutes or Resolution approving selection 4/1/2013 12/31/2014 Agency
SubmH codes ofState.Countyand City Licenses andCertificateof Competencies 4/1/2013 12/31/2014 Agency
Submit W-9 Request for Taxpayer id #4/1/2013 12/31/2014 Agency
Review GC contract (PHCDstaff)4/1/2013 12/31/2014
:.y}l\':J':4-ProjectManager,
ConstructionManagerand
ComplianceUnit/Labor
Standards Coordinator
SUBMIT PROCESS REPORT (1STand2ND Quarter ProgressReportsdueJuly10th,2013)
71/1/2013 7/31/2013
'•':}'•''2\.'\-1 -,Agency
GC CONTRACT APPROVALPHASE (Information needed to contract with GO .-4/1/2013 ....•-6/3072013 Agenoy.
Noticeto Bidders/Prospective Contractor
Statementof Bidder'sConstruction experience
Certificationreceipt
Labor Standards formHUD 4010
Wage Determination
InsuranceRequirements
Otherprovisions
CertificationRegardingLobbying
Affirmation Action Standard
Certification ofCompliancewithPart60-2 AffirmativeActionProgram
Certification RegardingOrugFreeWorkplace
AssuranceofCompanies
Section3Requirements(ifapplicable)
Section3Clause(Ifapplicable)
PaymentandPerformanceBond
Executed GC contract
4/1/2&13 12731/2014
.•••".;-:!'••'
Agency
4/1/2013 12/31/2014 Agency
4/1/2013 12/31/2014 Agency
4/1/2013 12/31/2014 Agenoy
4/1/2013 12/31/2014 Agency
4/1/2013 12/31/2014 Agenoy
4/1/2013 12/31/2014 Agency
4/1/2013 12731/2014 Agency
4/1/2013 12/31/2014 Agency
4/1/2013 12/31/2014 Agency
4/1/2013 12/31/2014 Agency
4/1/2013 12/31/2014 Agency
4/1/2013 12731/2014 Agency
4/1/2013 12/31/2014 Agency
4/1/2013 12/31/2014 Agency
4/1/2013 12/31/2014 Agency
Check debarment list 4/1/2013 12/31/2014 Project Manager
SubmitGCcontractforDivisionorDepartmentDirectorapproval 4/1/2013 12/31/2014 ...•:ProjectManager
Approval ofGCcontract 4/1/2013 12731/2014 •••':.".,,•DivisionorDepartment
Director
Give agency written approval for subcontract 4/1/2013 12/31/2014 ProjectManager
Ljj—^j:—••••:.•.•••'••,•'•;•„;',„•-,;,„•.j_^_._i_-..-..'._'.j?._•_•••..:•....••••"••:".•.:••.'•.'••••'•»
Pep«3 6f4
ACTION STEPS
JANUARY1,2013THRUDECEMBER 31,2014
AGENCY NAME:
ACTIVITY:
FUNDING SOURCE:
AMOUNT:.
OTHER FUNDING:South MiamiCRA
TOTAL PROJECT COST:
ACCOMPLISHMENT UNITS:
TYPE:,.._..,..„...
City ofSouthMiami
MarshallWltllamsonPark Improvements
CDBG 2013
':'.•$i'iJ5*bbd;o'6
$85,778.00
$200,778.00
1
Publle Faculties
Attachment A-1
ACTION STEP CATEGORY .'."••••.'••:•/.'••'••••'"v /:'"•
..STARTDATE .
•\v.:of....;;•
....:••••'-TASKJ.-'.-'•
•ENDDATE.
.\..',.'•".•,:.,:
••REOUiREti RESOURCE"
PAYME^LEVEL
••i'AP^OyED1.-
.CUMULATIVE
.PERCENTAGE
'.'..••'OF
COMPLETION-
-\CUMUUflVE':.
REIMBURSEMENTS
CONSTRUCTION PHASE '.7/1/2013 •••12731/2014
Pre-constructlon conference 7/1/2013 12/31/2014
".••'..'..•!:"
Agency,ProjectManager,
ConstructionManager,
Compliance Unit/Labor
Standards Coordinator and
GC
Notice to proceed 7/1/2013 12/31/2014 •'•'•'•••''•]Agency
7/1/2013 12/31/2014 •••.•••',••.•Agency
Commence Construction 7/1/2013 12731/2014 Agency
Remove Three(3)antiquated plavporunds _..,7/1/2013 12/31/2014 .;Agency
installationof Playground for2-5yearolds with Shade canopy 7/1/2013 12/31/2014 ••.«Agency
installationofplaygroundfor5 -12 yearolds _......7/1/2013 12/31/2014 Agency
Submittal of Section 3Plan 7/1/2013 12/31/2014 i Agency
PHCD Review and Approval of Section 3 Plsn 7/1/2013 12/31/2014
Compliance Unit/Labor
fijandards Coordinator
Submittalof Weekly Payrolls(LaborCompliance)7/1/2013 12/31/2014 ••'•!*:Agency
Review of Weekly Payrolls 7/1/2013 12731/2014 *.'••'.'•":.•'••.
Compliance Unit/Labor
Standards Coordinator
DavisBacon-Wage Decision -EmployeeInterviews 7/1/2013 12/31/2014
Labor Standards Coordinator
and/orProjectMaanger
Submittal ofMonthly Section 3Report 7/1/2013 12/31/2014 •:-•'•Aaencv
Review ofMonthlySeotlon3Report 7/1/2013 12/31/2014
Compliance Unit /Labor
Standards Coordinator
Complete 40%ofconstruction 7/1/2013 12/31/2014 Agency
SUBMIT PAYMENT REQUESTfSl 7/1/2013 12731/2014 Agency
installation of naif baohotboll court 10/1/2013 12/31/2014 .....Agewy
Remove aned olente faculties foicnic tables,benches,aarbaoe receptacles)_10/1/2013 ,12/3,1/2014,Agency
Installation of olcnlcfacilities fplcrrfc tables,benches,arillsand aarbaqereceptacles)__10/1/2013 12/31/2014 Agency
installationofwaterfountain 10/1/2013 12/31/2014 ••.•\•>•'.Agency
Refurbish extaHmj Homtnn 10/1/2013 12/31/2014,Agency
Reoair existingsidewalkperADA compliance 10/1/2013 12/31/2014 Agency
Landscaping (treeinstallation,pewgrassInstallation,existing tree enhancements)10/1/2013 12/31/2014.Agency
Installationofsignage _..„,10/1/2013 12731/2014 »•Agency
DavisBacon-Wage Decision•EmployeeInterviews 1071/2013 12/31/2014
Labor Standards Coordinator
and/or ProjectMaanger
SUBMITPAYMENT REQUEST1S)1071/2013 12/31/2014 •••''•••-t Agency
8UBMITPROGE8S REPORT ORD Quarter Proaresa Report due October 101M 10/1/2013 10/1072013 ."'1 Agency
SUBMITPROGESSREPORT (4TH QuarterProgressReportdue Janaurv 10th.2014)1/1/2014 1/10/2014 l"1 'Agency
SUBMIT PROGESSREPORT(1STQuarterProgress ReportdueApril10th,2014),„,4/1/2014 4/10/2014 ..••-1 •Agenoy
SUBMITPROGESSREPORT(2NDQuarter Prowess Report due Jirjy 10th.2014)__f-_7/1/2014 7/1072014 .•••1•••Agency
SUBMITPROGESSREPORT(3RDQuarter Progress Report due October 10th.2014)10/1/2014 10/10/2014 ••-.••t •:•'Agenoy
.•••..•"•:'•..•'•".•••.••.'"
Complete 100%of construction 10/1/2013 12/31/2014 Agenoy
COMPLETIONS CONSTRUCTION PHA8E ••10/1/2013-T2/31/2014 .!"........
SUBMITPAYMENT REQUESTS)withfinalreleaseofliens „,.._,..10/1/2013 12/31/2014,.•'.••..•Agenoy
Final walk thru 10/1/2013 12731/2014
Agency/Construction
Manager
Certificate of completion 10/1/2013 12/31/2014 Agenoy
Project completion form 1071/2013 12/31/2014
•',.*.t •.'.Agenoy/Construction
Manager
Constructiondose out _r ...„.,10/1/2013 .12/31/2014,•'.'.••.'.:•:*'Agency/Construction
Mansoer
••...;••••.••••.CLOSE OUT PHASE!..•••....••..•..•:•••'••-•'•••••:•.••.••..$118,000-..•..•.-••......
Submit FinalAnnual/CloseOutReport(4TH Quarter Progress Report due January 10th,2016)1/1/2015.1/10/2015 ;••!;".•::i-,-:::;•
Aoenov
Review Final Annuai/Close Out Report and Project Pile 1/1/2016 3731/2015 Prolect Manager
Reportaccomplishment in IO)S 1/1/2015 3/31/201S IOI8 Sneclsnst
Construction dose out In I0IS
1/1/2016 3/31/2015 .•''.:"•IDIS Specialist/Project
Management Supervisor
and/or Manaoer
SubmitCloseOutLettertoAaencv ,...1/1/201?3/31/2015 IDISSoectatlst
-.••
Page 4 or 4
Projected Timeline
Marshal!Williamson Park Improvement Project
April 4,2014:Phase II -ITQ released
April 11,2014:Pre-Bid Meeting
April18,2014:!TQBid Closing
May 6,2014:Commission approval of selected Contractor
May 9,2014:Submit procurement documents for review and approval to
PHCD
May 23,2014:PHCD approval of procurement process for selected Contractor
June 6,2014:Pre-construction meeting with Contractor and PHCD
June 13,2014:Notice to Proceed
June 30,2014:Commencement of scope of work
September 30,2014:Completion of project